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03/04/24 09 AM: BOCC Tackles Funding, Approvals, Planning, Pool Task Force

BOCC Tackles Funding, Approvals, Planning, Pool Task Force

Jefferson County Commissioners addressed public comments on T-Lab funding, shelters, shellfish, task forces; approved consent agenda (leases, contracts); recognized employee Ricky Ray; shared briefings/legislative updates; reviewed DCD 2024 workplan; planned Healthier Together pool task force formation with OPMA compliance.

Public Comments and Board Responses

Metadata

  • Time Range: 00:01:15–00:35:40 (PART 1)
  • Categories: services, planning, operations, other

Summary

Public commenters addressed multiple topics including a request for $2,000 funding for the Transportation Lab (T-Lab) conference on transportation intersections with housing, equity, health, and climate; concerns about shelter sanitation issues and housing policy; shellfish farm conversions to mechanical harvesting and code gaps for grandfathered operations; Hydraulic Project Approval (HPA) exemptions for geoduck operations; Open Public Meetings Act (OPMA) compliance for a proposed task force; criticism of additional task forces as wasteful; and support for a pool task force from the Jefferson Aquatic Coalition. Commissioners responded by agreeing to process the T-Lab invoice from a sponsorship pool or non-professional services line, acknowledging shelter issues and upcoming meetings, noting new information on shellfish/SMP updates including potential statement of exemption, confirming OPMA review for task forces, and emphasizing capacity management.

Key Discussion Points

  • Scott Walker (T-Lab): Requested $2,000 for April 19 conference at Legion Hall with presenters Mike McGinn, Zebarts, Ariel Sullivan; theme transportation intersections; provided one-pager/invoice.
  • Maggie/Becky: Celebrated France's abortion rights, linked to housing equity under UN Article 25; criticized shelter rodent/shower issues, stating "if you can't run a shelter, you can't build one."
  • Michelle Walter: 3 shellfish farms seeking mechanical harvesting; grandfathered farms unregulated; expansion under 25% rule lacks permits; neighboring counties require exemption statements.
  • Su Corbett: Require Conditional Use Permit (CUP) for geoduck operations despite HPA exemption to review eelgrass/feeder fish impacts.
  • Tom Teersh/Tiersch: OPMA applies to task force making recommendations to BOCC; cite county policy.
  • Shelley/Miss: Too many task forces wasting resources; prioritize bonds like Chimacum school.
  • Diane McDade (Jefferson Aquatic Coalition): Support task force for countywide pool options outside Port Townsend; asked if 2pm meeting interactive.
  • Commissioner Brotherton: Support $2,000 T-Lab; suggest sponsorship process; prefer sleeping outside but defer on shelter; expansion disrupts new habitat; absorb new SMP info iteratively; standard CUP for new/expansions, administrative for conversions; OPMA review needed; capacity for task force discussion.
  • Commissioner Dean: Support T-Lab; process via Mark; shelter/cosmo brown meeting Wed 2:30; statement of exemption idea good; task force open to public; OPMA low barrier.
  • Commissioner Eisenhower: T-Lab worthwhile; outreach funds possible; SMP lacks cumulative impacts grasp; task force OPMA assumed; in-person 2pm with public comment.
  • Monty Reinders (acting admin): Non-motorized facilities response to T-Lab; sewer first.

Public Comments

  • Scott Walker (Port Townsend): Funding request for T-Lab conference.
  • Maggie/Becky (in-room): Housing/shelter critique tied to France policy.
  • Michelle Walter (in-room): Shellfish mechanical harvesting, code gaps.
  • Su Corbett (online, Port Ludlow): CUP for geoduck ops.
  • Tom Teersh/Tiersch (online): OPMA for task force.
  • Shelley/Miss (online): Oppose task forces as wasteful.
  • Diane McDade (online): Support pool task force.

Supporting Materials Referenced

No supporting materials referenced in discussion.

Financials

  • T-Lab request: $2,000 (modest honorariums, space rental, printing); prior year funded; from sponsorship pool/non-professional services.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Defer T-Lab invoice to Mark; shelter/cosmo brown meeting Wed 2:30 at OlyCAP (potentially noticed as special housing fund board); OPMA review for task forces; SMP absorb new info.
  • Vote: None taken.
  • Next Steps: T-Lab response post-public comments; shelter meeting Wed 2:30; task force discussion afternoon; public health deferred to next Monday.

Consent Agenda Approval

Metadata

  • Time Range: 00:35:40–00:40:17 (PART 1)
  • Categories: budgeting, contracts, personnel, infrastructure, planning, other

Summary

The consent agenda was approved unanimously without items pulled for discussion. Major items included a $4,000/month lease for records/facilities storage (25% over budget but escapable), LexisNexis legal research amendment ($13,608/year), Center Road overlay contract ($1,112,584 grant-funded), Recompete subaward ($60,000 grant), CWPP amendment (+$27,475 for mapping revisions due to DNR WUI map issues), EPL project management amendment (+$90,000), SWFTF citizen appointment (Don Rhoden), Nurse Family Partnership amendment (+$40,914), and others. Brief discussion noted CWPP extension for stakeholder input/new DNR maps (legislation passed), high lease cost/limited options (2,500 sq ft climate-controlled), and Recompete to DCD for RFP.

