PACKET: Commissioners Meeting at Mon, Jan 08, 09:00 AM

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Emergency Supplemental 2023 Budget Appropriation/Extension – Fund 127 (Public Health)

Topic Summary

The Board of County Commissioners (BOCC) approved an emergency supplemental budget appropriation (Resolution No. 05-24) to Fund 127 (Public Health) for 2023 expenditures that exceeded the original budget, primarily due to unanticipated Personnel Benefits, Insurance, and Professional Services costs. The approval permits the expenditure of $640,000 against $449,661 in unanticipated revenue and assumes the remaining $190,339 deficit will be covered by the existing Fund 127 balance. Public Health staff presented the need and noted that systems are being put in place to prevent the necessity of an emergency appropriation in the future.

Key Points

  • The emergency appropriation was required because 2023 expenses for Personnel Benefits, Insurance, and Professional Services in Fund 127 exceeded the original budget.
  • Public Health Director Apple Martine and Finance Manager Judy Shepherd stated they have a new system in place to avoid future emergency appropriations.
  • The Public Health department already has the budget for this expenditure, and the resolution provides the necessary permission to spend the funds.
  • The BOCC declared the emergency on December 22, 2023, based on the need being unforeseen or contemplated when the 2022 budget was prepared (per RCW 36.40.140).

Financials

  • Total Requested Appropriation (Expenditure): $640,000 (One-Time)
  • Personnel Benefits: $427,962 (Current budget was $628,513, increasing to $1,006,475)
  • Insurance: $141,668 (Current budget was $78,000, increasing to $219,668)
  • Professional Services: $70,370 (Current budget was $10,500, increasing to $80,870)
  • Revenue Sources (Unanticipated/Appropriated): $449,661 (One-Time) (Grants, Licenses, Fees, and Public Works reimbursements)
  • Grants (various new/increased DOH/CDC/Ecology/etc. programs, details on pages 1-3, 5 of the request): $391,069
  • Licenses, Fees, Public Works, PH-LV Payout: $58,592
  • Net Impact on Fund 127 Balance: $190,339 over revenue (to be taken from Fund 127 balance).
  • Other Revenue Updates (No Corresponding Expenditure): The document lists various other Public Health Fund 127 revenue increases from federal and state programs totaling $331,644, and corresponding increases to amended budgets under the revenue category (Pages 2-4 of request).

Alternatives

None specified.

Community Input

The floor was opened for public testimony, but no testimony was received or noted in the hearing.

Timeline

  • 2023-12-22: BOCC declared an emergency and set the hearing date.
  • 2023-12-27 and 2024-01-03: Hearing Notice published in the official county newspaper.
  • 2024-01-08 (10:15 a.m.): Public Hearing held and verbally approved.

Next Steps

The motion (Resolution No. 05-24) was moved by Commissioner Brotherton, seconded by Commissioner Eisenhour, and carried by unanimous vote. The County Auditor is directed to extend the budget of the fund by the amount listed.

Sources

  • Apple Martine - Public Health Director
  • Judy Shepherd - Finance Manager
  • Jenn Mitchell - (Presenting, role not specified in the narrative)
  • Veronica Shaw - Public Health Deputy Director (Listed on Agenda Request)
  • RCW 36.40.140

Port Hadlock Wastewater Project: Cultural Resources and Environmental Permitting

Topic Summary

Public Works requests approval of Supplemental Agreement No. 3 to the Professional Services Agreement with Environmental Science Associates (ESA) for the Port Hadlock Wastewater Project (Project No. 40516935). This amendment extends the completion date to June 30, 2024, to ensure the completion of cultural resources work for Phase 2 (east of Irondale Road to the waterfront) and provide necessary staff support for environmental permitting related to the Ecology State Revolving Fund (SFR) and Centennial Clean Water Fund. The agreement maintains the existing contract budget of $114,533.50.

Key Points

  • The supplement extends the time frame for consultant services provided by ESA.
  • Scope of Work (Extension Justification): Needed to complete cultural resources work for Phase 2 of the project (area located east of Irondale Road to the waterfront, N. Water Street).
  • The consultant will also provide support to county staff to complete environmental permitting, specifically the State Environmental Review Process (SERP) required for the Ecology SFR and Centennial Clean Water Fund grants.
  • The original agreement was executed on June 21, 2021, and previously amended by Supplement No. 2 on November 28, 2022.

Financials

  • New Maximum Amount Payable: $114,533.50 (No Change from previous amount).
  • Funding Source (Original/Prior Supplemental): ARPA and Hadlock Sewer Fund.
  • Final payment under Supplement #1 brought the contract total to $114,533.50, including additional payment of $68,742.50.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-06-21: Original Agreement executed.
  • 2022-11-28: Supplemental Agreement No. 2 executed.
  • 2023-12-31: Completion Date under previous agreements.
  • 2024-06-30: New Completion Date under Supplemental Agreement No. 3 (Work to be completed).
  • 2024-01-02: Public Works Director reviewed/approved the request.

Next Steps

Public Works recommends the Board sign Supplemental Agreement No. 3 and return two originals for further processing.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Environmental Science Associates (ESA)
  • Stacy Bumback - Senior Vice President (ESA Consultant Signatory)

Shoreline Master Program (SMP) Periodic Review Amendments

Topic Summary

Jefferson County is in the final stages of the Shoreline Master Program (SMP) Periodic Review required by state law. The BOCC held a public hearing on the Planning Commission's recommended amendments, gathered oral public testimony, and clarified that the BOCC would not be taking action on adoption immediately. Key aspects debated include regulations concerning aquaculture (particularly geoduck farming), implementation of the Growth Management Act (GMA), and specific permitting requirements and buffer provisions.

