PACKET: Commissioners Meeting at Mon, Jul 10, 09:00 AM

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Subrecipient Agreement Amendment for CDBG-CV Funding (OlyCAP)

Topic Summary

Jefferson County is seeking approval for Amendment No. 2 to the Community Development Block Grant-Coronavirus (CDBG-CV) Subrecipient Agreement with Olympic Community Action Programs (OlyCAP). This amendment increases the total grant award by $100,000, bringing OlyCAP's allocation to $302,548, and extends the project end date until December 30, 2023. The funding is intended to increase CDBG-eligible public services, specifically for Homeless Services, to help stabilize low- and moderate-income households impacted by COVID-19.

Key Points

  • The amendment is necessary to address revisions issued by the Washington State Department of Commerce (WA DOC) extending the funding duration and increasing the award amount.
  • The total CDBG-CV grant funds for Jefferson County are now $321,548, combining CDBG-CV1 ($119,163), CDBG-CV2 ($102,385), and the new Amendment C ($100,000).
  • Jefferson County will retain $19,000 (total) for grant administration, with the remaining $302,548 passed through to OlyCAP for eligible costs.
  • The CDBG-CV funded activities will prevent, prepare for, and respond to the coronavirus.
  • Eligible public services are targeted at low- and moderate-income (LMI) clientele and are expected to benefit approximately 350 persons in total.
  • OlyCAP's scope of work includes delivering 05X/05Q Public Services (Subsistence Payments, benefiting approx. 50 LMI persons) and 03T Homeless Services (benefiting approx. 350 LMI persons).

Financials

  • Total CDBG-CV Grant Amount (Combined awards): $321,548
  • Amendment Amount (WA DOC Amendment C): +$100,000
  • Amount retained by Jefferson County for grant administration (Code 21A): $19,000 (Total, includes prior funds)
  • Jefferson County retains an additional $13,000 from Amendment C for administration.
  • Amount passed through to OlyCAP (Subrecipient): $302,548 (Total)
  • $19,093.44 for Public Services (05X/05Q)
  • $283,454.56 for Homeless Services (03T)
  • Funding Source: Federal (U.S. Department of Housing and Urban Development - HUD, Catalog of Federal Domestic Assistance CFDA 14.228) via Washington State Department of Commerce.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • February 16, 2021: Original subrecipient agreement with OlyCAP approved for $119,163.
  • December 22, 2021: Amendment No. 1 implemented, adding $102,385 and extending the end date to June 30, 2023.
  • February 24, 2023: Jefferson County received fully executed Amendment C (adding $100,000).
  • June 27, 2023: Jefferson County received Amendment D to extend the grant end date.
  • July 10, 2023: BOCC agenda for approving Amendment No. 2 to OlyCAP agreement.
  • December 30, 2023: Extended end date for the Subrecipient Agreement (per Amendment D).

Next Steps

The Board of County Commissioners is recommended to accept the proposed Amendment No. 2 to the Subrecipient Agreement with OlyCAP to match the WA DOC amended grant awards.

Sources

  • Judy Shepherd - Finance Manager
  • Mark McCauley - County Administrator
  • Cherish Cronmiller - Executive Director, Olympic Community Action Programs
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Washington State Department of Commerce (WA DOC)
  • Michael Mark - Grant Administrator (listed as Grantee Representative in Amendment C)

Agreement for E911 Basic Service Operations Grant (JeffCom 911)

Topic Summary

Jefferson County is reviewing and approving the FY2024 Basic Service Operations (BSO) Grant Contract (E24-022) with the Washington State Military Department State E911 Coordination Office (SECO). The contract provides $298,333 in funding to reimburse JeffCom 911 for eligible expenses required to operate enhanced 911 services in the county, consistent with state statutes and rules.

