PACKET: Commissioners Meeting at Mon, Oct 16, 09:00 AM

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Agreement for Self-Determination and Self-Advocacy Services (People First of Washington)

Topic Summary

Jefferson County Public Health, Developmental Disabilities Division (DD), requests approval for a Professional Services Agreement (PSA) with People First of Washington. This $17,000 contract aims to provide self-determination and self-advocacy services/education for individuals with Intellectual/Developmental Disabilities (I/DD) in Jefferson County from July 1, 2023, through June 30, 2024. People First of Washington is identified as a Sole Source Provider for this service, focusing on inclusion and equal citizenship for I/DD individuals.

Key Points

  • The agreement funds education, awareness, self-acceptance, and inclusion for I/DD individuals in Jefferson County.
  • The mission of People First of Washington is to help I/DD individuals realize they are "people first" and equal citizens in their communities.
  • The Intellectual/Developmental Disabilities Advisory Board (IDDAB) considers this an important community service.
  • People First of Washington is tasked with establishing and supporting a local chapter in Jefferson County by working with former and new members.
  • Activities include hosting a minimum of one People First meeting and regular Program Officer and Business Meetings monthly in Jefferson County.
  • Training for individuals in leadership positions within the local chapter will be provided, focusing on self-governance, leadership skills, and meeting management.
  • The organization must participate in a minimum of one informational, public event annually in Jefferson County to educate the community about their programs.
  • The Contractor is identified as a Sole Source Provider.
  • Monthly invoices must include status reports detailing meeting attendance (names and numbers), agendas, minutes, records of motions passed, and summaries of program activities.
  • The contract mandates compliance with various DDA Policies regarding background checks (WAC 388-06), client complaints, rights, mandatory reporting (DDA Policy 5.13), and incident reporting (DDA Policy 6.08).

Financials

  • Total contract amount: $17,000.00.
  • Funding source: County DD Program, allocated under Community Information and Education (Fund # PH fund #127, Munis Org/Obj HDD 400 - 12768040).
  • Budget breakdown for $17,000.00:
    • People First Administration (Monthly Admin Fee of $280 x 12 months): $3,360.00
    • People First Advisor - Stipend: $5,000.00
    • Travel (for local chapter members to attend State Convention/Mini Conferences): $1,500.00
    • Scholarships (for local chapter members to attend State Convention/Mini Conferences): $3,500.00
    • Supplies/Program Materials/Food (for chapter members): $1,140.00
    • Travel for State People First Office Staff (up to four times a year): $2,500.00
  • Reimbursement is subject to denial if invoices are not submitted within 60 days.
  • The contract is intended to be ongoing, provided the DD Program maintains funding.

Alternatives

  • None specified.

Community Input

  • None present (The IDDAB supports the importance of the service).

Timeline

  • July 1, 2023: Agreement commencement date (Work performed prior to execution is ratified).
  • June 30, 2024: Agreement termination date.
  • Monthly: Invoices must be submitted by the 10th for the previous month's expenses.

Next Steps

  • Jefferson County Public Health requests Board approval of the Professional Services Agreement.

Sources

  • Apple Martine - Director, Public Health
  • Anna McEnery - DD & BH Coordinator, Public Health
  • Krista Milhofer - Program Administrator, People First of Washington
  • Washington Administrative Code (WAC) 388-06, 51-50, 51-51, 51-11R, 51-11C, 51-52, 51-54A, 51-55, 51-56
  • Revised Code of Washington (RCW) 42.23, 74.34.020(1), 74.34.035, 74.34.040, Chapter 26.44

Port Hadlock Sewer Project - Amendment No. 7 with Tetra Tech, Inc.

Topic Summary

Jefferson County Public Works seeks approval for Supplement #7 to the contract with Tetra Tech, Inc., the sewer design consultant for the Port Hadlock Sewer Project. This supplement, in the amount of $294,932.00, expands the scope to finalize the design plans and specifications for the low-pressure sewer (LPS) collection system and to incorporate modifications made to the Wastewater Treatment Plant (WWTP) plans during the final design review. This work is required to prepare the projects for advertisement for bidding in October and November 2023.