Key Points

  • Requirement: The review is mandatory per the Shoreline Management Act (SMA) and administrative rules.
  • Current Status: The BOCC held a public hearing on the Planning Commission (P.C.) recommendations but did not take action on adoption.
  • Aquaculture (In-Water Finfish): In-water finfish aquaculture (including net pens) is generally prohibited in Priority Aquatic and Shoreline Residential environments and in specific sensitive areas (Protection Island/Smith and Minor Islands Aquatic Reserves/Discovery Bay/South Port Townsend Bay/Hood Canal south of Tala Point). It is allowed as a Discretionary Conditional Use Permit (C(d)) in the Aquatic and High Intensity environments.
  • Aquaculture (Geoduck): New, expanded, or conversion-to-geoduck aquaculture generally requires either a Standard Conditional Use Permit (C) or a Discretionary Conditional Use Permit (C(d)), depending on the Shoreline Environment Designation (SED).
  • New Geoduck: Priority Aquatic (PC*), Aquatic (PC*), Natural (C(d)*), Conservancy (C(d)*), Shoreline Residential (C(d)*), High Intensity (PC(d)*).
  • SMP Structure/Permitting: The table of uses (18.25.220) specifies permitted (P), standard conditional (C), administrative conditional (C(a)), and discretionary conditional (C(d)) uses based on the SED.
  • Development Standards/Setbacks: All new uses (including exempt ones) are generally located landward of the standard buffer plus a 10-foot-wide building setback.
  • Modest Home Provision (18.25.270(5)(a)): Allows new or replaced single-family residences on legal nonconforming lots to encroach into the standard buffer without a shoreline variance if certain criteria are met, including lot depth limitations, maximum building area (2,500 sq ft) and driveway size (1,100 sq ft), and reduction of the standard buffer by the minimum necessary but no closer than 30 feet from the OHWM.
  • Permit Types/Review Process: Amendments related to the Unified Development Code (JCC 18.40.040) establish that Shoreline Substantial Development Permits (SSDP) are now Type II (staff decision/appealable to Hearing Examiner), while Shoreline Conditional Use Permits (CUPs) and Variance Permits (VARs) remain Type III (Hearing Examiner decision).

Financials

There are budgeted funds for staff time and consultant services associated with this process.

Alternatives

  • The presentation on SMP Periodic Review Components implicitly considers alternatives necessary to meet legal requirements (e.g., Aquaculture history discussion of considering approaches from other counties like Kitsap).
  • For single-family residences on conforming lots (18.25.270(5)(b)), alternatives related to "Common Line Buffer" methodology were implicitly discussed (Option A: Remove Common Line; Option B: Amend the Standards). The recommended approach, Option B, allows for a reduced buffer based on meeting the greater of the common line buffer or 30 feet, provided the no net loss standard is demonstrated in a special report.

Community Input

Due to volume, public testimony was limited to two minutes per person. 30 named individuals provided testimony spanning nearly an hour: - Peter Guerrero and Lisa Carleton-Long (Port Townsend) - Alex Scagliotti (Representative of Jamestown S’Klallam Tribe) - Nels Whipple (Shelton) and Erin Ewald (Shelton) (Taylor Shellfish/Geoduck Export Information) - Jonathan Davis (Thorndyke Bay) - Patricia Marquis, Bruce Morris, Bernadette Olson, Gordon King, Louis and Rose Gitelman, Kim Thompson, Bruce Case, Brett Veerhusen, Marsha Case, Sue Corbett, James Whitecamp, Anne Dutton, Michael Abramson, Linda Lowe, Celine Santiago, Adam James, Marcia Schwendiman, Jan Wold, Steve Dittmar, Mike Patterson, and Marilyn Showalter. - Geoduck Industry Input: Erin Ewald answered a BOCC question, stating Taylor endeavors sells 50% internationally, representing a small fraction (~1/10th) of wild harvest sales quantities. Nels Whipple mentioned 56 full-time employees in the company's geoduck department, 11 of whom are directly in Jefferson County.

Timeline

  • 2023-12-11: BOCC held a briefing regarding the Planning Commission recommendations.
  • 2023-12-18: BOCC approved the public hearing notice for publication.
  • 2024-01-08 (10:30 a.m.): Public Hearing held (not closed today).
  • 2024-02-12: Proposed Ordinance is anticipated to be prepared and ready for adoption.
  • Future Dates: SMP Workshop on January 16th at 1:30 p.m.; SMP Deliberations on January 22nd at 3:30 p.m. (to get feedback on the ordinance).

Next Steps

The hearing remains open. Staff is directed to draft an ordinance reflecting the BOCC's direction for possible adoption on or after February 12, 2024, after deliberation and an opportunity for additional public testimony if substantive changes are made.

Sources

  • Josh Peters - DCD Director
  • Lisa Grueter - Berk Consulting
  • Amy Summe - S&W (Consultant)
  • Barbara Ehrlichman - (Presenting, role not specified)
  • Environmental Science Associates (ESA) (Author in one SMP Section)
  • Named citizens providing public testimony.

Reconvening the Growth Management Steering Committee (GMSC)

Topic Summary

The BOCC held a workshop to discuss and provide direction on formally reconvening or establishing an updated version of the Growth Management Steering Committee (GMSC). The GMSC is necessary to fulfill state Growth Management Act (GMA) mandates, specifically the Periodic Update due by June 30, 2025. The committee's two primary tasks involve allocating projected population figures and reviewing county-wide planning policies (CPPs).

Key Points

  • Mandate: The GMA requires the County and City of Port Townsend to complete a Periodic Update by June 30, 2025.
  • GMSC Tasks:
    1. Allocate projected population figures (provided by the Office of Financial Management - OFM) among urban and rural areas for planning.
    2. Review and amend county-wide planning policies (CPPs).
  • Prior GMSC structure: The original GMSC included Jefferson County, the City of Port Townsend (PT), and the Port of PT. Later, representatives of the Port Hadlock Urban Growth Area (UGA) were added (1999).
  • New Requirements (HB 1717): Recently enacted state statute (HB 1717) requires that Tribes be invited to participate when counties consider amendments to CPPs.
  • Membership Discussion: Staff proposed a smaller committee and steering away from differentiating between voting and non-voting members. Proposed membership structure included: all 3 BOCC members, 2 City of PT Council members, 1 UGA representative, 1 PUD Commissioner (Jefferson PUD No. 1), and 1 Port Commissioner (Port of PT). Tribes and districts would be defined as stakeholders invited to participate.
  • Process: Renewed GMSC meetings would be mandatory Open Public Meetings Act (OPMA) meetings, with future attempts to hold meetings around the county (e.g., Tri-Area) to facilitate stakeholder participation.

Financials

There are budgeted funds for staff time and consultant services associated with this process.

Alternatives

None specified. Discussion revolved around options for committee membership and structure (smaller committee size, elimination of voting vs. non-voting status).

Community Input

None specified.