Key Points

  • The grant provides financial assistance to JeffCom solely for expenses necessary to answer 911 calls originating in Jefferson County, including operating Wireline and Wireless enhanced 911.
  • Reimbursement is limited to eligible expenses specified in WAC Chapter 118-66, based on legislative priorities (Statewide dialing, Baseline service, Capital items).
  • The contract mandates that the County must have imposed the maximum county 911 tax allowed under RCW 82.14B.030(1) and (2) and expended its local revenue before receiving Basic Service Operating funding.
  • Jefferson County must comply with attendance obligations for the 911 Coordinator or designee for 75% of Advisory Committee meetings and 50% of AC briefings.
  • Equipment maintenance on key 911 equipment (CPE, CAD, Logging Recorder, Auxiliary Generator, etc.) must be scheduled and completed annually and certified in Attachment F.
  • Grantee must ensure all telecommunicators/call receivers receive a minimum of 24 hours of continuing education during the contract period.

Financials

  • Total Contract Amount: $298,333.00 (Maximum reimbursement)
  • Coordinator Professional Development (CPD) total: $40,510
  • Basic Service Operating (BSO) total: $257,823
  • Funding Source: Washington State Military Department and State 911 Funds (appropriated excise tax revenue retained in the state 911 account, per RCW 38.52.510, .540, .545 and WAC Chapter 118-66).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Contract Start Date: July 1, 2023
  • Contract End Date: August 15, 2024 (Performance Period of expenses must be incurred between July 1, 2023, and June 30, 2024)
  • Final Reimbursement Request Deadline: July 31, 2024
  • Training expenses must be submitted within 90 days of training (exempt from the standard 30-day submittal requirement).

Next Steps

The Board is recommended to review and approve both original contracts and sign them. A fully executed original agreement will be returned to the BOCC after approval by the State 911 Office.

Sources

  • Matt Stewart - Executive Director, JeffCom 911 (County Contact)
  • Teresa Lewis - SECO 911 Contract Assistance Program Manager (Department Contact)
  • Regan Anne Hesse - Chief Financial Officer, Washington State Military Department
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Shared Expense Agreement for Homeless Encampment Cleanup (City of Port Townsend)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for a subrecipient agreement with the City of Port Townsend to allocate $7,000 in grant funding. This funding is intended to help the City cover a portion of the expenses for the remediation and waste disposal associated with the cleanup of the Evans Vista homeless encampment.

Key Points

  • The funding source is a $47,720 Solid Waste Management Community Litter Cleanup Program Agreement (SWMCLCP-JeCoPH-00110) grant JCPH received for cleaning up homeless encampments and illegal dumps.
  • The subrecipient agreement designates the City of Port Townsend to use up to $7,000 specifically for the cleanup and disposal of waste at the Evans Vista homeless encampment.
  • The agreement term is short-term, running from July 1, 2023, through December 31, 2023.
  • The agreement requires the Subrecipient (City of Port Townsend) to comply with all requirements of the Agency Contract (with WA State Department of Ecology) and maintain accounting and organizational structures that define responsibilities and track revenues/expenditures.

Financials

  • Total Subrecipient Agreement Amount: Not to exceed $7,000 (Expenditure, Fund 127, Munis Org/Obj 12756210)
  • JCPH Grant Total: $47,720 (Grant funding SWMCLCP-JeCoPH-00110)
  • Fiscal Impact to County: "There is no cost to the county to enter into a subrecipient agreement."
  • Funding Source: Solid Waste Management Community Litter Cleanup Program (SWMCLCP) Grant from the Washington State Department of Ecology.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • June 26, 2023: BOCC approved the underlying grant (SWMCLCP-JeCoPH-00110).
  • July 1, 2023: Start date of the subrecipient agreement.
  • December 31, 2023: End date of the subrecipient agreement.

Next Steps

JCPH management requests approval to enter into the subrecipient agreement with the City of Port Townsend, not to exceed $7,000.

Sources

  • Pinky Feria Mingo - Environmental Public Health Director
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Developmental Disabilities Program Agreement (DSHS-DDA)

Topic Summary

Jefferson County Public Health (JCPH), Developmental Disabilities Division, requests approval for a Program Agreement with the Department of Social and Health Services (DSHS), Developmental Disabilities Administration (DDA), totaling $639,374.00 for the period July 1, 2023, through June 30, 2024. This contract is a continuation of services providing opportunities and support for community members with intellectual/developmental disabilities (I/DD).

