PACKET: Commissioners Meeting at Mon, Sep 25, 09:00 AM

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AI Information

Model: google/gemini-2.5-flash-preview-09-2025
Generated On: 2025-11-13 19:54:37.244753-08:00
Prompt: 664e9a2571b1165cf15c860f70f762dc1aebf743b4bad1cb012977345911de18

Professional Services Agreement Amendment - Anti-Racist Literacy Workshop (Usawa Consulting, LLC)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for the first amendment to a professional services agreement with Usawa Consulting, LLC, responsible for conducting anti-racist literacy training. The amendment increases the contract value to cover the provision of two single-day trainings for county employees and partners who could not attend the original 16-Week workshop. This continuation of services is vital for meeting diversity, equity, inclusion, and accessibility (DEIA) deliverables required by a federal grant aiming to improve vaccination uptake among historically marginalized populations.

Key Points

The primary purpose of the training is to meet deliverables for the Partnering for Vaccine Equity (PAVE) grant funded by the National Association of County and City Health Officials (NACCHO).
JCPH seeks to train staff on DEIA matters because historically marginalized populations have lower vaccination rates, making it critical to maintain relationships and improve access.
The training focuses on anti-racist literacy/diversity, equity, inclusion, and access.
The specific amendment requests an additional $8,346 to facilitate two single-day trainings for employees and partners unable to commit to the original 16-Week Anti-Racist Literacy Workshop.
The original agreement, dated February 21, 2023, was for an Anti-Racist Literacy Workshop customized to highlight COVID-19 vaccination hesitancy and public health messaging.
Usawa Consulting, LLC was secured as a sole source contractor because JCPH views them as "solely qualified and ideally placed to continue this work."

Financials

Original contract total (implied, by subtraction from the new total): $23,779
Additional amount requested in Amendment No. 1: $8,346
New total contract compensation shall not exceed: $32,125
Funding Source: National Association of County and City Health Officials (NACCHO) grant (a federal grant).
Budget Line: Fund #127, Munis Org/Obj 12756200.

Alternatives

None specified.

Community Input

None specified.

Timeline

2023-01-01: Agreement commenced (Original contract).
2023-02-21: Original professional services agreement executed.
2023-12-31: End date for the term of the agreement (Amendment No. 1).

Next Steps

JCPH management requests approval of the modification of the Professional Services Agreement with Usawa Consulting LLC.

Sources

Veronica Shaw - Deputy Public Health Director
Bonnie Obremski - COVID-19 Communications Specialist
Usawa Consulting, LLC - Contractor
National Association of County and City Health Officials (NACCHO) - Grant source
Mark McCauley - County Administrator
Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Rural Court Security Program Agreement

Topic Summary

Jefferson County Superior Court is seeking approval for an interagency agreement with the Washington State Administrative Office of the Courts (AOC) to receive a grant of $31,183 under the Rural Court Security Program. The funds are designated to reimburse a percentage of court security costs, ensuring the court complies with the mandated Trial Court Security Criteria established in Washington State General Rule (GR) 36.

Key Points

The grant's purpose is to allow the Superior Court to receive reimbursement for a percentage of overall court security costs to comply with the Trial Court Security Criteria (GR 36).
GR 36 mandates specific security requirements, including a Court Security Committee, a Court Security Plan, and minimum security standards (e.g., security cameras and duress alarms).
Funds are designated for Security Services and Equipment.
Eligible uses of the funds include purchasing and installing security equipment (walk-through metal detectors, handheld detectors, X-ray machines under certain conditions, security cameras, entry alarm systems, duress/emergency broadcast systems) and related services (software licenses, installation labor, maintenance, and security-related training).
Court Security Officer costs are also reimbursable under this grant but are explicitly zeroed out in the current budget table.
The grant will reimburse the Court at a percentage established at 70% of the cost of equipment and services.
Reimbursement is capped at the total amount of the agreement ($31,183.00), except that the maximum award may be increased if funding exists and AOC approves the reimbursement.

Financials

Total grant amount: $31,183.00
Funding distribution: $31,183.00 for Security Services and Equipment; $0.00 for Security Officers.
Funding Source: Washington State Administrative Office of the Courts (AOC) under the Rural Court Security Program.
Reimbursement Rate: 70% of eligible costs.
Cost-Benefit Analysis: "No fiscal impact" (likely meaning no negative impact/offset by the grant).

Alternatives

None specified.

Community Input

None specified.

Timeline

2023-07-01: Performance under the agreement begins.
2023-12-31: Initial Implementation Report due.
2024-06-30: Final Report due; end date of performance.
2024-07-12: Final reimbursement requests must be received by AOC.

Next Steps

Recommend approval of the contract.

Sources

Barbara Dykes Ehrlichman - Civil Deputy Prosecuting Attorney (on behalf of Superior Court)
Washington State Administrative Office of the Courts (AOC)
Judge Brandon Mack - Superior Court Contact Person
Mark McCauley - County Administrator
Washington State General Rule (GR) 36 - Governing document for trial court security
RCW 43.160.020(5) - Definition of "Rural county"

Road Departure Reduction Project Contract Award

Topic Summary

Jefferson County Public Works recommends awarding a construction contract for the Road Departure Reduction Project (Project No. 18020980) to KT Contracting Company, Inc. for their bid of $702,965.00. The project aims to improve safety by reducing road departures and is fully funded by the Federal Highway Administration.

