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07/24/23 09 AM: Board Approves Consent Agenda, Sewer Finance, Community Issues

Board Approves Consent Agenda, Sewer Finance, Community Issues

Jefferson County Board unanimously approved 18-item consent agenda covering health contracts (+$1.76M), Ecology grants, personnel changes, and Q2 budgets. Detailed Port Hadlock sewer line of credit via D.A. Davidson underwriter. Public comments on Caswell Grounds meals/outreach and public pool showers/restrooms. Briefing on Recompete workforce grant planning with task force.

Consent Agenda Approval

Metadata

  • Time Range: 00:02:12–00:12:22 (PART 1)
  • Categories: budgeting, contracts, personnel, planning

Summary

The Board reviewed and unanimously approved the 18-item consent agenda without pulling any items for separate discussion. Items included amendments to Public Health consolidated contracts with DOH increasing funding by $1,758,658 to $6,166,503 for foundational services, school-based health centers, sexual/reproductive health, infectious disease prevention, and recreational shellfish activities; a contract with D.A. Davidson for underwriter services on Port Hadlock Sewer Grant Anticipation Notes up to $35,000; solid waste facilities monitoring grant with Ecology for $114,262.67; pollution prevention assistance IAA with Ecology for $265,143.63; RSAT contract amendment reducing funding by $4,337.50; various juvenile services bridge contracts; General Terms and Conditions with DSHS; Quilcene School District HGD/HIV education for $6,110.30; Community Navigator assessment for $42,000; Prevention and Promotion Local Services with HCA for $1,710,000; SWFTF resignations and appointment of Stephen Chappuis; Board of Health resignation; Conservation Futures resignation; and Q2 budget appropriations.

Key Discussion Points

  • Chair Brotherton noted routine continuations and amendments, including Public Health contracts and SWFTF changes (resignations, Chappuis added to task force but Crosby remains on SWAC).
  • Extended questions on sewer line of credit for cash flow on Port Hadlock Sewer and road projects: short-term borrowing drawn for contractors, repaid via grant reimbursements; Treasurer Prada and Admin McCauley explained process, prior $1M transfer, private placement to 20-30 banks preferred, booked as debt with finance committee oversight.
  • Comment on bureaucratic General Terms #6 as standard 6-year DSHS agreement without vaccination mandates.
  • Commissioner Eisenhour questioned DSHS contract origins (prosecutor formatted).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Port Hadlock Sewer: D.A. Davidson contract for notes up to $10M principal, fees up to 0.35%; TRI-Area Sewer Fund.
  • Public Health Amendment #14: +$1,758,658 (FPHS +$1.433M, SBHC $172K, etc.); state/federal funds.
  • Ecology grants: Solid waste monitoring ($114K, 25% match); pollution prevention ($265K).
  • Other: Juvenile/RSAT amendments; HCA prevention $1.71M; school HGD $6.1K; navigator $42K; DSHS terms; resignations/appointments; Q2 budgets.

Financials

  • Public Health: +$1,758,658 to $6.17M total.
  • Sewer underwriter: Up to $35K public/$20K private; Fund 405.
  • Ecology grants: $114K solid waste (75% state), $265K pollution (100% state).
  • HCA prevention: $1.71M.
  • RSAT: -$4,337.50.
  • Other minor: $6.1K school, $42K navigator, Q2 appropriations incl. Noxious Weeds/WSU vehicle $50K (increased from $31K for EV).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Move to approve and adopt the consent agenda as presented." Seconded.
  • Vote: Unanimous (Ayes: Brotherton, Eisenhour, Dean).
  • Next Steps: Items executed per approvals; sewer line procurement to banks; finance committee debt oversight.

Port Hadlock Sewer Project Financing

Metadata

  • Time Range: 00:03:51–00:09:33 (PART 1)
  • Categories: budgeting, infrastructure, contracts

Summary

Board discussed line of credit via Grant Anticipation Notes for Port Hadlock Sewer and road projects to bridge cash flow until grant reimbursements; prior $1M general fund transfer noted. D.A. Davidson hired as underwriter for structuring/marketing; private bank placement preferred.

