PACKET: Commissioners Meeting at Mon, Apr 01, 09:00 AM

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Investment Custody Services Contract with Principal Bank

Topic Summary

Jefferson County is formalizing a contract with Principal Bank for Investment Custody Services, following the bank’s appointment as the Statewide Custody Provider by the Washington State Treasurer. This service allows the County Treasurer to purchase and hold investments like treasuries and agencies. The four-year term, with potential for up to eight years, will increase annual costs by $1,000, but is recommended as it aligns with policy and growing investment income.

Key Points

  • The County Treasurer's office requires custody services to purchase and hold investments in treasuries and agencies.
  • The contract with Principal Bank (TR 2024-02) spans four years, from April 1, 2024, through March 31, 2028, with an optional four-year extension.
  • Principal Bank was appointed as the Statewide Custody Provider following a Request for Proposal (RFP) process conducted by the State Treasurer.
  • The County's selection and execution of this contract complies with JCC 3.55.080 and Chapter 42.23 RCW.
  • The custody service contract is essential for maximizing investment income, as rising interest rates make longer-term agencies and treasuries more desirable than short-term investments.
  • The contract specifies that the Bank is appointed Custodian for certain Agency assets, authorizing the Bank to hold assets in registered form in its name or its nominees.
  • At the close of each business day, no "public funds" (as defined in RCW 39.58.010(16)) shall remain in the clearing accounts; all such funds must be returned to the Agency prior to the close of business.
  • The Agency (Jefferson County) retains exclusive authority to manage its assets within the Bank's custody, including determining investments and disposition of cash.
  • The Bank is required to perform its duties with "Due Care," defined as the degree of care and skill demonstrated by agents acting in like capacity as a safekeeping custodian.

Financials

  • Total annual cost/expenditure: $4,000.00
  • This equates to a payment of $1,000 per quarter.
  • The current proposal represents an increase of $250 per quarter, or $1,000 per year, over prior costs.
  • The contract is funded from Fund #: 001.270. (Non-Departmental).
  • Investment income has increased significantly since 2020 due to rising interest rates, suggesting the expenditure is warranted to maximize returns.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-04-01: Contract commencement date.
  • 2028-03-31: Initial contract term termination date.
  • 2024-06-30: First quarterly payment is due for the calendar quarter ending this date.
  • 2032-03-31: Potential final expiration date if the optional four-year extension is exercised.
  • Within 30 days of receipt of the quarterly invoice: Agency must forward payment to the Bank (after verification).
  • Within seven years of transaction date: Bank must maintain records of Agency transactions.

Next Steps

The County Treasurer recommends that the Commissioners approve the attached contract for Investment Custody Services with Principal Bank.

Sources

  • Stacie Prada - Treasurer
  • Mark McCauley - County Administrator
  • Washington State Treasurer (OST)
  • Principal Bank
  • RCW 43.08.015, RCW 39.58.010(16), RCW 42.23, JCC 3.55.080

Contract Amendment re: Community Navigator Assessment (VillageReach)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for Amendment 3 to a Professional Services Agreement (PSA) with VillageReach. This amendment extends the term from May 1, 2024, through July 31, 2024, and adds $25,000 in Foundational Public Health Services (FPHS) funding to continue "Data Modernization" work, following previous work related to Community Navigator Assessments. The total contract amount, including all amendments, would increase to $133,827.79.

Key Points

  • Amendment 3 extends the Professional Services Agreement (Contract No: AD-23-042-A3) with VillageReach from May 1, 2024, through July 31, 2024.
  • The purpose is to continue a Data Modernization project using a deliverables-based payment model.
  • The work plan (Appendix D) outlines three main deliverables:
    1. Identify key data sources: Identify tier 1 (top priority) health topics/indicators/data sources from the Community Health Assessment (CHA) and develop a comprehensive data dictionary and data management process workplan. (Time: 2 weeks)
    2. Data management, visualization, and capacity building: Capacity building for JCPH staff (Alyssa and Lolinthea) on PowerBI, pulling tier one data sources into PowerBI, creating mock-ups, and building agreed-upon visualizations/report pages. (Time: 1 month)
    3. Documentation and recommendations: Document standard operating procedures (SOPs) for data management/visualization and list tier 2 priority data sources for JCPH staff to replicate the process. (Time: 1.5 months)
  • The initial PSA (April 1, 2023 - April 30, 2024) focused on supporting the Olympic Peninsula YMCA Family Resources Navigator (FRN) program related to COVID-19 prevention, testing, and vaccination, funded by a grant from the Olympic Area Agency on Aging (O3A).
  • Amendment 2 (March 1, 2024 - November 30, 2024) added $66,827.79 to the scope for a Climate Health Assessment, including activities like secondary data analysis, human-centered design workshops in Brinnon and Quilcene, and report dissemination.

