PACKET: Commissioners Meeting at Mon, Aug 07, 09:00 AM

County Sources

AVCapture Page

Documents

AI Information

Collective Bargaining Agreement (CBA) with UFCW 3000

Topic Summary

Jefferson County ratified a new Collective Bargaining Agreement (CBA) and Subscription Agreement with UFCW Local 3000, effective August 1, 2023, through December 31, 2026. The agreement significantly structures wages, longevity pay, and transforms the sick leave and vacation system into a consolidated Personal Time Off (PTO) system starting in 2024. The agreement aims to provide clarity on employee rights, management responsibilities, and dispute resolution processes for bargaining unit members.

Key Points

  • The new CBA is effective from August 1, 2023, through December 31, 2026.
  • The agreement requires UFCW-represented employees to participate in the Sound Health and Wellness Trust for health care benefits.
  • Effective January 1, 2024, employees will transition from separate Sick and Vacation leave accruals to a consolidated Personal Time Off (PTO) system (Appendix D).
  • Employees will receive one additional PTO day each year starting January 1, 2024.
  • Longevity pay is structured with annual bonuses ranging from $600 (5 years) up to $3,800 (45 years of employment, effective January 1, 2024), prorated based on Full-Time Equivalent (FTE) status.
  • Mandatory/Developmental Training is required for step advancement in Steps 1 through 5, but failure by the supervisor to establish a training plan will not deny the employee advancement.
  • Employees assigned by management to perform supervisory work for two weeks or more shall receive compensation at the appropriate higher grade.
  • The CBA prohibits the intentional use of non-unit employees or contractors to supplant bargaining unit employees in regular positions.
  • Employees designated as active Union Stewards can be granted up to three days of personal time off for Union-sponsored training, provided advanced notice (30 working days) is given and it does not create staffing shortages (Section 8.11.1).
  • The County reserves the right to terminate a trial employee (first six months of employment, extendable once by six months) without recourse or appeal (Section 9.1).
  • Grievances must be submitted at the first applicable step within thirty working days of awareness and must cite the alleged contract provision violation (Section 11.1).
  • The County and the Union commit to reviewing the classifications listed in Appendix A (Career Ladders) and Appendix B (Classifications) through the labor management committee, commencing no later than three months after ratification.

Financials

  • General Wage Adjustments:
    • 4% general wage adjustment effective August 1, 2023.
    • 3% general wage adjustment effective January 1, 2024; also involves restructuring the wage table by dropping Steps 3, 4, and 5, placing all employees in those steps into the New Step 1, and increasing step increments from 2.5% to 3.0%.
    • 2% general wage adjustment effective January 1, 2025.
    • 3% general wage adjustment effective January 1, 2026, and the addition of a new Step 8.
  • Longevity Pay (Annual Bonuses):
    • 5 years: $600.00
    • 10 years: $1,000.00
    • 15 years: $1,400.00
    • 20 years: $1,800.00
    • 25 years: $2,200.00
    • 30 years: $2,600.00 (Effective Jan 1, 2024)
    • 35 years: $3,000.00 (Effective Jan 1, 2024)
    • 40 years: $3,400.00 (Effective Jan 1, 2024)
    • 45 years: $3,800.00 (Effective Jan 1, 2024)
  • Health and Welfare (Sound Health and Wellness Trust):
    • The Employer contribution rate is determined by the Trust’s Board of Trustees, with a minimum rate of $4.86/hour and a maximum rate of $5.25/hour through March 2025.
    • Effective April 2025 hours, the rate will be set based on cost analysis but cannot exceed $5.35/hour or be less than $4.86/hour.
    • As of December 31, 2023, 85% of the total contribution obligation is paid by the Employer, and 15% is paid by Employees via wage reduction.
  • Bilingual Pay: Employees certified to provide bilingual services required by their position receive an additional pay premium of $25 per month, effective no later than January 1, 2009.
  • Callback Pay: Minimum of three hours at 1.5 times the regular rate of pay (Section 13.7).
  • Standby/Beeper Pay: $35.00 for each full 24-hour period (Section 13.8).

Alternatives

None specified.

Community Input

None present.

Timeline

  • August 1, 2023: CBA effective date; 4% wage increase effective.
  • August 1, 2023 - December 31, 2026: Term of the Agreement.
  • January 1, 2024: Sick leave and vacation accrual replaced by PTO system (Appendix D); 3% wage increase; new longevity schedule effective.
  • First pay period in 2024: Wage table steps 3, 4, and 5 dropped, and remaining steps renumbered 1 through 7.
  • March 1, 2023 through March 2025: Consultants project Plan expenses and income every six months to Trustees to set Employer contribution rate for Sound Health and Wellness Trust.
  • April 2025: New Trust contribution rate effective, based on cost analysis.
  • January 1, 2025: 2% wage increase effective.
  • January 1, 2026: 3% wage increase effective; Step 8 added to the wage scale.

Next Steps

Approve and sign the Collective Bargaining Agreement and the Subscription Agreement.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • UFCW 3000
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Sound Health and Wellness Trust
  • RCW 49.12.270, RCW 49.46.020, WAC 296.128, RCW 38.40, RCW 73.16, RCW 50A.04.

Dabob Bay Natural Area Boundary Expansion

Topic Summary

The Board of County Commissioners (BOCC) discussed and subsequently approved sending a letter to the Washington State Department of Natural Resources (DNR) supporting the expansion of the Dabob Bay Natural Area (NA) boundary. The expansion is proposed to protect "Globally Imperiled forest types" and ecologically significant "Legacy Forests" using revitalized Trust Land Transfer (TLT) and Natural Climate Solutions (NCS) funding tools. The action aims to protect critical forests while improving economic benefits for junior taxing districts through the purchase of replacement timberlands.

