PACKET: Commissioners Meeting at Mon, Nov 20, 09:00 AM

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Public Defense Services Agreement

Topic Summary

The County is processing an agreement with the Washington State Office of Public Defense (OPD) aimed at improving the quality of public defense services within Jefferson County. The agreement involves a specific financial contribution from the state to the county for these services. During the approval process, one Commissioner noted that the amount received by the County for mandated indigent defense responsibilities is very low, specifically less than 3% of the total cost.

Key Points

  • The agreement's purpose is "Improving the Quality of Public Defense Services."
  • Commissioner Brotherton noted the total amount received from the state for indigent defense is "less than 3%" of what the County is mandated to provide.

Financials

  • Agreement amount: $29,406

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The agreement was included in the Consent Agenda and approved, authorized for enactment by a single motion.

Sources

  • Washington State Office of Public Defense
  • Commissioner Greg Brotherton
  • Mark (presumably Mark McCauley, County Administrator)

Surrender of Leasehold - Quimper East and West

Topic Summary

The County is executing two separate agreements concerning the surrender of leaseholds designated as Quimper East and Quimper West, related to Public Health operations, with the State of Washington State Department of Natural Resources (DNR). These actions formalize the termination of the county's claim on these specific leased properties.

Key Points

  • Two distinct agreements involve the surrender of leasehold rights for two areas: Quimper East and Quimper West.
  • The surrenders concern the Public Health department.
  • The counterparty for both agreements is the State of Washington State Department of Natural Resources.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Both agreements were included in the Consent Agenda and approved.

Sources

  • Public Health
  • State of Washington State Department of Natural Resources

Naylors Creek Culvert Replacements

Topic Summary

The County Public Health department is entering into an agreement for culvert replacements at Naylors Creek, specifically located at West Valley Road and Gibbs Lake Road. The agreement, facilitated through the Washington Conservation and Recreation Office, sets a maximum cost for the necessary work.

Key Points

  • The project involves the replacement of culverts at Naylors Creek.
  • Locations are West Valley Road and Gibbs Lake Road.
  • The project is managed by the Public Health department.

Financials

  • Maximum agreement amount: up to $60,000
  • Funding source: Washington Conservation and Recreation Office

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The agreement was included in the Consent Agenda and approved.

Sources

  • Public Health
  • Washington Conservation and Recreation Office

Proctor House Alternative Detention Program Agreement

Topic Summary

The Juvenile Services department is formalizing an agreement with Kelli Parcher, Inc. to operate the Proctor House Alternative Detention Program, securing necessary services for juvenile support with a specific contract amount.

Key Points

  • The agreement covers the Proctor House Alternative Detention Program.
  • The program falls under Juvenile Services supervision.

Financials

  • Agreement amount: $222,319.71

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The agreement was included in the Consent Agenda and approved.

Sources

  • Juvenile Services
  • Kelli Parcher, Inc.

WSU Extension Office Space Rental Leases (Hadlock Development)

Topic Summary

WSU Extension is entering into two separate agreements with Hadlock Development Company, LLC for the rental of office space at three adjacent addresses on Oak Bay Road. These agreements formalize the lease arrangement for the Extension's facilities.

Key Points

  • Two agreements cover office space rental leases for WSU Extension.
  • Locations covered are 101, 121, and 131 Oak Bay Road (Agreement 1) and 97 Oak Bay Road (Agreement 2).

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Both lease agreements were included in the Consent Agenda and approved.

Sources

  • WSU Extension
  • Hadlock Development Company, LLC

3-Way Professional Services Agreement for Economic Development Services

Topic Summary

Jefferson County is initiating a 3-way professional services agreement for Economic Development Services involving Clallam County Economic Development Corporation (EDC) and Gordon Thomas Honeywell Government Relations. Jefferson County's financial contribution is capped at $20,530.

Key Points

  • The agreement focuses on Economic Development Services.
  • It involves three parties: Jefferson County, Clallam County EDC, and Gordon Thomas Honeywell Government Relations.

Financials

  • Jefferson County's maximum commitment: not to exceed $20,530

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The agreement was included in the Consent Agenda and approved.

Sources

  • County Administrator
  • Clallam County EDC
  • Gordon Thomas Honeywell Government Relations

Letter of Support for DNR Dabob Bay Natural Area Expansion

Topic Summary

The County Commission is providing a Letter of Support for the Washington State Department of Natural Resources (DNR) proposal regarding the proposed expansion of the Dabob Bay Natural Area and related inter-grant exchange procedures.

