PACKET: Commissioners Meeting at Mon, Feb 26, 09:00 AM

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Therapeutic Courts Memorandum of Understanding (MOU)

Topic Summary

Jefferson County Public Health (JCPH), acting as the fund manager for the 1/10th of 1% Behavioral Health Sales Tax Funds (Fund 131), is requesting approval of an MOU with the Jefferson County Superior and District Courts. This MOU allocates $200,000 for 2024 to support Therapeutic Court Case Management and ancillary services for individuals affected by substance abuse, chemical dependency, and mental health issues. The funding is intended for the Behavioral Health Court, Drug Court, and Family Therapeutic Court to provide treatment supervision, client support, and alternatives to incarceration.

Key Points

  • JCPH is the fund manager for the 1/10th of 1% Behavioral Health Sales Tax Funds (Fund 131).
  • The funds are allocated to the Superior Court and District Court for Therapeutic Court Case Management and other necessary services.
  • Therapeutic Courts include the Behavioral Health Court, Drug Court, and Family Therapeutic Court.
  • Services funded include case management, court time, administrative duties, treatment supervision, client support (e.g., housing, urine analyses, incentives, out-of-custody assessments, in-custody assessments, training), and alternatives to jail.
  • The MOU is recommended by the Behavioral Health Advisory Committee.
  • The MOU includes Exhibits outlining the Scope of Work, Logic Model, Performance Measures, and the county's Match Policy (Attachment A).
  • Case management services must include preparing and maintaining files to track enrollment, treatment plans, progress, communication with enrollees, and coordinating team scheduling and communication.
  • Participants must comply with law-abiding behavior, participate in treatment, submit to random urinalyses, attend regular court reviews, and maintain frequent contact with the Therapeutic Court Coordinator/Case Manager.
  • Match Policy: Jefferson County reserves the first right to use Fund 131 as match for grants. Courts must obtain prior written authorization from the County Administrator to use Fund 131 as match.

Financials

  • Total Amount: $200,000.00 for 2024.
  • Funding Source: 1/10th of 1% Behavioral Health Sales Tax Funds (Fund 131).
  • Budget Breakdown (Approximate):
    • Case Management - Staff: $140,000
    • Housing Vouchers: $30,000
    • Training and Travel: $6,500
    • Admin Costs: $6,000
    • Technology: $4,750
    • Jail Alternatives: $3,000
    • UA Test Standard: $3,000
    • Incentives: $2,000
    • In Custody drug/alcohol Eval: $1,750
    • Emergency Funds: $1,500
    • Transportation: $1,000
    • Education Costs: $500
  • If sales tax revenue decreases, the agreement may be renegotiated.
  • Unexpended funds must be retained in Fund 131 for future allocation to eligible services.

Alternatives

None specified.

Community Input

  • The MOU is recommended by the Behavioral Health Advisory Committee.
  • None specified regarding public comment.

Timeline

  • 2024-01-01: Agreement term commences.
  • 2024-12-31: Agreement term ends.
  • Monthly: Financial reports required per Exhibit C (paid monthly expenses).
  • Quarterly: Financial reports emailed to the Auditor's Chief Accountant and Public Health.
  • Quarterly: Electronic statistics/program data reports must be sent to JCPH.
  • 2024-10-31: Estimate of projected expenditures for the remainder of the year required by Public Health.
  • 2024-12-27: Final reporting due.

Next Steps

JCPH requests Board approval of the Memorandum of Understanding Agreement with the Superior and District Courts.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH County Coordinator
  • Brandon Mack - Presiding Judge, Jefferson County Superior Court
  • Mindy Walker - Presiding Judge, Jefferson County District Court
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Jefferson County Public Health 2024 Workplan

Topic Summary

Jefferson County Public Health (JCPH) will conduct a workshop to present its 2024 Workplan to the Board of County Commissioners (BOCC) and the public. This presentation is intended to share the department's goals, milestones, and design for work to be completed during the 2024 calendar year, soliciting feedback to enhance the workplan and departmental success.

Key Points

  • The Public Health Department is presenting its 2024 Workplan at the request of the County Administrator and County Commissioners.
  • The workshop aims to share goals, milestones, and the design for work planned for 2024.
  • Receiving feedback from the BOCC, County Administrator, and the public is considered "value added" to the workplan.

Financials

None specified.

Alternatives

None specified.

Community Input

The presentation seeks feedback from the public.

Timeline

  • 2024-02-26: Workshop scheduled for 2:00 p.m.

Next Steps

Public Health appreciates the opportunity to share its Workplan for 2024. (No formal action requested in this briefing request).