Key Points

  • The BOCC approved supporting the expansion of the Dabob Bay Natural Area Boundary to the Commissioner of Public Lands (Hilary Franz, DNR).
  • The expansion proposal is driven by the need to protect Globally Imperiled forest types and Legacy Forests on state land.
  • The proposed boundary includes remaining globally imperiled forest plant associations, identified by DNR, which represent the largest element occurrence of a rare rhododendron forest type worldwide.
  • Protection of these rare forests aligns with the state's obligation under its Sustainable Forestry Initiative certification.
  • The proposed expansion is supported by the revitalization of the TLT program and the availability of NCS funding.
  • Protection using TLT/NCS programs is intended to compensate junior taxing districts for the areas protected.
  • The expansion will protect about one-half of the mapped Legacy Forests remaining on state lands in East Jefferson County.
  • To provide replacement lands, up to 5,000 acres of Rayonier property in the upper Tarboo watershed have been identified by conservation partners for potential purchase. These lands are described as productive timber lands that have few constraints to future harvest.

Financials

  • The action is fiscally neutral (sending the letter of support).
  • The method proposed (TLT/NCS) is intended to benefit junior taxing districts economically through compensation for protected land and eventual revenue from replacement lands.
  • Replacement lands are intended to provide increased revenue to the county and strengthen long-term viability for forestry in the region.

Alternatives

None specified in the discussion summary.

Community Input

The proposal to expand the boundary is stated to be "broadly supported," with evidence cited as letters sent in 2020 from regional and state conservation organizations, shellfish businesses, Tribes, citizens, and private landowners.

Timeline

  • 2020: Letters supporting expansion sent by various organizations/Tribes/citizens to DNR.
  • 2023-06-27: BOCC sent a prior letter regarding state forestlands in East Jefferson County, which included the request for Dabob Bay NA expansion.
  • 2023-08-07: BOCC approved sending a follow-up letter specifically requesting DNR initiate the expansion process.

Next Steps

The Board approved sending the letter to the Washington State Department of Natural Resources (DNR) Commissioner of Public Lands, Hilary Franz.

Sources

  • Heidi Eisenhour - Commissioner District No. 2
  • Peter Bahls - Executive Director Northwest Watershed Institute
  • Hilary Franz - Commissioner of Public Lands, DNR
  • DNR Natural Heritage Program
  • Washington State Department of Natural Resources (DNR)

EnerGov Project Management Consulting Agreement

Topic Summary

Jefferson County approved a professional services agreement with Hansell Tierney, Inc. for EnerGov Project Management Consulting for a total amount not to exceed $90,000 for one year. The agreement addresses the long-acknowledged need for expertise in cross-departmental software implementation due to staff turnover and prior delays in fully implementing the multi-department permitting software suite, EnerGov. The consultant will focus on data migration, workflow management, reporting, and staff training.

Key Points

  • The purpose of the contract is to hire an outside project management consultant with expertise in complex local government software implementations to complete the implementation of the EnerGov permitting software suite.
  • Implementation of EnerGov has been delayed by staff turnover, pandemic delays, and outdated training.
  • The scope of work includes: upgrading the Tyler Technologies EnerGov environment, coordinating data migration and integration (including API coordination with Laserfiche and online RME data), inter-departmental coordination, and managing the rollout of the Citizen Self-Service (CSS) Portal.
  • The consulting term is from August 15, 2023, for 12 months, with an option for renewal on an annual basis with 60 days' notice.
  • The consultant, Hansell Tierney, Inc., was selected as the finalist among respondents to a Request for Qualifications (RFQ) due to their "extensive, high quality experience."
  • Proposed consultants include Kelly Olson (PMP certified, 20+ years experience, worked on Accela and Sound Transit implementations) and Cherie Moulin (20+ years IT Delivery PM experience, Port Townsend local, worked on LA County assessor and fire department implementations).

Financials

  • Total expenditure: Not to exceed $90,000.00 in one calendar year from the commencement of the contract.
  • Funding Source: General Fund (Fund 001).
  • The contract approval is made on the condition that the Board commits to approving additional budget authority in a subsequent supplemental budget appropriation.

Alternatives

Staff assessed limitations of existing staff and concluded that an outside project management consultant was the best course forward.

Community Input

One public comment voiced concerns over Consent Agenda Item No. 6 (the original listing of this agreement). However, no public comments were received when the item was discussed later in the meeting.

Timeline

  • August 15, 2023: Agreement commencement date.
  • August 14, 2024: Agreement termination date (with option to renew).
  • Scope of work timelines vary by task: Tyler Environment Upgrade (6 months), Data migration/Process flows (6 months), CSS Portal rollout (8-9 months), Best Practices/SOP Development (18 months).

Next Steps

The Board approved the professional services agreement with Hansell Tierney, Inc. They also approved an amendment change that reflects the hourly rate for the consultants.

Sources

  • Chris Goy - Central Services Director
  • Mark McCauley - County Administrator
  • Hansell Tierney, Inc.
  • Kelly Olson - Sr. Project Manager, PMP
  • Cherie Moulin - IT Practice Management & Service Delivery

Use of Opioid Settlement Funds

Topic Summary

Jefferson County discussed and subsequently acted on the allocation of two separate opioid crisis legal settlements ("Distributor" and "Pharmacy") totaling over $1.78 million. The Board decided to dedicate the Distributor settlement funds ($896,804.78 over 16 years) to fund the independent Behavioral Health Consortium (BHC) with fiscal oversight by Discovery Behavioral Health, and pass the Pharmacy settlement funds ($883,635.37 over 14 years) into Fund 131 for distribution via the County’s Behavioral Health Advisory Committee (BHAC) Request for Proposals (RFP) process.

Key Points

  • The County received two separate legal settlements related to the Opioid Crisis: the "Distributor" settlement and the "Pharmacy" settlement.
  • The County opted to administer the settlements independently instead of through the default method with Salish Behavioral Health - Administrative Services Organization (BH-ASO).
  • The "Distributor" settlement amount is $896,804.78, to be received over sixteen years.
  • The "Pharmacy" settlement amount is $883,635.37, to be received over fourteen years.
  • Allocation Decision:
    • The Distributor settlement is dedicated to funding the independent Behavioral Health Consortium (BHC).
    • Fiscal oversight for the BHC funding will be provided by Discovery Behavioral Health, the local Community Mental Health Center.
    • The Pharmacy settlement funds will be placed into Fund 131 for direct distribution through the County’s Behavioral Health Advisory Committee (BHAC) RFP process.
  • The motion includes a friendly amendment specifying that the decision is effective as of August 7, 2023, and future settlements will be determined later.
  • The motion also specified that the allocated amounts are "minus the administrative overhead to OAC (Opioid Abatement Council)."