Key Points

Project Name: Road Departure Reduction Project (Federal Aid Project No. HSIP-000S(627)).
The contract is recommended for award to KT Contracting Company, Inc. of Salem, Oregon.
The recommended bid amount is $702,965.00.
The initial apparent low bidder, All Stripes, LLC ($508,775.00), was determined to be non-responsive (a determination supported by WSDOT).
The successful bid amount of $702,965.00 is higher than the Engineer's Estimate of $572,380.00.
The County Engineer is requested to be authorized to execute change orders for unforeseen conditions up to 10% (per occurrence) of the contract amount ($70,296.50), up to a maximum contract total of $843,556 (original bid plus 20%).

Financials

Recommended Bid Amount: $702,965.00
Engineer's Estimate: $572,380.00
Maximum Contract Amount (with 20% contingency): $843,556.00
Funding Source: 100% funded by the Federal Highway Administration (HSIP).

Alternatives

The bid from All Stripes, LLC ($508,775.00) was rejected as non-responsive. Other bids received were $955,949.00 (Massana Construction Inc.) and $1,197,997.00 (Knife River Corporation).

Community Input

None specified.

Timeline

2023-07-03: Call for Bids was issued.
2023-08-03: Sealed bids were received and opened.
2023-08-24: Memorandum confirming bid opening and lowest responsive bidder.

Next Steps

The Board is requested to authorize the Award of Contract to KT Contracting Company, Inc.

Sources

Monte Reinders, P.E. - Public Works Director/County Engineer
Bruce Patterson, P.E. - Project Manager
Eric Kuzma - Engineering Services Manager
KT Contracting Company, Inc. - Contractor
All Stripes, LLC - Non-responsive bidder
Federal Highway Administration (FHWA)
WSDOT Standard Specifications Section 1-03.1 (Used for mathematical correction of the lowest unresponsive bid)

2024-2029 Six-Year Transportation Improvement Program (TIP) and Annual Construction Program (ACP) Briefing

Topic Summary

A briefing is scheduled regarding the draft 2024-2029 Six-Year Transportation Improvement Program (TIP), the 2024 Annual Construction Program (ACP), and the 2023 Bridge Condition Report. The legal requirements necessitate the annual adoption of the TIP and submission of the ACP by the County Engineer, guiding future coordinated transportation efforts.

Key Points

Legal Mandate: RCW 36.81.121 requires the annual adoption of a Six-Year Transportation Improvement Program (TIP) after a public hearing, ensuring advanced planning for at least six years.
Components: The TIP contains multiple projects categorized by function, improvement type, funding status, and estimated cost across six years (2024-2029).
Annual Construction Program (ACP): The ACP is explicitly the first year of the TIP (RCW 36.81.130).
Bridge Condition Report: As required by WAC 136-20-060, the County Engineer must provide a written report of annual bridge inspection findings, including recommendations for replacement, repair, or load restriction for deficient bridges.
Priority Array Weighting: The TIP development uses specific criteria weighted by the Board of County Commissioners (BoCC), with the highest weighted factors being Grant Availability (0.933), Average Daily Traffic (0.800), Community Plan/Comp. Plan Use (0.800), Non-motorized Needs (0.800), Road Safety (0.800), School Pedestrian Route (0.800), and Transit/School Bus Route (0.800).
Road Fund Projection: A graph indicates that the Ending Fund Balance for the Six-Year County Road Fund is projected to decline sharply toward 2029, while the Cash Reserve Goal remains steady above zero until the projection ends.

Financials

Total TIP (2024-2029) Cost: Approximately $41.3 million (Total Project Costs In Dollars: $41,308,702).
Total 2024 ACP Estimated Expenditures: $10,873,166 (Grand Total, All SPOs).
Major 2024 Projects (ACP):
- Olympic Discovery Trail - LST to ALSP: $4,514,847 (STP(BR) funded)
- Naylors Creek Culvert Replacements: $1,883,000 (PROTECT funded)
- Center Road 2R: $1,665,368 (RAP funded)
Primary Funding Sources (2024 ACP Projects): WSDOT PB, STP(BR), PROTECT, RAP, HSIP, FLAP, PIF, FEMA, NOAA, RCO, and ER.
2024 Capital Outlay (Equipment): $543,000 (Road Fund: $50,000; ER&R Fund: $493,000).

Alternatives

None specified.

Community Input

A public hearing request notice for TIP adoption is implied by the RCW mandate, but no details of public input are provided in the briefing request.

Timeline

2023-09-25: Briefing on Draft 2024-2029 TIP, 2024 ACP, and 2023 Bridge Condition Report.
ACP adoption must occur prior to the annual budget adoption and no later than December 31 [2023].

Next Steps

Review the ACP and provide input to Public Works staff during the TIP briefing scheduled for September 25. No action is required at the briefing itself.

Sources

Monte Reinders, P.E. - Public Works Director/County Engineer
Eric Kuzma - Public Works Assistant Director/Engineering Services Manager
RCW 36.81.121, 36.81.130
WAC 136-20-060, 136-16-010

2023 Bridge Condition Report

Topic Summary

The 2023 Annual Bridge Condition Report details the status of Jefferson County's 37 active bridges (35 federally defined) and provides updates on maintenance, upcoming projects, and necessary load postings, fulfilling the requirement under WAC 136-20-060. The sufficiency rating system is being phased out by WSDOT, but two bridges remain deficient and eligible for replacement funds.