Financials

  • Amount of Amendment 3: $25,000.00
  • Funding Source: Foundational Public Health Services (FPHS) funding for Workforce Development (Fund # 127). The amendment is fully funded by this source.
  • Previous Funding/Amounts:
    • Original Agreement (ending 4/30/2024): $42,000.00
    • Amendment 2 (ending 11/30/2024): $66,827.79
  • Total Contract Amount (including all amendments): $133,827.79

Alternatives

  • None specified.

Community Input

  • None present.

Timeline

  • 2024-05-01: Commencement date for Amendment 3.
  • 2024-05-15: Delivery date for Deliverable 1 (Identify key data sources).
  • 2024-06-14: Delivery date for Deliverable 2 (Data management, visualization, and capacity building).
  • 2024-07-31: Termination date for Amendment 3; Delivery date for Deliverable 3 (Documentation and recommendations).
  • 2024-11-30: Termination date for Amendment 2 (Climate Health Assessment scope).

Next Steps

JCPH management requests approval of Amendment 3 of the Professional Services Agreement with VillageReach.

Sources

  • Barb Jones - CHIP Manager, JCPH
  • Apple Martine - Director, JCPH
  • Denise Banker - Contact Person, JCPH
  • Alyssa Wyrsch - Epidemiologist, JCPH
  • Lolinthea Hinkley - Biostatistician, JCPH
  • Mark McCauley - County Administrator
  • VillageReach (Contractor, Chief Financial Officer: Tendai Munyoro)
  • Olympic Area Agency on Aging (O3A) (Funding source for original project)

Agreement re: Laundry Vouchers Program (Mom’s Laundromat)

Topic Summary

Jefferson County Public Health (JCPH) is seeking approval for a Professional Services Agreement with Mom’s Laundromat to provide laundry services to the unhoused population via a voucher redemption program. The contract is set for a term from February 20, 2024, through June 30, 2024, with a total cost not to exceed $6,000.00, fully funded by state resources designated for Environmental Public Health Homelessness.

Key Points

  • The agreement retains Mom’s Laundromat as the redemption location for JCPH’s Harm Reduction Homelessness Laundry Voucher Program.
  • The scope of work is to provide laundry services to the unhoused through a voucher program.
  • Each voucher is valid for one wash, one dry, and laundry detergent.
  • The contractor must write the purchase amount, dates services were rendered, and staff signature on the voucher.
  • The contractor has the right to refuse a voucher if the contracted funds are expended.
  • The contractor is responsible for payments that exceed the contracted amount.
  • The contractor warrants that they will not use owned, hired, or non-owned automobiles, exempting them from commercial automobile liability insurance coverage requirements.

Financials

  • Total maximum payment: $6,000.00
  • Funding Source: Foundational Public Health Services (FPHS) funding from the State of Washington, specifically Environmental Public Health, Homelessness funding (Fund # 127). The contract is fully funded by this source.
  • Invoicing: Contractor will invoice JCPH monthly and is required to return remitted vouchers, including attached itemized receipts, monthly. Contractor must notify JCPH when funds are spent down.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-02-20: Agreement commencement date.
  • 2024-06-30: Agreement termination date.
  • By the 10th of the month: Invoices must be submitted for the prior month's expenses.

Next Steps

JCPH Management requests approval of the Professional Services Agreement with Mom’s Laundromat.

Sources

  • Pinky Mingo - Environmental Health Director, JCPH
  • Denise Banker - Community Health Manager, JCPH
  • Apple Martine - Director, JCPH
  • Mom’s Laundromat (Owner: Jorge Nolasco)
  • Mark McCauley - County Administrator

Approval of 2024 Equipment Rental and Revolving Fund Rental Rates

Topic Summary

The Board of County Commissioners is required to adopt the Equipment Rental and Revolving (ER&R) fund rental rates for the county road program for the 2024 calendar year, as mandated by Washington Administrative Code (WAC) 136-600. The proposed resolution adopts the rates calculated by Central Services, ensuring compliance necessary to secure approximately $1.5 million annually in Motor Vehicle Fuel Tax (MVFT) revenue for road purposes.