Timeline

  • 2022-06-09: HB 1717 (amending GMA) effective date.
  • 2025-06-30: Deadline for County and City of PT to complete Periodic Update steps.
  • Next Steps: Drafting a resolution that would repeal and replace any past GMSC, setting membership/participation/process rules. The resolution would then be brought before the BOCC for consideration and adoption. Staff will schedule the first GMSC meeting and invite participation.

Sources

  • Josh Peters, AICP - Community Development Director
  • Joel M. Peterson - Associate Planner
  • HB 1717 - GMA Amendment
  • Dave Andersen - Department of Commerce Senior Managing Director (Referenced on November 16, 2023, meeting minutes related to ICG/GMSC origins)

Site Development Review (SDR) Milestone Report and Backlog Reduction

Topic Summary

The Department of Community Development (DCD) presented a milestone report detailing the status of the new Site Development Review (SDR) program, which includes the Legal Lot of Record (LLOR) Determination, implemented after a development moratorium ended in October 2022. The implementation faced immediate challenges due to staff turnover and system transitions, leading to a substantial SDR application backlog. DCD utilized consultant staffing (Atwell/formerly Blue Line) to address this backlog and anticipates eliminating it by the end of the first quarter of 2024.

Key Points

  • SDR Program: Established by ordinance effective October 4, 2022, SDR is a Type I permit prerequisite for development permits (like septic or building permits) and includes a Legal Lot of Record (LLOR) Determination.
  • Backlog Cause: SDR implementation occurred in conjunction with the expiration of a year-long development moratorium, a database transition, significant staff turnover, and department reorganization.
  • Progress: Jefferson County contracted with Atwell, LLC on August 28, 2023, specifically to address the SDR backlog. Between September and December 2023, 185 SDRs were completed.
  • Current Status: DCD and Atwell are currently reviewing applications submitted in October and November 2023, which is an improvement over the 4-6 month average delay experienced in early-to-mid 2023.
  • Anticipated Completion: The SDR backlog is expected to be eliminated by the end of the first quarter of 2024.
  • Future SDR Improvements: Measures planned to prevent future backlogs include: formal Standard Operating Procedure (SOPs), partial over-the-counter review, varying types/levels of SDR review based on development complexity, continued near-term consultant support, and improved internal case tracking protocols and public-facing case tracker information (pending EnerGov permit software deployment).

Financials

  • Consultant Services (Expenditure): Cost to the General Fund has exceeded associated SDR permit revenue.
  • Contract Estimate (Original): DCD estimated the budget for Atwell's services at $100,000.
  • Actual Cost (Aug 28 – Dec 31, 2023): $114,000 was spent on consulting services (for 185 completed SDRs and ~60 assigned).
  • Estimated Total Backlog Cost: $152,672 (for all completed and assigned SDRs).
  • Additional County Cost (Net Deficit): Approximately $48,000 (after collected application fees).
  • Cost Recovery Policy: The policy decision was made not to charge applicants a variable hourly fee for 2022/2023 applications that took longer than anticipated.
  • Average Cost per SDR (Atwell-Reviewed): $616 (vs. the DCD base fee of $428). This delta is due to complexity and consultant training/project management time ($22,800).
  • 2024 Cost Target: For remaining "typical" SDRs, Atwell’s target processing costs are intended to be near the application fee rate of $428. Future problematic SDR applications will be appropriately invoiced to the applicant to make costs a "pass-through."

Alternatives

None specified. The document recommends reviewing the SDR milestone report and engaging in discussion with staff.

Community Input

None specified.

Timeline

  • 2020 (Fall): Development moratorium ended.
  • 2022-10-04: SDR program effectively adopted by ordinance.
  • 2023-08-28: Contract signed with Atwell, LLC.
  • 2023-12-27: Atwell Associate Director Andy McAndrews provides milestone report.
  • 2024 (Q1 End): Current estimate for eliminating SDR backlog.

Next Steps

Staff requests the Board review the milestone report and engage in discussion.

Sources

  • Josh D. Peters, AICP - Community Development Director
  • A. George Terry - Assistant Planner
  • Andy McAndrews - Atwell Associate Director
  • Mark McCauley - County Administrator
  • Emily Calkins - DCD Planning Technician
  • Erin Martin - Permit Center Coordinator

Topic Summary

The Board of County Commissioners is calling for sealed bids from newspapers interested in serving as the Official County Newspaper for the publication of Official Legal Notices. This process is mandated by RCW 36.72.075, and a newspaper must be officially designated by the first Regular Meeting in April.

Key Points

  • Bidders must submit sealed bids by Monday, March 4, 2024, at 10:15 a.m.
  • Bids will be opened and read publicly shortly after the deadline in the Commissioners’ Chambers.
  • The County must designate an Official County Newspaper by its first Regular Meeting in April, per RCW 36.72.075.
  • Bidders must include the "Newspaper Call for Bid Form 2024" and provide quotes for Sample Ad #1 and Sample Ad #2.
  • The required bid response includes pricing per column inch, font/type size, and details on printed and electronic circulation/readership, including social media posting and listing on wapublicnotices.com.

Financials

  • Cost to publish the Bid Call.
  • The bid submission requires the newspaper to submit a proposed dollar amount per column inch for legal publication.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-01-08: Motion to approve the Bid Call.
  • 2024-01-10: Notice of Bid Call to be published one time.
  • 2024-03-04 (10:15 a.m.): Deadline for sealed bid submission.
  • By first Regular Meeting in April 2024: Official County Newspaper designation required.

Next Steps

Approve the Bid Call Resolution.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • RCW 36.72.075
  • Sample Ad #1 (referencing 2022 Q3 budget appropriations/extensions)

2024 Affordable Housing/Homelessness Grant Funding for Caswell-Brown Village (OlyCAP)

Topic Summary

The Board is requested to approve a Grant Agreement with Olympic Community Action Programs (OlyCAP) to provide $105,000 in Homeless Housing Fund (Fund 149) dollars for the operation of the Caswell-Brown Village (CBV) transitional housing and open air shelter program during 2024. The funding recommendation resulted from the Housing Fund Board's review and was approved by the BOCC on December 4, 2023.