Key Points

  • The agreement covers I/DD services including Administration, Training, Community Information Activities, Consumer Support (Community Inclusion, Early Intervention, Individual Supported Employment, Group Supported Employment, Individual Technical Assistance), and other activities (Special Projects).
  • The program aims to afford equal opportunities and integrated participation for people with I/DD, supporting integrated employment and strategic efforts toward a sustainable economic base.
  • Services must adhere to Home and Community Based settings (HCBS) requirements (42 C.F.R. Section 441.301(c)(4)), ensuring full community access, opportunities for competitive integrated employment, and facilitating individual choice.
  • Employment goals include supporting clients to work towards a living wage, with clients ideally averaging 20 hours of community work per week (86 hours/month), adjusted for individual preferences.
  • The agreement requires a qualified DD Program Coordinator (five years minimum training/experience) and a DD Advisory Board (members cannot have contracts with the County for I/DD services covered by the agreement).
  • Service providers must meet qualifications outlined in DDA Policy 6.13.

Financials

  • Total Program Agreement Amount: $639,374.00
  • Revenue Sources: State-only (332,557) and Medicaid (306,817) funds.
  • Allocation Breakdown (Original Budget 2024):
  • Administration: $58,125 (State: $31,969; Medicaid: $26,156)
  • Other Consumer Supports: $38,026 (State: $20,914; Medicaid: $17,112)
  • Child Development (State-Only, Code 61): $16,125
  • Medicaid Clients (Code 62, 64, 67, 69, 95, 96): $527,098 (State: $263,549; Medicaid: $263,549)
  • Administration costs cannot exceed 7% of the total unless approved by the DDA Assistant Secretary.

Alternatives

None specified.

Community Input

  • The Jefferson County, Intellectual/Developmental Disabilities Advisory Board agrees that these are essential and important services for the community.

Timeline

  • Program Agreement Start Date: July 1, 2023
  • Program Agreement End Date: June 30, 2024

Next Steps

JCPH, Developmental Disabilities Division, requests approval of the Program Agreement.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH Coordinator (County Contact)
  • Mark McCauley - County Administrator
  • Wendi Winchel - Regional Business Manager (DSHS Contact)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Developmental Disabilities Administration (DDA)

Upgrades for Accessibility at Illahee Preserve (Jefferson Land Trust)

Topic Summary

Jefferson County Public Health's Developmental Disabilities Program is requesting approval of a $7,000 professional services agreement with the Jefferson Land Trust. The purpose of the agreement is to fund facility upgrades at the five-acre Illahee Preserve to create equitable access to nature for over 3,630 community residents who experience disabilities.

Key Points

  • The upgrades at Illahee Preserve include:
  • Converting the stairs at the covered pavilion to an accessible ramp.
  • Leasing and installing an accessible Sani-can (wheelchair accessible toilet facility).
  • Connecting the toilet facility, covered pavilion, and parking area with a hard-surfaced accessible walkway.
  • Constructing a designated accessible parking spot.
  • The Jefferson Land Trust will promote the accessible facilities to youth on school field trips, community members who experience a disability, local disability groups, and groups serving elderly residents (Jefferson County has the oldest population per capita in Washington State).
  • The Land Trust must partner with the Disability Awareness Starts Here (DASH) members for a follow-up assessment of ease of use.

Financials

  • Total Agreement Amount (Expenditure): $7,000.00
  • Budget Breakdown (Not to exceed $7,000 total):
  • Personnel (Preserve Manager Carrie Clendaniel @ $47.15/hour): $1,500.00
  • Contractual work (carpenter for ramp, Sani-can lease/service): $3,000.00
  • Supplies and Materials (landscape fabric, gravel for trail, signpost/sign): $2,500.00
  • Funding Source: Accessible Community Advisory Committee (ACAC) Grant from the Governor’s Committee on Disability and Employment of Washington State, Accessible Communities (AC) Sub-Committee.

Alternatives

None specified.

Community Input

  • Project relies on input and collaboration with disability partners, specifically DASH members, for assessment and recommendations for additional accommodations.

Timeline

  • Agreement Term: May 15, 2023, to May 15, 2024.
  • Project Milestones: All scope of work activities, including filling out the ACAC Project Completion Summary, must be developed and implemented within one year.