Key Points

Bridge Inventory: Jefferson County has 37 active bridges. 35 meet the federal definition (NBIS), one is pedestrian, and one has a span less than 20 feet. There are two permanently closed, obsolete bridges: Old Little Quilcene Bridge and Maple Creek Bridge (removed from the Master List).
Inspection: Routine inspections are performed biennially by County staff; specialty inspections (e.g., Under-Bridge Inspection Truck or UBIT) and fracture critical inspections are contracted with WSDOT.
Deficient Bridges: Two bridges are currently considered deficient and eligible for replacement funds:
1. Little Quilcene Bridge (Center Road, MP 14.6) - SR 28.21, Structurally Deficient (SD), Functionally Obsolete (FO). Funded in 2021; design is underway.
2. Yarr Bridge (Center Road, MP 3.44) - SR 64.97. Bridge replacement application submitted in April 2023.
Load Postings: Four bridges are currently load posted (Meyers, Hemphill Creek, Fletcher Creek, and Little Quilcene). The Yarr Bridge also requires load posting following a new load rating in April 2023.
Maintenance Issues:
- Hurst Creek Bridge (Clearwater Road): Project for repainting/replacement of steel diaphragms was denied federal funding in 2019; alternative funding needed.
- Donovan Creek Bridge (E Quilcene Rd): Approach roadway shoulder and guardrail undermined by wave action; needs repair before next winter.
- Old Tarboo Bridge (Old Tarboo Rd): Ongoing issue with beaver dam construction underneath the bridge and collision damage to bridge rail terminal/rail section.
- Cassel Creek Bridge (Oil City Rd): Needs cleaning/washing using special access equipment for visual inspection of steel girders.
Completed Projects (2022/2023):
- Tower Creek Bridge replacement (Upper Hoh Road, MP 7.5), 100% funded by FLAP grant.
- Thorndyke Creek culverts replaced (Thorndyke Road, MP 4.71) with a 35-ft span buried concrete bridge, funded by FBRB and USFWS.
Upcoming/Current Projects:
- Upper Hoh Road (MP 4.38): deteriorated culvert replacement with new 20 ft. span concrete box, 100% FLAP funded, construction in summer 2023.
- Oil City Road (MP 0.5): culvert replacement/fish passage, 100% FLAP funded design/construction, scheduled for construction in 2026.
- Naylor Creek Culvert Replacements (West Valley Rd/Gibbs Lake Rd): Funded by the PROTECT Program; construction scheduled for 2024.
- Little Quilcene Bridge Replacement: Design phase; requires formal consultation under the Endangered Species Act, possibly delaying 2025 construction by two or more years.

Financials

Hurst Creek Bridge Preventative Maintenance: $90,830 requested in 2019, but project was ineligible for federal funding.
Load rating updates completed in accordance with FHWA mandates were funded at 86.5% with federal STBG funds.

Alternatives

None specified.

Community Input

None specified.

Timeline

2023 (Odd-numbered year): All East Jefferson County bridges received biennial inspections.
2024: Naylor Creek Culvert Replacements construction scheduled.
2025: Little Quilcene River Bridge Replacement construction scheduled (may be delayed).
2026: Oil City Road MP 0.5 bridge replacement scheduled for construction.
2024-2029: Two or more heavy maintenance projects anticipated under Countywide Bridge Improvements.

Next Steps

The report is for the County Legislative Authority's consultation during the preparation of the proposed six-year transportation program revision.

Sources

Monte Reinders, P.E. - Public Works Director / County Engineer
Mark Thurston, P.E. - Lead Bridge Inspector / Engineer IV
WAC 136-20-060
National Bridge Inspection Standards (NBIS)
RCW 4.24.115 (Waiver of industrial insurance immunity in indemnification clauses)

Final Approval of Ricky Beach Drive Vacation

Topic Summary

The Board of County Commissioners (BOCC) is requested to adopt a resolution granting final approval for the vacation of the Ricky Beach Drive right-of-way. This follows the Petitioner's successful completion of all conditions established in the initial Intent to Vacate Resolution 14-23, including paying the County for the appraised value of the right-of-way.

Key Points

The action formally vacates and abandons the Ricky Beach Drive right-of-way located in the plat of Termination Point.
The Intent to Vacate Resolution 14-23 was adopted on March 27, 2023.
The Petitioner, Termination Point Properties, LLC, has complied with all requirements set forth in the Intent to Vacate resolution, including signing a Declaration of Easement and paying the County all required fees.
The vacation is authorized pursuant to RCW 36.87 and JCC 12.10.

Financials

The compensation paid by the Petitioner, including the current appraised value of the right-of-way, will be deposited into the county road fund in accordance with JCC 12.10.120.
All documents required for recording will be executed at the Petitioner's expense.

Alternatives

None specified.

Community Input

None specified.

Timeline

2023-03-27: Resolution 14-23 (Intent to Vacate) was adopted.
The vacation shall become effective on the date the final resolution is recorded with the Jefferson County Auditor.

Next Steps

The Board is requested to sign the attached Resolution for final approval and subsequent processing by Public Works.

Sources

Colette Kostelec, P.E. - Right-of-Way Representative
Monte Reinders - Public Works Director/County Engineer/Acting County Administrator
Resolution 14-23
Termination Point Properties, LLC - Petitioner
RCW 36.87, JCC 12.10, JCC 12.10.120

Revising Effective Date of Solid Waste Fee Schedule

Topic Summary

Public Works requests the Board adopt a resolution revising the effective date for the Solid Waste Division's new fee schedule, adopted via Resolution 28-23, due to unavoidable delays in the required scale software upgrade. The only exception is the per-ton fee adjustment for municipal solid waste, which needs immediate implementation to align with the licensed hauler's new WUTC-approved rates.