Key Points

  • Recipient: Olympic Community Action Programs (OlyCAP)
  • Project: Caswell-Brown Village (CBV), an open air shelter and transitional housing program model that emerged during the COVID-19 pandemic.
  • Housing Model: CBV consists of 40 "units" (a mix of tiny shelters and RV/camping sites) with a maximum capacity of 50 individuals. Residents have access to communal facilities and services.
  • Service Approach: OlyCAP utilizes a Housing First approach, aiming to be low-barrier and prioritizing unsheltered, vulnerable individuals and families for placement into permanent, stable housing.
  • Supportive Services: Voluntary supportive services offered, including assistance with substance abuse/mental health counseling, social services, budgeting, credit repair, legal services, and government assistance connections.
  • Performance Metrics: Outcomes are measured by the number of individuals served, time taken to reach permanent housing, tenure in permanent housing, and utilization of supportive services (tracked via OlyCAP internal database and state Homeless Information Management System - HMIS).
  • Past Utilization (Oct 2022–Sept 2023): Tiny shelters served 41 individuals (4,671 bed nights); RV/campsites served 50 individuals (4,693 bed nights).

Financials

  • Total Grant Amount: $105,000
  • Funding Source: Fund 149 (Homeless Housing Fund, derived from recording fee surcharges per RCW 36.22.179/1791, among other RCW-cited state revenue sources).
  • Proposed Budget Allocation (Total CBV Program Cost $316,974):
  • Salaries: $186,490 (4.125 FTE total: Shelter Manager 0.5 FTE, Shelter Supervisor 0.5 FTE, Monitors 3.5 FTE, Maintenance Staff 0.125 FTE)
  • Benefits: $61,541
  • Utilities: $22,542
  • Insurance: $3,317
  • Furnishings/Equipment: $4,998
  • Repair/Maintenance: $9,270
  • Administration (10% max): $28,816
  • Matching Funds: None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-12-04: BOCC approved the Housing Fund Board’s 2024 funding recommendation.
  • 2024-01-01: Project Start Date.
  • 2024-12-31: Project Completion Date.

Next Steps

Approve the attached Grant Agreement with OlyCAP.

Sources

  • Mark McCauley - County Administrator
  • Carolyn Gallaway - Clerk of the Board (CAO Contact)
  • Barbara Dykes Ehrlichman - Civil Deputy Prosecuting Attorney
  • Olympic Community Action Programs (OlyCAP)
  • RCW 36.22.178, 36.22.179, 36.22.1791, 82.14.530, 82.14.540, 36.22.250

RCO Local Parks Deferred Maintenance Grant (HJ Carroll Park and Courthouse Park)

Topic Summary

Public Works requests approval for an agreement with the Recreation and Conservation Office (RCO) regarding a Local Parks Deferred Maintenance Grant (LPM) totaling $82,823. The grant, which requires no matching funds, is divided into two phases to address deferred maintenance projects at HJ Carroll Park and Courthouse Park, intended to address critical needs identified in the 2022 Parks & Recreation Comprehensive Plan.

Key Points

  • Purpose: To replace 22 picnic tables, clean building roofs and exteriors at HJ Carroll Park, purchase a heavy-duty pressure washer, and refurbish basketball courts at Courthouse Park and Irondale Community Park.
  • Maintenance Need: The LPM grant addresses forty-three deferred maintenance projects identified in the 2022 Parks & Recreation Comprehensive Plan, valued at $3,868,000.
  • Project Scope (Part 1 - Dec 2023 to June 2024): Picnic tables, HJ Carroll buildings, and pressure washer purchase. (Total $41,372).
  • Project Scope (Part 2 - July 2024 to June 2025): Refurbish basketball courts at Courthouse Park and Irondale Community Park. (Total $41,451).
  • Grant Management: The Parks and Recreation Manager (Matt Tyler) is the project manager. Maintenance staff time for installation is already built into the 2024/2025 Parks and Recreation budget.
  • Cultural Resources: The sponsor certified that the scope of work involves only Tier 1 activities (maintenance, non-ground disturbing, non-historic structures) and must adhere to the standard RCO Inadvertent Discovery Protocols.

Financials

  • Total Grant Value: $82,823
  • Part 1: $41,372 (100% State RCO share)
  • Part 2: $41,451
  • Matching Funds: None required (0%).
  • Forfeiture/Carryover: Grant funds unspent in a fiscal year cannot be carried over and are forfeited if not expended via a reimbursement request within that fiscal year.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-12-01: Project Start Date.
  • 2023-12-31: Cultural Resources Complete (Milestone).
  • 2024-06-30: Project End Date for Part 1.
  • 2024-07-01: Start Date for Part 2.
  • 2025-06-30: Project End Date for Part 2.

Next Steps

Use the electronic RCO system link to approve the agreement.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Matt Tyler - Parks and Rec Manager
  • Recreation and Conservation Office (RCO)

Marine Resources Committee (MRC) One Time Grant Program (OTGP) Agreement

Topic Summary

Jefferson County Marine Resources Committee (MRC), managed under WSU Extension, is seeking approval for a grant agreement with the Washington State Department of Ecology (ECOLOGY) administered through the Northwest Straits Commission. The agreement, totaling $108,000 in federal funds, is designated for marine stewardship projects in East Jefferson County over the 2024-2025 period.

Key Points

  • Program Goal: To improve the health of local marine and nearshore ecosystems in East Jefferson County.
  • Projects Funded (2024-2025):
    1. Marine education and community outreach: Plan and conduct at least three hands-on public education events/workshops annually (focusing on bivalves, seaweed, and crab harvesting best practices) and co-host at least one speaker presentation/in-the-field activity annually.
    2. Rain garden maintenance: Focus on maintaining 19 established rain gardens in the county, cultivating neighborhood stewardship, organizing work parties, coordinating volunteers, and providing supplemental plants/mulch. The goal is to reduce stormwater runoff and improve water quality in East Jefferson County marine waters.
  • Funding Source: Congressionally Directed Spending, identified by NOAA (FAIN: NA23NMF4690358), CFDA 11.469, 100% federal funds.
  • Data Requirement: Environmental data collected or created under this grant must be made publicly visible and accessible in a timely manner (typically within two years) in accordance with the Data Sharing Directive for NOAA Grants.

Financials

  • Total Grant Amount: $108,000
  • 2024 Allocation: $52,001
  • 2025 Allocation: $55,999
  • Matching Funds: $0.00 Required.
  • Indirect Cost Rate: Approved rate negotiated between ECOLOGY and RECIPIENT is 30%.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-01-01: Effective Date of Agreement.
  • 2025-12-31: Expiration Date of Agreement.