Key Points

  • WAC 136-600 requires the County’s legislative authority to annually adopt ER&R fund rental rates for the county road program.
  • The adopted rates, along with a resolution of adoption and the ER&R fund management policy, must be submitted to the County Road Administrative Board (CRAB) by April 1st annually.
  • Compliance is essential for the County to maintain its certificate of good practice, which enables it to receive MVFT revenue.
  • MVFT revenue provides approximately $1.5 million annually to Jefferson County for road purposes.
  • The Board previously designated the Central Services Department as the administrator of the ER&R fund (Resolution 35-01).
  • The rates calculation must incorporate: estimated service life/remaining life, replacement cost, salvage value, estimated operating/maintenance costs, facility costs specific to ER&R equipment, and ER&R program administration (per WAC 136-600-050).
  • The County Engineer must review and certify that the proposed rates are an appropriate use of county road funds (per RCW 36.80.030).
  • The Fleet Services Division of the Central Services Department manages the ER&R Fund for road-maintenance vehicles and equipment, as well as equipment for other participating County departments.

Financials

  • The Road Funds expends $1,461,552 annually on equipment rental rates through ER&R.
  • The resolution adopts the rental rates for the 2024 calendar year, effective retroactively from January 1, 2024, through December 31, 2024.
  • A detailed list of monthly rental rates for County Roads equipment (Department ID 180000010) includes:
    • Monthly Dept/Division Total (Monthly Rates): $26,017
    • Monthly Overall Total (Monthly Rates): $26,017
    • Monthly Dept/Division Total (Hourly and Hybrid Rates): $95,779.36
    • Monthly Overall Total (Hourly and Hybrid Rates): $95,779.36
  • Examples of Monthly Rates for County Roads:
    • 2016 Ford F150 (C1-Pickup-HalfTon-4WD): $875/Month (Active, Castle Hill)
    • Motorola Radios (Equip-Stationary-Other): $1,075/Month (Active, Hadlock Shop)
  • Examples of Monthly Rates (Hourly and Hybrid) for County Roads:
    • 2015 New Holland TB.155 (Equip-Grounds-UtityTractor->100hp): $1,990/Month + $26 Hourly
    • 2015 Freightliner 114SD (CB-StraightTruck-DumpBed-2-axle): $3,000/Month + $44.3 Hourly
    • 2020 International HX520 (CB-StraightTruck-DumpBed-2-axle): $2,500/Month + $34 Hourly

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-01-01: Effective date of adopted rental rates.
  • 2024-04-01: Deadline for County Engineer to submit adopted rates, resolution, and management policy to CRAB.

Next Steps

The legislative authority is asked to approve the 2024 equipment and vehicle rental rates for the county roads program by enacting the attached resolution.

Sources

  • Tracy Coleman - Central Services Director
  • Monte Reinders - Public Works Director
  • Mark McCauley - County Administrator
  • RCW 36.33A.040, RCW 36.80.030, WAC 136-600-050, WAC 136-600-070

Disposal of Surplus Personal Property

Topic Summary

The County Treasurer requests approval for a resolution declaring specific personal property from the Clerk's Office and Parks & Recreation Department as surplus. These items are identified as no longer needed, broken, obsolete, or outdated, and have a total value of less than $2,500 per item, which means they do not require public notice for disposal.

Key Points

  • Certain assets belonging to the Clerk’s Office and Public Works Parks & Recreation Department are identified as surplus because they are broken, worn out, obsolete, or outdated.
  • The overall value of each item is less than $2,500.00, meaning public notice for disposal is not required per RCW 36.34.020.
  • The disposal process mandates offering the items first to other county departments, agencies, and non-profits.
  • Failing transfer, the Central Services Department is directed to dispose of the items via the recycling center or Transfer Station.
  • The Auditor is directed to remove the listed equipment from the Jefferson County Equipment Inventory.
  • Surplus items include:
    • Parks and Rec: Dewalt Palm Sander (Broken, ID 19483), Stihl FS130 year 2015 (Broken, ID 20872), Stihl FS 110 year 2008 (Broken, ID 20281).
    • Clerk's Office: 7 drawer microfilm cabinet (obsolete, ID 10582).

