PACKET: Commissioners Meeting at Mon, Aug 28, 09:00 AM

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Request for Proposals for Public Infrastructure Funding

Topic Summary

The Public Infrastructure Fund (PIF) Board recommends that the Board of County Commissioners (BOCC) authorize the issuance of a Request for Proposals (RFP) for the year 2024. This RFP will solicit qualifying economic development projects for funding from the Public Infrastructure Fund, with a maximum allocation target of $800,189.

Key Points

  • The PIF Board approved a motion recommending the issuance of the RFP during its August 24, 2023 meeting.
  • The RFP is for qualifying economic development projects.
  • Staff analyzed the finances of the Public Infrastructure Fund to determine the recommended amount.

Financials

  • Maximum amount for RFP awards: Not to exceed $800,189.
  • Funding source: Public Infrastructure Fund (PIF).
  • The action leads to the eventual award of grants from the PIF, but the immediate request has no fiscal impact.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • August 24, 2023: PIF Board meeting where the recommendation was approved.
  • 2024: Target year for projects to be undertaken and grants awarded.

Next Steps

The BOCC is requested to authorize the issuance of the PIF RFP in an amount not to exceed $800,189.

Sources

  • Mark McCauley - County Administrator
  • Public Infrastructure Fund Board

Request for Proposals for Housing Funds

Topic Summary

The Housing Fund Board recommends that the Board of County Commissioners (BOCC) approve issuing a Request for Proposals (RFP) for projects requiring Homeless Housing and Affordable Housing funds in 2024. The total recommended funding for the RFP is $1,185,000, split between the two housing categories.

Key Points

  • The Housing Fund Board approved the recommendation during its August 23, 2023 meeting.
  • The RFP seeks proposals for qualifying Homeless Housing and Affordable Housing projects for 2024.
  • Staff analysis determined the available funding amounts for 2024 for each category.

Financials

  • Total amount authorized for RFP: Not to exceed $1,185,000.
  • Homeless Housing: Not to exceed $220,000.
  • Affordable Housing: Not to exceed $965,000.
  • The immediate request has no fiscal impact, but approval will lead to the eventual award of grants.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • August 23, 2023: Housing Fund Board meeting where the recommendation was approved.
  • 2024: Target year for projects to be undertaken and grants awarded.

Next Steps

The BOCC is requested to authorize the issuance of the Homeless Housing and Affordable Housing RFP for the specified amounts.

Sources

  • Mark McCauley - County Administrator
  • Housing Fund Board

Professional Services Agreement for Community Planning Services (Atwell, LLC)

Topic Summary

The Department of Community Development (DCD) seeks approval for a professional services agreement with Atwell, LLC for on-call community planning services, including development review and long-range planning, due to significant current land use permit backlogs and staff capacity issues. The agreement's term is from August 28, 2023, through June 30, 2025, with a maximum total amount of $100,000.

Key Points

  • DCD is currently experiencing a significant land use permit backlog and is down three positions compared to the prior year.
  • The contracted services are necessary to address existing capacity needs, even when the department reaches expected full staffing.
  • Development review needs include Type I, II, III, and IV land use permits (under JCC Title 18), Site Development Review (SDR), and stormwater management permits.
  • Long-range planning needs include annual Comprehensive Plan amendment cycles and the 2025 Periodic Review required by the Growth Management Act (GMA).
  • Services will be on a time and materials basis, with payment for development review projects generally not exceeding the fee schedule's estimated staff hours.
  • The total contract maximum amount is $100,000 (split $50,000 revenue, $50,000 expenditure).
  • The contract includes a clause where the DCD Director must approve in writing any payment exceeding estimated staff hours for development review projects or exceeding the task order budget for long-range planning projects.
  • The term of the agreement is from August 28, 2023, to June 30, 2025, but the underlying contract document (Section 4) states the agreement shall commence on the Effective Date and continue for five years.
  • Consultant Atwell, LLC staff must be approved by the DCD Director.
  • Consultant services for Long-Range Planning require task orders and budgets approved in writing by the DCD Director.
  • The Consultant's maximum liability is limited to the total compensation received under the agreement, "Except as covered by the Contractor’s insurance required under this Agreement."