Key Points

  • Supplement #7 adds new scope and budget to complete the final Plans and Specifications for the low-pressure sewer collection system and modifications to the WWTP plans.
  • The original contract did not include this scope due to budget limitations and unknown elements at the time of execution.
  • The supplemental work completes Phase 2 (WWTP bid package) and Phase 3 (low pressure sewer collection contract) bid packages.
  • Added scope of work (Exhibit A-1) includes:
    • Revising the layout for the equalization (EQ) tank and splitting the yard pump station into an influent pump station and a separate drain pump station.
    • Incorporating final design comments from the County (dated August 25, 2023), such as modifying the stormwater design, adjusting the influent valve and meter vault, changing the generator/fuel tank from diesel to propane, and shifting HVAC within administering and chemical buildings.
    • Additional engineering review for the Ovivo change order and Ovivo’s programming proposal.
    • Final design for the low-pressure sewer (LPS) collection plans and specifications (Phase 3).
  • The assumption is that this work covers the pressure sewer pipe system within street right-of-way and easements, but explicitly excludes the on-site grinder pump systems (planned as Phase 4).
  • Completion of this work will allow the WWTP (Phase 2) to be advertised for bid in October 2023 and the low-pressure sewer collections (Phase 3) in November 2023.

Financials

  • Additional budget for Supplement #7: $294,932.00 (detailed in Exhibit B).
  • Total maximum amount payable for Tetra Tech's contract, including this supplement, is $2,441,107.00.
  • 100% of the cost for this supplement is covered by County ARPA funds.
  • Tetra Tech's compensation includes a 12.80% Corporate Fee applied to labor costs and a Technology Use Fee. The total labor is priced at $261,245.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • April 20, 2020: Original agreement execution date.
  • December 31, 2023: New termination date for the Agreement (extended from original).
  • October 2023: Target for advertisement for the WWTP construction bid package (Phase 2).
  • November 2023: Target for advertisement for the low-pressure sewer collections (Phase 3).

Next Steps

  • Public Works recommends the Board sign Supplement #7.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Department Contact, Public Works
  • Tetra Tech, Inc. - Design Consultant
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • ARPA (funding source)

Port Hadlock Wastewater Project: Change Order No. 2 with Ovivo USA LLC

Topic Summary

Jefferson County Public Works requests approval of Change Order #2 to the contract with Ovivo USA, LLC, the supplier of the Membrane Bioreactor (MBR) equipment for the Port Hadlock Wastewater Project. This change order adds $438,000.00 (plus WSST) to the contract for materials and services related to a new master control panel, which is necessary to coordinate communications between the Ovivo-supplied MBR system and all other non-Ovivo provided plant equipment. The modifications enhance plant operations, reduce odors, buffer flow events, and provide for emergency functions.

Key Points

  • Change Order #2 is required to incorporate a new master control panel and integrate the controls for non-Ovivo equipment not included in the original design.
  • The overall design was modified to enhance operations, reduce odors, improve handling of low and high flow events (buffering), and incorporate emergency power and sludge thickening requirements.
  • The scope includes the supply and programming of a new NEMA 4X Stainless Steel Master Control Panel (MCP) located in the Electrical room/chemical storage, featuring redundant Control Logix PLC.
  • The MCP will control the Equalization (EQ) system, Yard Pump, Fuel Storage, Dewatering, and Odor Control I/O, providing 20-25% spare I/O.
  • The existing MBR Skid Panel will also be modified/upgraded, switching the Human-Machine Interface (HMI) from Red Lion to Allen Bradley, and adding a Compact Logix I/O rack.
  • Ovivo declined scope item #3 (provision of a plant SCADA system) because it does not generally provide SCADA programming and would need to subcontract it, adding undesirable overhead.
  • The proposal includes 15 business days of on-site controls/electrical support, applied over three trips, covering labor and travel expenses. Time beyond 15 days will be reimbursed based on Ovivo’s Technical Services Rate sheet.

Financials

  • Increase this Change Order: $438,000.00 (plus WSST).
  • Item 1 (Plant Control Panel and Programming): $396,245.00
  • Item 2 (15 business days of On-site Support): $41,755.00
  • Original Contract Price: $1,395,158.00 (plus WSST).
  • Contract Price prior to this Change Order: $1,401,256.00 (plus WSST) (due to previous Change Order #1 of $6,098.00).
  • New Contract Price incorporating this Change Order: $1,839,256.00 (plus WSST).
  • Funding source: 100% of the $438,000.00 is covered by State Dept. of Commerce revenue dedicated to this project (Fund #405).
  • Payment Schedule for the $438,000.00:
    • Item 1 (Panel/Programming): 50% ($198,222.50) at Change Order signing, 40% ($158,498.00) at panel delivery, 10% ($39,624.50) at performance test.
    • Item 2 (Support): Paid in three equal installments ($13,918.33 each) after completion of each of the assumed three weeks of service.

