PACKET: Commissioners Meeting at Mon, Mar 18, 09:00 AM

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Award of Contract: Naylors Creek Culvert Replacements

Topic Summary

The Jefferson County Public Works Department recommended awarding a construction contract to Nordland Construction NW, Inc., for $1,696,325.00 for the Naylors Creek culvert replacement project. This project, which addresses culvert replacements at West Valley Road and Gibbs Lake Road (Project No. 18020592), is 100% funded by the Federal Highway Administration. The county engineer is authorized to execute change orders for unforeseen conditions up to a maximum increase of $169,632.50 (10% of the bid amount).

Key Points

  • The contract is for the Naylors Creek at West Valley Road and Gibbs Lake Road Culvert Replacements (Federal Aid Project No. PROTECT-2016(029)).
  • Bids were called for on January 22, 2024, and sealed bids were opened publicly on February 22, 2024.
  • Nordland Construction NW, Inc., of Nordland, Washington, was the lowest responsive bidder at $1,696,325.00.
  • Public Works completed the checking of bids and verified the lowest bidder's qualifications.
  • The County Engineer is authorized to execute change orders for the project, strictly for unforeseen conditions, up to 5% ($84,816.25) per occurrence, to a maximum contract amount of $1,865,957.50 (original bid plus 10%).

Financials

  • Awarded Bid Amount: $1,696,325.00
  • Funding source: 100% funded by the Federal Highway Administration.
  • Maximum contract amount including change orders: $1,865,957.50.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-01-22: Call for Bids issued by the Board of County Commissioners.
  • 2024-02-22: Sealed bids received and opened.

Next Steps

The Board is recommended to authorize the award of the contract to Nordland Construction NW, Inc., and return the original contract to Public Works for further processing.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Bruce Patterson, P.E. - Project Manager
  • Nordland Construction NW, Inc.

Intellectual/Developmental Disabilities Advisory Board (I/DDAB) Appointments and Resignation

Topic Summary

The Board of County Commissioners is reviewing the resignation of one member and the proposed appointment of two new members to the Intellectual/Developmental Disabilities Advisory Board (I/DDAB). The staff coordinator recommends appointing Sara Peck and Michelle Simmons to fill two open three-year terms on the board.

Key Points

  • Cherish Cronmiller (Executive Director, OlyCAP) submitted a notice of resignation, deciding not to renew their term on the I/DDAB.
  • Anna McEnery, I/DDAB Coordinator, received two letters of interest for the two advertised open positions.
  • Recommended appointments for three-year terms expiring March 18, 2027, are:
    • Sara Peck, Mobility Operations Manager, Jefferson Transit
    • Michelle Simmons, Rehabilitation Technician, DSHS – Division of Vocational Rehabilitation (DVR)

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-03-08: Notice of resignation received from Cherish Cronmiller.
  • 2027-03-18: Expiration date for the proposed three-year terms of Sarah Peck and Michelle Simmons.

Next Steps

The Board is requested to (1) accept the resignation and (2) approve the recommendations for the I/DDAB appointments.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Anna McEnery - I/DDAB Coordinator
  • Mark McCauley - County Administrator

Mobile Phone Campground Payment System (ParkMobile)

Topic Summary

The Public Works Department proposes adopting a mobile phone application-based payment system, ParkMobile, for County campground fees, to supplement the current cash/check drop box method. This change aims to improve customer service and reduce the risks associated with collecting cash and checks. The agreement spans five years and includes fees paid by both the consumer ($2.00 convenience fee) and the County (3% plus $0.20 credit card processing fee).

Key Points

  • Current campground fees are only collected via cash or check using secure drop boxes.
  • The new system, ParkMobile, will be offered as an option in addition to cash or check payments.
  • ParkMobile accepts all major credit cards, Apple Pay, Google Pay, and PayPal, and includes a dial-up payment system for non-smart phone users.
  • The agreement term is five years, and the County can terminate without cause with 60 days' notice.
  • Jefferson County Parks and Recreation is designated as the client, and ParkMobile, LLC, is the service provider.
  • ParkMobile will be the exclusive provider of electronic payment parking services for the County throughout the term.
  • The County receives $1.00 (50%) of the $2.00 convenience fee collected from the consumer.
  • The County is responsible for the credit card processing fee (3% + $0.20 per transaction).
  • The agreement includes waived implementation fees, custom development fees, and waived additional fees for call center/customer support, client support/maintenance, hosting, enforcement portal, reporting portal, and marketing/advertising.
  • Governing law for the agreement is the State of Georgia.