Sources

  • Apple Martine - Public Health Director
  • Mark McCauley - County Administrator

Amendment 2: VillageReach Community Navigator Assessment Contract

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for Amendment No. 2 to a Professional Services Agreement with VillageReach, thereby extending the term and adding to the scope of work. The amendment adds $66,827.79 to the contract for a total amount of $108,827.79, fully funded by the Foundational Public Health Services (FPHS) to complete a climate health assessment and community partnership-building project, particularly focused on Quilcene and Brinnon areas.

Key Points

  • The existing Professional Services Agreement with VillageReach (Contract No: AD-23-042-A2) is amended for a "Community Navigator Assessment" project.
  • The purpose is to extend the contract term and add an additional scope of work and remuneration (Appendix D).
  • The scope includes a new climate health assessment, which involves inventorying existing climate health data, conducting a desk review (relevant to Quilcene and Brinnon), identifying Environmental Health impacts (water, sewer, septic), and developing a data analysis plan (Deliverable 1).
  • Key activities for the assessment include building capacity in PowerBi and ArcGIS for JCPH staff (Lolinthea Hinkley and Alyssa Wyrsch).
  • The project includes organizing and conducting human-centered design (HCD) workshops and community data walks in Brinnon and Quilcene to co-create interventions.
  • HCD workshops are scheduled for August 1 to September 30, 2024.
  • The County is required to provide VillageReach five (5) business days to cure any payment default.

Financials

  • Total Amended Contract Amount: $108,827.79
  • Additional Amount (Amendment 2): $66,827.79
  • Original Contract Amount: $42,000
  • Funding Sources (Fully Funded by FPHS):
    • Environmental Health Policy and Leadership Capacity: $30,000.00
    • Community Health, Community Partnership and Development: $36,827.79
  • Budget Breakdown (New Scope - Deliverables):
    • Deliverable 1 (Design assessment): $13,262.18 (Due April 30, 2024)
    • Deliverable 2 (Collate/Analyze data): $21,142.97 (Due July 31, 2024)
    • Deliverable 3 (Conduct HCD workshops): $18,763.30 (Due September 30, 2024)
    • Deliverable 4 (Report/Disseminate learnings): $13,659.34 (Due November 30, 2024)
  • Original Contract term (prior to Amendment 2 signatures) had payment/expenditure listed as $42,000.

Alternatives

None specified.

Community Input

  • The project involves HCD workshops and community data walk installations in Brinnon and Quilcene to share findings and co-create interventions.

Timeline

  • 2023-04-01: Original Agreement Start Date.
  • 2024-03-01: Amendment No. 2 Start Date.
  • 2024-04-30: Deliverable 1 completion due date.
  • 2024-07-31: Deliverable 2 completion due date.
  • 2024-09-30: Deliverable 3 completion due date.
  • 2024-11-30: Amendment No. 2 End Date, and Deliverable 4 completion due date.

Next Steps

JCPH management requests approval of Amendment 2 of the Professional Services Agreement with VillageReach.

Sources

  • Barb Jones - CHIP Manager
  • Denise Banker - Community Health Division Director
  • Pinky Feria-Mingo - Environmental Health Division Director
  • Mark McCauley - County Administrator
  • Tendai Munyoro - Chief Financial Officer, VillageReach
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Alyssa Wyrsch - Epidemiologist (JCPH)
  • Lolinthea Hinkley - Biostatistician (JCPH)

County Road Administration Board (CRAB) Road Levy Certification

Topic Summary

The Board of County Commissioners (BOCC) is requested to certify the annual Road Levy amount and the estimated revenue produced by the levy, as mandated by the County Road Administration Board (CRAB). This certification is required to ensure Jefferson County remains eligible for its distribution of Motor Vehicle Fuel Tax revenue through CRAB's "Certificate of Standards in Good Practice."

Key Points

  • CRAB requires counties to annually certify the estimated revenue from the Road Levy, including any portion diverted to traffic enforcement.
  • Fulfillment of this requirement ensures the distribution of Motor Vehicle Fuel Tax revenue to Jefferson County and issuance of the "Certificate of Standards in Good Practice."
  • The adjusted highest lawful Road Levy is $5,048,501.78.
  • The actual adopted/established Road Levy is $5,048,501.78.
  • The County Road property tax revenue diverted for other unincorporated purposes (specifically traffic law enforcement per RCW 36.33.220) is $620,000.00, as approved by Resolution No. 51-23 on November 13, 2023.
  • The Road Levy Revenue remaining for roads is $4,428,501.78.
  • Traffic Law Enforcement funded through Operating Transfer or Direct Payment is stated as $0.00 in the certification form. The $620,000 noted as diverted is deposited into the Current Expense Fund (revenue code 311.20) for traffic law enforcement services per Resolution No. 51-23.