Financials

  • Total Distributor Settlement: $896,804.78 (paid over 16 years).
  • Total Pharmacy Settlement: $883,635.37 (paid over 14 years).
  • Combined Total: $1,780,440.15.
  • The revenue is strictly for Opioid Abatement efforts and the proposed uses qualify as appropriate.
  • The recommendation states this action is fiscally neutral (in terms of net budget impact).

Alternatives

Not explicitly listed, but the discussion implied the alternative was allowing Salish BH-ASO to administer the funds (which Salish indicated the County could opt out of).

Community Input

Two public comments were received after the topic presentation and staff discussion. The nature of the comments was not documented in the summary.

Timeline

  • August 7, 2023: The date the motion for settlement distribution was approved.

Next Steps

The dedication and distribution of the funds as outlined in the motion is approved (Distributor settlement to BHC/Discovery Behavioral Health; Pharmacy settlement to Fund 131/BHAC RFP process). Future settlements are TBD.

Sources

  • Greg Brotherton - Chair BOCC / Salish BH-ASO Board member
  • Apple Martine - Public Health Director
  • Veronica Shaw - Public Health Deputy Director
  • Denise Banker - Community Health Director
  • Allison Berry - Public Health Officer
  • Jim Novelli - Discovery Behavioral Health Executive Director
  • Jolene Kron - Salish BH-ASO Deputy Administrator
  • Stephanie Lewis - Salish BH-ASO Administrator
  • Anna McEnery - Developmental Disability & Behavioral Health Coordinator
  • Discovery Behavioral Health
  • Behavioral Health Consortium (BHC)
  • Salish Behavioral Health - Administrative Services Organization (Salish BH-ASO)

Dabob Bay Natural Area Boundary Expansion and DNR Forestlands Acquisition Preference

Topic Summary

The Board discussed providing Jefferson County's preference to the Department of Natural Resources (DNR) regarding the acquisition of replacement forestlands, mandated by a 2022 legislative budget proviso. This funding is available to counties that lost revenue from existing trust lands restricted by endangered species protections (specifically related to the marbled murrelet). The county's approximately $2.5 million share of the $5 million combined fund (with Clallam County) is intended for purchasing private forest lands to replace encumbered State Forest Land Trust properties.

Key Points

  • A 2022 State Supplemental Operating Budget proviso provided $10 million for DNR to purchase state forestland to compensate counties (Clallam, Jefferson, Pacific, Skamania, Wahkiakum) that lost revenue due to endangered species (Marbled Murrelet) encumbrances.
  • $5 million of this funding is split between Clallam and Jefferson Counties; Jefferson County's estimated share is about $2.5 million.
  • The purchased lands will be managed by DNR as state forest transfer lands in trust for the benefit of the counties, though the lands do not have to be located within the county's geographic bounds.
  • DNR asked Jefferson County for its preferences to guide exploratory efforts in acquiring private forestland.
  • Potential acquisition areas discussed include:
    • East Jefferson County parcels, specifically the northwestern portion of the Tarboo Watershed (areas labeled A-1 and A-8), to build off existing state trust ownership.
    • West Jefferson County areas (Nolan Creek and Kalaloch Creek), suggested as potentially less costly per acre than East Jefferson properties of the same age class.
  • The Washington State Association of Counties (WSAC) was involved in drafting the budget proviso and requires concurrence before transactions are finalized.

Financials

  • Total legislative fund for purchasing replacement timberlands: $10,000,000 (General Fund—state appropriation for FY 2023).
  • Amount allocated to Clallam and Jefferson Counties: $5,000,000.
  • Jefferson County's assumed share for land purchases: Approximately $2.5 million.

Alternatives

Potential target areas identified include the Tarboo Watershed (East County) or Nolan/Kalaloch Creek areas (West County).

Community Input

None specified.

Timeline

  • 2022: Legislative Session where WSAC requested and secured the budget proviso for replacement timberlands.
  • 2022-2023: Commissioner Eisenhour participated in the Encumbered Lands Working Group.
  • 2022-12-31: Deadline for DNR and WSAC to report to the legislature on necessary statutory changes for beneficiary revenue distribution.

Next Steps

Commissioner Eisenhour will follow up with Bob Winslow (DNR Trust Land Transfer Coordinator) to inquire about the County's current preferences on East Jefferson County parcels, funding details, and how trust designations are applied on new replacement lands.

Sources

  • Heidi Eisenhour - Commissioner
  • Bob Winslow - DNR Trust Land Transfer Coordinator
  • Sarah Ogden - DNR Trust Outreach Specialist
  • Senator Kevin Van De Wege (24th Legislative District) - Submitted the proviso
  • Washington State Association of Counties (WSAC)
  • RCW 79.22.010, RCW 79.17.210
  • Rayonier (private forest landowner seeking sale)

Shoreline Planning Competitive Grant Update (Brinnon)

Topic Summary

The Chief Strategy Officer for the Department of Community Development (DCD) updated the Board on the status of applying for Shoreline Planning Competitive Grants, specifically focusing on flood hazards in the Brinnon Rural Village Center (RVC). Though competitive grants could help residents assess vulnerability and plan sustainable growth (including potential sewer connection), eight Brinnon residents opposed the county pursuing the grant, as they feared identifying high-risk areas unsuitable for development might accompany the planning process. Given this lack of community support, staff sought guidance on whether to proceed with an alternative grant application focused on updating the Public Benefit Rating System.