Key Points

New Solid Waste Division fees were adopted by Resolution 28-23 on July 3, 2023.
The original effective date was set for sixty (60) days from adoption (effectively September 5, 2023).
Implementation of some new fees and the low-income discount program depends on an upgraded version of the software used at the transfer station and Quilcene Rural Drop Box facility.
Staffing limitations and workload have delayed the software upgrade.
The Washington Utilities and Transportation Commission (WUTC) licensed hauler, Waste Connections, Inc., has already received WUTC approval and notified customers of its new rates, which necessitates the County’s corresponding per-ton fee adjustment.
Delaying the overall fee schedule (except the per-ton fee) causes a short-term revenue loss.

Financials

The per ton charge for municipal solid waste is $167.00.
Fiscal impact is a short-term revenue loss due to the delay of other fee implementations.
The WUTC-licensed hauler is Waste Connections, Inc.

Alternatives

None specified.

Community Input

More than sixty (60) days' general notice of the fee revisions has been given to the public.

Timeline

2023-07-03: Resolution 28-23 adopted the new fees.
2023-09-05 (Original effective date): Delayed.
The revised effective date for all fees (except per-ton rate) is no later than January 1, 2024.
The per ton charge of $167.00 shall be implemented at the earliest possible date.

Next Steps

Public Works recommends adoption of the attached Resolution to adjust the effective date. The BOCC shall be notified of an earlier implementation date if the software upgrade is completed sooner than January 1, 2024.

Sources

Monte Reinders - Public Works Director/County Engineer/Acting County Administrator
Al Cairns - Public Works Contact
Resolution 28-23
Washington Utilities and Transportation Commission (WUTC)
Waste Connections, Inc.

Conservation Futures Grant Agreement: Ruck Salmon Creek Project

Topic Summary

Jefferson County Public Health requests approval and signature of a $135,000 grant agreement with Jefferson Land Trust for the Ruck Salmon Creek Conservation Futures Project. This funding, sourced from the Conservation Futures Fund, will support the acquisition of a 155-acre parcel of timberlands crucial for protecting endangered salmon habitat and allowing restoration efforts.

Key Points

Project: Acquisition of a 155-acre parcel (APN# 902272000) known as the Ruck Salmon Creek Project in fee simple title via statutory warranty deed by the Jefferson Land Trust (JLT).
Conservation Value: The property hosts spawning habitat for Endangered Species Act (ESA) listed and threatened summer chum, coho, and winter steelhead, and provides 1.1 miles of Salmon Creek and 0.68 miles of tributary riparian habitat.
Acquisition Language: The statutory warranty deed must include language binding JLT to JCC 3.08.030(9) regarding conversion and long-term conservation, and require County consent prior to any conveyance of acquired interest.
Project Objectives (JLT): Permanently protect the property from residential conversion or inappropriate forestry; begin riparian buffer habitat restoration on six tributaries (expanding buffers from 25ft to 125ft); and facilitate spawning survey access for Washington Department of Fish and Wildlife (WDFW).
Match Requirement: JLT must secure a matching contribution of no less than 50% of the total project cost ($629,960). The estimated match contribution is 78.57% ($494,960).

Financials

Total Grant Award (Conservation Futures Fund): $135,000
- Acquisition: $126,375
- Operations & Maintenance (O&M): $8,625
Estimated Project Sponsor/Match Contribution: $494,960 (78.57%)
Estimated Total Project Cost: $629,960 (This differs from the application's older estimate of $728,690)
- Acquisition Total: $612,710
- O&M Total: $17,250
Funding Source: Conservation Futures Fund (Fund #128), no General Fund impact.
Primary Matching Sources (Estimated in application): Salmon Recovery Funding Board ($330,357) and WWRP Riparian Habitat ($300,000).

Alternatives

None specified.

Community Input

None specified (The Conservation Futures Citizen Oversight Committee provided funding recommendations).

Timeline

2021-11-01: Project reimbursement period for acquisition expenses begins.
2022-08-01: Project approved for Conservation Futures funds by Resolution #34-22.
2023-09-05: Project discussed with Commissioners.
2025-08-22: Project reimbursement period for acquisition expenses ends.
Post-Acquisition (estimated Spring 2024): JLT plans to replant and restore tributary buffers.
Annual reports are required every year before December 31st until three years after acquisition funds are dispersed.

Next Steps

JCPH Management recommends BOCC signature on the grant agreement.

Sources

Pinky Feria Mingo - Environmental Health and Water Quality Director
Tami Pokorny - Natural Resources Program Coordinator
Sarah Spaeth - Director of Conservation (Jefferson Land Trust)
Frank J. Ruck - Current property owner/Grantor
Mike Cronin - Retired DNR Region 6 Manager (Consulting forester)
National Oceanic and Atmospheric Administration (NOAA) - Grant source, Fish Passage
Washington Wildlife Recreation Program (WWRP) and Salmon Recovery Funding Board (SRFB) - Match sources
Mark McCauley - County Administrator
Resolution #34-22 (2022-08-01)
JCC 3.08.030(9) - Regarding conversion of protected land

Update to County Code: International Building Codes, Fire Marshal, and Commercial Fire Inspection

Topic Summary

Jefferson County must amend Titles 2 and 15 of the Jefferson County Code (JCC) to adopt the updated 2021 versions of the International Building Codes, as mandated by the state. This ordinance also clarifies exceptions for agricultural buildings, officially adopts a new Commercial Fire Inspection Program, and amends JCC 2.40.010 to designate the Fire Marshal position.