Financials

  • Total County Valuation: $9,189,147,456.00
  • Road District Valuation: $6,382,481,453.00
  • Highest Lawful Road Levy/Actual Adopted Levy: $5,048,501.78
  • Diverted Road Levy (RCW 36.33.220): $620,000.00
  • Road Levy Revenue Remaining for Roads: $4,428,501.78

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024: Road Tax Levy being certified for collection in this year.

Next Steps

The Board is requested to authorize the Chair to digitally approve the “Digital Submittal Certification” that will be emailed by CRAB, which will then be submitted by the County Engineer to CRAB.

Sources

  • Monte Reinders P.E. - Public Works Director/County Engineer
  • Mark McCauley - County Administrator
  • RCW 36.33.220 (Authorizes diversion of road property taxes for traffic law enforcement)
  • Resolution No. 51-23 (Authorizes the specific diversion amount)

GMA Periodic Update Grant Contract (2025 Jurisdiction)

Topic Summary

Jefferson County is requested to sign a $350,000 non-competitive grant agreement with the Washington State Department of Commerce (COMMERCE) to fund activities related to the mandated periodic review of the Comprehensive Plan required by the Growth Management Act (GMA). The review must be completed by June 30, 2025, and this grant provides the only currently identified funding for the comprehensive plan update process.

Key Points

  • The GMA mandates jurisdictions to periodically review and update their comprehensive plans (RCW 36.70A.130). Jefferson County’s next update is due June 30, 2025.
  • The grant award is non-competitive and totals $350,000 from COMMERCE.
  • Funds are split evenly between State Fiscal Year (SFY) 2024 ($175,000, covering costs retroactively from July 1, 2023) and SFY 2025 ($175,000, covering costs through June 30, 2025). Funds cannot be carried over between fiscal years.
  • The scope of work (Attachment A) includes:
    • Completing the Periodic Update Checklist and Workplan (SFY 2024).
    • Developing a Public Participation Plan and Tribal Outreach Strategy (SFY 2024).
    • Planning Commission coordination on Comprehensive Plan text (Vision Statement, Rural Character Statement) (SFY 2024).
    • Interagency Coordination via the Growth Management Steering Committee (GMSC), including review of Countywide Planning Policies (CPPs) and a joint City-County Population Resolution (SFY 2024).
    • Reviewing the Critical Areas Ordinance (CAO) for consistency with the Shoreline Master Program (SMP) and Best Available Science, leading to a draft and adopted CAO amendment (SFY 2024-2025).
    • Developing housing data and drafting housing policies (outside the Middle Housing Grant scope) (SFY 2024).
    • Reviewing Limited Areas of More Intensive Development (LAMIRDs) (SFY 2024).
    • Comprehensive Plan data updates (population, GIS mapping, draft element updates, airport overlay zone review, capital facilities) (SFY 2024-2025).
    • Tribal Outreach implementation and Policy Development (SFY 2024).
    • Reviewing and updating Port Hadlock/Irondale Urban Growth Area (UGA) Development Regulations, including density tools and commercial mixed-use zone requirements (SFY 2024-2025).
    • Reviewing aggregate mineral resources and drafting Mineral Resource Land Overlay Policies (SFY 2024).
    • Conducting a Transportation Analysis/Level of Service (LOS) Report (SFY 2025).

Financials

  • Total Contract Amount: $350,000
  • Funding Source: Washington State Department of Commerce (State Funds).
  • SFY 2024 Allocation: $175,000
  • SFY 2025 Allocation: $175,000
  • Matching Funds Required: None specified.
  • Grant funds are the "only currently identified funds" for the review.

Alternatives

None specified.

Community Input

  • The grant scope includes developing a Public Participation Plan and a Tribal Outreach Strategy.
  • The work includes coordination with the Planning Commission.

Timeline

  • 2023-06-27: COMMERCE informed the BOCC of grant eligibility.
  • 2023-07-01: SFY 2024 costs coverage begins retroactively.
  • 2025-06-30: Contract End Date and deadline for periodic review completion.
  • Key Deliverable Dates (Examples):
    • 2024-05-31: Joint City-County Population Resolution.
    • 2024-06-30: Critical Areas Checklist, Housing Data Summary Report, LAMIRD summary report.
    • 2025-03-31: Transportation/LOS Report.
    • 2025-06-28: Adopted CAO and Adopted Comprehensive Plan amendment.

Next Steps

The Board is recommended to sign the Grant Agreement and return it to Community Development for further processing.

