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02/12/24 09 AM: BoCC Public Comments, Flood Plan, Contracts, CBA Approvals

BoCC Public Comments, Flood Plan, Contracts, CBA Approvals

Jefferson County BoCC PART 1: public input on homeless towing/geoduck impacts; flood hazard plan hearing authorization; Public Works CBA; road/sewer/river contracts; counseling/monitoring agreements; finance plan; consent items.

Public Comment Period

Metadata

  • Time Range: 00:00:46.612–00:06:52.572 (PART 1)
  • Categories: other

Summary

The meeting opened with a call to order noting Chair Dean's virtual attendance later and a light schedule aiming to conclude around noon. Two members of the public provided comments: one on towing of a homeless individual's van during a declared emergency and proposing a 90-day policy for encampments on public property due to lack of county housing policy; the other urged consideration of scientific research on geoduck aquaculture impacts during Shoreline Master Program (SMP) updates, attributing marine declines to waterfront development rather than shellfish farming.

Key Discussion Points

  • Maggie raised concerns about the illegal towing of Harold's van under the Homestead Act during a declared emergency, citing a governor's directive against towing after housing denial, and proposed herself as housing committee with a 90-day stay policy for tents, tarps, cars on public property as emergency housing.
  • Bell Street, Port Townsend resident expressed concern over deference to Shine neighbors' claims on geoduck farming impacts in SMP deliberations, citing research by Glenn Van Blaricom and others, and highlighted waterfront development effects like clearing, roads, bulkheads, runoff as causes of declines in marbled murrelets, orcas, forage fish, and salmon.

Public Comments

  • Maggie: Claimed towing of Harold's van was illegal during emergency; proposed 90-day policy for living in tents/cars on public property absent housing committee/policy.
  • Bell Street, Port Townsend: Urged review of geoduck impact research; criticized inaccurate claims by waterfront owners; attributed ecological declines to property development.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Public comments received and meeting proceeded.
  • Vote: None recorded.
  • Next Steps: No next steps specified.

Comprehensive Flood Hazard Management Plan for the Big Quilcene and Little Quilcene Rivers

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: planning, infrastructure, budgeting

Summary

Jefferson County DCD sought authorization to hold a public hearing and adopt the Ecology grant-funded CFHMP evaluating flood risks and proposing structural/non-structural actions for the Big and Little Quilcene River watersheds within county jurisdiction. High-priority actions include emergency response planning for Hiddendale Drive, landowner outreach, monitoring, property acquisition, and restoration projects like Moon Valley and Lower One Mile. The plan emphasizes non-structural alternatives, notes vulnerabilities like Linger Longer Road and bridges, and incorporates climate change and sea level rise projections.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Plan approved by Ecology; informed by agencies, Tribes, consultants, residents.
  • High-priority actions: emergency plan (Hiddendale), outreach, monitoring, acquisitions, restorations.
  • Vulnerabilities: Linger Longer Road (overtops every 2-3 years), Hiddendale homes, bridges (WSDOT Hwy 101 scour critical, Center Rd deficient).
  • Rejected structural alternatives for Hiddendale due to environmental impacts, permitting issues, cost, inconsistency with non-structural goals.
  • Public input noted frequent low-lying flooding, unmaintained levees, buyout concerns.
  • Public hearing proposed 2024-02-26; notice 2024-02-14/21.

Financials

  • Funding: Ecology FCAAP grant for development.
  • Costs ranked qualitatively: high (restorations, acquisitions, log jams); medium (wetlands, surveys, FEMA maps, CRS); low (planning, education).
  • Potential sources: FbD, SRFB, FEMA HMG/PA, FCAAP, SR, CFP, NCRF.

Alternatives & Amendments

  • Structural (levee/floodwall) for Hiddendale rejected for environmental impacts, permitting difficulty, high cost, limited effectiveness.

Outcome, Vote, and Next Steps

  • Decision: BoCC requested to authorize DCD to publish public hearing notice 2024-02-14/21 and adopt via resolution post-hearing.
  • Vote: Outcome not recorded in provided transcript.
  • Next Steps:
  • Publish hearing notice 2024-02-14 to 2024-02-21.
  • Hold public hearing 2024-02-26 at 2:30 p.m.
  • Accept written testimony 2024-02-14 to 2024-02-26.