Key Points

Code Adoption: The ordinance adopts the 2021 versions of the International Building Code, Residential Code, Mechanical Code, Fire Code, and Wildland Urban Interface Code, replacing the previous 2009 editions referenced in JCC 15.05.030.
Fire Marshal Designation: JCC 2.40.010 is amended to designate the Fire Marshal position to the Department of Community Development Director or their designee, moving away from a single position recognition.
New Program: The ordinance formally adopts a Commercial Fire Safety Inspection Program (JCC 2.40.030) to ensure commercial buildings meet fire safety standards required by the Washington State Fire Marshal's Office and WAC 51-54A.
- The Fire Marshal will develop the program and determine inspection frequency based on occupancy hazards and WAC mandates.
- The Fire Marshal is authorized to enter into interlocal agreements with fire districts, municipal governments, or other entities to implement the program.
- Fees (to cover program costs) may be collected pursuant to JCC Chapter 3.80.
Building Exemptions (JCC 15.05.040):
- Minor construction/alterations permits are exempt for Group R3 and Group U Occupancies if the value does not exceed $3,000 in any 12-month period.
- The definition of Agricultural Building is clarified to include structural and use requirements (e.g., must be free-standing or attached to another agricultural building, cannot be a place of human habitation, cannot store unlicensed vehicles as farm equipment, and the Building Official has exclusive discretion for qualification determination).

Financials

Fiscal Impact (New Energy Codes): New construction projects will face more restrictive energy code requirements, leading to more upfront costs. These costs are expected to be offset by utility savings over the lifetime of projects, supporting the state's mission to reduce fossil fuels.
Fiscal Impact (Wildland Urban Interface): Additional project costs are anticipated due to new mandated fire-resistant material requirements.
Fees: The commercial fire safety inspection program may collect reasonable fees to cover the cost of the program.

Alternatives

None specified.

Community Input

A public hearing is scheduled for Monday, October 9, 2023, at 3:30 p.m.
Written testimony is invited between September 27 and the end of the public hearing on October 9, 2023.

Timeline

2023-05-08: BoCC workshop previously held on this subject.
2023-10-09: Public Hearing scheduled.
2023-10-29: The effective date for the new ordinance (reflecting the delayed effective date for the 2021 codes set by the State Building Code Council).

Next Steps

Staff recommends that the Board approve a public hearing and take possible action to adopt the ordinance following the hearing.

Sources

Phil Cecere - Building Official, Fire Marshal, Jefferson County Department of Community Development
Monte Reinders - Acting County Administrator
Washington State Building Code Council (SBCC)
RCW 19.27.031, 19.27.040
JCC Titles 2, 3.80, 15
WAC 51-50 et seq., 51-54A (International Building Codes, Fire Code)

Amendment #1 to Mental Health Navigator Agreement (Port Townsend Police Department)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for Amendment #1 to a professional services agreement with the Port Townsend Police Department for a Mental Health Navigator program. The amendment does not increase the total contract amount but rather reallocates $6,720 annually for both 2023 and 2024 from the administrative budget line to the salary/direct services line to support the Navigator position.

Key Points

The Navigator program targets eligible Jefferson County participants experiencing mental health and/or substance abuse issues who interact with the Port Townsend Police Department.
The goal of the services is to provide behavioral health interventions and referral services to reduce recidivism in jails and emergency rooms.
The Mental Health Navigator is employed by the Port Townsend Police Department.
The program stemmed from an RFP process and was recommended by the Behavioral Health Advisory Committee.
The amendment shifts specific funds ($6,720 per calendar year in 2023 and 2024) from the administration budget to the salary/service budget line.

Financials

Total Contract Compensation (unchanged by amendment): $134,400.00
- $67,200.00 in 2023
- $67,200.00 in 2024
Amount being moved from Admin to Salary/Direct Services: $6,720.00 per year (for both 2023 and 2024).
Funding Source: County sales tax revenue deposited into the 131 Fund (1/10th of 1% Fund).
Funding is subject to availability of sales tax revenue; if revenue decreases, the contract may be renegotiated.
The overall cost of the Mental Health Navigator and Supervision is listed as $97,680/yr in 2024, with total annual costs (including admin) of $104,400/yr. The requested $67,200/yr is supplemented by an "Other Funding Source" of $37,200/yr.

Alternatives

None specified.

Community Input

None specified.

Timeline

2023-01-01: Agreement began.
2024-12-31: Agreement ends.

Next Steps

Jefferson County Public Health requests approval of Amendment 1.

Sources

Apple Martine - Director, JCPH
Anna McEnery - DD & BH Coordinator, JCPH
Port Townsend Police Department (Contractor)
John Mauro - City Manager, City of Port Townsend
Mark McCauley - County Administrator
Fund #131 - Sales and Use Tax Fund (1/10th of 1%)
Behavioral Health Advisory Committee (BHAC)

Noxious Weeds Control Contract: Jefferson County Public Works (Roads Division)

Topic Summary

A Memorandum of Understanding (MOU) is proposed between Jefferson County Public Works (Roads Division) and the Jefferson County Noxious Weed Control Board for noxious weed control along county road rights-of-way between 2024 and 2026. The goal is to control noxious weeds like wild chervil and Japanese knotweed, which spread easily along roadsides, posing threats to agriculture and conservation, by coordinating efforts including mowing and targeted herbicide use.

