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02/05/24 09 AM: Board Welcomes Director, Approves Contracts, Updates Planning Health

Board Welcomes Director, Approves Contracts, Updates Planning Health

Jefferson County Commissioners welcomed new Central Services Director Tracy Coleman; heard public comments on shellfish, housing, Aquatic Center; approved consent agenda (sewer bid, forestry contract), noxious weed program, deferred comp plan amendments; health and emergency updates provided.

Welcome of New Central Services Director

Metadata

  • Time Range: 00:00:44–00:03:27 (PART 1)
  • Categories: personnel

Summary

Board Chair Kate Dean welcomed new Central Services Director Tracy Coleman. County Administrator Mark McCauley introduced her background: 2 years with City of Renton, 9 years with Warehouser, 7 years with Pacific Corps, 6 years with City of Woodland. Commissioner Greg Brotherton and Chair Dean expressed excitement for her energy and impact on departments.

Key Discussion Points

  • McCauley: Coleman has strong track record in capital projects.
  • Coleman: Expressed honor in being hired, excitement for Port Townsend area.
  • Brotherton: Praised her interview energy.
  • Dean: Central Services touches all departments.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Welcomed Tracy Coleman as new Central Services Director.
  • Vote: None required.
  • Next Steps: No next steps specified.

Public Comment Period

Metadata

  • Time Range: 00:03:27–00:33:52 (PART 1)
  • Categories: planning, services, other

Summary

Public comment addressed shellfish aquaculture permitting transparency, debris/gear loss, housing/homelessness issues including Harold's case and post-warming center shelter needs, and Aquatic Center steering committee transparency. Board responded acknowledging input, noting SMP deliberations at 2 PM, housing transitions at OlyCAP, and process for steering committee awaiting financial review.

Key Discussion Points

  • Marilyn Show Walter (Shine Road): Showed HDPE debris from beach; advocated citizen rights to present evidence pre-hearing examiner; requested existing shellfish operators submit permits to county; noted Army Corps FOIA delays.
  • Maggie (on behalf of Harold): Alleged violations in Harold's eviction despite governor's office call; no housing advisory committee/budget; hearing Feb 26.
  • Gordon King (Port Townsend): Defended shellfish farmers as stewards; disputed SMP update narrative on geoduck permitting liberalization; provided timeline table showing increased restrictions.
  • Kim Thompson (Civic Coquille Fish Guard Assoc.): Submitted comment letter; noted gear loss requirements via Army Corps; requested time for staff report review; offered collaboration.
  • Julia Cochran: Advocated collaboration for post-March 31 shelter via churches/nonprofits.
  • Gene Ball: Urged open steering committee meetings for transparency; criticized secret meetings.
  • Board responses: Appreciated input; SMP at 2 PM; OlyCAP director resigned; housing advisory discussion; steering transparency defended as working group.

Public Comments

  • Marilyn Show Walter/Shine Road: Citizens need permit info; require operators submit public permits.
  • Maggie: Harold eviction alleged fraud; rally Feb 26; no housing committee.
  • Gordon King/Port Townsend: Shellfish stewards; SMP more restrictive.
  • Kim Thompson/Civic Coquille Fish Guard Assoc.: Gear loss addressed by Army Corps; request review time.
  • Julia Cochran: Collaborate for post-shelter emergency services.
  • Gene Ball: Demand open steering meetings for transparency.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Noted comments for SMP deliberations at 2 PM; OlyCAP transition; housing discussions ongoing.
  • Vote: None required.
  • Next Steps: No next steps specified.

Aquatic Center Steering Committee Update

Metadata

  • Time Range: 00:33:52–00:39:46 (PART 1)
  • Categories: planning, infrastructure

Summary

County Administrator Kate Dean updated on steering committee meeting: replace her with commissioner from different district; create task force (2 per district, open-minded); assess approved plan, other instruction types (Sprung visiting), Port Hadlock site; draft by Mark McCauley/Kerry Hyde/Wendy Bart; update 2004 Port Hadlock market study affordably; city memo on pool feasibility upcoming.

Key Discussion Points

  • Dean: Task force to review options, pros/cons; could form PFD nucleus; de-politicize PFD board skills (construction, financing).
  • Commissioners: Support task force; consider open meetings; Sprung meeting Wed; Port Hadlock memo to city council tonight.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

City memo on Port Hadlock pool reports/feasibility (not public yet, post-city council).

Financials

No financial information discussed.

Alternatives & Amendments

  • Port Hadlock as alternative site. No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Create task force; Sprung meeting Wed; discuss commissioner switch/meetings.
  • Vote: None required.
  • Next Steps: Sprung meeting Wed; steering Feb 28 2 PM.

Consent Agenda Approval (Minus Item 7)

Metadata

  • Time Range: 00:39:46–00:44:21 (PART 1)
  • Categories: infrastructure, contracts, services, personnel, budgeting

Summary

Consent agenda approved unanimously minus Item 7 (forestry contract, pulled for discussion). Items included sewer Phase 3 bid award to Seton ($4.99M, under estimate), housing subsidies (Bayside $95k), advisory appointments, JABS funding.

Key Discussion Points

  • Chair Dean: Excited sewer bids low; props to Public Works breaking into small pieces for local bidders.
  • Commissioner Brotherton: Questioned forestry Item 7 retainer ($6k/month, $180/hr special projects); pulled for later.