Financials

  • Consumer Fee: $2.00 per transaction (On-Demand User Fee).
  • County Revenue Share: $1.00 per transaction (50% of the User Fee).
  • County Cost: Credit card processing fee of 3% + $0.20 per transaction (paid by the County/Client).
  • Example Transaction ($60 camping fee + $2.00 user fee = $62.00 total transaction):
    • Total Credit Card Processing Cost: $2.06 ($1.86 + $0.20)
    • Client's Final Net Revenue (including revenue share): $58.94
  • Implementation Fees: $0.00
  • Total estimated revenue and expenditure amounts by the County are marked as N/A in the Contract Review Form, but the revenue share component is explicitly described.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The initial term is 5 years, beginning on the Effective Date (last signature date).
  • Automatic renewal for successive one-year terms unless either party provides 60 days written notice of non-renewal.

Next Steps

Review and approve the agreement between Jefferson County Parks and Recreation and ParkMobile, and return two copies to Public Works.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Matt Tyler - Department Contact, Public Works
  • Mark McCauley - County Administrator
  • Parkmobile, LLC

Port Hadlock Phase 3 Low Pressure Sewer Collection System Construction

Topic Summary

The Board is requested to execute the construction contract with Seton Construction, Inc., for the Phase 3 Low Pressure Sewer (LPS) Collection System for the Port Hadlock Urban Growth Area (UGA). This contract, valued at $4,997,707.00, is fully funded by Commerce and Ecology grants/loans and is expected to be completed in the winter of 2024 over 170 working days.

Key Points

  • The contract is for the construction of the Phase 3 – Low Pressure Sewer Collection System for Port Hadlock UGA (Project No. 40521140).
  • The contract was previously awarded to Seton Construction, Inc. on February 5, 2024.
  • The contractor has provided the required Performance Bond ($4,997,707.00) and Payment Bond ($4,997,707.00, with a release/retainage bond for $249,885.35), and insurance documentation.
  • The work includes installation of HDPE pressure sewer systems and appurtenances; demolition, grading, hot mix asphalt, cement concrete sidewalks, curbs, and gutters; and traffic control.
  • The construction period is scheduled for 170 working days.
  • The contract explicitly incorporates the Department of Ecology Water Pollution Control Revolving Fund Specifications Insert (Exhibit F) due to the project's funding source.

Financials

  • Bid/Contract amount: $4,997,707.00 (includes 9.1% Washington State Sales Tax [WSST]).
  • Project Funding: Fully funded by an appropriation from the State of Washington (2021 Capital Budget), utilizing Coronavirus State and Local Fiscal Recovery Funds (SLFRF) from the federal American Rescue Plan Act (ARPA) and Ecology State Revolving Fund Loan and Centennial Grant (Commerce and Ecology SRF).
  • Performance and Payment Bond amounts: $4,997,707.00 each.
  • Retainage Bond amount: $249,885.35.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-02-05: Board awarded the construction contract to Seton Construction, Inc.
  • 2024-03-13: Contract executed by the Contractor (Seton Construction).
  • Winter 2024: Expected completion of the project (over the course of 170 working days).
  • Work is scheduled to begin not later than 10 days after a Notice to Proceed is issued by the County.