Alternatives

  • Ovivo declined providing a plant SCADA system (scope item 3) because it would involve subcontracting and providing insufficient reasonable value for the client due to added overhead.

Community Input

  • None specified.

Timeline

  • Date Issued: October 2, 2023.
  • Effective Date: Upon execution by all parties.

Next Steps

  • Public Works recommends the Board sign Change Order #2.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Public Works Department Contact
  • Ovivo USA, LLC - Contractor
  • Eric Schaefer - Ovivo Project Manager
  • Tetra Tech - Engineer (requested the proposal)
  • State Dept. of Commerce (funding source)

2024-2025 Budget Briefing: Funds Managed by County Administrator/BOCC

Topic Summary

A workshop was held to brief the Board of County Commissioners (BOCC) on the preliminary 2024-2025 biennial budget, specifically focusing on budgets managed by the County Administrator and the Board of County Commissioners offices. This briefing follows individual budget presentations completed by elected officials and department directors earlier in October and focused on General Fund Departments and various Other Funds managed at the administrative level.

Key Points

  • The workshop addressed budgets for General Fund Departments (Board of Equalization, Civil Service, Community Services, County Administrator, BOCC, Operating Transfers, Non-departmental) and specific Other Funds (Grant Management, Hotel-Motel, Mental Health, JC Drug Fund, Trial Court Improvement, Forest Title, Affordable Housing, Homeless Housing, Veteran’s Relief, Public Infrastructure, Risk Management Reserve, Employee Benefit Reserve).
  • County Administrator (CA51310): Proposed expenditures increase from $641,215 (2023 original) to $901,757 (2024 request) and $917,666 (2025 request). Salaries and wages increase from $504,343 (2023) to $662,172 (2024) and $675,419 (2025). Personnel benefits roughly double from $119,382 (2023) to $219,508 (2024).
  • Board of County Commissioners (CO51160): Proposed expenditures increase from $670,755 (2023 original) to $743,986 (2024 request) and $783,167 (2025 request). Personnel benefits see a large jump from $107,285 (2023) to $167,016 (2024) and $201,515 (2025).
  • Non-Departmental (ND): The largest non-departmental expenditure is for Information Services - Professional Services (ND51160 410100), requested at $1,340,587 for 2024 and $1,360,399 for 2025 (up from $1,320,775 in 2023). Facilities Management (ND51660 490150) is requested at $984,043 (2024) and $998,585 (2025), and Public Defender (ND51221 410059) at $889,140 (2024) and $902,280 (2025).
  • Operating Transfers (OT59700): Total expenditures are projected to drop slightly, notably due to the elimination of the $19,522 transfer to Veterans (Fund 155) in 2024 and 2025. Major ongoing transfers include $721,559 to Parks & Rec and $450,000 to Community Development (DCD).
  • Grant Management Fund (123): Projected total revenues decrease significantly from 2024 ($2,350,000) to 2025 ($1,725,000), reflecting the end of specific grants (e.g., CDBG GP Grant - YMCA in 2024, replaced by a smaller Fed Dir Congress Grant - YMCA in 2025). Major projected expenditures include $2,000,000 (2024) and $1,375,000 (2025) for YMCA Early Childhood Learning, and transfers to Tri Area Sewer of $1,500,000 (2024) and $500,000 (2025).
  • Affordable Housing Fund (148): Projected 2024 total revenue is $882,000, decreasing to $677,000 in 2025. Expenditures are predominantly allocated to RFP budgets (2024 total: $992,000). The fund relies on the Housing, Related Services Tax (.01%) ($800,000 requested for 2024) and the Supp Housing-Sales Use Tax ($67,000 for 2024).