Key Points

  • The County is formally supporting the Washington State Department of Natural Resources' plans.
  • The plan includes expanding the Dabob Bay Natural Area.
  • The proposal also includes an "Associated Inter-Grant Exchange."

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Letter of Support was included in the Consent Agenda and approved.

Sources

  • Washington State Department of Natural Resources

DNR Third Quarter County Income Report Update

Topic Summary

The Board received an update on the Washington State Department of Natural Resources (DNR) 3rd Quarter County Income Report. The DNR State Lands Assistant, Drew Rosanbalm, reviewed the report and responded to questions from the Board and County Treasurer Stacie Prada regarding a particular contract.

Key Points

  • DNR State Lands Assistant Drew Rosanbalm presented the 3rd quarter income report.
  • The DNR Acting Region Manager, Jill DeCianne, was not present.
  • Treasurer Stacie Prada joined the discussion specifically to inquire about a "particular contract" mentioned in the report.

Financials

  • The topic is a review of the DNR 3rd Quarter County Income Report, which contains income data for the county from DNR activities. Specific dollar amounts were not extracted.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The report covers the 3rd quarter of income leading up to the November 20, 2023 meeting.

Next Steps

None specified.

Sources

  • Drew Rosanbalm - DNR State Lands Assistant
  • Jill DeCianne - DNR Acting Region Manager (not present)
  • Stacie Prada - Treasurer

Labor Relations and Human Resources Consulting Services Agreement

Topic Summary

The Board discussed and approved an agreement with Braun Consulting Group for Labor Relations and Human Resources Consulting Services, authorizing a contract amount of $50,000. Prior discussion on November 13, 2023, resulted in the delay of action. Approval was conditional on striking a specific clause (paragraph 15.15), and the HR Director committed to issuing an RFP for a new bargaining process after the upcoming 2024 collective bargaining is complete.

Key Points

  • The purpose is Labor Relations and Human Resources Consulting Services.
  • The Board previously discussed the agreement on November 13, 2023, without taking action.
  • HR Director Sarah Melancon requested approval of the current contract and committed to revisiting collective bargaining standards in the future.
  • Commissioner Dean requested that the County issue an RFP for a new bargaining process after the 2024 collective bargaining is finalized.
  • County Administrator Mark McCauley requested that the Board strike paragraph 15.15 (a ratification clause) because it was unnecessary.

Financials

  • Agreement amount: $50,000

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 13, 2023: Prior discussion where no action was taken.
  • 2024: Target window for completing collective bargaining, after which an RFP for a new process is to be issued.

Next Steps

The motion was approved unanimously, including the removal of paragraph 15.15 from the agreement.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Braun Consulting Group
  • Commissioner Kate Dean
  • Commissioner Heidi Eisenhour

Healthier Together – Aquatic Center Briefing

Topic Summary

The City of Port Townsend Director of Parks and Recreation Strategy, Carrie Hite, briefed the Board on revisions to the proposed county-wide aquatic center, which now includes a public shower facility. The presentation covered financial analysis, operational projections, and the proposed creation of a county-wide Public Facilities District (PFD) to fund the project via a sales tax measure in an April 2024 election.

Key Points

  • The briefing focused on revised plans for the proposed Aquatic Center, which now incorporates a public shower facility.
  • Key elements reviewed were financial analysis, operational projections, and the proposed formation of a county-wide Public Facilities District (PFD).
  • The PFD is intended to adopt ballot language for a sales tax by February 20, 2024.
  • The proposal aims for the sales tax election to occur in April 2024.
  • Discussion continued regarding review of the RCW concerning PFD creation.

Financials

  • Financial analysis and operational projections were reviewed, though specific monetary details were not extracted in the text.
  • Funding mechanism: Proposed sales tax via a Public Facilities District (PFD).

Alternatives

None specified.

Community Input

  • Twenty-four (24) public comments were received after Chair Brotherton opened the floor.
  • Wendy Bart, YMCA Director, joined the meeting to provide comments and answer questions she heard during the public comment period.

Timeline

  • February 20, 2024: Deadline for the proposed PFD to adopt ballot language for the sales tax.
  • April 2024: Proposed date for the election regarding the sales tax.

Next Steps

The Board is requested to appoint people to the PFD so that the PFD can then adopt the ballot language for the sales tax.

Sources

  • Carrie Hite - City of Port Townsend Director of Parks and Recreation Strategy
  • Wendy Bart - YMCA Director
  • Chair Greg Brotherton
  • RCW concerning creation of a Public Facilities District

Memorandum of Understanding for Municipal Solid Waste Hauler Services

Topic Summary

The Public Works Department requested the approval of a Memorandum of Understanding (MOU) with Waste Connections, doing business as Olympic Disposal, for Municipal Solid Waste Hauler Services. The Board agreed to allow Public Works staff to move forward with the MOU, preparing it for official adoption on a future Consent Agenda.