Next Steps

Public Works recommends that the Board execute all two (2) originals of the Contract with Seton Construction, Inc., and return one (1) original to Public Works for further processing.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Seton Construction, Inc. (Contractor) - Bruce B. Seton, Jr. (President)
  • Washington State Department of Ecology - Funding Source

Port Hadlock Phase I Wastewater Collection and Conveyance Funding Agreement (Ecology)

Topic Summary

The County is processing the acceptance and execution of the Washington State Department of Ecology (ECY) Water Quality Combined Financial Assistance Agreement (Agreement No. WQC_2024_JCoPWE-00034) for the Port Hadlock Phase I Wastewater Collection and Conveyance System. This agreement totals $6,667,000, combining a Centennial Grant, a State Revolving Fund (SRF) Forgivable Principal, and a 20-year SRF Loan to secure necessary funding beyond prior federal and state appropriations.

Key Points

  • The project aims to improve water quality by designing and constructing wastewater collection and conveyance systems in the Port Hadlock Urban Growth Area (UGA) Phase I (Core Area).
  • The technical scope includes installing a low-pressure sewer collection and conveyance system, individual grinder pump systems (40 to 100 connections), side sewer lateral connections, and decommissioning approximately 100 aging septic systems in the 210-acre Phase I area.
  • Existing septic systems are cited as the primary source of non-point source pollution in nearby water bodies, necessitating the public sewer system required by UGA designation.
  • Collected sewage will be delivered to a new MBR treatment plant and reuse facility (funded separately) to be treated to Class A Reclaimed Water standard; the reclaimed water will augment low summer flows in Chimacum Creek.
  • The project's overall goal is to protect and improve marine and freshwater quality by replacing aging septic systems in Phase I with a public sewer system.
  • The County previously secured $20 million (State appropriation), $2.5 million (federal CPA), and $3.0 million (additional federal CPA) for this project.
  • Mandatory deliverables under the agreement include:
    • Developing a Sewer Revenue and User Rate Plan within 180 days of signing the agreement (to ensure adequate revenue for operation, maintenance, replacement, and debt service).
    • Certification of an asset management program (fiscal sustainability plan) developed and implemented.
    • Conducting an Investment Grade Efficiency Audit (IGEA) or providing a letter memorandum indicating "no obtainable energy savings" if minimal or no new energy use is included.
  • The loan is secured by a Revenue Secure Lien Obligation of the Recipient.

Financials

  • Total ECY Funding Amount: $6,667,000.00
    • Centennial Grant (Grant): $1,876,603.00 (FD023N, 0% match)
    • State Revolving Fund (SRF) Forgivable Principal (Forgivable Loan): $3,123,397.00 (FD0727, 0% match)
    • SRF Loan (Loan): $1,667,000.00 (FD0727, 0% match)
  • SRF Loan Terms: 0.4% effective interest rate (0.1% interest + 0.3% administration charge) over 20 years.
  • Breakdown of Total ECY Funds by Task:
    • Grant and Loan Administration: $40,000.00 ($10,000 from SRF Forgivable, $10,000 from Centennial, $10,000 from SRF Loan)
    • Project Construction: $5,810,000.00
    • Construction Management: $300,000.00
    • Design & Construction Eng. for Grinder Pump System: $370,000.00
    • Equipment & Tool Purchase: $167,000.00
  • Previous Funding: $25.5 million total in state and federal appropriations.

Alternatives

  • Staff sought additional funds ($6,667,000) because prior appropriations were deemed insufficient to fully complete the core area collection system and help initial users connect.

Community Input

None specified.

Timeline

  • 2023-07-01: Effective Date of the Agreement (Project Start Date).
  • 2024-09-14 (Estimated): Sewer Revenue and User Rate Plan must be provided to ECY (180 days after estimated March 18, 2024, agreement signing).
  • 2027-12-31: Expiration Date of the Agreement (Project Completion Date and Estimated Initiation of Operation date).
  • The first semiannual payment on the loan shall be due no later than one year after the project completion date or initiation of operation date, whichever comes first.

Next Steps

The Board is requested to accept the funding and execute the ECY Water Quality Combined Financial Assistance Agreement (Agreement No. WQC_2024_JCoPWE-00034). The actual agreement will be sent via DocuSign for execution.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Washington State Department of Ecology (ECY)

Juvenile Services: Family Functional Therapy (FFT) Agreement

Topic Summary

Jefferson County Juvenile Services proposes contracting with Patricia Oden, Instilling Vision in Youth and Families (for $30,000), to provide Functional Family Therapy (FFT) for juvenile offenders. This service, funded by the state (DCYF/JR) Evidence Based Expansion dollars, fills a gap in in-home family therapy, is mandatory for appropriate juvenile offenders, and is intended to reduce recidivism.