Key Discussion Points

  • CWPP #5: Extension due to stakeholder input on DNR maps (useless); consultants available; Sen. Van de Wege led legislation; better product expected.
  • Lease #1: $4,000/month high (25% over budget); escapable; limited climate-controlled options (~2,500 sq ft).
  • Recompete: To DCD for RFP/contractor.
  • Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Commercial Lease (55 Fredericks St Unit A): 5-year $4,000/month for records storage/facilities shop; utilities by county; escapable; first right of refusal.
  • LexisNexis Amendment: $1,134/month ($13,608/year) for 7 users; 07/01/24-06/30/25.
  • Center Road Overlay: $1,112,583.65 with Lakeside Industries (lowest bid); 25 working days; RAP grant.
  • Recompete Subaward: $60,000 from Clallam/EDA for Glen Cove UGA/infrastructure planning; to 12/31/25.
  • CWPP Amendment #1: +$27,475.30 (total $194,956); mapping revisions per advisory group/DNR issues.
  • EPL Amendment #1: +$90,000 (total $180,000) for project manager Cherie Moulin.
  • SWFTF Appointment: Don Rhoden (replaces Lisa Crosby).
  • Nurse Family Partnership Amendment #1: +$40,913.61 (total $460,470.90) for concrete goods.
  • Board decision aligned with staff recommendations.

Financials

  • Lease: $4,000/month (Central Services allocation; target net $2,870/month).
  • LexisNexis: $13,608/year.
  • Road: $1,112,584 (100% RAP grant).
  • Recompete: $60,000 grant revenue/expenditure.
  • CWPP: +$27,475 (Fund 147/001-270).
  • EPL: +$90,000 (001-270).
  • Nurse Family: +$40,914 state funds.

Alternatives & Amendments

CWPP amended for mapping/stakeholder work; others as proposed. No rejections discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve the consent agenda for March 4, 2024."
  • Vote: Unanimous (Ayes: 3).
  • Next Steps: No next steps specified; bid tabulation for newspaper next week.

Legal Newspaper of Record Bid Opening

Metadata

  • Time Range: 01:13:49–01:17:07 (PART 1)
  • Categories: contracts, other

Summary

Bids opened per RCW 36.72.075 for official newspaper designation by first April meeting. Port Townsend Leader bid $10/column inch (8.5 pt font, 5,763 print/10,966 electronic copies). Peninsula Daily News bid $7.90/column inch (7.2 pt font, 1,392 Jefferson print/3,910 electronic). Tabulation form for review next week.

Key Discussion Points

  • Leader bid received Jan; PDN larger envelope.
  • PDN print Jefferson-only; tabulation next week.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Call for bids approved Jan 8; 5-week prep required.

Financials

No figures beyond per-column-inch rates.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Bids opened; review tabulation next week.
  • Vote: None taken.
  • Next Steps: Bid tabulation for review next week.

Employee Recognition: Ricky Ray

Metadata

  • Time Range: 01:17:07–01:32:41 (PART 1)
  • Categories: personnel, operations

Summary

Road maintenance technician Ricky Ray recognized for 12+ years service, unblemished safety record, and January overtime (50+ hour weeks) at transfer station to avert Saturday closures amid staffing shortages/snowstorm. Road crew volunteered; letter signed into record. Recent solid waste hires/recruit adjustments improve situation; potential hours expansion.

Key Discussion Points

  • Ray volunteered Fridays/Saturdays + road duties; construction/depot work.
  • Model employee: night calls, snow/trees, high brush production, calm/professional.
  • Letter read verbatim praising service.
  • Supervisors: Dale Brownfield, Ryan Lammers, Mike Halfaway praised reliability.

Public Comments

  • Road crew/supervisors commended work.

Supporting Materials Referenced

Letter of recognition dated March 2024 on BOCC letterhead.

Financials

No financials discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve signing this letter as read into the record today."
  • Vote: Unanimous (Ayes: 3); signed immediately.
  • Next Steps: No next steps specified.

Commissioner Briefings and Legislative Updates

Metadata

  • Time Range: 00:40:44–01:12:37 (PART 1)
  • Categories: planning, infrastructure, budgeting, personnel, other

Summary

Commissioners briefed on recent activities: Team Jefferson/recompete, chamber sewer/housing, housing fund, Dosewallips collaborative, drainage district outreach, Clallam timber tour, Salish ASO; PTPO bridges/roundabouts; Olympia bills (local match fed funds, housing tax, STR tax, comp plan extension, WUI maps, retail LAMARDs, organics diversion); budgets (Blake cases, corrections training, public defense, Medicaid waiver, housing trust, broadband, fish barriers, WASAC audits, encumbered lands, green jobs); WASAC voting reforms (weighted urban/rural caucuses, neutral positions). No actions taken.

