PACKET: BoCC Special Meeting - Community Conversations - Tri-Area at Wed, Jul 19, 06:00 PM

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Jefferson County Budget and Governance Overview (2023)

Topic Summary

The County provided a review of its organizational structure, financial status, and high-level priorities during the Community Conversation meeting. The 2023 expense budget totals over $81.5 million, supported by projected revenues of $79 million, highlighting areas of focus including affordable housing, infrastructure projects (like the Tri-area Sewer), and addressing challenges such as inflation and staff recruitment. Key priorities include strategic planning, stewarding public assets, economic development, and managing the shift from the COVID-19 pandemic to an endemic phase.

Key Points

  • The 2023 Expense Budget totals $81,512,223, with the General Fund accounting for $25,681,640.
  • Major non-General Fund expenditures include Public Works ($11,856,570), Tri-area Sewer ($10,463,787), Sheriff ($8,333,461), and Public Health ($6,115,462).
  • Projected Revenues for 2023 are $79 million, with major funding sources being Grants ($17,151,294), Property Taxes ($14,045,141), and Sales Taxes ($9,436,641).
  • Stated challenges include New Technology, Inflation, Looming recession, Cost of Housing/Housing Shortage, Homelessness, Climate Change, COVID transition, and Recruiting/Retaining Staff.
  • Priorities include a Strategic Plan/Survey, Stewarding Public Assets, Economic Development, Housing/Homelessness, Planning & Permitting, Forests & Wildfire Prevention, Parks & Recreation, and COVID Recovery.
  • Jefferson County family consists of 360 staff members, including 80 in Public Works (25 on Roads, 25 in Solid Waste) and 65 in Public Health.
  • The state of Jefferson County government is led by 3 Commissioners and 8 Independent Elected Officials.

Financials

  • 2023 Expense Budget: $81,512,223
  • General Fund: $25,681,640
  • Other Funds Total: $60,149,553
  • Projected Revenues for 2023: $79 million
  • Property Taxes: $14,045,141
  • Sales Taxes: $9,436,641
  • Grants: $17,151,294
  • Motor Vehicle Fuel Taxes: $1,502,300
  • Payment in Lieu of Taxes: $1,810,762
  • Fees: $6,611,574
  • Investment Income: $858,385
  • Total Federal Recovery Funding received: $12 million
  • CARES ACT (2020/2021) allocation: $2.4 million (across 37 grants)
  • ARPA (2021/2022/2023) allocation: $9.64 million

Alternatives

None specified.

Community Input

None present.

Timeline

  • Updated 8/2022: Date associated with the organization/budget slide update.
  • July 19, 2023: Date of the special meeting/Community Conversation.

Next Steps

The Board of County Commissioners offers opportunities for public involvement through Board meetings on Monday mornings and by joining various advisory boards and committees.

Sources

  • Mark McCauley - County Administrator
  • Greg Brotherton - BoCC Chair, Commissioner District 3
  • Kate Dean - Commissioner District 1
  • Heidi Eisenhour - Commissioner District 2

Affordable Housing and Shelter Projects

Topic Summary

Jefferson County identifies affordable housing and homelessness as a major priority, highlighting several ongoing projects supported by County and federal funding. These projects, managed by various community partners, aim to increase the supply of transitional, supportive, and permanently affordable housing units within the County.

Key Points

  • Housing projects highlighted include:
  • OlyCap’s 7th Haven Project: 43 units of transitional and supportive housing.
  • Habitat for Humanity Landes Street Project.
  • OlyCap’s Caswell Brown Project: 50 units of shelter for unhoused neighbors.
  • Habitat’s Mason Street Project in Port Hadlock: 150+ units of permanently affordable housing.
  • ARPA funding allocations for housing/shelter related projects:
  • OlyCAP: $1,500,000 for Caswell-Brown Outdoor Shelter
  • Habitat for Humanity: $500,000 for Hadlock Affordable Housing
  • City of Port Townsend: $500,000 for Evans Vista
  • Additional grants allocated from recovery funds (totaling $834,000 mentioned later in the packet) supported:
  • Olympic Housing Trust: $80,000
  • Olympic Neighbors: $24,000

Financials

  • ARPA Funding allocated to housing/shelter projects: $2.5 million (OlyCAP Caswell-Brown $1.5M + Habitat $500K + Port Townsend Evans Vista $500K).
  • Total Federal Recovery Funding: $12 million.

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The projects are underway under the Affordable Housing & Homelessness priority.

Sources

  • OlyCap
  • Habitat for Humanity
  • City of Port Townsend
  • Olympic Housing Trust
  • Olympic Neighbors

Port Hadlock Wastewater System (Phase I)

Topic Summary

The Port Hadlock Wastewater Project, estimated to cost $34 million for Phase I construction, is progressing with engineering and construction plans for a new Membrane Bioreactor (MBR) treatment plant and low-pressure collection system. The project is fully funded with $35.6 million secured or recommended, primarily through state and federal grants. Mandatory connections will initially prioritize high water users to ensure the 24,000 gpd plant startup flow is met, while residential connections are currently optional, costs of which will be covered by grant funding until the funding is exhausted.