Major Consent Items: - Sewer Phase 3 to Seton ($4,997,707 incl tax, under $7.2M est). - Bayside Woodley Place subsidies ($95k). - Forestry contract pulled. - Advisory appointments. - JABS funding.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Sewer: Seton low bid; funding Commerce/Ecology.
  • Housing: HFB recommended.
  • Forestry: $72k/year retainer; pulled.

Financials

  • Sewer: $4,997,707 (Seton); est $7.2M; Commerce/Ecology grants/loans.
  • Housing: $95k (Bayside).
  • Forestry: $72k/year ($6k/month); pulled.
  • No other financials detailed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved consent minus Item 7.
  • Vote: Unanimous (Ayes: all).
  • Next Steps: Discuss Item 7 later.

Public Health and Emergency Management Update

Metadata

  • Time Range: 00:44:32–01:22:19 (PART 1)
  • Categories: public safety, services

Summary

Dr. Christina Barry reported national respiratory trends down but elevated; local 1 COVID hospitalization/week, 1 death (total 44); Clallam 2 deaths YTD. COVID still 10x hospitalization risk vs flu. Recommended vaccines/masking. Willie Bence: Recent snow event challenging; credit road crews/welcoming center; FEMA reimbursed $250k COVID costs + $400k volunteer value.

Key Discussion Points

  • Barry: COVID seasonal like flu/RSV; protections available; Paxlovid within 5 days symptoms.
  • Bence: Snowpack low (29%); wildfire risk; car kits emphasized.
  • Board: Annual death counts; continue March update; WSDOT updates idea.

Public Comments

No public comment; listener questions via KPTZ.

Supporting Materials Referenced

Respiratory report; weekly website updates.

Financials

FEMA: $250k cash + $100k PPE in-kind + 12,600 volunteer hrs ($400k value).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Continue monthly updates through March; consider alternatives like WSDOT.
  • Vote: None required.
  • Next Steps: March update; pause if needed post-emergency.

Noxious Weed Control Board Update and Certification Program

Metadata

  • Time Range: 01:27:28–02:07:03 (PART 1)
  • Categories: operations, planning, ordinances

Summary

Coordinator Sophie DeGroot reported 2023: 150+ acres controlled, 200+ road miles surveyed, 156 outreach letters. 2024 plans: hire staff, 200+ acres, state parks contract, new weeds (spurge laurel, Scotch broom near aggregates). Presented voluntary Noxious Weed-Free Certification Program for pits (based on NAISMA/Clallam); Board approved standards.

Key Discussion Points

  • 2023 highlights: Fort Warden (25 acres hemlock/holly), roads (150 miles wild parsnip).
  • 2024: 6 agency contracts, WCC crew, Clallam partnership.
  • Program: Inspect 100ft around pits/entrances; 3 certification levels (exceeds/meets/minimum); Scotch broom control near aggregates.
  • Board: Effective letters; AmeriCorps availability improved; weed wrenches loaned.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

2024 Weed List (Class A/B); NAISMA/Clallam standards; inspection form.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved Noxious Weed Board's Program Standards for certification/inspections.
  • Vote: Unanimous (motion Brotherton, 2nd Dean).
  • Next Steps: Implement program; hire staff March.

Forestry Professional Services Contract Renewal

Metadata

  • Time Range: 02:07:11–02:14:50 (PART 1)
  • Categories: contracts, operations

Summary

Renewal with Chickadee Forestry LLC (Malloree Weinheimer) for $72k/year retainer through 2028 ($6k/month; $180/hr special projects, max $100k). Priorities: thinnings (Quimper, Beausite, Cape George), DNR acquisitions (Anderson Lake etc.), revenue generation. Approved after questions on retainer vagueness vs hourly.

Key Discussion Points

  • Past: Model program, harvests (Gibbs Lake etc.), 500 trees planted, trust transfers.
  • Dean: Squishy retainer (33h/month @ $180/hr equiv.); monthly reports.
  • McCauley: Prioritizes revenue; amended 3x prior; cheaper than hourly.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Agreement details; past amendments.

Financials

$72,000/year retainer ($6,000/month); special projects $180/hr; max $100k/year.

Alternatives & Amendments

Hourly vs retainer discussed; retainer preferred for admin ease.

Outcome, Vote, and Next Steps

  • Decision: Approved agreement with Chickadee Forestry.
  • Vote: Unanimous (motion ?, 2nd ?).
  • Next Steps: No next steps specified.

Deferral of 2025 Site-Specific Comp Plan Amendments

Metadata

  • Time Range: ~05:12:38–end (PART 1, approx from context)
  • Categories: planning

Summary

DCD requested resolution deferring site-specific/suggested amendments post-Mar 1, 2024 to 2026 cycle to focus on 2025 GMA periodic review (due Jun 30, 2025). Allows 2024 submissions; UGA zoning project proceeds. Approved to prioritize capacity.

Key Discussion Points

  • Precedent: Deferred 2017/2018 for prior review.
  • Concern: Affordable housing delays; reviewed pipeline (e.g., Whitley Place in UGA).
  • Board: Capacity constraints; unlikely impacts; revisit if needed.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Resolution draft; housing pipeline list.

Financials

No financial information discussed.

Alternatives & Amendments

Defer only; no affordable housing exception added.

Outcome, Vote, and Next Steps

  • Decision: Approved deferral post-Mar 1, 2024 to 2026.
  • Vote: Unanimous (motion ?, 2nd ?; "begrudging" aye).
  • Next Steps: Mar 1 deadline for 2024 cycle.

Background Materials

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