Key Points

  • The contract is needed because the previous FFT therapist, Marcus Farley, moved, leaving the service without a provider.
  • Patricia Oden has been approved by DCYF/JR to become the next FFT therapist for Jefferson/Clallam Counties.
  • FFT is an evidence-based, short-term family intervention, averaging 12-16 in-home sessions over three to four months.
  • The service targets youth (11-18) referred for behavioral or emotional problems.
  • FFT is supported by research indicating reduced recidivism for court-involved youth, and reduces service access barriers in the rural community.
  • Required services include applying FFT concepts and practices, attending weekly consultation, using the Client Service System (CSS) for data entry, and administering FFT model assessments.
  • The term of the agreement is from March 1, 2024, through June 30, 2025.
  • The contractor must share pertinent information with the Juvenile Services Case Manager/Juvenile Court Administrator (JCA), including weekly updates on sessions, status, and clinical/safety concerns, and sharing the final Outcome Measure.

Financials

  • Total Contract Amount: $30,000.
  • Funding Source: State dollars (DCYF/JR) through Evidence Based Expansion, included in the Juvenile Court Administrator's budget.
  • Payment structure: $3,600 paid for families who successfully complete the full 12 sessions. Interim monthly payments of $300.00 per session completed per family are permitted.
  • If the intervention extends past 12 sessions, the contractor may provide 4 additional sessions at $190.00 per session, up until the 16th session.
  • The maximum total compensation shall not exceed $30,000, unless additional funds are made available via the WAJCA and DCYF/JR statewide revenue sharing process.
  • Jefferson County reserves the first right to use the 1/10th of 1% Behavioral Health Sales Tax funds and corresponding services as match for qualifying for additional funding/grants.

Alternatives

  • The analysis notes the service fills a "need and gap" left by the previous therapist, suggesting alternatives were not preferred, or that this is the required evidence-based intervention.

Community Input

None specified.

Timeline

  • 2024-03-01: Agreement commencement date.
  • 2025-06-30: Agreement expiration date.
  • Contractors must submit payment claims no more than monthly.

Next Steps

The Board is recommended to approve and sign the professional services agreement with Patricia Oden, Instilling Vision in Youth and Families.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Mark McCauley - County Administrator
  • Patricia Oden, Instilling Vision in Youth and Families (Contractor)
  • Washington State Department of Children, Youth, and Families/Juvenile Rehabilitation (DCYF/JR)

Oak Bay Campground Camp Host Agreement

Topic Summary

The Public Works Department has completed the recruitment process and is requesting approval of a Camp Host Agreement with Terry Taylor and Susan Cartmel Taylor for the Oak Bay Campground. The hosts provide valuable services valued at $8,075 for the term of April 1 to October 31, 2024, in exchange for a compensated campsite including utilities, valued equally.

Key Points

  • The Oak Bay camp host position was vacant since October 2023.
  • Camp hosts provide essential services, including cleaning restrooms, preparing campsites, greeting campers, checking for payment, educating users on rules, and offering local information.
  • Hosts are on-duty on weekends, holidays, and evenings.
  • The total weekly workload, excluding passive monitoring and customer service, is 16 person hours per week, valued at $16.25/hour, for a total value of $8,060 for the agreed term.
  • The County compensates the hosts with a designated campsite (Upper Oak Bay Campsite 1) including water, power, and garbage service (Value: $6,510 for the term).
  • Compensation also includes mobile RV septic pumping service, not to exceed $200 per every 4 weeks (Value: $1,550 for the term).
  • The Camp Hosts are classified as independent contractors, not County employees, but the County agrees to carry industrial insurance coverage on them.
  • Hosts must participate in required training: First Aid/CPR and Blood Borne Pathogen Safety.
  • Hosts must complete and pass a Washington State Patrol fingerprint identity and criminal history check prior to beginning duties.
  • Camp Hosts are prohibited from attempting to discipline or apprehend any park user and must comply with County safety and personnel policies.