Key Discussion Points

  • Various meetings attended (sewer outreach, drainage, timber, ASO).
  • Legislative: Local fed match ($10M), housing tax opts, STR excise (10%), comp plan to 12/31/25, WUI/DNR maps, LAMARD retail, organics SB 2301.
  • Budgets: Blake processing near done; corrections backlog; public defense rural shortages; housing trust $39-69M; CCA poison pill; WASAC $4M audits; encumbered lands $25M.
  • WASAC: Weighted voting (urban/rural/all-county buckets); neutral on most; 85% threshold.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

Various state/fed funding noted (e.g., housing trust increases, broadband).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: No next steps specified.

DCD 2024 Workplan Workshop

Metadata

  • Time Range: 02:15:47–02:56:36 (PART 1)
  • Categories: planning, permits, land use, infrastructure, budgeting

Summary

DCD presented 2024 workplan: ongoing programs (permits, addressing, building, fire marshal, code compliance); 21 projects including SMP adoption/Ecology approval, floodplain compliance/CRS re-enrollment, GMSC population allocation, 4 grants (periodic/middle housing/climate/recompete), CWSP, UGA updates (Port Hadlock/PT), stock plans, NPRs (Port Hadlock/Pleasant Harbor), fee study, fire marshal inspections/CWPP follow-up, EPL/SEPA 5290. Emphasized GMA deadlines, consultant RFPs, staffing (21 FTE, new assistant planner), Brent transition to clerk Sept.

Key Discussion Points

  • Programs: Permit tracking improvements, addressing/E911, fiscal shared.
  • Projects: SMP soon; flood CAV follow-up; GMSC Mar5/tribes; grants concurrent w/periodic (6/30/25); CWSP/climate; STR meetings; 2024 cycle light; UGA outreach/renderings; recompete Glen Cove; NPR DAs/settlements; fees <50% recovery; fire marshal deputy; EPL dashboards/SEPA5290.
  • Staffing: No adds planned; consultants key; Brent ends 3/31 full-time.
  • Comp plan extension good but commerce funds 6/30/25.
  • T-Lab outreach funds possible.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

DCD workplan document (3 pages); grants/RFPs referenced.

Financials

Grants: Periodic/middle housing/climate/recompete; fees policy choices; no staffing adds.

Alternatives & Amendments

Efficiency via consultants/grants integration.

Outcome, Vote, and Next Steps

  • Decision: Informational workshop.
  • Vote: None.
  • Next Steps: RFPs (periodic/recompete/CWSP); STR meetings next week; GMSC Mar5; comp plan policy choices.

Healthier Together Task Force Formation

Metadata

  • Time Range: 02:57:05–03:33:08 (PART 1)
  • Categories: planning, infrastructure, services, personnel

Summary

Discussed scope (options/sites/costs outside PT; review prior Opsis/MVP studies; MVP rehab); composition (6 BOCC: 2/district; 2 JAC at-large); criteria (familiarity/commitment/diversity/skills/solution-oriented); OPMA required (staffed by Kerry/Mark/Carolyn); reporting via steering to BOCC/PTCC. Process: Open recruitment (legal/social media/JAC mailing), letter of interest vs criteria, each commissioner selects 2 from district, BOCC adopts slate. Public: OPMA public comment required; pro-pool bias concerns; need diverse locals.

Key Discussion Points

  • Scope: 6 tasks + MVP/Opsis review; solution-focused.
  • Staffing: Kerry Height, Mark McCauley.
  • Process: Open app (2 weeks pub 3/11), letters, district picks, BOCC slate; refine charter/scope pre-pub.
  • Public: OPMA mandates comment; confusion steering vs task force; bias toward yes-people; need affordable/no-Taj Mahal.

Public Comments

  • Tom Teersh: OPMA requires task force public comment (RCW 42.30.240).
  • Shelley: Clear steering/task force; pro-pool bias; overbudget vs remodel; private funding.
  • Morningstar: Diverse locals; not yes-people; PT pool for basics.

Supporting Materials Referenced

One-pager charter (criteria/scope); Susan report.

Financials

Staff time only.

Alternatives & Amendments

Interviews vs letters; refine scope/charter.

Outcome, Vote, and Next Steps

  • Decision: Open recruitment (pub/social/JAC); letters vs criteria; district selects, BOCC slate; OPMA; refine scope/charter for BOCC review pre-pub.
  • Vote: Consensus.
  • Next Steps: Draft recruitment by tomorrow; consent pub 3/11; BOCC workshop scope; meetings early April.

Background Materials

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