Financials

  • Total contract amount: $100,000.
  • Revenue: $50,000.
  • Expenditure: $50,000.
  • Anticipated Revenue: The DCD expects at least $350,000 from the State Department of Commerce during the 2023-2025 biennium for the 2025 Periodic Review.
  • Funding sources: Land use permit fees, DCD fund balance, and/or general fund (for development review); State Department of Commerce revenue (for long-range planning).
  • Labor Rate Schedule (Hourly Rates):
  • Senior Planner IV: $184
  • Senior Planner III: $168
  • Planner II: $150
  • Permit Specialist: $122
  • Associate Director – Project Manager III: $222
  • Billing increment minimum: 15 minutes (quarter hour increments).
  • Disbursement Costs: Photocopying (15¢ a page); Postage, Delivery, Courier, and Pre-approved travel (At Cost); Mileage (At the prevailing IRS reimbursement rate); Database/computing costs (No Charge).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-08-28: Proposed start date/Agenda date.
  • 2025-06-30: Proposed end date (per request).
  • 2025: Periodic Review required by the Growth Management Act.

Next Steps

Staff recommends that the Board approve the professional services agreement.

Sources

  • Josh Peters - Community Development Director
  • Chelsea Pronovost - Administrative Services Manager
  • Mark McCauley - County Administrator
  • Atwell, LLC (Contractor)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • State Department of Commerce (anticipated funding source)

Extension of Contract for Hearing Examiner Services (Gary N. McLean)

Topic Summary

The County Administrator recommends that the Board approve exercising the second of four available option years to extend the contract for Hearing Examiner Services with Gary N. McLean through December 31, 2024. The expenditure limit is expected to be increased for 2024, similar to previous years, from the standard contract maximum of $25,000 due to workload complexity.

Key Points

  • The original contract began January 1, 2021, and ended December 31, 2022, with four one-year options.
  • The first option year was exercised for 2023. This request exercises the second option year for 2024.
  • Mr. McLean performs administrative and quasi-judicial hearings on matters listed in JCC 2.30.080, including land use hearings.
  • Duties include rendering clear, defensible, written decisions or recommendations within 14 days following a hearing, unless an extension is consented to by the parties.
  • The Hearing Examiner is expected to have adequate technology for paperless, online permitting process and virtual hearings.

Financials

  • Base Contract's Annual Not-to-Exceed amount: $25,000.
  • Hourly rate: $175.
  • Historic increases: The amount was increased to $40,000 in both 2022 and 2023, and staff expects a similar increase for 2024 depending on the volume and complexity of hearings.
  • Funding source: General Fund, Non-departmental.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-12-13: Original contract approved.
  • 2022-12-31: Original contract term ended.
  • 2023-12-31: First option year (2023) term concludes.
  • 2024-12-31: Proposed end date for the second option year.
  • 2026-12-31: Final possible expiration date of the contract including all base and option periods.

Next Steps

The Board is requested to approve the exercise of the second of four option years for 2024.

Sources

  • Mark McCauley - County Administrator
  • Gary N. McLean - Contractor/Hearing Examiner

Center Road 2R Overlay RAP Project Agreement Amendment No. 2

Topic Summary

The County is requesting to execute Amendment No. 2 to the Rural Arterial Program (RAP) Project Agreement with the County Road Administration Board (CRAB) for the repaving of Center Road (MP 10.34 to MP 14.58). This amendment increases the authorized Rural Arterial Trust Account (RATA) funding by $233,300 by borrowing ahead from the 2025-2027 Biennium, bringing the total CRAB funding for the project to $1,700,700.

Key Points

  • The project involves a 2R (Resurfacing, Restoration, and Rehabilitation) overlay of Center Road between mileposts 10.34 and 14.58.
  • The goal is to restore the road surface before deterioration reduces safety or requires more extensive repairs.
  • The two road segments included were last repaved 25 (1999) and 30 (1994) years ago, exceeding the typical 20-25 year repaving interval.
  • The increase in RATA funds allows the use of $233,300 "borrowed ahead" from the 2025-2027 Biennium, as approved by CRAB on July 27, 2023.
  • The County must provide matching funds from the Jefferson County Road Fund for 90% of Preliminary Engineering (PE) and 100% of Construction Engineering and Construction (CE&CN).

