Skip to content

10/05/23 09 AM: County 2024-25 Budget Presentations: Multiple Depts Part 1

County 2024-25 Budget Presentations: Multiple Depts Part 1

Informational sessions on 2024-25 budgets from Juvenile/Family Court, DCD, Public Works (divisions), Parks, Solid Waste, Sewer, WSU Extension, DEM, Public Health, Treasurer. Emphasis on staffing stability, revenue trends, no major new requests, challenges like turnover/backlogs. No votes or actions.

Juvenile and Family Court Services Budget Presentation (PART 1)

Metadata

  • Time Range: 00:00:13–00:32:30
  • Categories: budgeting, personnel, services, planning

Summary

Shannon presented the Juvenile and Family Court Services budget request for 2024-25, noting no new positions or increases requested beyond maintaining one unfilled position amid rising referrals (43 kids currently served by 2 staff). The department highlighted increased training costs due to staff turnover (5 of 7 staff in new roles) and rising caseloads post-COVID, with referrals since January exceeding all of last year. Discussion covered trends like more female referrals (50%), potential legislative changes for 18-20 year olds in juvenile court, and effective state performance-based contracting.

Key Discussion Points

  • Shannon: Budget straightforward with no adds; 1 unfilled position out of 8 staff; 43 kids (court-involved and diversion) served by 2 staff; referrals up post-COVID; training emphasized for motivational interviewing and case management.
  • Commissioner: Inquired about referral numbers (43 combined); position vacancy details (budgeted but held); potential 18-20 year old legislative changes; COVID effects (fewer cases during, now rising, more girls).
  • Shannon: Numbers dipped in COVID due to halted trials; post-COVID kids worse off socially/emotionally; programs include FFT, ACRE, Connect; partners with WISE, Nest; Proctor House utilization up (kid weekly); creative use of Kelley (partial contract for programs/transport).
  • Commissioner: Noted state funding ~$890K (small portion of budget); sales tax diversion funding ~$120K not always reflected; Proctor House value/costs.
  • Shannon: Housing crisis biggest issue (16-20 year olds homeless); performed well on state dashboard.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • State funding: ~$890,000 total (CJA/DCYF ~$120-130K; small county baseline $50K + incentives).
  • Sales tax for diversion: ~$120,000 (not always in revenue line; Prop 1 special purpose: $100K 2024, $205K 2025).
  • Training budget increased due to turnover.
  • No new requests; neutral ask.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational presentation; no action taken.
  • Vote: None.
  • Next Steps: No next steps specified.

Department of Community Development (DCD) Budget and Operations (PART 1)

Metadata

  • Time Range: 00:32:30–01:40:42
  • Categories: budgeting, permits, personnel, planning, operations

Summary

DCD Director Josh Peters and Administrative Services Manager Chelsea Pronovost presented the 2024-25 budget, emphasizing backlog reduction, staffing to 21.2 FTEs (up from historical 18-20 FTEs), and digital permitting transition. Key goals include hiring 4 new staff in October 2023, 2 more to reach target, using 5 consultants (3 land use, 2 building), and increasing General Fund transfer from $450K (2023) to $909K (2024). Revenues projected from building ($744K) and land use permits ($324K); concerns raised on volatility, fee study completion, and planning commission support.

Key Discussion Points

  • Josh Peters: 13 staff left since June 2022; now stable 2 months; goals: hire/train staff, reduce backlog by early/mid-2024, digital permitting (Accela), code revisions, Fire Marshal expansion; org chart shows permit center, building, planning.
  • Chelsea Pronovost: 21.2 FTE target (4 hires Oct 2023); historical 18.4-20.4 FTEs; salaries near 2022/23 levels post-wage increases; admin/training up due to new hires.
  • Commissioners: General Fund cut rationale (policy review); revenue volatility; alternatives to permit fees (long-range planning); fee waivers for affordable housing; planning commission support ($25K budgeted).
  • Josh/Chelsea: Backlog ~110; consultants processing 10/week; digital permitting state funds/timelines; fee study completion end-2023; Integrate software challenges (Crystal Reports).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Budget spreadsheets (revenues/expenditures by section); org charts; historical FTE data.