Financials

  • County Administrator (Fund 059):
    • 2023 Original Total Expenditures: $641,215
    • 2024 Department Request Total Expenditures: $901,757
    • 2025 Department Request Total Expenditures: $917,666
  • Board of County Commissioners (Fund 060):
    • 2023 Original Total Expenditures: $670,755
    • 2024 Department Request Total Expenditures: $743,986
    • 2025 Department Request Total Expenditures: $783,167
  • Grant Management Fund (Fund 123) Summary Expenditures:
    • 2023 Original: $4,362,518
    • 2024 Request: $3,850,000
    • 2025 Request: $2,225,000
  • Affordable Housing Fund (Fund 148) Summary Expenditures:
    • 2023 Original: $687,000
    • 2024 Request: $992,000
    • 2025 Request: $687,000
  • Public Infrastructure Fund (Fund 306) Revenue:
    • Distressed County Sales Tax (Revenue): ($650,000) in 2023, ($775,000) for 2024 and 2025.
  • Mental Health Fund (Fund 130):
    • Expenditures decline from $74,000 (2023) to $70,000 (2024) and $50,000 (2025).
    • Includes $45,000 (2024) and $30,000 (2025) for RSAT AGR-BELIEVE IN RECOVERY.

Alternatives

  • None specified (workshop format for listening and guidance).

Community Input

  • None present (briefing session format).

Timeline

  • Week of October 2nd, 2023: Elected official and department director budget presentations completed.
  • Prior to 2024-2025 budget adoption: County Administrator and Finance Manager will meet again with the BOCC.

Next Steps

  • The Board is asked to listen to the presentation, ask questions, and provide guidance.

Sources

  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Manager
  • Carolyn Gallaway - Clerk of the Board

Proclamation: National Disability Employment Month

Topic Summary

Jefferson County Public Health, Developmental Disabilities Division, and the Intellectual/Developmental Disabilities Advisory Board requested and received approval for a proclamation designating October 2023 as National Disability Employment Month. The proclamation aims to educate the community about disability employment issues, celebrate the contributions of employees with intellectual/developmental/other disabilities, and recognize local businesses that employ them.

Key Points

  • The proclamation recognizes the contributions of employees with intellectual/developmental disabilities and other disabilities.
  • Individuals with disabilities comprise 12.9% of the Washington State population (one out of eight individuals).
  • Nationally, 19.1% of persons with disabilities are employed, compared to 63.7% of persons without a disability.
  • The county commits to taking steps throughout the year to recruit, retain, and advance individuals with disabilities in employment to promote economic self-sufficiency and full participation.
  • Chair Brotherton, a member of the Intellectual Developmental Disabilities Advisory Board (IDDAB), read a list of 21 local businesses actively employing people with intellectual/developmental disabilities, including ACI Boats, Jefferson County Public Works – Transfer Station Crew, and Jefferson County YMCA (two positions).

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • Anna McEnery (Developmental Disability Coordinator) thanked the Commissioners for the proclamation.
  • Taylor Webster from Cascade Community Connections (Supported Employment Provider) was present and thanked the Commissioners, explaining her business's function.

Timeline

  • October 2023: Declared as National Disability Employment Month.
  • October 16, 2023: Proclamation approved and read aloud.

Next Steps

  • The Board approved the Proclamation (moved by HE, seconded by KD, unanimous vote).

Sources

  • Anna McEnery - Developmental Disability Coordinator
  • Apple Martine - Public Health Director
  • Greg Brotherton - Commissioner/IDDAB Member
  • Taylor Webster - Cascade Community Connections
  • Washington State Department of Health (cited statistic on state population with disabilities)

Port Hadlock UGA Zoning and Housing Infrastructure Grants (CHIP) Briefing

Topic Summary

The Department of Community Development (DCD) Chief Strategy Officer (CSO) provided a continued briefing on efforts to remove barriers to new housing development in the Port Hadlock Urban Growth Area (UGA), specifically linking UGA zoning reform efforts with applications to the Connecting Housing to Infrastructure Program (CHIP) grant. The focus is on two projects: Caswell-Brown Village (CBV) and the Port Hadlock Motel/Old Alcohol Plant site, both of which face potential grant eligibility challenges based on strict interpretation of the CHIP guidelines regarding infrastructure extension outside UGAs and existing critical area burdens.