Key Points

Problem: Noxious weeds are a threat to the community, and their spread is accelerated along road rights-of-way via vehicles (e.g., wild chervil, Japanese knotweed).
Service: The Noxious Weed Control Board will utilize its expertise, including the ability to apply herbicides to target weeds resistant to mowing (Public Works' typical control method).
Public Works Obligations:
- Pay $9,000 cash annually to the Weed Control Board.
- Use County mowing equipment to mow weeds within the right-of-way as identified by the Weed Control Board.
- Report locations of noxious weeds.
Weed Control Board Obligations:
- Use the $9,000 exclusively for controlling prioritized noxious weed infestations on County road rights-of-way (WAC 16-750-003).
- Be solely responsible for its staff/contractors.
- If using herbicides, notify adjacent property owners and Public Works and resolve property owner concerns before proceeding.
- Use properly licensed and trained staff or contractors for herbicide work.
- Create an updated Scope of Work and a priority list annually for the Roads Department, and provide an End of Year Report detailing work completed.

Financials

Total contract amount: $27,000
Annual Payment: $9,000 per year
Funding Split (Annual): $4,500 from the Public Works Roads Fund and $4,500 from the General Fund.
Funds from the General Fund will be dispersed at the beginning of each calendar year.

Alternatives

None specified.

Community Input

The Weed Control Board is required to notify adjacent property owners and Public Works prior to using herbicides and resolve any concerns prior to proceeding.

Timeline

2024-01-01: Effective date of MOU.
2026-12-31: End date of MOU.

Next Steps

Recommend approval of the contract.

Sources

Sophie DeGroot - Noxious Weed Control Coordinator
Monte Reinders - Public Works Director/County Engineer
WAC 16-750-003

Interagency Agreement: Noxious Weeds Control - WA State Parks & Recreation Commission

Topic Summary

An interagency agreement (IA 325-060) is proposed between the Washington State Parks and Recreation Commission ("State Parks") and the Jefferson County Noxious Weed Control Board ("County") to control noxious weed species in Jefferson County State Parks (e.g., Fort Flagler, Fort Townsend, Dosewallips State Park). The purpose is to provide professional expertise that State Parks lacks due to understaffing or underqualified personnel, thereby managing a vector for weed spread caused by high visitor influx.

Key Points

Purpose: Provide professional expertise to control noxious weeds in Jefferson County State Parks, reducing the risk of seed spread caused by high numbers of visitors.
Scope of Work: The County will furnish personnel, equipment, materials, licensing, permitting, and reporting to complete weed control work on State Park properties as requested.
Coordination: State Parks and the County will agree on species and control approaches in advance. The timing of control is flexible, dependent on weather and the weeds' growth state.
Collaboration: State Parks may provide support staff. The parties may collaboratively map weed distributions and conduct follow-up surveys to assess success rates.
Previous Contract: The current contract is separate from a previous historical contract with the Friends of Fort Worden.

Financials

Total estimated contract cost (maximum): $34,203.00
Funding Source: Washington State Parks and Recreation Commission.
Expense breakdown:
- $17,760 from Date of Execution to June 30, 2025
- $16,443 from July 1, 2025 to Dec 31, 2026
Fiscal Impact: The contract brings an estimated $10,000 per year in additional funding, which will directly support the seasonal Noxious Weed Board employee.

Alternatives

None specified.

Community Input

None specified.

Timeline

The contract commences on the date of execution by the last signing party.
2026-12-31: Agreement automatically expires.
The County must notify State Parks staff at least one week prior to conducting any work.

Next Steps

Recommend approval of the contract.

Sources

Sophie DeGroot - Noxious Weed Control Coordinator
Nathan Johnson - Parks Planner 3 (State Parks Representative)
Washington State Parks and Recreation Commission

Contract Amendment: Mental Health Navigator (Moving Funds)

Topic Summary

Jefferson County Public Health is requesting approval for a modification to the Professional Services Agreement with Usawa Consulting, LLC regarding the Anti-Racist Literacy Workshop. This amendment increases the total contract compensation by $8,346, totaling $32,125, to provide two single-day trainings for county employees and partners who were unable to commit to the initial 16-week program, in order to meet grant deliverables related to vaccine equity.

(Note: This entry duplicates the first topic, "Professional Services Agreement Amendment - Anti-Racist Literacy Workshop (Usawa Consulting, LLC)", due to overlapping content in the source document. The most financially and substantively relevant details are placed in the first entry regarding the Usawa contract.)

Contract Amendment #1: CARES Program Extension

Topic Summary

Jefferson County Public Health (JCPH) requests a NCE (No-Cost Extension) via Amendment 1 to the Professional Services Agreement with East Jefferson Fire Rescue (EJFR) for the Community Assistance, Referral, and Education Service (CARES) program. The extension shifts the service period end date from August 31, 2023, to October 31, 2023, with no change to the originally allocated $46,000 in grant funding.

Key Points

Program: Community Assistance, Referral, and Education Service (CARES) program in East Jefferson County, provided by EJFR.
Service Goal: Reduce incidents and severity of substance use and/or mental health disorders and improve well-being of Jefferson County residents.
Team Structure: The CARES team is multidisciplinary, partnering an EJFR firefighter/paramedic trained in crisis intervention with a social worker/mental health professional and a substance use disorder professional (SUDP).
Service Scope: Assist East Jefferson County residents by navigating connections to services for ongoing medical issues, substance use, mental health, and home safety, especially those not engaged with law enforcement.

Financials

Total Contract Amount (unchanged): $46,000.00
Funding Source: HRSA award GA1RH39564 (RCORP-I) (Rural Communities Opioid Response Program-Implementation grant), applied for by JCPH on behalf of the Jefferson County Behavioral Health Consortium (BHC).
Fiscal Impact: None specified (No additional funding is required).
Budget Breakdown (for July-August 2023 only): Paramedic ($23,000), Co-Responder ($16,000), SUDP ($7,000). Total: $46,000.

Alternatives

None specified.

Community Input

None specified.