Financials

  • None specified, other than the limit that each item's value is less than $2,500.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-03-08: Date Parks and Rec assets were listed as surplus.
  • 2024-03-26: Date Clerk assets were listed as surplus.
  • 2024-04-01: Proposed approval date for the resolution.

Next Steps

The County Treasurer recommends Commissioners authorize disposal options via resolution.

Sources

  • Stacie Prada - Treasurer
  • Molly Hiit - Parks and Rec (Contact)
  • Amanda Hamilton - Clerk (Contact)
  • Mark McCauley - County Administrator
  • RCW 36.34.020

Central Services 2024 Work Plan Presentation

Topic Summary

The Central Services Department presented its 2024 Work Plan focusing on projects across Information Technology (IT), Geographic Information Systems (GIS), Records Management, Fleet, Facilities, and Capital Planning. Key objectives include major updates to IT infrastructure (including cloud migration and server consolidation), GIS system upgrades, improving records handling processes, addressing facility maintenance and capital projects, and proposing strategies to address significant financial losses in the Equipment Rental and Revolving (ER&R) Fund.

Key Points

IT, GIS, Records, Public Records

  • IT Infrastructure/Security: Wild Card Certificates (internal network security) were completed in February 2024. Domain Controller Time Sync was completed in March 2024 to ensure the system is synced to the internet time server after a Tyler Technologies software issue.
  • Migration & Cloud Services: Email retention is migrating to a cloud-based system (Barracuda) by May 31. LiquidFiles (secure large data transfer) is moving to the cloud by July 31. All servers are scheduled for migration to CRITR (central secure location with backup generator) by November 15, 2024.
  • Applications: New EnerGov Database (EPL system) Phase I customer portal will be online by July 1. This includes developing a support solution for Environmental Public Health (EPH), Development Community Development (DCD), and Public Works (PW).
  • Public Records/Records Management:
    • A Public Records training module will roll out, with staff training module completion by May 31; department/staff training sign-up begins June 10.
    • Public Records Administrator, Ken Hugoniot, is conducting a joint presentation in May with the Port of Anacortes and City of Seattle on email searches and logic for accuracy.
    • The Public Records backlog for email requests is four months, potentially requiring a half-time Clerk hire.
    • Records goals include migrating old records Access database to Laserfiche Forms (LF Program) by June 28, 2024, and implementing staff training by November 15, 2024. The County Policy for Records Management is in production for a September 2025 completion.
  • GIS: Rebuilding addressing points and road centerlines for JEFFCOM to be compliant with Federal and State National Emergency Numbers Assoc. (NENA) standards by April 30, 2024. The Enterprise GIS system upgrade to 10.9.1 is nearly complete (April 30, 2024), enabling migration for ARC GIS Pro and Parcel Fabric.

Fleet (ER&R Financials)

  • The ER&R fund has experienced an average loss of $175,800 annually since 2017, totaling $1.5 million in losses.
  • The 2024 projected loss is $747,809.
  • Current fund balance is $1,915,870 projected to drop to $1,170,503 by the end of 2024.
  • Steps being taken: removing capital outlay projects totaling $695,000; adjusting monthly rental rates for assets showing losses; revised equipment capital expense planned for $1,097,932 (down from $1,544,932); and implementing a Fleet Replacement Strategy projected out to 2039.
  • The proposed solution goal is to sustain the fund at $2 million year over year.

Facilities and Capital Planning (Selected Projects)

  • Courthouse: Elevator modernization Request For Bids (RFB) is out by April 5, with work completed by March 2025. Fiber switch installation in all departments is scheduled for completion by September 30. Superior Court Carpet procurement (PO or RFB) is targeted for April 12.
  • Quilcene: Network Upgrade (hard line underground) at the Transfer Station is due June 14, 2024. Quilcene Septic Upgrade design review is April 11, with RFB issuance planned for April 16.
  • Capital Planning: The Olympic Peninsula Visitor Center paint project is waiting for LTAC funding award. The Tri Area Community Center paint project bid award is scheduled for April 2, 2024.
  • EV Charging Stations: The Olympic Peninsula Visitor Center EV Charging Station is awaiting confirmation of Federal Funding by April 15. The Port Townsend Community Center EV Charging Station project is currently delayed pending grant administration's acceptance of a contract language proposal by April 12.
  • Animal Shelter Facelift: Scope details include window/wall board/canopy replacement, painting outdoor holding panels, adding pavers for sanitation, and moss removal by July 31, 2024. The road upgrade is scheduled for April 12, 2024.
  • HVAC: RFB for HVAC replacement/upgrade at Health, DCD, and Public Works is scheduled for April 5, with award planned for April 26.