Key Points

  • The overall objective is to address new housing development barriers in the Port Hadlock UGA through a multi-step process involving zoning review and pro formas.
  • Housing Policy Focus: The CSO argues that considering housing tenure (subsidized rental, market rate rental, land trust, fee simple, etc.) is a significant, important, and often ignored part of housing policy that should be decided in advance.
  • The UGA Zoning review process includes identifying barriers, creating pro formas to determine what "works," amending zoning based on findings, and determining if the existing SEPA EIS can accommodate proposed developments.
  • The CSO outlined three approaches to UGA Zoning: (1) Proforma Based Approach, (2) Demonstration Project Approach (borrowing from Burien's model, supported by Comp Plan goals HS-G-1, HS-P-1.1, and HS-P-1.4), and (3) Comprehensive Local Zoning Review Approach (using charrettes to match community vision with market realities).
  • Grant Eligibility Challenge: Jefferson County meets the state tax requirements for CHIP funding (RCW 82.14.520 and RCW 84.52.105), but strict reading of CHIP guidelines may prohibit extending services outside UGAs, impacting both proposed projects.
  • Caswell-Brown Village (CBV): Located outside the City of Port Townsend UGA, making it potentially ineligible unless it meets the 'public purpose facilities' exemption. The site also faces questions regarding its qualification for a UGA Swap (Senate Bill 5593), as it is burdened by Susceptible Aquifer Recharge Areas (CARAs). However, housing facilities are not listed as high-impact activities in JCC 18.22.330 governing that type of CARA.
  • Port Hadlock Motel/Old Alcohol Plant: While the connectivity scope for the Motel is smaller than anticipated, it may also fail eligibility as urban services are not yet available to the site upon application, affecting its status under Chapter 18.19 JCC. The CSO is meeting with Bayside Housing to revisit questions surrounding development at the Old Alcohol Plant site instead of the motel.
  • The Board previously authorized DCD to apply for two separate $2 million CHIP grants for these projects on October 9, 2023.

Financials

  • The grants, if awarded, would be budget-neutral as no match is required.
  • The Chief Strategy Officer estimates approximately 40 hours will be consumed for ongoing outreach to grant funders and developers to determined eligibility and project likelihood of success.

Alternatives

  • Three alternative approaches to UGA Zoning review were presented: Proforma Based, Demonstration Project, and Comprehensive Local Zoning Review.
  • The CSO is exploring the Old Alcohol Plant site development as an alternative to the Port Hadlock Motel project due to the motel's smaller scope and potential infrastructure availability issues.

Community Input

  • A Bayside Housing representative was present to comment during the subsequent discussion period.

Timeline

  • October 2, 2023: First briefing on UGA zoning/CHIP grants.
  • October 9, 2023: Board authorized applying for two CHIP grants by the deadline.
  • October 31, 2023: CHIP grant application deadline.

Next Steps

  • The Board is requested to listen to the presentation and provide guidance.
  • The Commissioners agreed for Brent Butler (CSO) to carry on with both projects (Caswell-Brown Village and Port Hadlock Motel/Old Alcohol Plant site).
  • The ordinance rework resolution will encompass edits discussed today (October 16).

Sources

  • Brent Butler, AICP - Chief Strategy Officer, DCD
  • Olympic Community Action Programs (OlyCAP) - Likely partner for CBV
  • Bayside Housing & Services - Likely partner for Port Hadlock Motel/Old Alcohol Plant
  • Senate Bill (SB) 5593 (UGA Swap provision)
  • JCC 18.19 (Transitional rural development standards)
  • JCC 18.22.330 (High-impact activities in CARAs)
  • RCW 82.14.520 (Housing and related services sales and use tax)
  • RCW 84.52.105 (Affordable housing property tax levy)

Topic Summary

The Board continued deliberations regarding an ordinance to adopt the 2021 versions of the International Building Codes (effective October 29, 2023), amend certain definitions (specifically "Agricultural Building" in JCC Title 15), and establish a commercial fire inspection program. The discussion focused primarily on the definition of "agriculture" and proposed changes to the permit exemption threshold, addressing concerns that the initial proposed definition might be overly restrictive.

Key Points

  • The ordinance is necessary to reflect new State Building Code Council (SBCC) cycles (Chapter 51 WAC et seq.) effective October 29, 2023, and to update JCC Titles 2 and 15.
  • The proposed ordinance includes adopting the 2021 International Building Code, International Residential Code, Washington State Energy Code (Residential and Commercial), International Mechanical Code, International Fire Code, Wildland Urban Interface Code, and Uniform Plumbing Code by reference.
  • The ordinance establishes a local option permit exemption for minor construction and alteration activities to Group R3 and Group U Occupancies valued at or below $3,000 in any twelve-month period (amendment to IBC Section 105.2, #14).
  • The Board expressed concern that the proposed definition of "Agricultural Building" in Title 15 JCC might be too limited, and discussed using an alternate, more inclusive definition for modern agriculture.
  • The definition proposed limits an Agricultural Building's use exclusively to store farm implements, livestock, feed, or horticultural products, and prohibits woodstoves/heat sources (unless specifically permitted), human habitation, employment for processing/packaging products, or public use without a permit.
  • The ordinance creates a new section (JCC 15.05.046) establishing a Commercial Fire Safety Inspection Program to enforce fire standards for commercial buildings and occupancy classes (as mandated by WA State Fire Marshal's Office and WAC 51-54A).
  • The Fire Marshal is authorized to enter into interlocal agreements with fire districts or other entities to implement the inspection program and collect reasonable fees (pursuant to JCC Chapter 3.80).
  • The ordinance also amends JCC 2.40.010 to designate the Jefferson County Director of the Department of Community Development (or designee) as the Fire Marshal.