Timeline

2023-04-01: Original agreement began.
2023-08-31: Original service end date.
2023-10-31: Extended service end date (Amendment 1).

Next Steps

JCPH management requests approval of Amendment 1 for the Professional Services Agreement with EJFR.

Sources

Apple Martine - Director, Jefferson County Public Health
Bret Black - Fire Chief, East Jefferson Fire Rescue
HRSA award GA1RH39564 (RCORP-I grant)
Jefferson County Behavioral Health Consortium (BHC)
Mark McCauley - County Administrator

Contract Amendment #4: Recovery Café (Dove House) Extension

Topic Summary

Jefferson County Public Health (JCPH) requests a No-Cost Extension (NCE) via Amendment 4 to the Professional Services Agreement with Dove House for the Recovery Café. The amendment extends the period of service under the existing $180,000 contract from August 31, 2023, through October 31, 2023. This is necessary to continue meeting requirements of the RCORP-Implementation Grant mandate to provide a recovery support environment and services.

Key Points

Program: Recovery Café (operated by Dove House).
Project Goal: Meet the RCORP-I grant requirements to provide an environment conducive to recovery, peer support, and development of a peer network.
Outcomes: Services are intended to reduce recidivism, mental health issues, and substance use disorders for residents involved with the Recovery Café model.
Prior Amendments:
- Amendment 1 (2021-08-23): Moved $11,772.10 in unspent 2020 funds to 2023.
- Amendment 2 (2022-07-18): Increased funding by $50,000 (new total $155,000).
- Amendment 3 (2023-04-10): Increased funding by $25,000 (new total $180,000).
The Recovery Café tracks outcomes including housing status, drug/alcohol recovery info, physical/mental health recovery info, and social connectedness via quarterly surveys.

Financials

Total Contract Compensation (Current, including all prior amendments): $180,000.00
Funding Source: HRSA award GA1RH39564 (RCORP-I), awarded to JCPH for the Behavioral Health Consortium (BHC).
Fiscal Impact: None specified (No additional funding is required with this NCE).
Budget Line: Fund #131 (Sales and Use Tax Fund), Munis Org/Obj 13156400.

Alternatives

None specified.

Community Input

None specified.

Timeline

2020-09-01: Original agreement began.
2023-08-31: Prior service end date.
2023-10-31: New extended period of service end date (Amendment 4).

Next Steps

JCPH management requests approval of Amendment 4 to extend the period of service.

Sources

Apple Martine - Director, JCPH
Beulah Kingsolver - Executive Director, Dove House
HRSA award GA1RH39564 (RCORP-I grant)
Mark McCauley - County Administrator

Briefing: Healthier Together Aquatic Center Feasibility Study Final Report

Topic Summary

The Board of County Commissioners is scheduled to receive a final report from Opsis Architecture regarding the feasibility study for a new "Healthier Together Center"—a modern health and aquatic facility intended to replace the existing pool and support community wellness. The report includes recommendations on site selection, program features (Base vs. Full Build-Out), capital costs, operational subsidies, and proposed funding mechanisms.

Key Points

Partners/Sponsors: Jefferson County, the City of Port Townsend, Port of Port Townsend, Jefferson Healthcare, YMCA, and Jefferson Aquatic Coalition.
Site Recommendation: The study recommends Mountain View Commons (3.9 acres) as the development site.
- Mountain View Commons received the most community support (565 votes in Survey 1).
- Pros include prominent frontage, proximity to compatible amenities, convenient access to bus/bike routes, and partnership potential.
- Cons include impacts to the existing dog park and limitations on supporting South County participation.
Program Recommendations:
- Base Plan (29,700 sq ft): Includes a 6-lane/25-yard Lap/Competition Pool, Recreation Pool with Lazy River, Whirlpool, Dry Sauna, Wellness Room, Birthday Party Room/Child Watch, Lobby/Admin, new changing rooms, and outdoor Pickleball courts (3 courts).
- Full Build-Out Plan (40,200 sq ft): Includes all Base Plan amenities plus a Gymnasium (1 high school court/2 side courts) and Multi-Use Space, if funding allows.
Operational Proforma (Assumes YMCA as operator):
- Base Plan: 66% Cost Recovery (Requires $0.43M Annual Subsidy).
- Full Build-Out: 83% Cost Recovery (Requires $0.35M Annual Subsidy).
- Note: The Current Subsidy is established at $0.40M.
Funding Recommendation (Voter Approved):
- Public Facilities District (PFD) option recommended:
  - 0.2% Sales Tax (estimated $10-$40 annual cost per resident, or $0.02/$10 spent on taxable goods).
  - 2% Lodging Tax (for lodging over 40 units).
- PFD advantages: Approximately 20-25% of cost paid by non-residents (tourists); requires one simple majority vote county-wide.
Total Fundraising Goal: $15 million (Divided into $5M State Grants, $5M Federal Grants, $5M Philanthropy).
Additional Land Donation: Land from the School District valued at $2M-$3M.

Financials

Base Plan (29,700 sq ft) Total Project Cost: $37.1 Million
- Construction Cost: $27.9M (Building: $24.4M; Sitework: $3.5M)
- Soft Cost: $9.2M
Full Build-Out (40,200 sq ft) Total Project Cost: $45.9 Million
- Construction Cost: $34.4M (Building: $30.9M; Sitework: $3.5M)
- Soft Cost: $11.5M
Operational Budget (Full Build-Out): $2.08M Expense; $1.73M Revenue; $0.35M Subsidy.