Sources

  • Josh D. Peters - DCD Director
  • Joel Peterson, AICP - Lead Long Range Planner/Contractor Representative
  • Valerie Smith - Deputy Managing Director (COMMERCE Representative)
  • Mark K. Barkley - Assistant Director, Local Government Division (COMMERCE)
  • RCW 36.70A.130(5) (Mandate to review/revise comprehensive plan)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Middle Housing Grant Agreement (HB 1110 Implementation)

Topic Summary

Jefferson County Department of Community Development (DCD) is requesting approval for a $50,000 grant agreement with the Washington State Department of Commerce (COMMERCE) to implement Middle Housing requirements stemming from House Bill (HB) 1110. The grant activities focus on public engagement, auditing the existing county code, and preparing and adopting a Middle Housing Ordinance for the Port Hadlock/Irondale Urban Growth Area (UGA).

Key Points

  • The grant funds activities to support the preparation and adoption of policies and codes specific to implementing middle housing (RCW 36.70A.030(26)) by statutory deadlines.
  • "Middle housing" includes buildings compatible in scale with single-family homes but containing two or more attached, stacked, or clustered units (e.g., duplexes, triplexes, townhouses).
  • The grant objective is to prepare and adopt a Middle Housing Ordinance specifically for the Port Hadlock/Irondale UGA. This work will complement a "broader reexamination of our urban development regulations in light of the pending availability of sewer service."
  • The scope of work is divided into four actions/deliverables:
    • Action 1: Create a Middle Housing Public Engagement Plan (Due March 30, 2024).
    • Action 2: Conduct a Middle Housing Code Audit, reviewing existing regulations and Commerce's Model Ordinances to identify gaps and recommended amendments (Due June 30, 2024).
    • Action 3: Draft the Missing Middle Housing Ordinance for the Port Hadlock/Irondale UGA based on the code audit, Planning Commission review, and public input (Due December 30, 2024).
    • Action 4: Finalize and adopt the Middle Housing ordinance after Planning Commission and Board of Commissioners public hearings (Due June 15, 2025 - statutory deadline).

Financials

  • Total Contract Amount: $50,000
  • Funding Source: Washington State Department of Commerce (State Funds).
  • Matching Funds Required: None specified ("No fiscal impact. Grant does not require county match.").
  • Budget Allocation by Deliverables:
    • Deliverable 1: $5,000 (FY1)
    • Deliverable 2: $20,000 (FY1)
    • Deliverable 3: $12,500 (FY2)
    • Deliverable 4: $12,500 (FY2)
  • Note: The budget notes a requirement to invoice for all FY 1 expenses ($25,000 total) by June 15, 2024.

Alternatives

None specified.

Community Input

  • Project activities specifically include developing and implementing a Public Engagement Plan (Action 1) and presenting recommendations and drafting ordinances following public input (Actions 3, 4).
  • The Planning Commission is heavily involved: reviewing recommendations (July-August 2024), hosting a public hearing (January–March 2025), and making final recommendations.

Timeline

  • 2024-03-30: Middle Housing Public Engagement Plan due.
  • 2024-06-15: Final Code Audit Memo due (also FY1 invoicing deadline).
  • 2024-12-30: Draft Ordinance due.
  • 2025-06-15: Adopted Middle Housing ordinance due (Contract End Date is June 30, 2025).

Next Steps

Approve and sign Department of Commerce Contract Number 24-63336-160 for $50,000.

Sources

  • Josh Peters - DCD Director/Contractor Representative
  • Vincent Maniaci - Assistant Planner
  • Anne Aurelia Fritzel - Housing Planning Manager (COMMERCE Representative)
  • Mark K. Barkley - Assistant Director, Local Government Division (COMMERCE)
  • RCW 36.70A.030(26) (Definition of Middle Housing)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Greg Brotherton - Chair, District No. 3 (Signed Letter of Commitment, 2023-12-04)

Topic Summary

Commissioner Kate Dean is presenting recommendations from the Climate Action Committee (CAC) for adopting new climate action goals related to greenhouse gas (GHG) emissions reduction and carbon sequestration. The recommended goals, based on 2018 emissions data and international climate standards, include a deep cut in emissions by 2030 and significant increases in carbon sequestration from county forests by 2050.