Next Steps

Board signature for approval. ECOLOGY requires signatures via DocuSign to execute the agreement.

Sources

  • Monica Montgomery - Water Programs Coordinator, Jefferson County MRC and WSU Extension
  • Sasha Horst - ECOLOGY Project Manager (Northwest Straits Commission)
  • Dana Oster - ECOLOGY Technical Advisor
  • Washington State Department of Ecology

Public Health Consolidated Contracts Amendment #17 (DOH)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Consolidated Contract Amendment #17 with the Washington State Department of Health (DOH). This amendment increases the total contract amount by $526,784 to a new total of $8,075,501, extending the contract term through the end of 2024. The amendment adds or revises Statements of Work (SOWs) and funding for programs covering Foundational Public Health Services (FPHS), infectious disease prevention, immunization, workforce development, and WIC Nutrition.

Key Points

  • Total Contract Value Increase: Additional $526,784 for a total of $8,075,501 for the term January 1, 2022 – December 31, 2024.
  • Foundational Public Health Services (FPHS): Minor revision correcting a BARS expenditure code typo and updating master index code title. FPHS funds (total allocation $2,333,000) are targeted at building capacity and increasing service availability statewide per RCW 43.70.512.
  • Infectious Disease - Syndemic Prevention Services (SSP): New SOW providing $178,500 in federal funds for Syringe Services Programs, focusing on priority populations (systemically marginalized, unhoused, sex workers, etc.). SSP operations must include distributing harm reduction supplies (syringes, naloxone), and clinical services must include low-barrier access to wound care, infectious disease testing (HIV, STI, hepatitis C), and medications for opioid use disorder (MOUD).
  • Office of Immunization: Revisions add specific requirements regarding unallowable costs (e.g., promotional materials, food/beverages, political activities, vehicle purchases) for COVID-19 Vaccine activities and general immunization promotion.
  • Office of People Services - Public Health Infrastructure Grant (PHIG): New SOW providing $200,000 in federal funds to establish, expand, train, and sustain the LHJ public health workforce (recruiting, hiring, training, and purchasing equipment/supplies).
  • Sexual & Reproductive Health Program (SRHP): Revision extends the funding period, adding $42,926.
  • WIC Nutrition Program: Revision extends the funding period and increases funding by $105,358 (totaling $474,313 in the current budget period) to increase caseload (revised authorized caseload for 2024 is 270 participants).

Financials

  • Total Increase (Revenue/Expenditure): $526,784.
  • Total Amended Contract Value: $8,075,501.
  • Funding Sources: Consolidated Contract is funded by DOH (Federal and State funds).
  • Significant New/Increased Allocations (Included in the $526,784 increase):
  • Infectious Disease-Syndemic Prevention Services: $178,500 (Federal/State combined)
  • Office of People Services-HR-PHIG: $200,000 (Federal)
  • Sexual & Reproductive Health Program: $42,926 (State Cost Share)
  • WIC Nutrition Program (FFY24/25): $105,358 (Federal)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-01-01: Original Consolidated Contract Start Date.
  • 2023-01-01: PHIG funding period starts.
  • 2024-01-01: Syndemic Prevention Services SOW effective date through December 31, 2024.
  • 2024-12-31: Consolidated Contract End Date.

Next Steps

JCPH Management recommends BOCC approval of Consolidated Contract Amendment #17.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Washington State Department of Health (DOH)
  • Centers for Disease Control and Prevention (CDC)
  • National Oceanic and Atmospheric Administration (NOAA)
  • RCW 43.70.512 (Foundational Public Health Services)

County Administrator Employment Agreement Extension

Topic Summary

The Board of County Commissioners (BOCC) approved Amendment No. 1 to the employment agreement for County Administrator Mark McCauley, extending his term by one year until June 30, 2025. This action was approved following a motion by the Board on January 2, 2024. All other terms of the original employment agreement remain unchanged.

Key Points

  • Employee: Mark McCauley, County Administrator.
  • Original Term: Commenced April 1, 2022, expiring June 30, 2024.
  • Amendment No. 1: Extends the employment agreement term.
  • "New Term: Expires June 30, 2025, unless terminated or extended further.
  • Status: McCauley remains an "at-will" employee.
  • Additional Role: McCauley continues to fill the role of Central Services Director until that position is filled through a recruitment process.

Financials

  • Salary: Base annual salary remains $160,000 (established in the original 2022 agreement).
  • Benefits: Salary and benefits are included in the County’s approved budget for 2024 and 2025.
  • Deferred Compensation: County matches employee contribution up to 5% of annual salary.
  • Severance: If terminated by the Board, the County agrees to pay severance equal to six months salary plus COBRA premiums, contingent on executing a separation and release agreement.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-04-01: Original Agreement Effective Date.
  • 2024-01-02: BOCC approved a motion to extend the employment agreement.
  • 2025-06-30: New Termination Date for the agreement.

Next Steps

The Board is recommended to approve the attached employment contract amendment.

Sources

  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Sarah Melancon - Human Resources Director (Original 2022 Agenda Request)

Fire CARES (Community Assistance, Referral, and Education Services) Professional Services Agreement Amendment

Topic Summary

Jefferson County Public Health (JCPH), acting as the fund manager for the 1/10th of 1% Behavioral Health Sales Tax Fund (Fund 131), requests approval of Amendment No. 1 to the Professional Services Agreement with Gateway to Freedom and East Jefferson Fire & Rescue (EJFR) for the Fire CARES program. The amendment maintains the two-year funding level but modifies the budget categories to include Social Worker/Mental Health Professional costs, supplies, travel, and an administrative fee, alongside the existing Substance Use Disorder Professional costs.

Key Points

  • Program: Fire CARES (Community Assistance, Referral, and Education Services) for Jefferson County.
  • Goal: To reduce incidents and severity of substance use and/or mental health disorders, improve health status, and reduce non-emergent 911 calls.
  • Team Composition: A multidisciplinary team including a Firefighter/EMT trained in crisis intervention, a Social Worker/Mental Health Professional, and a Substance Use Disorder Professional.
  • New Budget Items: The budget now formally includes: Social Worker/Mental Health Professional, Supplies/Materials/Training (e.g., case management software, client necessities), Travel/Mileage (Fire CARES Vehicle gas/maintenance), and an Administration fee.
  • Non-Emergent 911 Calls: The CARES team responds to behavioral health needs within the County, helping connect community members to services related to medical issues, SUD, mental health, and home safety. EJFR and Port Ludlow Fire Department had 384 and 36 repeat callers, respectively, in 2021.
  • Longer Term Vision: Future plans include expanding CBV model to include traditional emergency shelter and permanent supportive housing options.