Financials

  • No fiscal impact to the county is anticipated.
  • New construction projects may face increased upfront costs due to more restrictive energy code requirements (promoting electrical energy over fossil fuels) and mandated fire-resistant materials for the Wildland Urban Interface Code. These costs are expected to be recouped through utility savings or are necessary for fire prevention as identified by the state.
  • The new Commercial Fire Safety Inspection Program authorizes the collection of reasonable fees to cover its costs.

Alternatives

  • The Board discussed using an alternate, more inclusive definition of "agriculture" than the one proposed in the draft ordinance.

Community Input

  • Tom Thiersch provided testimony at the initial hearing (October 9, 2023), indicating concerns about the unavailability of a free version of the Building Code online (which staff corrected during the hearing).
  • Commissioner Dean expressed concern that the proposed ordinance might "overly box in a too-limited definition of agriculture."

Timeline

  • May 8, 2023: Initial workshop held on this subject.
  • October 9, 2023: Public hearing held; written testimony deadline extended to October 13, 2023, at 4:30 p.m.
  • October 16, 2023: Continued deliberations.
  • October 29, 2023: Effective date for the 2021 codes as set by the SBCC (Section 3 of the ordinance takes effect upon this date).
  • Next Week (following Oct 16): The ordinance will be updated and brought forward for final action with changes to the definition of "Ag building" and a potential change to the dollar threshold for permit exemption ($5,000 potential change from $3,000).

Next Steps

  • Rework resolution to encompass all edits discussed (Definition of Ag building and potential change to $5,000 dollar threshold).
  • Bring the updated ordinance forward next week (after Oct 16) for final action/adoption.
  • The Commissioners agreed they were in favor of adoption by reference of the building and energy code.

Sources

  • Phil Cecere - Fire Marshal/Building Official
  • Brent Butler - Chief Strategy Officer, DCD
  • Josh Peters - DCD Director
  • Kate Dean - Commissioner (expressed concern on Ag definition)
  • Tom Thiersch - Community Member (provided testimony)
  • Washington State Building Code Council (SBCC)
  • RCW 19.27.031 and 19.27.040
  • WAC Chapter 51-54A
  • Jefferson County Code (JCC) Titles 2, 3.80, and 15

Public Infrastructure Fund (PIF) - Request for Proposals Round

Topic Summary

The Jefferson County Public Infrastructure Fund (PIF) Board recommends the Board of County Commissioners approve initiating a new Request for Proposals (RFP) round. This action will make $800,189.00 available from the PIF fund balance to finance public facilities that serve economic development purposes through grants and loans.

Key Points

  • The PIF Board met on August 24, 2023, and approved the staff recommendation to launch a new RFP round.
  • Local public agencies are eligible to submit proposals for help financing public facilities intended for economic development.
  • Project eligibility requires the public facility project to be listed in the 2021-2025 Comprehensive Economic Development Strategy (CEDS) or the economic development section of the comprehensive plan of Jefferson County or the City of Port Townsend.

Financials

  • Amount available for the RFP round (not to exceed): $800,189.00.
  • Source of funding: Public Infrastructure Fund (Fund 306).
  • The approval of the RFP itself has no immediate fiscal impact but will lead to an expenditure of up to $800,189.00 from Fund 306.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • August 24, 2023: PIF Board met and approved the staff recommendation.
  • October 18 and 25, 2023: RFP to be published.
  • November 8, 2023 (4:30 p.m.): Proposal Deadline (must be received via email).

Next Steps

  • The Board of County Commissioners is requested to approve the Public Infrastructure RFP round.