Key Points

  • Brinnon's downtown core/Rural Village Center (RVC) is largely located within the Special Flood Hazard Area (SFHA), with portions specifically in the regulatory floodway (high-risk due to velocity and erosion).
  • Development within the floodway is restricted by Jefferson County Code (JCC 15.15), prohibiting encroachments (fill, new construction, substantial improvements) unless a professional engineer certifies no increase in the flood levels.
  • Residential construction/reconstruction in the floodway is generally prohibited, except for minor repairs that do not increase the ground floor area or for improvements whose cost is less than 50% of the market value of the structure.
  • FEMA authorizes subsidized flood insurance in Jefferson County because the county meets flood damage prevention regulations (JCC Chapter 15.15).
  • A staff meeting with eight Brinnon residents showed opposition to having the county pursue a planning grant if it meant that areas deemed unsuitable for development (due to overlapping hazards) would be identified.
  • An identified alternative grant application would be for a Shoreline Planning Competitive Grant to update the parameters of the county’s Public Benefit Rating System.

Financials

  • The grants examined (FEMA/DOH or Shoreline Planning) would be budget neutral as no local match is required.

Alternatives

DCD suggested applying for a Shoreline Planning Competitive Grant to update the Public Benefit Rating System as an alternative use of staff time, prioritizing this only after other time-sensitive work is done.

Community Input

  • Eight Brinnon residents (representing commercial and residential property interests) attended a meeting on August 1, 2023, and did not support the county pursuing the grant.
  • Concern: Community members would not support the grant if it identified areas as unsuitable for development due to high risk to people and property from overlapping hazards.

Timeline

  • July 10, 2023: The County Administrator recommended the BOCC support submitting two planning grant applications, conditional on community support.
  • August 1, 2023: Chief Strategy Officer met with Brinnon residents who expressed opposition to the grant.
  • August 7, 2023: BOCC discussion was planned (later moved to the afternoon session's additional discussion items).

Next Steps

The Commissioners agreed to not look into applying for the Shoreline Planning Grant at the moment due to the lack of known Brinnon support. Staff requested and will receive guidance from the Board.

Sources

  • Brent A. Butler, AICP - Chief Strategy Officer, Community Development
  • Mark McCauley - County Administrator
  • Federal Emergency Management Agency (FEMA)
  • Washington State Department of Ecology
  • JCC Chapter 15.15
  • RCW 58.17.210

Dabob Bay Natural Area Boundary Expansion

Topic Summary

Commissioner Eisenhour introduced the proposed expansion of the Dabob Bay Natural Area boundary, presented by Peter Bahls of the Northwest Watershed Institute. The focus of the proposal is the conservation of ecologically significant forestlands. Following the presentation and discussion, the Board unanimously approved sending a letter to the Washington State Department of Natural Resources (DNR) supporting the expansion effort.

Key Points

  • The proposal concerns the expansion of the Dabob Bay Natural Area Boundary (NRCA).
  • The presentation was given by Peter Bahls, Executive Director of the Northwest Watershed Institute.
  • The Board engaged in discussion and posed questions to Bahls and Commissioner Eisenhour.

Financials

None specified (the action was support for proceeding with the expansion using existing mechanisms like TLT, as covered in a related document).

Alternatives

None specified.

Community Input

None specified.

Timeline

The introduction occurred at 10:45 a.m.

Next Steps

The Board approved sending a letter to the Washington State Department of Natural Resources (DNR) in support of the Dabob Bay Natural Area Expansion.

Sources

  • Heidi Eisenhour - Commissioner District No. 2
  • Peter Bahls - Executive Director Northwest Watershed Institute

Low-Income Minimum Fee Discount Pilot Program (Solid Waste)

Topic Summary

The Board adopted Resolution No. 31-23 to establish a six-month Low-Income Minimum Fee Discount Pilot Program for the Department of Public Works, Solid Waste Division. This program aims to mitigate the negative impact of a recently adopted minimum fee increase (July 3, 2023) on low-income residents, encouraging proper solid waste disposal. Eligible residential self-haul customers will receive a 50% discount on the minimum fee for specified transactions.

Key Points

  • The pilot program is established in response to concerns that an adjusted minimum fee for solid waste transactions may negatively impact low-income residents.
  • The discount rate is 50% off the minimum fee for qualifying residential self-haul customers.
  • The discount applies to the disposal of municipal solid waste, yard debris, and one refrigerated appliance per transaction.
  • Eligibility is determined by showing an approved form of identification, such as Electronic Benefits Transfer, Apple Health, or Provider One cards.
  • The City of Port Townsend specifically requested that a low-income discount rate be applied to residential self-haul minimum fee yard debris customers.
  • The program model was based on research into King County's low-income discount program and discussions with staff from Port Townsend, Olympic Community Action Programs, and Washington State Department of Social and Health Services.
  • Public Works is responsible for advertising the availability of the discount to relevant local and state agencies.

Financials

  • The financial impact and cost-benefit analysis will be unknown until six months after the program's implementation.
  • The fee structure changed per a revised Solid Waste fee schedule adopted July 3rd, 2023.

Alternatives

None specified, but staff recommended against immediate incorporation into a revised fee schedule, preferring a post-pilot review.

Community Input

The City of Port Townsend requested a low-income discount for yard debris customers.

Timeline

  • July 3, 2023: Revised Solid Waste fee schedule (with the higher minimum fee) was adopted.
  • September 4, 2023: Proposed date for implementation of the low-income discount rate.
  • February 2024: Proposed workshop date for Public Works to report on the financial impact and cost-benefit analysis of the pilot program.

Next Steps

  • Adopt Resolution No. 31-23.
  • Implement the pilot program for six months (starting proposed date Sept 4, 2023).
  • Schedule a workshop in February 2024 to review outcomes before considering permanent adjustments to the fee schedule.