Collective Bargaining Agreement (CBA) and Trust Participation for Public Works Employees (Teamsters Local No. 589)

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: personnel, contracts, budgeting

Summary

The County proposed a new CBA effective 2024-01-01 to 2026-12-31 for Public Works employees (Teamsters Local 589), featuring 12% total wage increases (8% 2024, 2% 2025/2026), shift to PTO from sick/vacation, new career ladders, longevity/call-back/merit pay adjustments, and CDL training requirements. Health/welfare contributions set at 85% County/15% employee for specified trusts; retiree medical discontinued with offset. Changes include 7-step wage system, floater days, and reimbursement for CDL failures/early departures.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Term: 2024-01-01 to 2026-12-31.
  • Wages: 8% 2024 post-step restructure, 2% 2025/2026; new Step 8 2026.
  • PTO: accrual up to 264 hrs/yr, max bank 520 hrs; floaters; cash-out on separation.
  • Special pay: longevity tiers to $3,800 (45 yrs); callback 2 hrs guaranteed + actual at 1.5x; merit bumps.
  • Health premiums total $1,590.20/month per employee.

Financials

  • Wage increases: ~12% over 3 years.
  • Monthly premiums: Medical $1,451.80, Dental $87.50, Vision $17.10, etc.; total $1,590.20.
  • Funding: County expenditures; no specific fund listed.

Alternatives & Amendments

  • 9/80 schedules possible with PTO adjustments.
  • Meet/confer on wages if budget layoffs anticipated.

Outcome, Vote, and Next Steps

  • Decision: Board requested to approve/sign CBA and Subscription Agreement.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Contract Award: Center Road 2R Overlay Project

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: infrastructure, contracts

Summary

Public Works recommended awarding the Center Road 2R Overlay (MP 10.34-14.58) contract to lowest responsive bidder Lakeside Industries for $1,112,583.65 after competitive bids opened 2024-02-01. Project fully funded by CRAB RAP grant with no County match; major costs for HMA, planning, paint lines, traffic control.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Bids: 5 received, lowest Lakeside $1,112,583.65 vs. engineer's $1,063,767.75.
  • Costs: HMA $777,575 (8,185 tons @ $95/ton), planning $126,600, paint $238,750, traffic $55,000.

Financials

  • Total: $1,112,583.65.
  • Funding: 100% CRAB RAP #1622-01; no match.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Board requested to authorize award to Lakeside Industries.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Contract Amendment: SR 19 Rhody Drive Ped-Bike Improvements - South Segment (WSDOT TAP Grant)

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: infrastructure, contracts

Summary

Public Works requested Local Agency Agreement Supplement No. 1 with WSDOT to reorganize $128,633 PE funding into a consultant line for reimbursement under TAP grant, maintaining total PE $175,830 (86.5% federal/13.5% County match). Project enhances ped-bike connectivity in Chimacum/Hadlock area; agreement ends 2026-12-31.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Shift: $128,633 to consultant line; agency remains $42,197.
  • Funding: $152,093 federal TAP, $23,737 County Road Fund.

Financials

  • Total PE: $175,830 (no change).
  • Federal: 86.5%; County: 13.5%.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Board requested to sign two originals of Supplement No. 1.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Change Order No. 7: Port Hadlock Sewer Phase 1 (Site Prep, Earthwork, Service Utilities)

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: infrastructure, contracts

Summary

Public Works requested approval of Change Order No. 7 with Seton Construction for $49,905.14 net increase due to water main realignment, side sewer install, and access road improvements (crushed surfacing/asphalt); new contract total $1,950,857.84 and 154 days. Funded 100% by Commerce; prior changes (CO 2-6) totaled $548,010.51 increases for unsuitable materials, liner redesign, cleanouts, grading.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Changes: waterline $17,613.40, side sewer $6,140.17, roadway removal $15,044, surfacing $6,750, HMA $12,920; credits -$12,725.
  • Time: +7 days.

Financials

  • CO 7 net: $49,905.14 (incl. 9.1% tax).
  • New total: $1,950,857.84.
  • Funding: 100% Dept. of Commerce.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Board requested to authorize CO 7.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Contract: DUI Electronic Monitoring of Pre and Post-Conviction Clients (VCheck24 Services)

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: public safety, contracts

Summary

District Court requested one-year agreement (auto-renew up to 5 years) with Ascentec Holdings LLC for VCheck24 app providing GPS tracking, video check-ins for DUI/pre-trial clients as low-cost jail alternative ($1.95/day vs. $135/day jail). Features alerts, communication; data owned by provider but accessible 6 years; probationers reimburse unless waived.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Term: 1 year initial, +4 renewals; 30-day terminate.
  • Equity: Addresses low-income access issues.

Financials

  • Rate: $1.95/day per active client.
  • Funding: Court budgeted line (DC52330 310061); reimbursable by probationers/grants.

Alternatives & Amendments

Presented as alternative to jail/EHM due to cost/availability.