Financials

  • Total value of Camp Hosts' compensation (services rendered): $8,060 (16 hours/week at $16.25/hr).
  • Total value of County's compensation (campsite/utilities): $8,060.
  • Campsite/Utility Value: $6,510 for the term ($330/week).
  • Septic pumping service value: Not to exceed $200 per every 4 weeks ($1,550 for the term).
  • Expenditure: N/A is listed in the Contract Review Form, but the County is providing material non-cash compensation ($8,060 value).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-04-01: Agreement term begins.
  • 2024-10-31: Agreement term ends.
  • Hosts must fill out a time reporting spreadsheet every workday and submit it weekly on Mondays.
  • Hosts may propose a vacation schedule (maximum 15 days, non-holiday weekends) within 30 days of the agreement's initiation.

Next Steps

Approve the agreement and return 3 signed copies to Public Works.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Matt Tyler - Department Contact
  • Terry Taylor and Susan Cartmel Taylor (Camp Hosts)

Consolidated Contracts Amendment No. 18 (Department of Health)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 18 to the Consolidated Contract with the Washington State Department of Health (DOH). This amendment increases the total contract value by $64,983, bringing the total maximum consideration to $8,140,484 for the period spanning January 1, 2022, through December 31, 2024, primarily adding funds for WIC and monitoring marine beaches.

Key Points

  • The purpose of the contract is to provide public health services to Washington State residents.
  • Amendment No. 18 adds and/or amends Statements of Work (SOW) and funding for three programs:
    1. WIC Nutrition Program: Provides an additional $48,183 (FFY24 USDA WIC CLIENT SVS CONTRACTS) and updates the authorized average participating caseload for 2024 to 270 (up from 265).
    2. Sexual & Reproductive Health Program: Provides an additional $1,800 (SFY24 Sexual & Rep Hlth Cost Share) to cover Electronic Health Records (EHR) costs related to the federal requirement to transition to Family Planning Annual Report (FPAR) 2.0 reporting. No changes were made to the language in this revision.
    3. BEACH Program: Adds a new SOW and $15,000 for the Beach Environmental Assessment, Communication, and Health Program, which monitors water at marine swimming beaches for bacteria and provides public notification of unsafe levels.

Financials

  • Total increase in funding (additional amount): $64,983.
  • Revised maximum consideration (total contract amount): $8,140,484.
  • Funding is derived from DOH, comprising both Federal and State funds.
  • Breakdown of $64,983 increase:
    • WIC Nutrition Program (FFY24): +$48,183
    • BEACH Program (FFY24): +$15,000
    • Sexual & Reproductive Health Program (SFY24): +$1,800

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-01-01 to 2024-12-31: Consolidated Contract Term.
  • Sexual & Reproductive Health Program: Funds added for the period 2023-07-01 to 2024-06-30.
  • BEACH Program: Effective 2024-03-01 through 2024-09-30.
  • WIC Nutrition Program: Funds added for the period 2023-10-01 through 2024-09-30.

Next Steps

JCPH Management recommends Board of County Commissioners approval of Consolidated Contract Amendment #18.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Washington State Department of Health (DOH)

DNR 4th Quarter County Income Report Update

Topic Summary

This agenda item features a briefing from the Washington State Department of Natural Resources (DNR) on the 2023 4th Quarterly County Income Report for Jefferson County. DNR representatives will discuss revenue generation from state forestlands, particularly timber sales and accrued income.