Alternatives

The Metropolitan Park District (MPD) option was reviewed (Property Tax based; $0.30/$1,000 property valuation, generating $2.1M annual revenue). Disadvantages include requiring two votes, one of which needs a supermajority.
Other potential sites analyzed: Evan's Vista (14 acres), Jefferson Healthcare (1 acre), and Port Townsend Golf Course (58 acres).

Community Input

Survey 1 (Preferred Site): Mountain View Commons was the clear favorite (565 votes), surpassing the Golf Course (296), Evan's Vista (253), and Jefferson Healthcare (86).
Survey 2 (Support Mtn View): Yes (77), No (35), Other (11).

Timeline

Study initiated (implied dates Feb-Sept 2023).
2023-09: Analysis of Existing Facility Complete.
2023-10: Steering Committee Presentations/County Commissioner Presentation for Support.
2024-01: Geotechnical Site Analysis (Proposed).
2024-04: Potential PFD Measure (Proposed).
2024-05: State and Federal Grant Requests Begin (Proposed).

Next Steps

The Board is directed to participate in the briefing and prepare questions regarding the findings and recommendations. The next steps outlined include moving toward a geotechnical analysis and a potential PFD ballot measure.

Sources

Mark McCauley - County Administrator
Erica Dunn - Opsis Architecture Senior Associate
Jim Kalvelage - Opsis Architecture Founding Partner
City of Port Townsend, Port of Port Townsend, Jefferson Healthcare, YMCA, Jefferson Aquatic Coalition (Partners/Sponsors)
Opsis Architecture (Consultant)

2024 Annual Construction Program Submittal (Formal)

Topic Summary

The County Engineer is formally submitting the draft 2024 Annual Construction Program (ACP) to the Board of County Commissioners (BoCC), as required by RCW 36.81.130. This program, which constitutes the first year of the 2024-2029 Transportation Improvement Program (TIP), outlines recommendations for all road/bridge construction projects and road equipment purchases for the ensuing year (2024).

(Note: This entry is a procedural item that formally ratifies the briefing content detailed previously under "2024-2029 Six-Year Transportation Improvement Program (TIP) and Annual Construction Program (ACP) Briefing." Primary substantive details are kept in the briefing entry.)

Key Points

The submission fulfills the mandate of RCW 36.81.130, requiring the County Engineer to submit the ACP by the first Monday in October.
The ACP includes recommendations for capital projects and all road equipment purchases for 2024.
The change to a bi-annual budget mandates reviewing the ACP alongside the TIP.
The Computed County Forces Limit is $1,262,456.00, while the Total County Forces Construction is $0.00.

Financials

Total Estimated Expenditures (Grand Total All SPOs) for 2024 ACP: $10,873,166
Total Construction Done (Contract + County Forces): $9,099,220.00
2024 Capital Outlay (Equipment Replacement under ER&R Fund + Road Fund): $543,000

Alternatives

None specified.

Community Input

None specified.

Timeline

2023-09-25: Presentation in conjunction with the TIP briefing.
ACP must be adopted prior to annual budget adoption, no later than December 31.

Next Steps

Review the ACP and provide input during the TIP briefing.

Sources

Monte Reinders, P.E. - Public Works Director/County Engineer
Eric Kuzma - Asst. Public Works Director/Eng. Services Mgr.
RCW 36.81.130, WAC 136-16-010

Execution of Public Assistance Grant Agreement (FEMA-4682-DR-WA, Nov 2022 Storm)

Topic Summary

Public Works is requesting authorization to execute a Public Assistance Grant Agreement (D23-222) with the Washington State Military Department to secure reimbursement for costs incurred during the November 2022 wind/rain storm. The grant covers debris removal (trees and limbs) from county roads, which cost approximately $80,000, with funding anticipated through FEMA and State contributions.

Key Points

Incident: Presidential Disaster Declaration # FEMA-4682-DR-WA (Severe Winter Storms, etc.) covering the incident period of November 3 to November 8, 2022.
Work Performed: Removal of debris (trees and limbs) from county roads.
County Expenditure: The county expended approximately $80,000 repairing the damage.
Funding Structure:
- FEMA will contribute not less than 75% of eligible costs.
- The State of Washington (DEPARTMENT) will reimburse an additional 12.5% of approved project costs (if authorized by the Legislature).
- The reimbursement rate is 75% Federal, plus a possible 12.5% State match for a total of 87.5% Federal/State reimbursement.
Required Match: The County commits to providing the remaining 25% non-federal match, subject to the State potentially authorizing a match of 12.5%.
Project Scope: The agreement allows reimbursement for emergency work costs identified in FEMA-approved Project Worksheets.

Financials

County expenditure: Approximately $80,000
Estimated Reimbursement Amount: $67,000 (Implied 87.5% reimbursement on an estimated $76,571 of the $80,000 expended, or an approximate figure).
Federal Funding Source: FEMA (CFDA #97.036, Public Assistance).
State/Pass-through Entity: Washington State Military Department.
County Match Required: 12.5% (from roads funds 1800000.10).

Alternatives

None specified.

Community Input

None specified.

Timeline

2022-11-03: Grant agreement start date/Incident period began.
2027-01-12: Grant agreement end date (reflects the long FEMA closure process).

Next Steps

Public Works recommends the Board execute two originals of the Public Assistance Grant Agreement with the Washington State Military Department, along with the signature authorization form and cover letter.

Sources

Monte Reinders, P.E. - Public Works Director/County Engineer
Bruce Patterson, P.E. - Project Manager
Washington State Military Department
FEMA (Federal Emergency Management Agency), Presidential Disaster Declaration # FEMA-4682-DR-WA

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