Sources

  • Al Cairns (Public Works Department)
  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • City of Port Townsend
  • JCC 3.80.020
  • Resolution No. 31-23

Correcting the Official County Road Log for Fremont Avenue (#301709)

Topic Summary

The Board adopted Resolution No. 32-23 to correct the Official County Road Log entry for Fremont Avenue (#301709), reducing its official length from 0.42 miles to 0.23 miles. This change reflects the actual extent of the road segment maintained by the County, as the unmaintained segment is a dead-end road without public access to water or ongoing circulation use, and will become obsolete with the replacement of the Linger Longer Road Bridge.

Key Points

  • Fremont Avenue's official recorded length (in the County Road Log) is 0.42 miles.
  • County Road maintenance currently ends at milepost 0.23.
  • The segment beyond milepost 0.23 is a dead-end, has no residential units, and does not provide public access to water or area circulation.
  • This segment will become obsolete due to the upcoming replacement of the Linger Longer Road Bridge.
  • The Resolution explicitly states that funds shall not be expended on roads inaccessible to the general public.
  • The action corrects the Official Road Log to maintain accurate records and avoids future maintenance confusion, but does not vacate any existing road right-of-way.

Financials

  • The accuracy of the Official County Road Log is important because the motor vehicle tax distribution formula is based, in part, on listed road miles.
  • This correction ensures that public road funds are not incorrectly allocated or expended on the unmaintained segment.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified for the implementation, other than the approval date.

Next Steps

Approve the Resolution (Resolution No. 32-23) to update the Official County Road Log length of Fremont Avenue to 0.23 miles.

Sources

  • Conor Ferry, Eng. Tech.
  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Resolution No. 32-23

Construction of Charles Street Road and Stormwater Improvements

Topic Summary

The Board adopted Resolution No. 33-23 granting Cary Casal permission to open approximately 450 feet of the platted Charles Street right-of-way (ROW) to provide access to her parcel. The road will be constructed to less than full County Public Road standards and will be privately maintained, requiring the applicant to assume all maintenance responsibilities for the road and associated stormwater improvements. The applicant must also sign a "No Protest Agreement" waiving the right to oppose the future formation of a Road Improvement District for upgrading the road.

Key Points

  • The applicant, Cary Casal, requested permission to open a portion of the platted Charles St. ROW (starting from Kingfisher Pl. at mile post 0.37 and running northerly approximately 450 feet).
  • The purpose is to provide access to parcel 962700021.
  • The road will be privately maintained and will not be added to the official County Road Log unless it is improved to full public road standards (requiring a future Board action).
  • Construction must comply with the standards recommended in the County Engineer's report dated July 26, 2023, specifically designed for a "Rural Access Road" (does not require paving).
  • Required Conditions for Applicant:
    • Applicant is responsible for all maintenance of the road and stormwater improvements.
    • Applicant must sign a "Road and Stormwater Maintenance and No Protest Agreement" (waiving the right to protest the formation of a future cost-sharing mechanism, such as a Road Improvement District (RID), for 10 years, as limited by RCW 36.88.072).
    • Applicant must obtain all necessary permits, including a permit from Public Works, and pay all inspection costs.
  • The existing ROW width is 60 feet. The minimum required road section is a 14-foot wide Rural Access Road (one lane with turnouts).
  • Public access: The right-of-way is public and shall remain open to the public; the installation of gates or barriers that block public use is NOT allowed after construction.
  • Concerns regarding the application were submitted by adjacent property owners (John and Julie Black), citing potential damage to a cottonwood stand, the presence of western toads (a Species of Greatest Conservation Need), evidence of wetlands, and the applicant's prior alleged disregard for county ordinances (clearing and grading without permits).

Financials

  • The action is cost-neutral to the County: there will be no cost to the County for maintenance or construction.
  • The applicant must pay for construction, all permits, and any inspection costs incurred by Public Works.
  • Minimum Structural Section required: 4 inches compacted crushed surfacing base course over compacted subgrade, and 2 inches of compacted crushed surfacing top course.

Alternatives

The County Engineer's report noted alternative ways to access parcel 962700021 but did not explicitly evaluate them as alternatives to the current proposal.

Community Input

  • John and Julie Black (356 Kingfisher Pl.) raised concerns about:
    • Potential damage to tall cottonwoods located near the intersection.
    • Presence of Western Toads (Species of Greatest Conservation Need).
    • Evidence of wetlands in the ROW area.
    • The applicant's demonstrated disregard for county ordinances (clearing land/laying gravel without a Site Development Review or Road Approach Permit).
    • Requesting a neutral third party to determine the most appropriate access route.

Timeline

  • July 26, 2023: County Engineer's Report date.

Next Steps

The Board is asked to sign the Resolution adopting the Engineer's Report. The applicant must then fulfill all permitting and agreement requirements prior to construction.

Sources

  • Cary Casal - Applicant
  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Terry Duff (Public Works Department)
  • John and Julie Black (adjacent property owners)
  • Jefferson County Department of Community Development (DCD) review (SDR2023-00127)
  • RCW 36.75, RCW 36.80, JCC 18.30.060, JCC 18.30.070, JCC 18.30.080, RCW 36.88.072

Collective Bargaining Agreement: Collective Bargaining Agreement and Subscription Agreement for Trust Participation for Jefferson County Employees

Topic Summary

The Board considered an Agreement and Subscription Agreement regarding the Collective Bargaining Agreement (CBA) newly ratified between Jefferson County and UFCW 3000, extending from August 1, 2023, through December 31, 2026. This action approves the new contract terms, which include a detailed wage schedule, major changes to paid leave benefits implemented as a Personal Time Off (PTO) system, and provisions for participation in the Sound Health and Wellness Trust.

Key Points

  • The CBA was ratified by UFCW employees on July 12, 2023.
  • The Agreement requires employees to participate in the Sound Health and Wellness Trust for health care benefits via a Subscription Agreement.
  • Effective January 1, 2024, employees transition from Sick and Vacation leave to a consolidated PTO system (one additional PTO day provided each year).
  • The contract specifies multi-year general wage adjustments (4% in 2023, 3% in 2024, 2% in 2025, 3% in 2026).
  • The wage table includes steps restructuring beginning January 1, 2024, altering steps and increment percentages (from 2.5% to 3.0%).
  • Longevity pay is extended for up to 45 years of service.
  • Merit pay (one step increase) is allowed based on two years of service, skills, ability, written evaluation, and approval, but is discretionary and not subject to grievance.