Key Discussion Points

  • [Chair Brotherton]: Called out sewer capacity item.
  • [Admin McCauley]: Short-term borrowing for liquidity; draw/pay contractors, repay via reimbursements; minimal interest.
  • [Treasurer Prada]: Worked with DA Davidson; send to 20-30 banks for best rates/terms; prior ports bulkhead example.
  • [Comm. Eisenhour]: Accounting process, budget authority vs. cash flow, finance transparency.
  • Booked as debt, public updates via monthly reports.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

D.A. Davidson contract: Services for public/private placement; fees $20K-$35K; MSRB disclosures; TRI-Area Sewer Fund #405 funds costs.

Financials

  • Line up to $10M principal implied; fees up to $35K (0.35%); prior $1M transfer from general/capital to sewer fund (reversible post-project).

Alternatives & Amendments

Private vs. public sale; private preferred.

Outcome, Vote, and Next Steps

  • Decision: Included in consent approval.
  • Vote: Unanimous as part of consent.
  • Next Steps: Prada/DA Davidson solicit bank proposals; draw as needed; repay via grants; finance committee monthly reviews.

Public Comment: Caswell Grounds Community Issues

Metadata

  • Time Range: 00:12:31–00:17:28 (PART 1)
  • Categories: services, planning

Summary

Julia Cochrane reported low turnout at community build potluck/celebration due to poor notification; raised concerns over discontinued daily meals from hospital (now at fairgrounds), limited cooking options (BBQs only), and need for resident input on facilities like sink shelter.

Key Discussion Points

  • [Julia Cochrane]: 12 attendees; no CAP notification; meals stopped despite hospital kitchen renovation; vegetarian/BBQ mismatch; more community conversation needed.
  • [Chair Brotherton]: Clarified event type.
  • [Comm. Dean]: Shelter kitchen, donated trailer for kitchen/laundry/microwaves planned; meals unfortunate; include residents ("nothing about us without us").
  • Notification challenges noted.

Public Comments

  • [Julia Cochrane]: Position as above.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Alternatives

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational.
  • Next Steps: Staff explore meal restoration; long-term cooking facilities (kitchen, trailer) in plan; improve outreach.

Public Pool Facility Design: Showers/Restrooms

Metadata

  • Time Range: 00:17:38–00:25:00 (PART 1)
  • Categories: infrastructure, services, planning

Summary

Written comments raised public bathroom/shower need at new pool; no planning consensus due to design/safety/staffing challenges. Board sought examples of integrated facilities for homeless/transients/RVers/fishers.

Key Discussion Points

  • [Chair Brotherton]: Divergent opinions; read comments.
  • [Comm. Eisenhour]: No consensus; design issues (safety near kids, EASE monitoring, staffing/expense); Port suggests separate; others see community need.
  • Removed from design; public input welcome.
  • [Comm. Dean]: Advocates/consultants find examples; pushback on cost; accessible pricing key (quarters like state parks).
  • Multiple users (fishers, travelers); dual-use wet areas possible.

Public Comments

  • Written: Deborah Peterson (pro-public facilities).

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

Separate freestanding vs. integrated; coin-op/pay entry.

Outcome, Vote, and Next Steps

  • Decision: No action taken; ongoing design process.
  • Next Steps: Consultants seek examples; iterative public input/refinement.

Recompete Grant Planning Discussion

Metadata

  • Time Range: 00:28:33–00:49:26 (PART 1)
  • Categories: planning, budgeting, other

Summary

Informal briefing on federal Recompete grant for prime-age workforce (25-54) in distressed areas; Jefferson/Clallam task force formed post prior meeting. Discussion on natural resources innovations center, industry partners (kelp, boat school, paper mill), housing barriers over training, infrastructure focus, LAMB flexibility for mixed-use/workforce housing.

Key Discussion Points

  • [Comm. Eisenhour]: Skimmed FAQ; local stakeholders needed; NODC invasion center advancing ($100K state/match).
  • Housing biggest barrier (can't upskill due to basics); infrastructure/training sweet spot; examples (CRTC Port Angeles).
  • [Others]: Industry lead hard; ports ag/workforce housing; food hubs low-wage issue; push EDA metrics.
  • LAMB density/flexibility legislative ask tied to jobs/transit.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced; prior NODC meeting summary pending.

Financials

No financial information discussed.

Alternatives & Amendments

Training vs. infrastructure/housing; avoid direct business gifts.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational briefing.
  • Next Steps: Task force (Brotherton rep) meets; Betsy (boat school), Aaron Berg (port) outreach; NODC convene.

Background Materials

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