Financials

  • Total Contract Term: January 1, 2023 – December 31, 2024.
  • Total Contract Amount (No Change): $100,000 (split evenly $50,000 for 2023 and $50,000 for 2024).
  • Funding Source: County sales tax revenue deposited in Fund 131 (1/10 of 1% Behavioral Health Sales Tax Fund), allocated by the BOCC based on recommendations from the Behavioral Health Advisory Committee.
  • Total Program Budget (2023): $313,200 (Fund 131 $50,000; AWC $217,200; BH Committee $46,000). EJFR expected to make up the difference.
  • Total Program Budget (2024): $266,667 (Fund 131 $50,000; AWC $130,000; Olympic Community of Health $86,667). EJFR expected to make up a difference of up to $125,200.
  • Personnel Costs (2024 Detail):
  • Firefighter/EMT/Paramedic (0.0 FTE funded by F131): $96,200
  • Social Worker/Mental Health Professional: $105,600 (F131 funds $19,000)
  • Substance Use Disorder Professional: $36,000 (F131 funds $18,000)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-01-01: Original Agreement Start Date.
  • 2024-12-31: Agreement End Date.

Next Steps

JCPH requests approval of Amendment #1 to the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH Coordinator (for JCPH)
  • Ginnie Caudill - President (Gateway to Freedom)
  • Bret Black - Fire Chief (East Jefferson Fire & Rescue)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Fund 131 (1/10 of 1% Sales Tax Fund)

Nonprofit Fee Reduction Request (Port Townsend Seventh Day Adventist Church)

Topic Summary

Jefferson County Public Health, Environmental Health Division, requested that the Board of County Commissioners (BOCC) approve a 25% reduction in Temporary Food Service Fees for the Port Townsend Seventh-day Adventist Church. This request aligns with the Environmental Health fee policy allowing a 25% reduction for qualifying 501(c)(3) organizations, provided the amount is backfilled with General Funds, as required by BOCC Policy 74-95.

Key Points

  • Organization: Port Townsend Seventh-day Adventist Church (501(c)(3) status confirmed).
  • Activity: Plant-Based Cooking Class (Medium Risk Recurring Event, Jan 9–Dec 31, 2024).
  • Policy Basis: BOCC Policy 74-95 requires a resolution for fee waivers and further requires a corresponding amount from a designated fund (General Fund) to be transferred to the department where the fee is waived (Environmental Public Health).
  • Fee Status: The Environmental Public Health budget has adequate General Fund dollars to cover the fee reduction amount.
  • Total Food Service Permit Fee: $200.72.

Financials

  • Total Fee: $200.72 (Medium Risk Foods - Recurring: $191.17 + Technology Fee: $9.55).
  • Amount of 25% Fee Reduction: $50.18.
  • Impact: The fee reduction of $50.18 will be backfilled from General Funds within the Environmental Public Health budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-12-28: Application and Reduction Request signed by applicant.
  • 2024-01-08: Motion requested for approval.

Next Steps

A motion to approve the Port Townsend Seventh Day Adventist Church's request for a 25% reduction in temporary food service fees is requested.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Veronica Shaw - Deputy Director of Public Health
  • Mark McCauley - County Administrator
  • Heather Reseck - Applicant/Contact Person
  • BOCC Resolution No. 74-95 (Policy for Consideration of Fee Waiver Requests)

Payment of Jury Fees

Topic Summary

The Board of County Commissioners is asked to approve the payment of jury fees for jurors reporting to Superior Court and District Court during December 2023. These costs cover mileage and a per diem fee of $15.00 per day for the jurors.

Key Points

  • Superior Court: Had one jury trial in December 2023.
  • District Court: Had two jury trials in December 2023.
  • Cost Coverage: Covers mileage and $15.00 per day for reporting jurors.

Financials

  • Superior Court Jury Fees: $3,606.25
  • District Court Jury Fees: $1,519.39
  • Total Fiscal Impact: $5,125.64

Alternatives

None specified.

Community Input

None specified.

Timeline

  • December 2023: Jury trials held.
  • 2024-01-08: Approval requested.

Next Steps

Approve payment of Superior/District Court Jury Fees ($5,125.64).

Sources

  • Dodie McBride - Jury Manager
  • Mark McCauley - County Administrator

2024-2025 Jefferson County Biennial Budget (November 2, 2023 Minutes)

Topic Summary

The Board of County Commissioners (BOCC) held a workshop on November 2, 2023, to review the consolidated spreadsheet detailing budgetary requests for the 2024-2025 Biennial Budget. The review covered requests for base budget additions and one-time additions for various county departments.

Key Points

  • The format for the review was a consolidated spreadsheet showing each budget’s request, base budget additions, and one-time additions.
  • The Commissioners noted no objections on the various budgetary requests presented during the workshop.

Financials

None specified beyond the summary review of the budget requests.

Alternatives

None specified.

Community Input

No public comments were received during the workshop.

Timeline

  • 2023-11-02: Budget Workshop held.
  • 2023-12-04 (Scheduled): Hearing re: 2024-2025 Jefferson County Biennial Budget (per 11/20/23 minutes).

Next Steps

None specified.

Sources

  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Manager

Labor Relations and Human Resources Consulting Services Contract (November 20, 2023 Minutes)

Topic Summary

The Commissioners approved a $50,000 agreement with Braun Consulting Group for Labor Relations and Human Resources Consulting Services. They deferred a discussion on collective bargaining until the future and adopted the contract after instructing the HR Director to pursue a bid (RFP) for the next bargaining cycle.

Key Points

  • Consultant: Braun Consulting Group.
  • Service: Labor Relations and Human Resources Consulting Services.
  • Modification: The Commissioners specifically moved to strike paragraph 15.15 (a ratification clause) from the contract as requested by the County Administrator.
  • The Human Resources Director, Sarah Melancon, committed to issuing an RFP for a new bargaining process after the anticipated collective bargaining in 2024 is complete.

Financials

  • Contract Amount: $50,000.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-11-13: Commissioners initially postponed taking action.
  • 2023-11-20: Agreement approved.
  • 2024: Collective bargaining expected to occur.