Financials

  • 4.0% General Wage Adjustment (GWA) effective August 1, 2023.
  • 3.0% GWA effective January 1, 2024, plus step adjustments (drop steps 3, 4, 5; renumber 1-7; increase increments to 3.0%).
  • 2.0% GWA effective 2025.
  • 3.0% GWA effective 2026 (plus adding a new Step 8).
  • Longevity pay extended up to $3,800 annually for 45 years of service (effective 2024).

Alternatives

None specified.

Community Input

No discussion or public comments were received on the Consent Agenda item's approval process (the item was adopted by motion).

Timeline

  • August 1, 2023: CBA and Trust Participation Agreement term start date.
  • December 31, 2026: CBA term expiration date.
  • January 1, 2024: PTO system effective date.

Next Steps

The Board approved the Agreement and Subscription Agreement as part of the Consent Agenda (Item 4).

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • UFCW 3000
  • Sound Health and Wellness Trust

HVAC Replacement for Department of Community Development (Castle Hill)

Topic Summary

The County approved an Agreement with Mayda Mechanical to replace the failing Heating, Ventilation and Cooling (HVAC) unit located on the roof above the Department of Community Development (DCD) at Castle Hill. The unit had exceeded its 15-year factory life expectancy and required complete replacement, as repair was no longer economical.

Key Points

  • The specific equipment failing is the HVAC unit on the roof above the Department of Community Development.
  • The unit had reached its accurately-projected 15-year lifespan.
  • The unit is failing internally and is "no longer economical to repair"; complete replacement is necessary.
  • The contract with Mayda Mechanical is for a total of $22,604.01.
  • The scope of work involves replacing Trane RTU #9 above DCD with a like-kind unit (MIN: WSC048H3REA63Rw), removing and disposing of the failed unit, and supplying all necessary materials and crane services.

Financials

  • Total Expenditure: $22,604.01 (Twenty-two thousand six hundred and four dollars and one cent).
  • Funding Source: Construction and Renovation Fund (Fund 301).
  • The contract amount is sufficiently small ($22,604.01) to be exempt from the competitive bidding process, as it is under the $40,000 threshold and the contractor is on the Small Works Roster.

Alternatives

None specified, as the unit failure required immediate replacement.

Community Input

None specified.

Timeline

None specified other than the approval/decision date.

Next Steps

The Board approved the contract for replacement of the unit as part of the Consent Agenda (Item 5).

Sources

  • Chris Goy - Central Services Director
  • Mayda Mechanical (Contractor)

Amendment No. 1: Olympic Peninsula YMCA - Community Navigator Project

Topic Summary

Jefferson County Public Health (JCPH) approved Amendment No. 1 to the Professional Services Agreement with the Olympic Peninsula YMCA-Jefferson County Branch for the Community Navigator Project. This amendment extends the contract term through January 31, 2024, adds $34,200 to the budget for a total of $74,100, and includes a new program assessment goal involving a survey project for Jefferson County residents regarding COVID-19 and flu vaccinations.

Key Points

  • The purpose of the project is to inform COVID-19 and flu vaccination messaging and increase vaccine-uptake among marginalized populations in Jefferson County.
  • The YMCA provides Family Resource Navigators (FRNs) who act as community navigators for JCPH.
  • The project has been considered successful thus far, resulting in collaboration on eight messaging campaigns and posting content to seven new messaging platforms.
  • The amendment extends the contract term from July 31, 2023, to January 31, 2024.
  • A new scope of work is added: assisting JCPH with a survey project to gather information from residents about COVID-19 and flu vaccinations.
  • Continues collaboration to inform public health about trending needs and concerns of families receiving assistance from the YMCA.
  • Requires monthly deliverables including weekly meetings and social media/messaging posts containing JCPH-approved vaccine information.

Financials

  • Original Amount (Jan 1, 2023 - July 31, 2023): $40,000 (per Exhibit B of original contract).
  • Additional Amount (Amendment No. 1): $34,200 (for extension to Jan 31, 2024).
  • Total Agreement Amount: $74,100.
  • Funding Sources: Continuation of a grant from the National Association of County and City Health Officials (NACCHO) Partnering for Vaccine Equity Project (PAVE) and a new award from the Olympic Area Agency on Aging (O3A).
  • Funding is allocated to Fund 127, Munis Org/Obj 12756220.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2023: Original agreement commencement.
  • July 31, 2023: Original agreement termination date.
  • January 31, 2024: Amended agreement termination date.

Next Steps

The Board approved the contract modification as part of the Consent Agenda (Item 8).

Sources

  • Veronica Shaw - Deputy Public Health Director
  • Bonnie Obremski - Web & Digital Communications Specialist (Public Health)
  • Olympic Peninsula YMCA – Jefferson County Branch
  • National Association of County and City Health Officials (NACCHO)
  • Olympic Area Agency on Aging (O3A)

Amendment No. 1: Affordable and Supportive Housing – 1590 Funds (OlyCAP)

Topic Summary

The Board adopted Amendment No. 1 to the Grant Agreement with Olympic Community Action Programs (OlyCAP) for Affordable and Supportive Housing 1590 Funds. The amendment extends the period of performance from July 31, 2023, to July 31, 2024, due to external factors hindering expenditure rates. Critically, the plan is amended to utilize remaining funds to relocate, site, and connect a donated double-wide Public Utility District (PUD) trailer at the Caswell-Brown Village site to serve as a meeting place for residents.