Key Points

  • The total estimated cost for Phase I construction is $34 million.
  • Key projected milestones for the $33 million Hadlock Wastewater Project include:
  • Final design: Fall 2023
  • Sitework: Done Fall 2023
  • WW Treatment plant construction: End of 2024
  • Collection system construction: End of 2024
  • Connections: Through Summer 2025
  • Completed: Fall 2025
  • The Wastewater Treatment Plant (WWTP) will be a Manufactured by Ovivo, USA Membrane Bioreactor (MBR).
  • The WWTP capacity is 72,000 gpd, starting up at 24,000 gpd.
  • The system will produce Class A reclaimed water, which will be rapidly infiltrated over a 1.5-acre area south of Lopeman Road. Biosolids will go to Port Townsend.
  • Mandatory connection requirements (sewer ordinance still under development):
  • Commercial (non-residential) over 4,000 gallons per month.
  • Multi-family housing (apartments).
  • All new development/expansions after the sewer is available.
  • Properties when a septic system fails.
  • Single-family and duplex residential connections are optional.
  • Initial connections (mandatory and some non-mandatory) will be covered by grants, except for the property owner responsibility to provide a 240V electric service for the grinder pump.
  • Future new residential construction estimates: $20,000 to $25,000 for grinder pump purchase/installation (grinder pump purchase price is $8,000 alone).
  • Monthly residential base fee is projected at $80 (flat rate). Commercial charges include the base fee plus 2.5 cents per gallon for water use above 4,000 gallons/month. The County is subsidizing rates initially.
  • The County (or PUD by agreement) will take care of normal wear and tear on grinder pumps; abuse by property owners will be charged.
  • Sewer availability allows for increased density: Low Density Residential (UGA-LDR) becomes 4 to 6 du/acre; High Density Residential (UGA-HDR) becomes 13 to 18 du/acre.

Financials

  • Total Project Cost Estimate (Construction): $34 million.
  • Total Funding Package Secured/Recommended: $35.6 Million.
  • County – ARPA: $3.4 Million (Secured) - For Administrative, staffing, matching funds.
  • State – Rep. Tharinger and Legislative Appropriation: $20 Million (Secured) - For WWTP, inlet line, percolation pond, and pressure sewer.
  • Federal – Senator Murray Appropriation: $2.5 Million (Secured) - For Pressure Sewer and Grinder Pumps.
  • Federal – Rep. Kilmer and Senator Cantwell: $3.0 Million (Secured) - For Pressure Sewer and Grinder Pumps.
  • State Dept. of Ecology Grant: $6.7 Million (ECY Recommended, requires WA State Legislature final approval) - For Pressure Sewer and Grinder Pumps.
  • Property owner responsibilities: 240V electrical service for the grinder pump (County is investigating reimbursement program); electricity cost (estimated at a few dollars/month).
  • Proposed Monthly Residential Rate: $80 base fee.

Alternatives

None specified.

Community Input

  • County staff has already met one-on-one with many property owners in the Phase I service area boundary.

Timeline

  • July 19, 2023: Public Works Update presented.
  • Fall 2023: Final design completion; Sitework completion.
  • Late 2023: Bid WW Treatment Plant construction; Bid Low pressure sewer collection system.
  • Early 2024: Bid on-site sewer connections for high water users.
  • 2024/2025: Construct WWTP and Low pressure sewer collection system.
  • Mid/Late 2025: Plant start up.
  • 2024/2025: Construct on-site sewer connections for high water users.
  • 2025: Bid additional on-site sewer connections in Phase I area.
  • 2025/2026/2027: Construct additional on-site sewer connections in Phase I area.

Next Steps

Staff is developing the sewer ordinance, which will detail connection requirements and service rates. Property owners in the Phase I boundary can contact Public Works staff for a meeting.

Sources

  • Monte Reinders - Public Works Director
  • Samantha Harper - Wastewater Project Manager
  • Robert Wheeler - Sewer Project Manager
  • Ovivo, USA (WWTP manufacturer)
  • Rep. Tharinger (State Legislature appropriation champion)
  • Senator Murray (Federal appropriation source)
  • Rep. Kilmer and Senator Cantwell (Federal appropriation source)
  • State Dept. of Ecology (Grant source)
  • Lakeway MUD (Source for grinder pump care information)

JUMP! Project Funding Summary

Topic Summary

The JUMP! Project has secured $1,310,340 in funding from a mix of private donations, capital funding from Jefferson County, and state grants. The majority of the funding comes from a $500,000 RCO Grant and $475,492 in Jefferson County Capital Funding, representing 38.16% and 36.29% of the total, respectively.

Key Points

  • Total funding secured for the JUMP! Project is $1,310,340.
  • Funding sources are diverse, relying heavily on County and grant contributions.
  • The largest source is a $500,000 RCO Grant (38.16%).

Financials

  • Total Project Funding: $1,310,340 (100%)
  • Funding breakdown:
  • Jefferson County Capital Funding: $475,492 (36.29%)
  • RCO Grant: $500,000 (38.16%)
  • JUMP! Private Committee Cash Raised: $222,733 (17%)
  • Michael Berry Memorial Foundation: $50,000 (3.82%)
  • Donation of Labor and Materials: $47,115 (3.60%)
  • Jefferson Healthcare: $15,000 (1.14%)

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

None specified.

Sources

  • JUMP! Private Committee
  • Michael Berry Memorial Foundation
  • Jefferson Healthcare
  • Jefferson County
  • RCO Grant (Recreation and Conservation Office)

Gibbs Lake County Park Trail Plan

Topic Summary

The document includes a Trail Map for Gibbs Lake County Park, detailing various suggested walking routes based on length (1.2 miles and 2.0 miles) and specifying which segments are dedicated to bike, hike, or horse trails. The map serves as an operational tool for the Parks & Recreation priority area.

Key Points

  • The trail map provides routes ranging from 1 mile to 10 miles (for reference purposes by color).
  • Suggested walking routes are 1.2 miles (red) and 2.0 miles (yellow).
  • Trail usage designation: Dotted lines are Bike trails, Solid lines are Hiking trails, and Dashed lines are Horse trails.
  • The map legend also identifies the location of parking, restrooms, picnic areas, playgrounds, swimming areas, campgrounds, and other facilities via various solid geometric shapes.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

None specified.

Sources

None specified.

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