Key Points

  • DNR manages over 600,000 acres of state forestlands in Washington, generating revenue for counties and local services. Jefferson County has 14,722 total acres of state forestlands (14,706 acres of State Forest Transfer Lands and 16 acres of State Forest Purchase Lands).
  • Total Revenue Distributed to Jefferson County in Calendar Quarter 4 (October 1 - December 31, 2023): $53,972.07.
  • Total Revenue Accrued for Jefferson County in Calendar Year 2023 (as of December 31, 2023): $4,432,494.00.
  • Net Value of State Forestland timber under contract in Jefferson County as of December 31, 2023: $891,503.86.
  • All listed revenue figures already have DNR management fees deducted.
  • Total Timber revenue accrued for 2023 was $4,164,124.20. Total Non-timber revenue was $21,000.00, Commercial Sites revenue was $216,057.00, and Other Forest Products was $1,048,184.00 (the sum of these individual components does not equal the "All Revenue" accrued figure of $4,185,365.20).
  • The largest current contract listed is "MT JUPITER ACCESS - EXTENDED" (Total Value: $1,766,222; Total Value to County: $12,322).
  • The total volume of timber sales under contract in 2023 was 26,005 units, with a total value of $10,992,125 and a total value to the county of $6,369,509.

Financials

  • Q4 2023 Revenue Distributed: $53,972.07
  • CY 2023 Revenue Accrued: $4,432,494.00
  • Net Value of Timber Under Contract (As of 12/31/23): $891,503.86
  • Total CY 2023 All Revenue: $4,185,365.20 (excluding $1,048,184.00 in "Other Forest Prod.")

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-10-01 to 2023-12-31: Period covered by the 4th Quarterly Income Report.
  • 2024-10-15: Expiration date for the largest listed contract, "MT JUPITER ACCESS - EXTENDED."

Next Steps

No action is required; the meeting is a briefing session for the Commissioners.

Sources

  • Bill Wells - DNR Olympic Region Manager
  • Drew Rosanbalm - DNR Assistant Region Manager
  • Washington State Department of Natural Resources (DNR)

Workshop: Proposed Ordinance for Adopting Rules of Procedure

Topic Summary

The Board of County Commissioners is holding a workshop to review a draft ordinance that would establish uniform rules for the adoption of ordinances, resolutions, and motions. This move aims to increase consistency, efficiency, and transparency in county legislative actions, establishing procedural clarity not currently codified.

Key Points

  • The County currently lacks uniform rules for the adoption of ordinances, resolutions, and motions.
  • The proposed ordinance, drafted by the Civil Division of the Prosecuting Attorney’s Office, would apply to actions taken by both the Board of County Commissioners (BoCC) and the Board of Health (BOH).
  • Failure to follow these procedural rules shall not be considered a waiver, and the rules are not intended for public use or reliance, nor do they amend existing statutory or substantive rules.
  • Types of Legislative Action Defined:
    • Ordinance: A local law prescribing permanent rules of general applicability, often enforced by penalty, requiring proper notice and a public hearing.
    • Resolution: A statement of legislative policy or direction for matters of special or temporary character; generally, no public hearing is required unless mandated by law.
    • Motion: Directs a specific course of action, is usually unwritten, and is equivalent to a resolution once approved if an ordinance or resolution is not required.
  • Required Rules for Adoption:
    • Content: Must contain only one subject clearly expressed in the title.
    • Format: Must be in writing, include supporting facts ("whereas clauses"), purpose, detailed requirements, location for codification (if applicable), SEPA compliance statement/exemption, and effective date.
    • Public Notice (for Ordinances/Resolutions requiring a hearing): Notice must be prepared and submitted 14 days before the hearing. The proposed document must be posted (viewable online/in-person) at least three days prior to publication of the notice.
  • All proposed legislative documents must be approved as to form by the Prosecuting Attorney or designee before submission to the County Administrator, posting a hearing notice, or submission to the Planning Commission (if required).
  • The ordinance is categorically exempt from SEPA under WAC 197-11-800(19).

Financials

None specified (Fiscal Impact section states: "None.").

Alternatives

None specified.

Community Input

The proposed schedule includes a public hearing on April 8.

Timeline

  • 2024-03-18: Workshop (Current date).
  • 2024-03-21: Review by the Board of Health.
  • 2024-03-25: Public Hearing Notice proposed for Board consideration.
  • 2024-03-27 & 2024-04-03: Hearing Notice published in The Leader.
  • 2024-04-08: Public Hearing and potential adoption.
  • The ordinance takes effect immediately upon adoption.