Key Points

  • The original grant amount was $440,000, funded by RCW 82.14.530 (1590 Funds).
  • The grant supports the Caswell-Brown Village emergency shelter facility, which currently accommodates 23 residents and is planned to hold up to 50 individuals.
  • Project deliverables include installing utilities (water, septic, electrical) at 50 sites, paving, fencing, and providing internet connectivity.
  • The period of performance is extended by one year, from July 31, 2023, to July 31, 2024.
  • New Deliverable: Relocate, site, and connect a donated double-wide PUD trailer (received at no charge) to water, power, and septic, to serve as a meeting place and improve resident quality of life.
  • The original goal of the Caswell-Brown Village project is to serve up to 50 individuals (and likely closer to 75 based on turnover) for up to two years, with 98% of clients exiting the program into permanent housing.

Financials

  • Total Grant Commitment: Up to $440,000 (from 1590 Funds).
  • The amendment involves no change in the funding amount.
  • Pre-existing project budget components included: Electric ($238,894), Paving/Surfacing ($63,350), Contingency ($57,691), Water utility work ($44,065), and Fencing ($34,000).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • August 1, 2022: Original Project start date.
  • July 31, 2023: Original Project completion deadline.
  • July 31, 2024: Amended Project completion deadline.

Next Steps

The Board approved the grant agreement amendment as part of the Consent Agenda (Item 9).

Sources

  • Cherish Cronmiller - OlyCAP Executive Director
  • Mark McCauley - County Administrator
  • Olympic Community Action Programs (OlyCAP)
  • Jefferson County Public Utilities District No. 1 (PUD)
  • RCW 82.14.530

Rescinding Interlocal Agreement for Harm Reduction Program

Topic Summary

Jefferson County Public Health (JCPH) sought to rescind an Interlocal Agreement (ILA) with Clallam County Health and Human Services (CCHHS) intended for cooperation in JCPH’s Harm Reduction Program. The agreement, which involved no funds, was never executed by Clallam County; staff discovered that the specific service Jefferson County was to share is no longer provided by Clallam County, rendering the ILA moot.

Key Points

  • The Interlocal Agreement aimed for cooperation to support and increase harm reduction services in Jefferson County for people who use drugs.
  • The specific area of cooperation was Clallam County sharing its mobile drug checking equipment and staff for use in Jefferson County.
  • The agreement term was April 3, 2023, until terminated.
  • The agreement was signed by Jefferson County but never signed by Clallam County Health and Human Services (CCHHS).
  • The reason for rescission is that the service Jefferson County was supposed to share is no longer provided by CCHHS, eliminating the basis for the exchange.

Financials

  • Total Agreement Amount: $0.00 (The agreement involved no financial commitment.)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • April 3, 2023: Agreement commencement date (per draft document).

Next Steps

The Board approved the motion to rescind the Interlocal Agreement as part of the Consent Agenda (Item 10).

Sources

  • Denise Banker - Community Health Director
  • Ocean Mason - Communicable Disease Lead
  • Clallam County Health and Human Services (CCHHS)

Opposing Congressional Bills Increasing Truck Weight and Length Limits

Topic Summary

The Board of County Commissioners (BOCC) discussed joining the Coalition Against Bigger Trucks by signing a letter opposing two Congressional bills (HR 3372 and HR 2948) that propose substantial increases in truck weight and length limits. Public Works staff supported the opposition, citing increased safety risks and severe damage to existing rural transportation infrastructure. The BOCC decided to sign an online letter instead of the attached draft letter.

Key Points

  • Two Congressional bills oppose: HR 3372 and HR 2948, which propose allowing longer and heavier trucks (longer double-trailer trucks or heavier single-trailer trucks).
  • The BOCC opposes the bills on the grounds that heavier and longer trucks pose greater hazards to motorists, bicyclists, and pedestrians, and they inflict significantly more damage on transportation infrastructure.
  • Public Works Director Monte Reinders supports opposing the bills, noting that:
    • Rural county roads and bridges are often older and not built to Interstate standards.
    • Increased truck weight/length would accelerate damage to infrastructure ("costing us billions of dollars that local government budgets simply cannot afford").
  • The Coalition Against Bigger Trucks mobilized this opposition, having previously secured signatures from over 1,000 local governments in 2019.

Financials

  • This request has no fiscal impact.
  • The letter indicates opposition is necessary to avoid billions of dollars in damage costs to local transportation infrastructure that local government budgets cannot afford.

Alternatives

None specified.

Community Input

One public comment voiced concerns over Consent Agenda Item No. 11 (the letter).

Timeline

  • 2019: Coalition Against Bigger Trucks previously mobilized over 1,000 local governments to sign a letter to Congress.
  • Current: Bills HR 3372 and HR 2948 are working their way through Congress.

Next Steps

The item was removed from the Consent Agenda for discussion. The Commissioners decided against signing the attached letter and instead agreed to sign onto a digital letter opposing the bills.

Sources

  • Monte Reinders - Public Works Director
  • Coalition Against Bigger Trucks
  • HR 3372
  • HR 2948

WSDOT Local Agency Agreement for Culvert Replacements (Naylors Creek)

Topic Summary

The Board addressed a need to re-execute a Local Agency Agreement with the Washington State Department of Transportation (WSDOT) for construction phase federal funding for the Naylors Creek at West Valley Road and Gibbs Lake Road Culvert Replacements Project. The agreement, originally signed July 3, 2023, required re-signing and resubmission due to WSDOT-mandated revisions. The project involves replacing two deteriorating metal culverts with larger precast concrete structures that ensure fish passage.

Key Points

  • The project involves replacing two deteriorating metal pipe culverts that currently serve as fish passage barriers.
  • The replacements will be larger precast concrete structures designed to be fish passable.
  • Project locations are Naylors Creek at West Valley Road (Mile Post 2.535-2.588) and Naylors Creek at Gibbs Lake Road (Mile Post 1.755-1.82).
  • The project is identified as Project #10 and #11 in the adopted 2023–2028 Transportation Improvement Program.
  • The construction is fully funded by federal dollars; no local match is required.
  • The contract specifies WSDOT Method C (Agency cost incurred with partial reimbursement) for construction financing, meaning the County will submit monthly vouchers for eligible costs and receive reimbursement for the federal share.