Financials

  • Total authorized RATA funding after Amendment No. 2: $1,700,700.
  • Total increase authorized by Amendment No. 2: $233,300 (borrowed from 2025-2027 Biennium).
  • Prior RATA funding components:
    • $277,400 authorized on June 14, 2022 (2021-2023 Biennium).
    • $1,200,000 authorized on May 22, 2023 (2023-2025 Biennium).
  • Matching Funds: Required matching funds are 90% PE, 100% CE&CN, sourced from the Jefferson County Road Fund (Fund #180).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 1994 and 1999: Last years the road segments were repaved.
  • 2022-06-14: CRAB authorized first funding tranche ($277,400).
  • 2023-05-22: CRAB authorized second funding tranche ($1,200,000).
  • 2023-07-27: CRABoard approval for the increase (borrow ahead funds).

Next Steps

The Board is requested to execute all three original Amendment No. 2 documents and return them to Public Works for final execution by CRAB.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Wayand - Project Manager
  • County Road Administration Board (CRAB)
  • Mark McCauley - County Administrator

Trust Land Transfer Project Applications

Topic Summary

Commissioner Heidi Eisenhour proposes that Jefferson County nominate four specific parcels of Washington Department of Natural Resources (DNR) trust land for inclusion in the 2025-2027 Trust Land Transfer (TLT) project list. If selected, the county would manage these properties—located north of State Highway 104 in East Jefferson County—for combined uses including timber harvest, open space, and passive recreation.

Key Points

  • The TLT program, established in 1989, allows certain lands to be protected for recreation, education, wildlife, and conservation, rather than solely generating revenue.
  • Recent state legislation (HB 1460, signed May 9, 2023) expanded eligibility for TLT nominations to include counties, citizens, and other entities.
  • The DNR currently operates under a dual mandate: generating revenue and protecting wild spaces.
  • The four parcels proposed for nomination are agreed by DNR to be appropriate for Jefferson County management.
  • All nominated parcels are north of State HWY 104 in more populated areas of East Jefferson County.
  • Nominations are due September 30, 2023.
  • After nomination, DNR performs an initial viability review (best interest of the trust, willingness of a public agency to manage), followed by consultation with federally recognized Indian tribes.
  • An advisory committee evaluates and prioritizes nominated parcels using criteria approved by the Board of Natural Resources (Board).
  • The final, prioritized list submitted to the Legislature by DNR (with Board approval) cannot exceed $30 million in total property value per year.
  • Transfers must occur at fair market value (land, timber, materials, and state-owned improvements).

Financials

  • Projected cost for applications: Applications can be completed using existing capacity in the current Chickadee Forestry contract.
  • TLT parcels must be transferred at fair market value if funded by legislative appropriation.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 1989: TLT program established.
  • 2023-05-09: Governor Inslee signed HB 1460 (expanding nomination eligibility).
  • 2023-09-30: Deadline for TLT nominations.
  • 2025-2027: Target project list biennium.

Next Steps

The Board is recommended to support application to DNR for the four specified projects to be considered for the Trust Land Transfer list.

Sources

  • Heidi Eisenhour - Commissioner
  • Mark McCauley - County Administrator
  • Malloree Weinheimer - Owner Chickadee Forestry
  • Washington State Department of Natural Resources (DNR) - Manager of trust lands
  • Governor Jay Inslee - Signed HB 1460
  • HB 1460 - State bill expanding eligibility

Solid Waste Fee Schedule Implementation Delay

Topic Summary

Public Works staff are briefing the Board on the need to revise the implementation date for the new solid waste fee schedule from September 4, 2023, to October 3, 2023. The delay is necessary because IT department staff have not been available for vendor training and technical support needed to launch the improved scale software that supports the new fee schedule charges.

Key Points

  • The new fee schedule, adopted by the BOCC, includes charges relying on improved scale software.
  • The IT department has faced a delay in providing vendor training and technical support for the software launch.
  • The new recommended roll-out date is October 3, 2023.