Key Points

  • In 2008, the County and City jointly adopted a goal to reduce GHG emissions 80% below 1990 levels by 2050.
  • The 2018 GHG inventory showed the county was ahead of schedule, achieving a 39% reduction from 1990 levels.
  • New Recommended Emissions Goals (based on 2018 baseline):
    • By 2030: Emissions 58.7% below 2018 levels (113,609 Metric tons, or 74% below 1990 levels). This goal adopts the Science-Based Target developed by ICLEI to meet the Paris Agreement (limiting warming to 1.5°C).
    • By 2050: Emissions 95% below 2018 levels (13,754 Metric tons, aligning with the Washington State goal).
  • Recommended High Impact Reduction Activities: Electric Vehicle Adoption, Reduction of Vehicle Miles Traveled, and increasing commercial & residential building efficiency and electrification.
  • Carbon Sequestration Context: Jefferson County forests and trees are currently sequestering over 13 times the amount of GHGs emitted in the 2018 inventory.
  • Emissions from forest harvest are a significant percentage of man-made emissions in the County (e.g., Forest Harvest Commercial/Industrial accounts for 47% of human-caused CO2 emissions).
  • New Recommended Carbon Sequestration Goals (excluding Olympic National Park and Wilderness areas [ONPW]):
    • By 2030: A 20% increase above the 2011-2016 baseline of 1.6 MMTCO2 per year, up to 2.0 MMTCO2/year.
    • By 2050: An additional 20% increase (total 40% combined increase) above the 2011-2016 baseline, reaching 2.3 MMTCO2/year.
  • The USFS Lands in the county sequestered carbon at a rate of 5.0 mtCO2/acre in 2011-2016, the highest rate among all ownerships.
  • Opportunities to Increase Sequestration: Working with DNR on trust land transfers, supporting forest management on private lands (e.g., carbon credit payments), and expanding tree ordinances.

Financials

  • Fiscal Impact: N/A.
  • The presentation notes that Jefferson Co. is working with the Department of Natural Resources (DNR) to leverage Climate Commitment Act funding to add forest areas into the state’s new carbon sequestration program.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2007: CAC formed via joint resolution.
  • 2008: Original 80% GHG reduction goal (below 1990 levels) adopted.
  • 2022: CAC approved 2001-2016 Forest and Tree GHG Inventory.
  • 2030: Proposed target date for 58.7% emissions reduction and 20% sequestration increase.
  • 2050: Proposed target date for 95% emissions reduction and 40% sequestration increase.

Next Steps

The BOCC will be asked to consider adopting these two new climate action goals as part of its Climate Action Plan.

Sources

  • Kate Dean - Commissioner District No. 1
  • Cindy Jayne - CAC (Lead Presenter)
  • Mark McCauley - County Administrator
  • ICLEI (Source for Science-Based Target calculation)

Quilcene Skate Park Letter of Support

Topic Summary

The Board of County Commissioners (BOCC) is considering a letter of support for the committee working to develop a skatepark at the Quilcene Community Center. The support aims to encourage the Olympic Peninsula YMCA to serve as the fiscal sponsor for the project's application for a Washington Recreation and Conservation Office (RCO) Community Outdoor Athletic Facility Grant (COAF), following the ineligibility of a prior sponsor.

Key Points

  • The BOCC previously supported the skatepark program with a $20,000 grant for community outreach and design consulting.
  • The skatepark committee intends to apply for an RCO COAF Grant.
  • RCO COAF grants require a fiscal sponsor experienced with athletic facilities.
  • The initial fiscal sponsor was deemed ineligible because they did not have the requisite experience.
  • The BOCC supports the project, noting it would provide a "low maintenance outdoor athletic facility" for Quilcene, identified as an "economically distressed rural community."

Financials

  • County investment to date: $20,000 grant (for outreach and design).
  • RCO Grant Deadline: March 8, 2024.
  • Fiscal Impact of Support Letter: None specified.

Alternatives

None specified.

Community Input

The project committee has completed a successful community outreach and design process.

Timeline

  • 2024-03-08: RCO COAF Grant application deadline.

Next Steps

Review, update if necessary, and consider approving and sending the letter of support to the Association Board of Directors - Olympic Peninsula YMCA.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Mark McCauley - County Administrator

Federal Appropriations Request for Habitat for Humanity Affordable Housing

Topic Summary

The Board of County Commissioners (BOCC) is requested to approve and sign a letter of strong support for Habitat for Humanity of East Jefferson County's (Habitat EJC) request for $3 million in federal appropriations. This funding is critical for completing the initial phase of the Mason Street Neighborhood, a planned development in Port Hadlock that will contain 150 permanently affordable mixed-income homes.

Key Points

  • The Mason Street Neighborhood project will provide 150 permanently affordable mixed-income homes in Port Hadlock, targeting working families, including emergency, education, and healthcare professionals.
  • The homes will serve individuals and families across various income brackets, including those below 80% AMI and middle incomes of 80-150% AMI.
  • The project is critical for supporting the local workforce and growing the economy of the rural county.
  • The project commits to maintaining affordability in perpetuity.
  • The master plan includes sustainable and environmentally friendly design principles.
  • Jefferson County previously supported the project with:
    • $500,000 in American Rescue Plan (ARPA) funds for property acquisition.
    • $80,000 in ARPA funds for developing the project master plan.
  • The $3 million federal appropriation is described as "crucial in advancing its development."