Financials

  • Total Agreement Amount for Construction: $1,913,000.
  • Estimated Project Funding Breakdown (Construction Phase Only):
    • Contract: $1,683,000
    • Other Consultant(s): $60,000
    • Other: $140,000
    • State Services: $30,000
    • Total Construction Cost Estimate: $1,913,000.00
  • Funding is 100% Federal Funds; $1,913,000 total federal share.
  • No local match is required.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 3, 2023: Date the BOCC originally signed the agreement.
  • November 15, 2023: Proposed Advertisement Date.
  • December 31, 2027: Project Agreement End Date.

Next Steps

Public Works recommends that the Board re-execute the attached Local Agency Agreement original with WSDOT and return the document for further processing. The agreement was approved as part of the Consent Agenda (Item 7).

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Bruce Patterson, P.E. - Project Manager (Public Works)
  • Washington State Department of Transportation (WSDOT)
  • Project #301709
  • 2023 - 2028 Transportation Improvement Program

Letter of Support for Olympic Housing Trust (Dundee Hill Project)

Topic Summary

The Board of County Commissioners (BOCC) discussed and subsequently approved sending a letter of support for the Olympic Housing Trust's (OHT) application for grant dollars for their Dundee Hill Project. The letter emphasizes the county's encouragement of the community land trust model for developing affordable workforce housing (targeting above 60% Area Median Income, AMI) and confirms the allocation of $80,000 in ARPA funding to the project.

Key Points

  • The Olympic Housing Trust (OHT) is identified as Jefferson County’s only community land trust.
  • The letter supports OHT's efforts to develop permanently affordable workforce housing through their Dundee Hill Project (five proposed units).
  • The BOCC allocated $80,000 in final American Rescue Plan Act (ARPA) funding towards the Dundee Hill Project.
  • The letter also states that County staff are prepared to support future OHT grants requiring County government sponsorship (such as CHIP or CDBG).
  • Workforce housing (above 60% AMI) is deemed "doubly critical" and this project addresses a need often unmet by programs focusing on 60% AMI and below.
  • Commissioner Dean recused herself from voting due to her position on the Olympic Housing Trust Board.

Financials

  • County allocated $80,000 in final ARPA funding specifically toward the Dundee Hill Project.
  • The action of sending the letter is fiscally neutral.

Alternatives

None specified.

Community Input

None specified, but Chair Brotherton called for public comments before the vote, and none were received at that time.

Timeline

None specified for the project itself, only the date of the decision.

Next Steps

The Board approved the motion to send the letter of support for OHT's grant application for the Dundee Hill Project, with the modification that only the Chair (Greg Brotherton) signs the letter to address Commissioner Dean’s abstention.

Sources

  • Greg Brotherton - Chair BOCC
  • Kate Dean - Commissioner District 1 (Abstained)
  • Heidi Eisenhour - Commissioner District 2
  • Olympic Housing Trust (OHT)

Proclaiming August 6-12, 2023 as National Farmers Market Week

Topic Summary

The Board read and unanimously passed a proclamation naming August 6-12, 2023, as National Farmers Market Week. The proclamation highlights the two local markets managed by the Jefferson County Farmers Market (JCFM)—the Port Townsend Farmers Market and the Chimacum Farmers Market—and recognizes their role in promoting food security, supporting local producers (over 100 vendors), and fostering community resilience.

Key Points

  • The designation is for August 6-12, 2023.
  • Jefferson County Farmers Market (JCFM) manages two markets: Port Townsend Farmers Market (Saturdays, April to mid-December) and Chimacum Farmers Market (Sundays, June through October).
  • JCFM hosts over 100 farm, artisan food, arts, and nonprofit vendors.
  • Vendors primarily source products locally, from producers within 30 miles of the markets (mostly Jefferson County, with some from Clallam County).
  • The markets are valued for providing food, connection, artistry, promoting food security resilience, and supporting local food production to reduce the carbon footprint.

Financials

  • There is no fiscal impact associated with the proclamation.
  • JCFM Executive Director Amanda Milholland thanked the Commissioners for the proclamation and confirmed that Lodging Tax funds assist them in their goals.

Alternatives

None specified.

Community Input

Amanda Milholland, Executive Director of the Jefferson County Farmers Market, was present and provided an update on the markets.

Timeline

  • August 6-12, 2023: National Farmers Market Week.
  • 1992: Port Townsend Farmers Market began (celebrating 31st season).
  • 2008: Chimacum Farmers Market founded.

Next Steps

The Board approved the Proclamation unanimously.

Sources

  • Amanda Milholland - Jefferson County Farmers Market Executive Director
  • Farmers Market Coalition
  • Lodging Tax funds

Approving Lawsuit Participation Against Washington DSHS

Topic Summary

The Board of County Commissioners (BOCC) approved Jefferson County's participation in a lawsuit, contemplated by the Washington State Association of Counties (WSAC), against the Washington Department of Social and Health Services (DSHS). The lawsuit concerns DSHS's alleged failure to provide competency evaluation and restoration services in a manner consistent with the law.

Key Points

  • The lawsuit is contemplated (not yet filed) by the Washington State Association of Counties (WSAC).
  • The action targets the Washington Department of Social and Health Services (DSHS).
  • The core failure cited is DSHS's inability "to provide a competency evaluation and restoration services, consistent with the law."

Financials

None specified, other than the potential costs of participating in a lawsuit.

Alternatives

None specified.

Community Input

Chair Brotherton opened the floor for public comments on the motion, but none were received.

Timeline

The decision was made following an Executive Session regarding actual litigation.

Next Steps

The Board approved Jefferson County's participation in the contemplated lawsuit by unanimous vote.

Sources

  • Washington State Association of Counties (WSAC)
  • Washington Department of Social and Health Services (DSHS)
  • Open Public Meetings Act, RCW 42.30.110(1)(i) (cited for Executive Session exemption)
  • Prosecuting Attorney
  • Chief Civil Deputy Prosecuting Attorney

Generated On: 2025-11-06 16:53:28.301721-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/