Outcome, Vote, and Next Steps

  • Decision: Board requested to approve agreement.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Professional Services Agreement: Juvenile Counseling Services (Claire Chambers)

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: services, contracts, personnel

Summary

JFCS requested agreement with Claire Chambers LMHC for CBT counseling with family component for court-involved youth (truancy, at-risk, moderate/high-risk); max $10,000 through 2025-12-31 at $120/hr, replacing prior provider who relocated.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Services: CBT, DBT, skills for low/moderate/high-risk youth.
  • Funding: Behavioral Health Sales Tax (Fund 131) low-risk; JFCS budget high-risk.

Financials

  • Max: $10,000.
  • Rate: $120/hr.
  • Funding: Fund 131 ($10,000 max), JFCS professional services.

Alternatives & Amendments

Replaced Marcus Farley LMHC who moved out of state.

Outcome, Vote, and Next Steps

  • Decision: Board requested to approve.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Contract: Brinnon Reach Assessment and Conceptual Design Project (Dosewallips River)

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: planning, infrastructure, contracts

Summary

Public Health requested $139,984.25 agreement with NSD + CGS for RCO-funded assessment/modeling/ design of Brinnon Reach (lower Dosewallips/estuary) addressing flood/erosion, habitat, climate; sole source for continuity. Includes 2D modeling (5 events incl. 2050), levee eval, conceptual design via collaborative, stakeholder outreach.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Tasks: conditions $69,258, design $38,029, outreach $16,498, mgmt $16,200.
  • 15% in-kind match (Tribe imagery, FEMA, JCPH, DCD).
  • Milestones: kickoff Spring 2024, findings Fall 2024, design 2025.

Financials

  • Total: $139,984.25.
  • Funding: RCO #23-1062; 15% in-kind match.

Alternatives & Amendments

Single conceptual design vs. no-action; refined via collaborative.

Outcome, Vote, and Next Steps

  • Decision: Board requested to approve.
  • Vote: Outcome not recorded in provided transcript.
  • Next Steps:
  • Kickoff Spring 2024.
  • Finalize design Summer/Fall 2025.

Contract: Hoh River Resiliency – Lindner Complex Reach Preliminary and Final Design Project

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: planning, infrastructure, contracts

Summary

Public Health requested $835,433 agreement with NSD + CGS for RCO/WCRRI-funded preliminary/final design of ELJs in Hoh River Lindner Reach (RM 5.0-6.5) to enhance salmon/bull trout habitat, reduce flood/erosion risks to road/businesses; includes 2D modeling, climate analysis, permitting, stakeholder engagement with Hoh Tribe.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Tasks: conditions $110,477, prelim design $129,087, permitting $185,844, mgmt $96,360.
  • ELJs stable in 100-yr/2070 floods; streamlined permits targeted.
  • Up to 3 concepts + no-action.

Financials

  • Total: $835,433.
  • Funding: RCO #22-1375; $150k in-kind LiDAR/imagery from Hoh Tribe.

Alternatives & Amendments

Up to 3 conceptual alternatives + no-action evaluated.

Outcome, Vote, and Next Steps

  • Decision: Board requested to approve.
  • Vote: Outcome not recorded in provided transcript.
  • No next steps specified.

Finance Department 2024 Work Plan Presentation

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: budgeting, operations

Summary

Finance Manager Judy Shepherd presented 2024 work plan building on 2023 achievements like payroll team expansion, Munis integration, policy updates; goals include Munis modules (ESS, contracts, grants), no-findings audits, training workshops, cash balancing, GAAP/SAO compliance.

Key Discussion Points

Limited discussion; item addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • 2023: Travel policy update, cross-training.
  • 2024: Workshops (Munis, travel, AP, budget); federal audit by 2024-09-30.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational presentation for guidance.
  • Vote: None.
  • Next Steps: No next steps specified.

Consent Agenda: Minor Contracts, Administrative Actions, and Appointments

Metadata

  • Time Range: Discussion not included in provided transcript PART 1
  • Categories: contracts, personnel, operations

Summary

Consent agenda included Road Departure Reduction Project Change Order No. 1 (no cost change for Buy America flexibility), reappointments to SWAC (Steve King, Alysa Thomas, Joey Deese to 2025) and Clean Water District (Richard Hull to 2028), SWFTF resignation (Carol Cummins)/appointment (Janet Welch), and payments for jury fees ($920.19) and payroll warrants ($1,125,595.20 benefits).

Key Discussion Points

Limited discussion; items approved as block per consent agenda without pull noted; addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Road CO 1: Allows up to 5% foreign materials; contract $702,965 unchanged.
  • Appointments: Terms as specified.

Financials

  • Jury fees: $920.19.
  • Payroll benefits: $1,125,595.20 (total payroll $2,508,737.27).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved reappointments, resignation/acceptance, change order, payments.
  • Vote: Outcome not recorded in provided transcript; consent agenda implies unanimous or standard approval.
  • No next steps specified.

Background Materials

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