Financials

  • Federal Appropriations Request: $3 million.
  • Prior County ARPA Contributions: $580,000 total ($500,000 for acquisition, $80,000 for master plan).
  • Fiscal Impact of Support Letter: None.

Alternatives

None specified.

Community Input

The development process led by Habitat EJC has included "extensive community engagement."

Timeline

None specified.

Next Steps

The Board is recommended to read the letter and approve signing it as drafted or revised, urging federal representatives (congressman and senators) to allocate the necessary appropriations.

Sources

  • Mark McCauley - County Administrator
  • Jamie Maciejewski - Executive Director, Habitat for Humanity of East Jefferson County
  • Kate Dean, Heidi Eisenhour, Greg Brotherton - Board of County Commissioners

Hearing and Adoption: Big Quilcene and Little Quilcene Rivers Comprehensive Flood Hazard Management Plan (CFHMP)

Topic Summary

The Board of County Commissioners (BOCC) is scheduled to hold a public hearing, deliberate, and potentially adopt by resolution the Comprehensive Flood Hazard Management Plan (CFHMP) for the Big and Little Quilcene Rivers. This plan was developed by the Department of Community Development (DCD) and consultants under a grant from the Washington State Department of Ecology (Ecology) to evaluate existing conditions and identify management alternatives, following the need to update the outdated 1998 Big Quilcene plan and create a new plan for the Little Quilcene.

Key Points

  • The CFHMP was prepared under an Ecology grant following WAC 173-145-040 criteria to evaluate existing conditions and identified management alternatives for the two river basins.
  • The BOCC will consider adopting the plan via resolution, which also repeals and replaces Resolution No. 57-98 (the previous 1998 Big Quilcene CFHMP).
  • The CFHMP development included input from an Advisory Team comprised of federal, state, and local agencies, Tribal representatives, non-profits, and Quilcene residents.
  • SEPA Compliance: A Determination of Non-significance (DNS) was issued under WAC 197-11-340(2) on April 12, 2023. No SEPA Appeals were received by the May 3, 2023 deadline.
  • CFHMP Goals: A primary focus is on implementing projects that reduce future risk, reduce public expenditures, minimize environmental impacts, and focus on non-structural alternatives and ecological restoration.
  • High-Priority Recommended Actions (Chapter 4.6):
    • Develop a community-based emergency flood response plan for the Hiddendale Drive community (high risk, contingent on community interest).
    • Proactive landowner outreach and communication about flood risks and strategies.
    • Improve monitoring and documentation of flood events and impacts (e.g., installing stream gages).
    • Acquire properties and remove houses in the floodplain.
    • Complete Moon Valley Restoration Project (Big Quilcene RM 1.2 to 2.4).
    • Complete Lower One Mile Project (Big Quilcene RM 0 to 1.2).
  • Vulnerability: The residential areas in Reach A of the Big Quilcene, Reaches A and B of the Little Quilcene, and the Hiddendale Drive community are identified as having the most vulnerable people and private property.

Financials

  • The plan was funded by a grant from the Washington State Department of Ecology (Ecology) through the Flood Control Assistance Account Program (FCAAP).
  • Financial discussion focuses on future risk reduction, noting strategies like acquiring flood-prone properties (Action #17, evaluated as "High" cost but "High" effectiveness).
  • The Lower One Mile and Moon Valley Restoration Projects (Actions 22, 20) are evaluated as having "High" cost and "High" effectiveness.

Alternatives

  • The evaluation included structural alternatives (e.g., new/enhanced levees) for problem areas, but they were not carried forward due to being inconsistent with CFHMP goals, potential significant environmental impacts, high costs, and difficulty in permitting and funding.

Community Input

  • The CFHMP was prepared with input from an Advisory Team including residents.
  • A virtual public meeting was held in November 2022 and another in April 2023.
  • The public hearing is scheduled for 2:30 p.m. on February 26, 2024.

Timeline

  • 1998-07-06: Original Big Quilcene CFHMP adopted by Resolution No. 57-98.
  • 2023-04-12: CFHMP noticed and Environmental Checklist noticed.
  • 2023-05-03: SEPA Appeal deadline (none received).
  • 2023-06: CFHMP prepared/completed.
  • 2024-02-26: Public Hearing scheduled.

Next Steps

DCD recommends that the BOCC adopt the CFHMP by resolution.

Sources

  • Josh D. Peters - DCD Director
  • Donna Frostholm - Lead Associate Planner
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • ESA - Project Consultant
  • WAC 173-145-040 (CFHMP Requirements)
  • WAC 197-11-340(2) (SEPA DNS)

Resignation of Housing Fund Board Staff Member

Topic Summary

The Board of County Commissioners (BOCC) is asked to formally accept the immediate resignation of Peggy Webster, a staff member of the Housing Fund Board (HFB), effective February 16, 2024. The position has been advertised, and the County is actively seeking replacement applicants.