Financials

  • Central Services Work Plan presentation states "None" for fiscal impact of the discussion.
  • ER&R Fund Current Balance: $1,915,870
  • ER&R Fund Projected EOY 2024 Balance: $1,170,503
  • Total Average Annual ER&R Loss (Since 2017): $175,800 (Total loss of $1.5M)
  • 2024 Projected ER&R Loss: $747,809
  • Removed Capital Outlay Projects: $695,000
  • Revised 2024 Equipment Capital Expense: $1,097,932

Alternatives

  • The Fleet section mentions removing $695,000 in capital outlay projects and adjusting rental rates as solutions to address the ER&R fund's financial losses.

Community Input

  • None present.

Timeline

  • 2024-04-02: Tri Area Community Center Paint Project Award.
  • 2024-04-05: Courthouse Elevator Modernization RFB Out; HVAC Replacement RFB Out.
  • 2024-04-12: Courthouse Superior Court Carpet PO or RFB; Animal Shelter Road Upgrade Completion; Animal Shelter Facelift Scope Write Up; Port Townsend Community Center EV Charging Station update deadline.
  • 2024-04-15: Olympic Peninsula Visitor Center EV Charging Station Federal Funding update deadline.
  • 2024-04-26: Courthouse Elevator Modernization Award; HVAC Replacement BIDS Award.
  • 2024-04-30: GIS Enterprise Upgrade Completion (last stage before server upgrade needed in 2026/2027); JEFFCOM NENA compliance completion; New Aerial Imaging completion.
  • 2024-05-31: Email migration to Barracuda completion; IT completion for Superior Court Records migration to Karpel.
  • 2024-06-28: State Grant Records/Laserfiche database migration completion.
  • 2024-07-01: EnerGov database Phase 1 go-live.
  • 2024-07-31: LiquidFiles Update and Migration to Cloud completion.
  • 2024-08-01: GIS EnerGov Integration Go-Live.
  • 2024-09-30: Courthouse Fiber Project completion.
  • 2024-11-15: Server Migration to CRITR completion.
  • 2024-12-20: New Mobile Device Management (MDM) and Device Policy completion; Parcel Fabric Upgrade Anticipated Completion.
  • 2025-03-00: Courthouse Elevator Modernization completion.
  • 2025-09-00: County Policy for Records Management completion.

Next Steps

The Board is requested to discuss the work plan as presented.

Sources

  • Tracy Coleman - Central Services Director
  • Mark McCauley - County Administrator
  • Commissioner Brotherton (Hosted AI Policy meeting)
  • Cherie Moulin (Presented on EnerGov Database/EPL system)
  • Ken Hugoniot (PR Administrator)

Workshop re: New Burn Restriction Model

Topic Summary

The Office of the Fire Marshal, supported by local fire officials, requested a workshop to guide the revision of County burn regulations and ordinances in anticipation of the upcoming Community Wildfire Protection Plan (CWPP). The proposed revisions aim to establish clearer, public-facing regulations, including defining five risk levels (Stages 1-5), establishing a recurring annual burn restriction season (July 1 - September 30), and addressing the restriction of fireworks.

Key Points

  • The workshop is intended to provide the Board of County Commissioners (BoCC) with guidance for revising burn regulations and modification of ordinances.
  • The goal is to ensure a safer, healthier community through clear public understanding of burning and activity restrictions.
  • The revisions are proposed ahead of the completion of the Community Wildfire Protection Plan (CWPP).
  • The Fire Marshal (Phil Cecere) and Fire Chiefs (Brian Tracer, Don Svetich) have consulted with the Jefferson County Fire Chiefs Association and the Prosecuting Attorney’s Office for guidance on compliance with state requirements.