Financials

  • Salaries/Benefits: $1.49M (2024), $1.42M (2025).
  • General Fund Transfer: $909K (2024), $736K (2025); vs. $450K (2023).
  • Building Permits: $744K projected annually.
  • Land Use Permits: $324K projected annually.
  • Consultants (Planning): $100K (2024), $30K (2025).

Alternatives & Amendments

Fee waivers for affordable housing discussed (board decision; policy needed); alternatives to permit revenue for long-range planning noted.

Outcome, Vote, and Next Steps

  • Decision: Informational; no action taken.
  • Vote: None.
  • Next Steps: Fee study completion (end-2023); comprehensive plan grant ($175K/year); joint planning commission meeting (Jan 20, 2024).

Public Works Overview and Staffing (PART 1)

Metadata

  • Time Range: 01:40:42–01:47:10
  • Categories: budgeting, personnel, infrastructure, operations

Summary

Public Works Director Monte Reinders provided an overview of the department's 5 divisions (Roads, Engineering, Parks & Rec, Solid Waste, Sewer) plus Accounting (5 FTEs), projecting $45.4M expenditures (2024) and $29M (2025), with revenues $43.9M/$27.3M. Staffing increases by 6.5 FTEs total (3 in Sewer, 1.8 in Solid Waste, shifts in Parks/Roads). Expenditures outpace revenues, dipping into fund balance; largest category Capital Outlay.

Key Discussion Points

  • Monte Reinders/Eric Kuzma: 5 divisions + Accounting; expenditures $45.4M (2024)/$29M (2025); revenues $43.9M/$27.3M; staffing +6.5 FTE (Sewer +3, Solid Waste +1.8).
  • Technical issues with slides noted.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

PowerPoint slides (expenditures/revenues by category; staffing).

Financials

  • Total Expenditures: $45.4M (2024), $29M (2025).
  • Capital Outlay largest (2024).
  • Staffing: Base 67.68 FTE to 74.17 FTE request.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational overview.
  • Vote: None.
  • Next Steps: Division presentations follow.

Public Works Engineering/Roads Budget (PART 1)

Metadata

  • Time Range: 01:47:10–01:50:26
  • Categories: budgeting, infrastructure, contracts

Summary

Engineering requests $10.9M expenditures (2024)/$6.6M (2025) vs. $2.9M (2023 proj.), funded mostly by grants ($10.2M CAPP 2024). Key projects: Discovery Trail, Nailers Creek culverts, road slides, signage. Road Maintenance stable at ~$6M; fund balance declining ($3.5M 2024 to $2.4M 2025).

Key Discussion Points

  • Eric Kuzma: Engineering $10.9M exp./rev. 2024 (grants 86%); projects: streets, trail, culverts, slides; Roads maint. exp. $5.9M/$6.2M; fund balance trend down.

Public Comments

No public comment.

Supporting Materials Referenced

Budget book (annual construction program spreadsheet).

Financials

  • Engineering Exp: $10.9M (2024), $6.6M (2025).
  • Roads Maint Exp: $5.9M (2024), $6.2M (2025).
  • Roads Ending Balance: $3.5M (2024), $2.4M (2025).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: No specifics.

Parks and Recreation Budget and Add Requests (PART 1)

Metadata

  • Time Range: 01:50:57–02:04:15
  • Categories: budgeting, personnel, services, infrastructure

Summary

Parks & Rec requests stable ~$1M annual exp., GF financial assistance, +0.82 FTE (0.5 Rec Supervisor, camp host stipends). Park use +201% since 2009 vs. maint FTE +16%; rec programs halved. Add req: $83K GF ($43K camp hosts, $40K 0.5 FTE Rec Sup).