Key Points

  • Peggy Webster, HFB staff member, resigned effective February 16, 2024.
  • The HFB currently has one citizen vacancy listed in the appendix table, plus four vacancies across related subcommittees.
  • The deadline for the first review of applicants for the position is February 28, 2024.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-02-16: Resignation effective date.
  • 2024-02-28: Deadline for first review of applicants.

Next Steps

The BOCC is recommended to accept the resignation and sign a corresponding Thank you Letter for board service.

Sources

  • Wendy Housekeeper - Executive Secretary
  • Mark McCauley - County Administrator

Tribal Notification Letter for 2025 GMA Periodic Update

Topic Summary

The Department of Community Development (DCD) recommends the Board of County Commissioners (BOCC) approve and sign a letter to be sent to Tribal Council Chairs of eight Olympic Peninsula Tribes. Pursuant to the Growth Management Act (GMA) and recent changes (HB 1717), the letter informs Tribes of the County's 2025 periodic review process and invites their meaningful participation in planning activities, particularly in amending Countywide Planning Policies (CPPs).

Key Points

  • Jefferson County must complete its Periodic Review of the comprehensive plan and development regulations by June 30, 2025 (mandated by GMA).
  • House Bill (HB) 1717 (2022) amended the GMA to emphasize tribal participation in local government planning, particularly regarding CPP amendments and coordinating urban growth (RCW 36.70A.210).
  • The letter invites participation in community planning issues, including land use, environmental protection, and economic development.
  • The newly reconvened Growth Management Steering Committee (GMSC, via Resolution No. 09-24) will address recommending population allocation, growth targets, and potential amendments to CPPs (starting in late spring 2024).
  • The first GMSC meeting is scheduled for March 5, 6:00-8:00 PM, at the Jefferson County PUD No. 1 Operations Center.
  • DCD staff will distribute the letter to tribal planning and natural resource management counterparts to enhance cooperation.

Financials

  • Fiscal Impact: Minor cost for postage.

Alternatives

None specified.

Community Input

  • The letter itself is part of a required process to invite tribal input and participation in developing CPPs, as mandated by RCW 36.70A.210.
  • The fact sheet attached to the Agenda Request notes that tribes can voluntarily participate in the planning process (RCW 36.70A.040) and may request assistance from Commerce to resolve issues related to comprehensive plan changes (RCW 36.70A.190).

Timeline

  • 2022-06-09: HB 1717 effective date.
  • 2024-03-05: First GMSC meeting is scheduled.
  • Late Spring 2024: GMSC expected to begin addressing potential amendments to the CPPs.
  • 2025-06-30: Deadline for periodic review completion.

Next Steps

Approve the letter and return a signed version to DCD for distribution to the Tribal Council Chairs.

Sources

  • Josh D. Peters, AICP - Community Development Director
  • Mark McCauley - County Administrator
  • HB 1717 (2022) - Washington State Legislation
  • RCW 36.70A.210 (GMA requirement for tribal participation in CPPs)
  • Resolution No. 09-24 (Reconvening the GMSC)

Amendment 1: Support for Northwest Pacific Coast Marine Resources Committee (NPC MRC)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval of Amendment 1 to an Interagency Agreement with the Washington Department of Fish and Wildlife (WDFW) to increase funding and revise the scope of work supporting the North Pacific Coast Marine Resources Committee (NPC MRC) and its projects. The amendment adds $120,500, bringing the total contract value to $160,500, entirely financed by the State General Fund through WDFW's Coastal MRC Program.

Key Points

  • The contract supports the administrative capacity of the NPC MRC and funds projects implementing program benchmarks (Education and Outreach, Coastal Communities, Marine Habitats, Marine Life, Marine and Freshwater Quality, Sound Science).
  • The new scope of work is fully revised and replaces the original Attachment C.
  • Task 1: MRC Coordination - Funding increased by $37,500 (new cost $77,500) for coordinator support, meeting facilitation, and public outreach.
  • Task 2: WCMAC Representation - Fund support for a representative to attend Washington Coastal Marine Advisory Council (WCMAC) meetings. Cost: $0.
  • Task 3: Dungeness Crab Monitoring - $23,156 allocated to Puget Sound Restoration Fund to establish a data collection network for larval Dungeness crab along the outer coast, supporting sustainable fisheries management.
  • Task 4: OC-ROV - $20,347 allocated for the National Marine Sanctuary Foundation to coordinate and implement Marine Advanced Technology and Education (MATE) Olympic Coast Remotely Operated Vehicle (ROV) Competitions in Forks in 2024 and 2025.
  • Task 5: Dead Bird Citizen Science - $18,033 allocated to the University of Washington (COASST) for an internship program for youth in Clallam and Jefferson counties conducting environmental research (beached bird surveys).
  • Task 6: Hoh Watershed Adventure - $13,464 allocated to Futurewise (in partnership with Hoh Tribe) to design and implement a camp for tribal members focusing on exploration, cultural traditions, and ecosystem restoration.
  • Task 7: Coast MRC Summit - $8,000 allocated to Jefferson County to host the Coastal MRC Summit in western Clallam or Jefferson County in autumn 2024 (covering meals, lodging, speaker fees, etc., for 50-60 anticipated attendees).