Next Steps

The Board is requested to participate in the Workshop and provide staff guidance regarding the proposed ordinance, which is proposed to be codified as Chapter 2.55 JCC.

Sources

  • Mark McCauley - County Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney

Support for Mason PUD No. 1 Grid Resiliency Project (Federal Appropriations)

Topic Summary

The Board of County Commissioners is submitting letters to Senators Cantwell and Murray supporting Mason County PUD No. 1's request for Fiscal Year 2025 federal appropriations to fund its Grid Resiliency Project. This project includes designing a middle-mile substation at Jorstad Creek (Lilliwaup, WA), and constructing a redundant transmission line to loop feed two southern substations, significantly improving resilience for south Jefferson County residents along the Hood Canal.

Key Points

  • The Grid Resiliency Project aims to address frequent and long-lasting power outages experienced by residents in south Jefferson County (Hood Canal area) and Mason County due to natural hazards (landslides, high winds, fallen trees).
  • The current system relies on a non-redundant 35-mile stretch of power lines along Highway 101 (Hoodsport to Mt. Walker in Brinnon), where one outage takes down the entire stretch.
  • During two major storm events in 2022, affected customers lost power for over three days and over two days, respectively.
  • The proposed middle-mile substation at Jorstad Creek would allow most cutomers to be back in service in less than 24 hours during similar events.
  • The substation would also allow the PUD to take the old Hoodsport and Jefferson County substations (both reportedly from the 1960s) offline for necessary maintenance without total customer impact.
  • The new redundant transmission line will loop feed the southern substations serving the Skokomish Indian Reservation and the rural activity center of Union (PUD 1’s main business corridors).
  • The funding would benefit PUD 1's 5,500 electric meters by spreading infrastructure costs and alleviating pressure on electric rates.

Financials

  • The funding sought is federal appropriations for FY25 and would go toward the design and engineering of the Jorstad Substation and construction of the redundant transmission line.
  • The funding would help make the substation a "near-term reality" without negatively impacting individual household budgets.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The requested funding is for Fiscal Year 2025.
  • Two major storm events occurred in 2022, resulting in prolonged outages.

Next Steps

The Jefferson County Commissioners are formally expressing support and requesting Senators Cantwell and Murray select Mason PUD 1’s Grid Resiliency Project for appropriation funding.

Sources

  • Jefferson County Board of Commissioners (Kate Dean, Heidi Eisenhour, Greg Brotherton)
  • Mason County PUD No. 1

Agreement: Washington Technology Solutions (WaTech) Aerial Imagery

Topic Summary

Jefferson County is renewing a cooperative purchase Service Level Agreement (SLA) with Washington Technology Solutions (WaTech) for two years to acquire current aerial "NAIP Flight Imagery" for the County's GIS system. The total cost is $20,000, paid from the General Fund.

Key Points

  • The purpose is to maintain access to current aerial imagery for the GIS system, which is important for users, particularly the County Assessor’s Office.
  • This represents a cooperative purchase facilitated by the State of Washington.
  • The agreement grants the County access to web-based services and a hard copy of the data, subject to the End User License Agreement (EULA) with Hexagon.
  • Jefferson County is designated as an Imagery Consortium Contributing Member.
  • Special terms granted to Washington State include unlimited access licenses for State, County, and Municipal governments, among others.
  • The license allows for the perpetual use of previous vintage data for all approved users upon contract end or data refresh.

Financials

  • Total fiscal impact: $20,000 for the two-year term.
  • Annual cost: $10,000 per year.
  • Funding Source: Non-departmental, General Fund (Fund #: 001-270).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The term of the SLA is effective upon execution until April 1, 2026.
  • Billing is handled yearly by WaTech.

Next Steps

The Board of County Commissioners is recommended to approve the agreement.

Sources

  • Mark McCauley - County Administrator
  • Jeff Chapman - Jefferson County Assessor
  • Joanne Markert - WaTech Program Manager

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