Proposed 5-Stage Burn Restriction Model (Categorized by Risk Level)

  1. Stage 1 (Low Risk - GREEN): All lawful burning allowed, observing Olympic Region Clean Air Agency (ORCCA) rules.
  2. Stage 2 (Moderate Risk - BLUE) - Proposed Annual Restriction: Restricted outdoor fires (no fires of any kind or character), except recreational burns (in permanent/portable barbecues, outdoor fireplaces, or grills) on private residential premises or designated campsites.
  3. Stage 3 (High Risk - YELLOW): Recreational burning (campfires) is restricted, except in State/Federal campgrounds. Use of charcoal briquettes and open wood cooking fires is prohibited. This is the proposed level for fireworks restriction.
  4. Stage 4 (Very High Risk - ORANGE): No outdoor fires or outdoor open flame devices, except by written permit or approval from the Fire Marshal. Exceptions apply for commercially made propane grills at residences and fires contained within a residence (stoves/fireplaces).
  5. Stage 5 (Extreme Risk - RED) - BAN: No outdoor fire, burning, or discharge of any kind or type (commonly referred to as a BAN).

Proposed Recurring Annual Restriction

  • A County-Wide Restriction of all Residential Burning and Land Clearing fires beginning annually: July 1 – September 30.
  • Goal: To make the restriction repetitive and eliminate the need for an annual BOCC resolution.
  • Options for setting or extending the ban outside the established period include:
    1. Annual BOCC Resolution (Current): Time-consuming but keeps BoCC current and informs public.
    2. Create a Burn Board: Provides public interaction but requires BoCC appointments, staff bandwidth, and is subject to the Open Public Meetings Act.
    3. Fire Marshal Declaration (Quickest Decision): Based on consultation with fire chiefs/partners, scientific facts, and atmospheric conditions, offering the quickest decision with changing conditions, but providing the least public interaction.

Fireworks Regulation

  • Current JCC 8.75 was implemented in Summer 2023.
  • Proposal: Keep JCC 8.75 effective for Independence Day 2024, but implement new language (possibly in JCC 8.72) effective before Independence Day 2025.
  • New language would restrict only consumer grade Washington State approved legal fireworks during a declaration of high fire hazard (Stage 3). It would not apply to commercial grade fireworks or those purchased from tribal reservations.
  • Current JCC 8.75.080 mandates that public awareness and voluntary compliance efforts should be used prior to enforcement for consumer fireworks violations.

Short Term Rental (STR) Life Safety Inspections

  • A new program for STR life safety inspections is proposed.
  • Required inspection interval: Bi-annual (every 2 years).
  • STRs must be a legal dwelling (permitted) with a certificate of occupancy.
  • Inspection checklist examples cover: Access & Premises (IFC 2018 Sec 505), Egress (IRC 2018 Sec R310), Electrical, Fire Alarm/Sprinkler Systems, Fire Safety/Evacuation Plans, Fire Extinguishers (minimum 2A-10BC, serviced annually), Heat Producing Appliances, Smoke Alarms, and Carbon Monoxide Alarms.
  • All outdoor portable or permanently installed wood-burning flame devices must have the ability to be secured from use during fire restrictions.

Antiquated Codes

  • Staff recommends repealing JCC 5.10.010, which designates all unincorporated portions of the county as “Fire Zone 3.” This is an antiquated reference (from 1974 Universal Fire Code - UFC) and the county is now divided into fire districts. No replacement ordinance would be required.

Financials

  • None specified.

Alternatives

  • Three methods provided to implement recurring burn restrictions (BOCC Resolution, Burn Board, Fire Marshal Declaration), with pros and cons listed for each.

Community Input

  • None present (This was a workshop, not a public hearing).

Timeline

  • 2024-07-01 to 2024-09-30: Proposed period for annual County-Wide Restriction.
  • Independence Day 2024 (Approx. 2024-07-04): Current JCC 8.75 remains in effect for fireworks.
  • Independence Day 2025 (Approx. 2025-07-04): Proposed date for new fireworks language/regulations to take effect.

Next Steps

Staff recommends that the Board hold the requested workshop and provide guidance for the proposed regulation revisions.

Sources

  • Phil Cecere - Jefferson County Fire Marshal/Building Official
  • Brian Tracer - Assistant Chief, EJFR
  • Don Svetich - Deputy Chief, Quilcene Fire Rescue (Ret)
  • Jefferson County Fire Chiefs Association
  • Jefferson County Prosecuting Attorney’s Office
  • JCC 8.75, JCC 8.20.030, JCC 18.20.380, JCC 18.20.390, JCC 5.10.010
  • RCW 70.94.651(2), RCW 70.94.765, RCW 70.77.260, RCW 70.77.355
  • WAC 173-425-060
  • International Fire Code (IFC 2018), International Residential Code (IRC 2018)

Topic Summary

The Commissioners are asked to approve several appointments and reappointments to various advisory boards, including the Solid Waste Advisory Committee (SWAC), Olympic Area Agency on Aging, Intellectual/Developmental Disabilities Advisory Board (I/DDAB), and the Housing Fund Board.