Financials

  • Lost revenue due to the one-month delay (based on September 2022 transfer station tonnages): $8,321.00.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-09-04: Original roll-out date.
  • 2023-10-03: Recommended revised roll-out date.

Next Steps

Public Works staff recommends revising the roll-out date to October 3, 2023.

Sources

  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • Mark McCauley - County Administrator
  • IT department staff

Amendment No. 1 to Grant Agreement for Quilcene Complete Streets

Topic Summary

An amendment (Amendment No. 1) is proposed for the Grant Agreement between Jefferson County and Jefferson County Public Works regarding the Quilcene Complete Streets Project, which was approved in 2001. Due to significant delays, the amendment seeks only a time extension, pushing the project completion deadline from December 31, 2022, to October 31, 2025.

Key Points

  • The original grant was for $100,000, approved on November 15, 2001.
  • The project involves supplementing WSDOT funding to construct enhanced pedestrian highway crossings to the School and Community Center, improving walkability and crossing safety in the Quilcene commercial core.
  • The Public Infrastructure Fund (PIF) Board recommended approving the time extension during its August 24, 2023 meeting.

Financials

  • No fiscal impact; this is a time extension only.
  • Original Grant Amount: $100,000 (100% grant from the Public Infrastructure Fund).
  • Project Total Cost: $1,001,840 - $1,051,840 (pre-amendment data).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2001-11-15: Original Grant Agreement approved by BOCC.
  • 2022-12-31: Original project completion deadline.
  • 2023-08-24: PIF Board recommended term extension.
  • 2025-10-31: New proposed project completion deadline.

Next Steps

The Board is requested to approve the attached grant agreement amendment extending the project term.

Sources

  • Mark McCauley - County Administrator
  • Monte Reinders - Director (Jefferson County Public Works)
  • Public Infrastructure Fund (PIF) Board

Amendment No. 1 to Grant Agreement for Sims Way and Boatyard Expansion

Topic Summary

Amendment No. 1 is proposed to extend the deadline for the Sims Way Gateway Plan Implementation and Boatyard Expansion Project, a joint initiative between the Port of Port Townsend, Jefferson County PUD No. 1, and the City of Port Townsend. The extension moves the required project completion date from December 31, 2023, to October 31, 2025, due to significant project delays.

Key Points

  • The project objective is to address safety and reliability issues with power transmission lines, implement the City’s Gateway Development Plan, and expand the boatyard to support marine trades jobs.
  • Project components include removing Lombardy Poplars, undergrounding power lines on the south side of Sims Way, expanding and fencing the boatyard, and constructing a pedestrian sidewalk with replanted trees/irrigation.
  • The original $1,000,000 grant was approved on November 15, 2021.
  • The PIF Board recommended approving the extension during its August 24, 2023 meeting.

Financials

  • No fiscal impact; this is a time extension only.
  • Original Grant Amount: $1,000,000 (100% grant from the Public Infrastructure Fund).
  • Project Total Cost: $1,970,000 (pre-amendment data).
  • Funding allocation breakdown within the grant: Port ($450,000), PUD ($350,000), City ($200,000).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-11-15: Original Grant Agreement approved by BOCC.
  • 2023-12-31: Original project completion deadline.
  • 2023-08-24: PIF Board recommended term extension.
  • 2025-10-31: New proposed project completion deadline.

Next Steps

The Board is requested to approve the attached grant agreement amendment extending the project term.

Sources

  • Mark McCauley - County Administrator
  • Port of Port Townsend
  • Jefferson County Public Utility District No. 1
  • City of Port Townsend
  • Public Infrastructure Fund (PIF) Board

Amendment No. 1 to Vehicle/Vessel Licensing Agreement

Topic Summary

Jefferson County Auditor's Office is requesting approval for Amendment No. 1 to the Vehicle/Vessel Licensing Agreement (DOL Contract No. K6981) with the Washington State Department of Licensing (DOL). The purpose of the amendment is purely administrative, updating the name of the County Agent from the former Auditor, Rose Ann Carroll, to the currently elected Auditor, Brenda Huntingford.