Key Discussion Points

  • Matt Tyler: Park use +201% (2009-2022), maint FTE +16%; rec FTE down, programs fragile; budget covers wage/utilities/SO partnership/truck; add $83K GF (camp hosts Quilcene/Leland, 0.5 FTE Rec Sup).
  • Commissioners: Prioritize adds? Ancillary benefits Quilcene host.

Public Comments

No public comment.

Supporting Materials Referenced

Slides (use/FTE trends).

Financials

  • Exp: $1.02M (2024), $1.04M (2025).
  • GF Assistance included.
  • Add: $83K GF.

Alternatives & Amendments

Camp host vs. Rec Sup prioritization deferred.

Outcome, Vote, and Next Steps

  • Decision: Informational; prioritize adds next week.
  • Vote: None.
  • Next Steps: Parks items next Monday.

Solid Waste Budget Presentation (PART 1)

Metadata

  • Time Range: 02:04:24–02:24:18
  • Categories: budgeting, operations, personnel, contracts

Summary

Solid Waste requests $5.24M exp. (2024)/$5.1M (2025), +1.8 FTE amid declining tonnages/revenues; triple bottom line goals (financial/env/social); 2.5% fee increase to arrest fund balance decline. Projections conservative; capital for efficiencies (over capacity 54%).

Key Discussion Points

  • Al Cairns: Exp trend down; rev conservative (tonnages down); +1.8 FTE to maintain; triple bottom line; cap planning 40yr horizon; performance: diversion >50%, low-income discount, disability employment.
  • Commissioners: Tonnage decline rationale (packaging EPR, recession); recyclables stable/down; sale value down (paying to dispose).

Public Comments

No public comment.

Supporting Materials Referenced

Slides (exp/rev trends, performance indicators).

Financials

  • Exp: $5.24M (2024), $5.1M (2025).
  • Rev: $4.94M (2024), $4.76M (2025).
  • Fee +2.5%; fund balance meets ops target 2024 only.

Alternatives & Amendments

Recycling program review (stop plastics? market?).

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: Workshop recycling early 2024; cap planning.

Tri-Area Sewer Budget (PART 1)

Metadata

  • Time Range: 02:24:24–02:29:36
  • Categories: budgeting, infrastructure, personnel

Summary

Tri-Area Sewer requests $19.9M exp. (2024)/$7.9M (2025), all capital-heavy (WWTP/collections); +3.24 FTE; funded by Commerce award/DOE grants/PIF transfers. Phased onsite connections until funds exhausted; WWTP mid-2025.

Key Discussion Points

  • Sam Harper: $35.5M total cap (2yrs); 2024 $19.9M (early construction ramp); +3.24 FTE; Commerce $16.8M (2024); DOE $1.3M/$5.4M; PIF balloon debt reserve.

Public Comments

No public comment.

Supporting Materials Referenced

None explicitly.

Financials

  • Exp: $19.9M (2024), $7.9M (2025).
  • Cap Outlay: $17.8M (2024).
  • Rev: Matching exp.; PIF transfer $240K/yr.

Alternatives & Amendments

None.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: None specified.

WSU Extension Budget and Strategic Priorities (PART 1)

Metadata

  • Time Range: 02:32:21–03:26:35
  • Categories: budgeting, personnel, planning, services

Summary

WSU Extension Director Amit presented 2024-25 budget (~$500K GF support), emphasizing partnerships (Clallam/Kitsap), continuity, asset-based dev.; requests +FTE admin (1.0 lead, 0.6 clerk), Kelly/MG to 1.0 FTE, inflation. Strategic: overlap WSU/county priorities; depth over breadth; grants.

Key Discussion Points

  • Amit: WSU resilient WA pillars; 6 programs (water, SNAP-Ed, farms, weeds, MG, 4H); partnerships Clallam/Kitsap (small farms anchor); staffing vacancies (admin); add $70K+ GF (admin FTE, MOA inc, inflation).
  • Bridget: SNAP-Ed vacancy managed by Clallam.
  • Commissioners: SNAP-Ed details; small farms participants down.