Next Steps

The HR Director is directed to manage the current consulting contract and eventually issue an RFP for the next bargaining process after 2024.

Sources

  • Sarah Melancon - Human Resources Director
  • Mark McCauley - County Administrator
  • Braun Consulting Group

Dabob Bay Natural Area Expansion and Budgetary Discussion (November 20, 2023 Minutes)

Topic Summary

The Commissioners heard an update and reviewed a letter of support related to the Washington State Department of Natural Resources (DNR) Proposed Expansion of the Dabob Bay Natural Area and an associated Inter-Grant Exchange. Additionally, the County Treasurer questioned the DNR representative about a specific contract identified in the 3rd quarter DNR County Income Report.

Key Points

  • DNR Update: Drew Rosanbalm (DNR State Lands Assistant) presented the 3rd quarter County Income Report.
  • Dabob Bay Expansion: The BOCC approved a letter of support concerning the DNR’s proposed expansion of the Dabob Bay Natural Area and related Inter-Grant Exchange.
  • Upcoming Meeting: Commissioner Eisenhour noted that DNR indicated they would like to meet with the BOCC regarding the allocation of acreage in the proposed protection areas (District 3), most likely on January 22, 2024.

Financials

  • The Treasurer's involvement focused on questions to Mr. Rosanbalm about a particular contract in the 3rd quarter DNR County Income Report.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-11-20: Letter of Support for DNR Dabob Bay expansion approved.
  • 2024-01-22 (Likely): Meeting with DNR regarding allocation of acreage.

Next Steps

The Board will meet with DNR to discuss acreage allocation.

Sources

  • Drew Rosanbalm - DNR State Lands Assistant
  • Stacie Prada - County Treasurer
  • Washington State Department of Natural Resources (DNR)

Port Townsend Aquatic Center (November 20/21, 2023 Minutes)

Topic Summary

The Board received two briefings on the proposed Port Townsend Aquatic Center: one from city staff detailing design/financial revisions and the proposed formation of a Public Facilities District (PFD), and another from a community meeting presenting alternatives and cost concerns.

Key Points

November 20 (City Briefing): - Presenter: Carrie Hite (City of Port Townsend Director of Parks and Recreation Strategy). - Revisions: Noted revisions to the proposal, including the addition of a public shower facility. - PFD Proposal: Proposed forming a Public Facilities District (PFD) covering the county-wide area, funded by a sales tax vote. - Operational Projections: Reviewed the project’s financial analysis and operational projections.

November 21 (Brinnon Community Meeting - Special Meeting): - Presenter: Jim Scarantino (Community Member). - Concerns: Local builder Marc Grant provided comments and expressed concerns that the projected estimates were low, believing groundbreaking would begin closer to 2027. - Alternatives: The community presentation covered alternatives, including changing the location or scaling down the proposed facility.

November 27 (Briefing Session): - The Commissioners discussed the potential formation and entailed actions of a Public Facilities District.

Financials

  • Financial analysis and operational projections were reviewed (details not provided in the summary).

Alternatives

  • Project Structure: Formation of a county-wide Public Facilities District (PFD) via sales tax was the focus of the City’s request.
  • Design/Cost: Community members presented alternative designs and locations and raised concerns that current estimates were low, predicting a 2027 groundbreaking date.

Community Input

  • November 20: 24 comments were received after the initial city staff briefing. YMCA Director Wendy Bart also provided comments and answered questions stemming from the public comments.
  • November 21 (Brinnon): Community members participated in the discussion, along with City Councilmember Ben Thomas and Port of Port Townsend Commissioner Pam Petranek.

Timeline

  • 2024-04 (Proposed): PFD adoption of ballot language regarding sales tax for an April 2024 election.

Next Steps

The BOCC would be requested to appoint individuals to serve on the PFD, after which the PFD would adopt ballot language for a sales tax measure.

Sources

  • Carrie Hite - City of Port Townsend Director of Parks and Recreation Strategy
  • Wendy Bart - YMCA Director
  • Jim Scarantino - Community member (Brinnon meeting presenter)
  • Marc Grant - Local builder (Brinnon meeting commenter)
  • RCW pertaining to Public Facilities District creation.

Glave Cove Public Infrastructure Fund (PIF) Project Proposal (November 28, 2023 Minutes)

Topic Summary

The BOCC, sitting jointly as the Public Infrastructure Fund (PIF) Board, received a presentation on the proposed Glen Cove PIF Project. The project seeks $250,000 for feasibility studies and design work related to essential infrastructure improvements in the Glen Cove area, coordinating with the County’s 2025 Comprehensive Plan Periodic Updates.

Key Points

  • Project Goal: To conduct feasibility and design studies for infrastructure including roads, fiber, stormwater, electrical, and sanitary sewer in the Glen Cove area.
  • Context: The study is in parallel with the Jefferson County and City of Port Townsend 2025 Periodic Updates to their respective Comprehensive Plans.
  • Need: The Glen Cove area's growth is hampered by current 55% maximum impervious surface limits and requirements for septic drain fields on individual properties, leading to development stagnation. The project addresses the need for infrastructure development to align with planned use.

Financials

  • Funding Request (Feasibility and Design): $250,000.
  • Funding Source: Public Infrastructure Fund (PIF).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025: Jefferson County and City of Port Townsend Comprehensive Plan Periodic Updates.

Next Steps

The Board agreed to have Public Works staff move forward with developing a Memorandum of Understanding (MOU) with Waste Connections, DBA Olympic Disposal, for Municipal Solid Waste Hauler Services, to be adopted on a later Consent Agenda.

Sources

  • Commissioner Greg Brotherton (PIF Board Presentation)

Consolidated Public Fee Changes and Environmental Health Fee Adoption (November 27, 2023 Minutes)

Topic Summary

The Board of County Commissioners (BOCC) held a joint meeting with the Board of Health (BOH) to conduct a public hearing and subsequently adopt several ordinances and resolutions relating to public fee changes for the Auditor, Sheriff, Public Records Act Administrator, County Clerk, and Department of Public Health (Environmental Health). The BOH convened separately to approve the portion related to Public Health fees.