Key Points

  • The agreement term is January 1, 2020, to June 30, 2025.
  • The Auditor serves as the County Licensing Agent for DOL, supervising vehicle and vessel titles and registrations and fee collection, as per Chapter 46.01 RCW.
  • The amendment reflects the change to the newly elected County Auditor, Brenda Huntingford.
  • The underlying agreement specifies that the Agent must comply with numerous DOL policies and procedures, including those covering data security (Categorized as Confidential Information), transaction accuracy (target 100%, minimum 95%), and banking procedures (must use a dedicated DOL Agency Account).
  • Agent VLRs must undergo background checks unless the county office is precluded from requiring them (waived by memorandum of understanding).

Financials

None specified. (The contract is Non-Financial, defining administrative responsibilities and compensation rules as per RCW 46.68.220).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2020-01-01: Agreement Start Date.
  • 2025-06-30: Agreement End Date.
  • Effective Immediately upon approval: Name change takes effect.

Next Steps

The Board is requested to approve the amendment.

Sources

  • Jessie Graves - Submitter, Auditor's Office
  • Brenda Huntingford - County Auditor/New Agent
  • Rose Ann Carroll - Former Agent
  • Washington State Department of Licensing (DOL)

Humane Society Budget and Operations Briefing

Topic Summary

The Executive Director of the Humane Society of Jefferson County (HSJC), Tammy Hanks, is providing a briefing on the organization’s current operational status, facilities, and significant budget concerns. The HSJC, which has provided services to thousands of animals and reunited 866 lost animals since 2017, currently forecasts a 2023 budget shortfall of $359,630 and requires both immediate financial assistance and facilities expansion to sustain services.

Key Points

  • From 2017–2022, HSJC successfully adopted 1,748 animals (1,618 companion animals and 130 "barn cats").
  • In the same period, 866 lost animals were reunited with owners.
  • Since the surgery trailer became operational in 2021, over 1,023 animals (shelter animals and privately owned animals via low-cost clinics) have been spayed or neutered.
  • The average yearly number of animals served (including owned animals for services) is 650.
  • The average cost to house, feed, vaccinate, vet, and spay/neuter a healthy dog for a 26-day stay is $135; for a cat, it is $112. These costs increase exponentially for animals with medical issues, anxiety, or long stays.
  • HSJC currently needs to expand its facilities to accommodate the growing number of animals served annually.

Financials

  • 2023 Financial Projections (Estimated Expense Increase: The HSJC needs to raise $359,630 through donations, grants, and events to cover the operational shortfall.
  • 2023 Projected Expenses: $494,330 (Estimated Expense Increase of $56,480 from 2022).
  • 2023 Projected Shelter Receipts: $134,700 (Estimated increase of $10,900 from 2022).
  • 2023 Payroll Expenses (Annual): Expected to exceed $339,000.
  • Historic Expense Trend (Total Yearly Expenses): Expenses have steadily risen from $182,554 in 2017 to $437,850 in 2022.
  • The briefing requests an unspecified amount of financial and other assistance from the Board to close the budget gap.
  • Donation Totals (2017-2022): Total donations peaked in 2020 ($469,124) and subsequently declined to $245,909 in 2022.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2017: First year of shelter statistics provided.
  • 2021: Surgery trailer became operational.
  • 2023 (Jan-Jul): 111 animals adopted; 147 shelter animals and 51 owned animals spayed/neutered.

Next Steps

The Board is directed to participate in discussion and give staff direction, as needed, regarding financial support.

Sources

  • Tammy Hanks - Jefferson County Humane Society Executive Director
  • Chris Goy - Central Services Director / Deputy County Administrator
  • Mark McCauley - County Administrator

Local Wildfire Awareness and Protection Plan

Topic Summary

East Jefferson Fire & Rescue (EJFR) Chief Bret Black, along with Commissioner Heidi Eisenhour, is presenting information to raise awareness regarding the persisting dry conditions and elevated wildfire danger forecasted through October 2023. The briefing includes a review of recent local incidents, evacuation procedures, and a promotion of the Community Wildfire Protection Plan (CWPP) Community Survey.