Key Points

  • Solid Waste Advisory Committee (SWAC): Appointment of Phil Sonne for a Two Year Term, expiring April 1, 2026, for the Citizen At Large position. Staff met with Mr. Sonne, who is familiar with the role and has served on other advisory boards.
  • Olympic Area Agency on Aging: Appointment of Jeanette M. Siburg for a Three-Year Term, expiring April 1, 2027. Ms. Siburg was interviewed by an Advisory Council team and Agency staff on February 5, 2024, and the Advisory Council recommended the appointment on February 20, 2024.
  • Intellectual/Developmental Disabilities Advisory Board (I/DDAB): Appointment of Kathy Morgan for an Unexpired Three-Year Term, expiring June 22, 2026. Ms. Morgan submitted a Letter of Interest on March 25, 2024.
  • Housing Fund Board: Appointment of Audrey Morford for an Unexpired Two Year Term to Expire December 31, 2026. Ms. Morford submitted an application on March 21, 2024, and the Housing Fund Board approved the application on March 27, 2024.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None present.

Timeline

  • 2024-02-05: Olympic Area Agency on Aging candidate interviewed.
  • 2024-02-20: Olympic Area Agency on Aging Advisory Council recommendation.
  • 2024-03-21: Housing Fund Board application received from Audrey Morford.
  • 2024-03-25: Intellectual/Developmental Disabilities Advisory Board Letter of Interest received from Kathy Morgan.
  • 2024-03-27: Housing Fund Board approved Audrey Morford's application.
  • 2024-04-01: Effective start date for all listed appointments.
  • 2026-04-01: Expiration date for Phil Sonne (SWAC) term.
  • 2026-06-22: Expiration date for Kathy Morgan (I/DDAB) term.
  • 2026-12-31: Expiration date for Audrey Morford (Housing Fund Board) term.
  • 2027-04-01: Expiration date for Jeanette M. Siburg (Olympic Area Agency on Aging) term.

Next Steps

The Commissioners are recommended to approve the appointments.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • Anna McEnery - I/DDAB Staff Coordinator
  • Mark McCauley - County Administrator
  • Phil Sonne
  • Jeanette M. Siburg
  • Kathy Morgan
  • Audrey Odhner Morford

Approval of Letter of Support for Hoh Tribe Fire Department (Action from March 25, 2024)

Topic Summary

The Commissioners previously approved sending a letter of support for the Hoh Tribe Fire Department's request for fire equipment funding. The letter was adopted following a successful motion by Commissioner Brotherton during the March 25, 2024, regular meeting.

Key Points

  • Commissioner Brotherton previously shared a draft letter of support for the Hoh Tribe Fire Department, specifically requesting funding for fire equipment.
  • The Commissioners approved the letter of support by unanimous vote during the March 25, 2024, meeting.
  • The letter is directed to Senator Maria Cantwell, Senator Patty Murray, and Representative Derek Kilmer.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • No public comments were received on this topic during the final review and vote on March 25, 2024.

Timeline

  • 2024-03-25: Letter of Support approved via unanimous vote.

Next Steps

The letter will be sent to the named members of Congress.

Sources

  • Commissioner Greg Brotherton
  • Senator Maria Cantwell
  • Senator Patty Murray
  • Representative Derek Kilmer

Workshop re: Emergency Shelter Closure (Discussion from March 25, 2024)

Topic Summary

During the meeting on March 25, 2024, the Commissioners held a workshop to discuss options regarding the pending closure of the Emergency Shelter, currently located at the American Legion, and how to address supporting associated homeless encampments. Public Health provided an update on available resources.

Key Points

  • The discussion focused on the pending closure of the Emergency Shelter at the American Legion and supporting homeless encampments.
  • Public Health Director Apple Martine gave an update on available funds intended to support waste removal and supplies for encampments.
  • Commissioner Brotherton shared options for moving forward.
  • Following discussion, seven public comments were received.
  • A future workshop will be scheduled with the City of Port Townsend and Olympic Community Action Programs (OlyCAP).

Financials

  • Funds are available (per Public Health Director Apple Martine) for waste removal and supplies related to supporting encampments.