Financials

  • Total Contract Value (Amended): $160,500.00
  • Amendment 1 Additional Value: $120,500.00
  • Funding Source: State General Fund (administered through WDFW Coastal MRC Program).
  • Impact to County General Fund: None specified.
  • Match Requirement: None specified.

Alternatives

None specified.

Community Input

  • Projects involve collaboration with multiple organizations including the Puget Sound Restoration Fund, National Marine Sanctuary Foundation, UW COASST, Futurewise, and Hoh Tribe Natural Resources Department.
  • The OC-ROV program (Task 4) involves training mentors and hosting workshops for approximately 75 students each year.

Timeline

  • 2023-07-01: Contract Period Start Date.
  • 2024-01-01: Amendment 1 Effective Date (retroactive for new total award).
  • 2025-06-30: Contract End Date (corrected from 07/31/2025).

Next Steps

JCPH Management recommends BOCC signature for the Interagency Agreement Amendment No. 1.

Sources

  • Pinky Mingo - Environmental Public Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator/Contract Contact
  • Chris Waldbillig - WDFW MRC Coordinator/WDFW Contact
  • Jeffrey Hugdahl - Contracts & Purchasing Manager, WDFW
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Disposal of Surplus Personal Property (Copiers)

Topic Summary

The Central Services Department is requesting Board approval for a resolution declaring certain worn out, broken, or obsolete personal property (specifically, two copiers) as surplus. Once declared surplus, the department will be authorized to dispose of the property, and the County Auditor will remove the items from the equipment inventory.

Key Points

  • The property is no longer required for County purposes because it is broken, worn out, or outdated.
  • Notice of intention to sell is not required per RCW 36.34.020 because the total value of each item is less than $2,500.00.
  • The Central Services Department is directed to dispose of the equipment by taking it to a recycling center or the Transfer Station.
  • Equipment listed:
    • CANON IR1435F COURTROOM (Asset ID# IT3513, Serial # RZJ38567) - Condition: Obsolete.
    • CAON IR ADV C5560I SHOP (Asset ID# IT3514, Serial # XLA01324) - Condition: Obsolete.

Financials

  • The value of each item is less than $2,500.00.
  • Fiscal Impact: N/A.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Approve and sign the attached resolution authorizing disposal of the equipment.

Sources

  • Tracy Coleman - Central Services Director
  • Mark McCauley - County Administrator
  • RCW 36.34.020 (Regarding sale of surplus property below $2,500)

Continued Deliberations on Shoreline Master Program (SMP) Periodic Review

Topic Summary

The Board of County Commissioners (BOCC) is continuing its deliberations on proposed amendments to the Shoreline Master Program (SMP) as part of the periodic review required by the Washington State Shoreline Management Act (SMA). This session, which accepts additional public comment, focuses on finalizing critical amendments, specifically concerning definitions, shoreline environment regulations for aquaculture (geoduck farming), and mitigating marine debris accumulation.

Key Points

  • This deliberation session follows a January 8 public hearing (which remains open), a January 16 workshop, and previous deliberations on January 22 and February 5.
  • The draft SMP amendments (February 16, 2024 version) reflect BOCC direction provided up to February 5.
  • Geoduck Aquaculture Regulation: Proposed changes address five permit options for geoduck aquaculture, focusing on whether to require a Standard or Discretionary Conditional Use Permit (CUP) based on the Shoreline Environment Designation (SED).
    • The Planning Commission recommended a Standard CUP for New Geoduck operations in Priority Aquatic, Aquatic, or Natural designations, and otherwise a Discretionary CUP.
    • One proposed option treats all geoduck aquaculture with a Standard CUP.
    • Option 2 treats expansions like new geoduck operations (requiring a CUP as determined by the SED).
    • The use matrix direction updates aim to align permit exemptions with new geoduck aquaculture, clarifying when upland designation influences the permit type in aquatic areas (Topic 2).
  • Aquaculture Expansions Baseline: The text proposes establishing a baseline date for measuring

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