Key Points

  • Current weather patterns are forecasted to persist through October, with conditions significantly drier than the previous year.
  • Significant fire potential is "elevated to high risk" west of the Cascades today (August 28), mainly due to poor overnight relative humidity recovery, light eastern flow, and lightning strikes over receptive fuels.
  • The fire potential outlook is "Above Normal" west of the Cascades from Washington to northwest California into October 2023 (per National Interagency Fire Center).
  • Humans cause almost 90% of U.S. wildfires (due to discarded cigarettes, unattended campfires, equipment malfunctions, etc.).
  • Local Incidents Cited: Beaver Valley Fire (100'x200', spotted, required resources from multiple agencies and evacuations); Brush Fire 49th in Port Townsend (ignited by power line break, quickly extinguished); Port Ludlow Brush Fire (grew to 50'x50' before extinguishment).
  • Evacuation Levels:
    • Level 1: Advisory; monitor news, prepare to evacuate.
    • Level 2: Dangerous conditions/evacuation probable; leave early if extra time is needed.
    • Level 3: Leave now, follow instructions.
  • Citizens are urged to sign up for Nixle alerts (text jeffcodem to 888777).
  • The Community Wildfire Protection Plan Community Survey link is being promoted.
  • LRAD (Long Range Acoustic Devices) systems are being used by other communities (e.g., San Francisco, Mill Valley, Berkeley) for civilian alerting and messaging regarding natural disasters.

Financials

None specified.

Alternatives

None specified.

Community Input

The presentation includes promotion of a Community Wildfire Protection Plan Community Survey.

Timeline

  • August 25, 2023: Date of the Northwest Fire Potential Summary.
  • August 2023 – October 2023: Period of above-normal wildfire potential forecast for west of the Cascades.

Next Steps

Discuss, spread awareness, and promote the CWPP community survey.

Sources

  • Heidi Eisenhour - Commissioner District 2
  • Bret Black - EJFR Fire Chief
  • Mark McCauley - County Administrator
  • National Interagency Fire Center (NIFC) - Source of weather outlooks.
  • Western Fire Chiefs Association - Source for human-caused wildfire statistic.

Chimacum Drainage District Dissolution Hearing

Topic Summary

The Board of County Commissioners agreed to hold a public hearing to consider whether to dissolve Drainage District No. 1, also known as the Chimacum Drainage District. The County Administrator has been in communication with related agencies, and the hearing is scheduled for September 1, 2023, to determine the best course of action.

Key Points

  • The issue concerns the possible dissolution of Drainage District No. 1 (Chimacum Drainage District).
  • County Administrator Mark McCauley has been communicating with agencies regarding the status of the district.
  • A public hearing is deemed necessary to establish the best course of action.

Financials

None specified.

Alternatives

None specified.

Community Input

None present. (A subsequent motion passed unanimously with no public comments received.)

Timeline

  • 2023-09-01: Hearing scheduled at 2:00 p.m.

Next Steps

Approve a Hearing Notice for the hearing scheduled for September 1, 2023, at 2:00 p.m. in the Commissioners' Chambers.

Sources

  • Mark McCauley - County Administrator

Advisory Board Appointment for Board of Health

Topic Summary

The Board of County Commissioners is requested to approve the recommendation of the Board of Health (BoH) to appoint Grey Schad as the Consumer of Public Health Representative to fill an unexpired term on the BoH, replacing AJ Hawkins who resigned in June 2023.

Key Points

  • The position became vacant in June 2023 following the resignation of AJ Hawkins.
  • The Board of Health interviewed three applicants on August 18, 2023.
  • The Board of Health unanimously recommended Grey Schad for the role.
  • The term is an unexpired three-year term, scheduled to expire on August 31, 2025.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • June 2023: AJ Hawkins resigned, creating the vacancy.
  • 2023-08-18: Board of Health conducted interviews.
  • 2025-08-31: Expiration date of the appointed unexpired term.

Next Steps

Approve the appointment of Grey Schad as the Consumer of Public Health Representative on the Jefferson County Board of Health.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Board of Health

Resignation from Jefferson County Planning Commission

Topic Summary

Lorna Smith, the District 2 Representative on the Jefferson County Planning Commission, has submitted her resignation, effective August 10, 2023, due to her appointment to the Washington State Fish and Wildlife Commission. Ms. Smith had served consecutively on the Planning Commission since her first appointment in 2014.