Alternatives

  • Commissioner Brotherton shared moving forward options (details not provided).
  • A follow-up workshop with City of Port Townsend and OlyCAP is planned.

Community Input

  • Seven public comments were received during the discussion on March 25, 2024. (The content is generally characterized as opposition to the closure or concern, but the specific details are not provided).

Timeline

  • 2024-03-25: Workshop held.

Next Steps

Another workshop will be scheduled with the City of Port Townsend and Olympic Community Action Programs (OlyCAP).

Sources

  • Apple Martine - Public Health Director
  • Commissioner Greg Brotherton
  • City of Port Townsend
  • Olympic Community Action Programs (OlyCAP)

Monthly Public Health and Emergency Management Update

Topic Summary

The Public Health Officer and Emergency Management Director provided a monthly update, which included information on upcoming community training regarding environmental emergencies related to smoke and fire.

Key Points

  • Update led by Dr. Allison Berry (Public Health Officer) and Willie Bence (Emergency Management Director).
  • Willie Bence shared information about an upcoming training event focused on environmental emergencies concerning smoke and fire.
  • The training event is scheduled for April 10, 2024, from 5:30 p.m. to 7:00 p.m. at Finn River.
  • The training is free and is geared toward Fire District 4.10.24.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-04-10: Training event for environmental smoke and fire emergency at Finn River (5:30 p.m. to 7:00 p.m.).

Next Steps

None specified.

Sources

  • Dr. Allison Berry - Public Health Officer
  • Willie Bence - Emergency Management Director
  • Fire District 4.10.24 (Training recipient)

Proclamation: National Public Health Week (April 1-7, 2024)

Topic Summary

The Board of County Commissioners is proclaiming April 1-7, 2024, as National Public Health Week in Jefferson County, recognizing the contributions of public health professionals and local "Public Health Heroes" who promote community health and health equity.

Key Points

  • The proclamation honors National Public Health Week, April 1-7, 2024.
  • Jefferson County Public Health (JCPH) and the Board of Health honor people and organizations who significantly contribute to maintaining and improving health locally.
  • Public health professionals assist communities in preventing, preparing for, mitigating, and recovering from various health threats, including infectious disease outbreaks (like COVID-19) and natural disasters intensified by climate change (wildfires, flooding, severe storms).
  • Public health professionals collaborate with non-health sectors, such as city planners, transportation officials, education officials, and private businesses, recognizing their influence on health outcomes.
  • JCPH recognizes "Public Health Heroes" who promote public health and health equity in their daily lives.
  • The public health focus areas for Public Health Week 2024 are: Civic Engagement, Healthy Neighborhoods, Climate Change, New Tools and Innovations, Reproductive and Sexual Health, Emergency Preparedness, and Future of Public Health.

Financials

  • None specified ("There is no fiscal impact to Jefferson County").

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-04-01: Proclamation date.
  • 2024-04-01 to 2024-04-07: National Public Health Week observance.

Next Steps

Approve the Proclamation.

Sources

  • Apple Martine - Public Health Director
  • Adiel McKnight - Deputy Clerk of the Board
  • Mark McCauley - County Administrator

Proclamation: National County Government Month (April 2024)

Topic Summary

The Commissioners are proclaiming April 2024 as National County Government Month, aligning with the National Association of Counties (NACo) initiative to promote awareness of the essential services and programs provided by county government. The proclamation highlights the County's role in public health, safety, infrastructure, economic opportunity, and natural resource stewardship.

Key Points

  • The proclamation is for National County Government Month (NCGM), celebrated annually in April since 1991.
  • NCGM is an opportunity to highlight effective county programs and increase public understanding of county services.
  • Washington's 39 counties serve over 7 million residents, providing health services, administering justice, fostering economic opportunities, and keeping communities safe.
  • Jefferson County provides public health programs (disease protection, supporting mental health), invests in infrastructure (clean water, broadband internet), promotes sustainability, enhances quality of life (parks, trails, libraries), ensures humane animal treatment, and expands access to justice.
  • County governments play a significant role in responding to public health emergencies, such as the coronavirus pandemic.

Financials

  • None specified ("There is no fiscal impact to Jefferson County").

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-04-01: Proclamation approval date.
  • April 2024: National County Government Month observance.

Next Steps

Approve the Proclamation.

Sources

  • Mark McCauley - County Administrator
  • Adiel McKnight - Deputy Clerk of the Board
  • National Association of Counties (NACo)
  • Washington State Association of Counties

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