Key Points

  • Agencies Affected: County Auditor, County Sheriff, Public Records Act Administrator, County Clerk, and Department of Public Health (Environmental Health).
  • Public Health Fees (BOH Action): The Board of Health adopted:
    • Ordinance No. 06-1127-23: Relating to Environmental Public Health Fees and Fee schedules, repealing the prior ordinance and amending the Jefferson County Code (JCC) where necessary.
    • Resolution No. 54-23: Adopting a Fee Schedule for the Department of Public Health, Environmental Health Division.
  • Environmental Health Fee Details (2024 Fee Schedule): The fees were proposed incorporating an increase based on the Consumer Price Index (CPIW), which was 2.45% or 2.48% (depending on the calculation/table) based on the cost-of-public-works indexing method, noted as lower than the CPA (3.68% or 3.56%).
    • Fees established: Comprehensive list covering General services (e.g., permits, hearings), Onsite Sewage Disposal (New Alternative Permit $1,111.76, Repair-Conventional $381.89), Subdivision Review, Food Service Establishments (Medium Risk Recurring Permit $202.72), Solid Waste (Annual Permits up to $3,687.72 for Limited Purpose Landfill), Water, and Living Environments.
    • Fee Waivers: Fee reduction (25%) allowed for 501(c)(3) organizations or households meeting poverty guidelines, with a BOCC resolution required and costs backfilled by the General Fund (per Resolution No. 74-95).
  • Other Fee Adoptions (BOCC Action): The BOCC unanimously adopted four separate sets of ordinances and resolutions:
    1. Sheriff's Fees (Ordinance No. 07-1127-23 and Resolution No. 55-23).
    2. County Auditor Fees (Ordinance No. 08-1127-23 and Resolution No. 56-23).
    3. County Clerk's Fees (Ordinance No. 09-1127-23 and Resolution No. 57-23).
    4. Public Records Request Fees (Ordinance No. 10-1127-23 and Resolution No. 58-23).

Financials

  • The Environmental Health fees were calculated using fee indexing where increases were generally between 2.45% and 2.48%, below the proposed CPI increase of 3.56% or 3.68%.

Alternatives

None specified.

Community Input

The Chair opened the public hearing for testimony but noted that no testimony was received.

Timeline

  • 2023-11-27: Joint BOH/BOCC Hearing and Fee Adoption.

Next Steps

The new ordinances and resolutions are implemented, including the new fee schedules. The BOH meeting adjourned.

Sources

  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Auditor Huntingford (Commented on fee changes)
  • Kees Kolff - BOH Chair
  • JCC 3.80.020
  • Environmental Health 2024 Fee Schedule (included in packet detailed tables)

Support for School-Based Health Clinic Capital Funding

Topic Summary

The Commissioners reviewed and unanimously approved signing a letter of support for capital funding. The funding is intended for remodeling Blue Heron Middle and Ocean School campuses to prepare for the opening of a School Based Health Center (SBHC) planned for the 2024-2025 school year.

Key Points

  • Project: School Based Health Clinic (SBHC).
  • Location: Blue Heron Middle and Ocean School campus.
  • Purpose: Capital funding required for remodeling the campus in preparation for the SBHC opening.
  • Timing: Proposed opening is the 2024-2025 school year.

Financials

  • The letter supports capital funding (amount not specified).

Alternatives

None specified.

Community Input

The floor was opened for public testimony on the letter of support; no comments were received.

Timeline

  • 2024-2025 School Year (Proposed): SBHC open date.

Next Steps

Commissioner Brotherton moved to approve collectively signing the letter of support; the motion carried unanimously.

Sources

  • Mark McCauley - County Administrator

2024 Legislative Priorities Review (November 20, 2023 Minutes)

Topic Summary

The Commissioners met with Elected Officials and Department Directors to review their legislative concerns, requests for support for specific bills, and priorities, including those recommended by partner organizations like the Washington State Association of Counties (WSAC) and the Washington Chapter of the American Planning Association (APA).

Key Points

  • Auditor’s Office Requests:
    • Support for HB1241 (re: Harassment of Election Officials).
    • An unknown bill (UNK) regarding Simplifying voter change of address.
  • Assessor’s Office Request:
    • Support for a High-Quality Statewide Aerial Imagery Program.
  • Treasurer’s Requests:
    • Property tax: reduce workload, upload fees.
    • Raising the maximum investment fee to $150.
  • Juvenile Services Request:
    • Support for HB1205 (re: Better alignment of duties in the dependency system).
  • Department of Community Development (DCD) Request:
    • Looking for bills that are equitable and will assist with the Growth Management Act (GMA).
  • Public Health Requests (Including WSALPHO recommendations):
    • School environmental health programs.
    • Child fatality review modernization (RCW 70.05.170).
    • Syphilis treatment legislation.
    • Vaccine definition updates, specifically to include the RSV vaccine, by broadening statutory language.

Financials

  • Treasurer suggested raising the maximum investment fee to $150 (details not specified).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024: Legislative session year.

Next Steps

The Commissioners listened to the department directors and elected officials' requests.

Sources

  • Elected Officials and Department Directors (unnamed)
  • WSAC - Legislative Priorities
  • WSALPHO - Legislative Priorities
  • Washington Chapter of the American Planning Association (APA) - Legislative Priorities
  • RCW 70.05.170
  • HB1241, HB1205

Grants Committee Funding Consistency and Workplan (Current Agenda)

Topic Summary

The Commissioners discussed future workshops aimed at standardizing the consistency and process of granting funds across various county committees, including the Lodging Tax Advisory Committee (LTAC), Public Infrastructure Fund (PIF), and Housing Fund Board (HFB). They also scheduled time to review the 2024 BOCC Workplan, focusing on department briefings and "5 big ideas."

Key Points

  • Grants Committee Review Purpose: To establish consistency in granting funds, composition of agendas, and potentially exploring a shift towards structured budgeting instead of grant funding for certain areas.
  • Committees Involved: LTAC, PIF, HFB, and possibly CONSERVATION FUTURES.
  • BOCC Workplan: Key elements include Department briefings and identification of "5 big ideas."
  • Other Priorities Mentioned: Heidi read a letter to prioritize certain issues; Community Wildfire implementation; Updated info on the weather.

Financials

  • Discussion proposed shifting from a "granting committees funds" model (LTAC, PIF, HFB) toward a structured budget approach.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-01-22 and/or 2024-02-05: Workshop scheduled for granting committees funds consistency.

Next Steps

Workshop sessions scheduled to address grants committee consistency and the 2024 BOCC Workplan.

Sources

None explicitly named, internal discussions noted.

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