Public Comments

No public comment.

Supporting Materials Referenced

Impact reports (2022); org charts.

Financials

  • GF: 84% rev (108 fund); add ~$70K ongoing (admin FTE $49K, MOA/wage/inc $20K+).
  • 108 fund deficit trapezoid (exp > rev).

Alternatives & Amendments

None.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: Strategic planning Q1 2024; performance outcomes.

Department of Emergency Management (DEM) Budget (PART 1)

Metadata

  • Time Range: 03:26:58–03:47:53
  • Categories: budgeting, personnel, public safety, planning

Summary

DEM requests stable 2024 budget (3.6 FTE), replace volunteer coordinator (Anna leaving); 2025 +1 FTE ops/planning. Themes: 2024 deepen volunteers; 2025 train/exercise/capacity vs. climate threats. Grant-funded clerks (1.6 FTE) at risk.

Key Discussion Points

  • Willie Ben: 3.6 FTE (1.6 grant clerks); 2023 back-to-basics (vol mgmt, exercises); 2024 recruit; 2025 +ops/planning FTE, CEM plan update, exercises.
  • Commissioners: Ops/logistics overlap; vol coord shift; fed funding risks/shutdown cushion (3+mo ok).

Public Comments

No public comment.

Supporting Materials Referenced

Org chart (ICS structure).

Financials

  • Stable 2024; 2025 +1 FTE.
  • Grants quarterly reimbursement; fund balance cushions short shutdowns.

Alternatives & Amendments

None.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: Replace vol coord; SkillBridge intern 2024.

Public Health Budget Trends and Challenges (PART 1)

Metadata

  • Time Range: 03:48:04–04:48:15
  • Categories: budgeting, personnel, services, infrastructure

Summary

Public Health requests no adds; exp trends show rev growth (FPHS spike) but deficits in admin/env health/water qual; space at capacity (202 sq ft/person vs. 215 std). Salary inc +$500K (2024); seeks reserve policy; expands school clinics, mobile rodent, social svcs worker.

Key Discussion Points

  • Veronica/Pinky: Rev +60% (FPHS); deficits 2024/25 (water qual); salary +$500K; space crisis; expands rodent/mobile, school clinic Chimacum, homeless svcs.
  • Commissioners: "Other" exp spikes; FPHS categorical/flex ($520K flex of $2.3M); fee inc equity; fund balance appropriate (~3yrs exp cover).

Public Comments

No public comment.

Supporting Materials Referenced

Graphs (rev/exp trends by div); space std doc.

Financials

  • Salary inc: +$500K (3yrs cumulative).
  • FPHS: $2.3M (2024), $520K flex.
  • Water Qual deficit 2024/25.

Alternatives & Amendments

Fee waivers/reductions discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: BOH reserve policy; space solns.

Treasurer's Office Budget and Operations (PART 1)

Metadata

  • Time Range: 04:48:25–end
  • Categories: budgeting, personnel, operations, contracts

Summary

Treasurer requests stable 6 FTE (no inc), +$4K software; manages districts/schools as bank; tech (Munis/Sympro); foreclosure prog (0.33 FTE). Jeffcom/REET funds stable; foreclosure fees may rise w/wages.

Key Discussion Points

  • Stacie Prada: 6 FTE (18.5 yrs exp); districts (schools/PUD/ports); goals: training, tech, processes; foreclosure <4% parcels; REET split w/Assessor.
  • Commissioners: Integrate software; staffing continuity.

Public Comments

No public comment.

Supporting Materials Referenced

District logos; debt schedules.

Financials

  • Treasurer Exp: $708K (2024), $717K (2025).
  • GF Rev (invest/prop tax): Millions.
  • Foreclosure fees may inc.

Alternatives & Amendments

None.

Outcome, Vote, and Next Steps

  • Decision: Informational.
  • Vote: None.
  • Next Steps: Fill vacancy; tech enhancements.

Background Materials

Contents

AI Information