Key Points

  • Public Works is seeking an MOU with Waste Connections, DBA Olympic Disposal.
  • The purpose is for Municipal Solid Waste Hauler Services.
  • The Board agreed to direct Public Works to move forward with the MOU development.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The MOU will be adopted on the Consent Agenda at a later, unspecified date.

Next Steps

Public Works staff will finalize the MOU and prepare it for later adoption by the Board on a Consent Agenda.

Sources

  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • Waste Connections, DBA Olympic Disposal

Waiver of Tipping Fee for Beach Cleanup

Topic Summary

Solid Waste Manager Al Cairns informed the Board that a request had been received for the waiver of the tipping fee associated with a beach cleanup, estimated to cost approximately $720. The Commissioners postponed action, noting they require more time to review the existing fee waiver policy outlined in Resolution No. 74-95.

Key Points

  • A request was received for the waiver of the tipping fee for a beach cleanup.
  • The estimated cost of the waiver is approximately $720.
  • Commissioners requested more time to review Resolution No. 74-95, which governs Jefferson County's fee waiver policy.

Financials

  • Estimated cost of waiver: approximately $720

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Public Works staff will prepare the item for the Consent Agenda at a later, unspecified date, after the Commissioners have reviewed the fee waiver policy.

Sources

  • Al Cairns - Solid Waste Manager
  • Resolution No. 74-95 - Jefferson County fee waiver policy

Legislative Update

Topic Summary

Department Directors provided a legislative update covering various legislative proposals they are monitoring for the upcoming session, including bills related to election official harassment, voter change of address simplification, statewide aerial imagery, property tax administration, juvenile dependency duties, equitable bills supporting the Growth Management Act (GMA), and updates to public health programs and vaccine definitions.

Key Points

  • Auditor’s Office: Monitoring HB1241 regarding Harassment of Election Officials, and an unknown bill (UNK) to simplify voter change of address.
  • Assessor’s Office: Monitoring legislation for a High-Quality Statewide Aerial Imagery Program.
  • Treasurer: Tracked items include property tax legislation to reduce workload and upload fees, and raising the maximum investment fee to $150.
  • Juvenile Services: Monitoring HB1205 to better align duties in dependency cases.
  • Department of Community Development (DCD): Actively looking for bills that are equitable and will assist with the Growth Management Act (GMA).
  • Public Health: Key issues include school environmental health programs, Child fatality review modernization (amendment of RCW 70.05.170), WSALPHO recommendations (organization representing local public health officials), syphilis treatment, and Vaccine definition updates.
  • Vaccine Definition Update: Specifically proposed broadening the statutory language of "vaccine" to include the Respiratory Syncytial Virus (RSV) vaccine.

Financials

  • Raising max investment fee to $150 (Treasurer's Office legislative item).
  • The discussion covers reducing workload and upload fees (Treasurer's Office).

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

None specified.

Sources

  • Kate Dean - Commissioner District No. 1
  • Auditor’s Office
  • Assessor’s Office
  • Treasurer
  • Juvenile Services
  • Department of Community Development
  • Public Health
  • RCW 70.05.170 (Child fatality review modernization)
  • WSALPHO (Washington State Association of Local Public Health Officials)
  • HB1241 (Harassment of Election Officials)
  • HB1205 (Juvenile dependency duties)

Advisory Board Resignation and Vacancy Advertisement

Topic Summary

Daryl Gillette resigned as Chair of the Jefferson County Board of Equalization (BOE) on November 13, 2023. This resignation, combined with a previous vacancy, creates two current vacancies on the Board of Equalization, prompting the recommendation to accept the resignation and immediately advertise both openings.

Key Points

  • Daryl Gillette, Chair of the Jefferson County Board of Equalization (BOE), resigned on November 13, 2023.
  • The BOE consists of three members and an alternate.
  • There are now two total vacancies on the BOE.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 13, 2023: Date of Daryl Gillette's resignation statement.
  • November 20, 2023: Date of the Agenda Request for action.

Next Steps

The recommendation is to accept the resignation and advertise for the two vacancies on the Board of Equalization.

Sources

  • Adiel McKnight - Executive Assistant
  • Daryl Gillette - Jefferson County Board of Equalization Chair (resigned)
  • Mark McCauley - County Administrator

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