Sources

  • Mark McCauley - County Administrator
  • Public Infrastructure Fund (PIF) Board
  • 2021-2025 Comprehensive Economic Development Strategy (CEDS)
  • Jefferson County Public Infrastructure Fund (Fund 306)

Amendment No. 1: Lodging Tax Grant Funding for North Hood Canal Chamber of Commerce (NHCCC)

Topic Summary

The North Hood Canal Chamber of Commerce (NHCCC) requested additional 2023 Lodging Tax Grant Funding totaling $29,000.00 to cover staffing costs for the Quilcene Visitor Center, due to the withdrawal of staffing assistance by the U.S. Forest Service. The Lodging Tax Advisory Committee (LTAC) reviewed the request and recommends approval, bringing NHCCC's total 2023 funding to $91,000.00.

Key Points

  • The additional funding is necessary because the U.S. Forest Service is no longer able to assist with staffing the Quilcene Visitor Center (located at the Olympic National Forest Quilcene Ranger Station) due to a staffing shortage.
  • NHCCC previously received an original allocation of $62,000.00 in Hotel-Motel funds for 2023 tourism promotion, including operation of visitor centers in Quilcene and Brinnon.
  • The Lodging Tax Advisory Committee (LTAC) met on July 26, 2023, and recommended approving the additional $29,000.00, citing that Lodging Tax revenue was projected to be available without reducing historic fund balances.
  • The additional funds ($28,546.20 requested by NHCCC) are allocated primarily for Wages ($23,142.53), Payroll Taxes ($3,391.28), Holiday Bonus, Sick Leave, and a Reserve amount. The stated purpose is only for employment consistent with Exhibit C.

Financials

  • Additional Funding Amount: $29,000.00.
  • Original 2023 Allocation: $62,000.00.
  • Total 2023 Allocation: $91,000.00.
  • Source of funding: Hotel-Motel funds (Fund 125).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 19, 2022: Original $62,000 agreement executed.
  • July 26, 2023: LTAC met and agreed to recommend the additional $29,000.
  • Through December 31, 2023: Term of the funding/extension for staffing the Quilcene Visitor Center.

Next Steps

  • Approve LTAC’s recommendation to fund an additional $29,000.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • North Hood Canal Chamber of Commerce (NHCCC)
  • Lodging Tax Advisory Committee (LTAC)
  • U. S. Forest Service (cited reason for staffing need)

Amendment No. 1: Public Health Mobile App Maintenance (CivicPlus)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 1 to the contract with CivicPlus for Mobile App Maintenance. The amendment confirms the annual renewal for technical support and maintenance of the iOS/Android apps, which were developed to enhance the user experience when accessing the county website via mobile devices. The annual recurring fee for the upcoming year (2023-2024) is $6,810.58.

Key Points

  • The core purpose of the mobile app is to enhance functionality and ease of use of the county website on mobile devices.
  • The apps were configured, built, and deployed by CivicPlus using the CivicEngage CivicPlus Mobile Base App and CivicEngage Central integration.
  • The original agreement was for $6,220.00 for the first year of service (paid by NACCHO COVIED grant funds).
  • The contract includes automatic annual renewal for Renewal Terms (unless 60 days' notice is given to terminate) and is subject to an annual fee increase of 5% each Renewal Term.

Financials

  • Annual Recurring Services Fee (Year 2, one year from 11/17/2023): $6,810.58.
  • The cost of building the app and the first year of service ($6,220.00) were covered by new funding totaling $75,000.00 from the NACCHO Equipping Local Health Departments to Build COVID-19 Vaccine Confidence (COVIED) project.
  • The annual fee for Year 2 ($6,810.58) is covered by Fund 127 (Public Health Fund).
  • The Annual Recurring Services for Year 2 total $6,810.58, which includes the Annual Fee for Hosting and Support of the JCPH website, and the renewal fees for the CivicPlus Mobile Base App and CivicEngage Central integration.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • March 28, 2022: Original Statement of Work signed.
  • November 17, 2023: Start date of the next renewal term (commencement of Year 2 fees).

Next Steps

  • JCPH management requests approval of Amendment No. 1 to the CivicPlus Mobile App Agreement.

Sources

  • Glenn Gilbert - Public Health Assistant
  • Veronica Shaw - Deputy Public Health Director
  • NACCHO Equipping Local Health Departments to Build COVID-19 Vaccine Confidence (COVIED) project (funding source)
  • CivicPlus, LLC

Generated On: 2025-11-06 16:52:10.186989-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/