Key Points

  • Lorna Smith resigned as the Planning Commission District 2 Representative.
  • Her resignation is due to her appointment to the Washington State Fish and Wildlife Commission.
  • Her last day was effective August 10, 2023.
  • She had served on the Planning Commission since 2014.
  • The Planning Commission currently has two vacancies (District #1 and District #2).

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2014: Ms. Smith was first appointed to the Planning Commission.
  • 2023-08-10: Effective date of resignation.

Next Steps

Accept the advisory board resignation of Lorna Smith.

Sources

  • Julie Shannon - Executive Secretary II
  • Mark McCauley - County Administrator

Resignation from Marine Resources Committee (MRC)

Topic Summary

Solenne Walker, the District No. 1 Representative for the Jefferson County Marine Resources Committee (MRC), submitted a resignation letter upon her four-year term expiring on August 3, 2023, indicating she would not be seeking reappointment. Staff are actively advertising to fill the vacant term as quickly as possible.

Key Points

  • Solenne Walker, the District No. 1 Representative, resigned from the MRC.
  • She chose not to seek reappointment as her four-year term expired.
  • The position currently has a vacancy. MRC Contact Monica Montgomery is leading the advertising efforts.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-08-03: Solenne Walker's four-year term expired.

Next Steps

Accept the advisory board resignation of Solenne Walker.

Sources

  • Julie Shannon - Executive Secretary II
  • Mark McCauley - County Administrator
  • Monica Montgomery - Jefferson County Marine Resources Committee (MRC) Contact

Proclamation: Overdose Awareness Day

Topic Summary

The Board of County Commissioners is requested to proclaim August 31, 2023, as Overdose Awareness Day in Jefferson County. This action aligns with the largest annual global campaign to end overdoses, reduce stigma, commemorate those lost, and commit to supporting the safety, health, and wellbeing of people who abuse substances.

Key Points

  • Overdose deaths remain high across Washington State, impacting all communities, with 11 reported in Jefferson County for the 12-month period ending March 2023.
  • The County acknowledges the need to treat drug-related harm as a public health issue that requires investment in evidence-based practices.
  • The proclamation encourages residents impacted by substance use disorder to call the Washington Recovery Helpline (1-866-789-1511).

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-08-31: Proclaimed date for Overdose Awareness Day.
  • March 2023: Reference date for the preceding 12-month period in which 11 overdoses/suspected overdoses were reported in Jefferson County.

Next Steps

Approve the Proclamation.

Sources

  • Heidi Eisenhour - Commissioner District No. 2
  • Apple Martine - Public Health Director
  • Anya Callahan - Community Health Educator
  • Washington State Health Care Authority, Department of Health, University of Washington-Alcohol Drug Abuse Institute

Proclamation: Olympic Peninsula Eat Local First Month

Topic Summary

The Board is requested to proclaim September 2023 as Olympic Peninsula Eat Local First Month, a campaign organized by the Eat Local First Olympic Peninsula chapter dedicated to promoting local farms, food, and the food economy in Clallam and Jefferson Counties. The campaign seeks to engage the community on local food resources, sustainability, and economic growth in the food and farm sector.

Key Points

  • Eat Local Month aims to build market demand and increase access to locally grown food, particularly for low-income and rural communities, institutional purchasers, and culinary professionals.
  • Supporting local food production contributes to good nutrition, environmental sustainability, local economic growth, resilience in food security, and reduction of the carbon footprint.
  • Jefferson County's 21st annual Farm Tour is scheduled for September 16-17, 2023.
  • Partner organizations include Jefferson County Farmers Market Association, North Olympic Land Trust, Port Townsend Food Coop, and Washington State University Extension Regional Small Farms Program.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-09: Proclaimed as Olympic Peninsula Eat Local First Month.
  • 2023-09-16 to 2023-09-17: Jefferson County’s 21st annual Farm Tour.

Next Steps

Proclaim September 2023 as Eat Local Month.

Sources

  • Adiel McKnight - Executive Assistant
  • Eat Local First Olympic Peninsula chapter
  • Jefferson LandWorks Collaborative (Organization noted for 17 years of work)

Generated On: 2025-11-06 16:50:23.074345-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/