Next Steps

Jefferson County Public Health, Developmental Disabilities Division, requests approval of the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH Coordinator
  • Richard Tucker - Executive Director, Jefferson Land Trust
  • Carrie Clendaniel - Preserve Manager (Personnel named in budget)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Affordable Housing/Homelessness Grant Funding Amendment (OlyCAP Emergency Shelter)

Topic Summary

The Board of County Commissioners is reviewing Amendment No. 1 to the Affordable Housing/Homelessness Grant Agreement with Olympic Community Action Program (OlyCAP). This amendment provides an additional $40,000 in funding from Fund 149 (Homeless Housing Fund) to OlyCAP specifically to operate the Jefferson County Adult Emergency Shelter through the summer.

Key Points

  • The original grant authorized $180,000 from Fund 149 for the Adult Emergency Shelter, which operates in the basement of the American Legion Post #26 in Port Townsend.
  • The additional $40,000 is intended to allow OlyCAP to keep the shelter open throughout the summer months (April 15, 2023 – October 14, 2023, with summer hours of 7 PM – 7 AM).
  • OlyCAP's shelter mission includes providing emergency shelter, case management, and coordinated entry services to guide clients toward self-sufficiency and permanent housing.
  • Priority groups served by the program include US military veterans, physically disabled persons, persons aged 65 and older, and victims of domestic violence.
  • The shelter provides up to 37 beds (13 for women, 24 for men).

Financials

  • Original Grant Amount: $180,000
  • Amendment Amount: Additional $40,000
  • New Total Grant/Expenditure: $220,000 (implied, by adding the amendment amount to the original)
  • Funding Source: Fund 149: Homeless Housing Fund.
  • Original Project Budget (2023): Total $197,000 proposed, comprised mainly of $142,927 for Salaries and $18,431 for Benefits.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 3, 2023: BOCC approved the original 2023 grant recommendations ($180,000).
  • February 6, 2023: Original Grant Agreement executed (for January 1, 2023 to December 31, 2023).
  • June 26, 2023: BOCC approved the Housing Fund Board’s recommendation for the additional $40,000.

Next Steps

The Board is recommended to approve the attached Grant Agreement Amendment No. 1 with OlyCAP.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCauley - County Administrator
  • Adiel McKnight - Executive Assistant
  • Cherish Covault (Cronmiller) - Executive Director, Olympic Community Action Program
  • Philip C. Hunsucker - Chief Deputy Prosecuting Attorney

Update on Olympic Discovery Trail RAISE Grant Success

Topic Summary

Jefferson County received an update regarding the success of the Puget Sound to Pacific Collaborative (PS2P) RAISE Grant Application, for which the County was a supporting entity and co-applicant. The collaboration was awarded $16.13 million in federal funds for planning and design of trails and safety improvements along the western end of the Great American Rail-Trail.

Key Points

  • The successful RAISE Grant application was submitted by the City of Port Angeles and the Puget Sound to Pacific Collaborative (PS2P).
  • The grant funds all 34 components for all 13 applicants, with a total grant amount of $16.13 million to be spent by 2032.
  • The funding will cover planning and design for 100 miles of trail projects and safety improvements extending from Bainbridge Island to LaPush, including network connections between Port Townsend and Kingston, and to residential/business areas.
  • The grant supports benefits including health, economic development, transportation equity, and conservation of greenways.
  • Jefferson County components covered by the grant include:
    • J-240 (WSDOT/Jefferson Co Public Works): Preliminary (30%) and Final (100%) Design for 1.6 miles of the Old Highway 9 Trail Segment (rerouting trail off US 101 shoulder).
    • J-250 (Jefferson Co Public Works): Preliminary (30%) Design for 0.3 miles of the Discovery Bay Trail Gap at Salmon Creek.
    • J-270 (Jefferson Co Public Works): Predesign (10%) Study for 1.9 miles of the Fairmount Road Trail Gap (currently non-motorized users use SR20 travel lane).
    • J-280 (Jefferson Co Public Works & City of Port Townsend): Predesign (10%) Study for 3.4 miles of the Eaglemount Trail Gap (bypassing heavy SR20 traffic).
    • J-290 (Jefferson County Public Works): Predesign (10%) Study for 20.0 miles of the West Sound to Olympics (STO) route (Hood Canal Bridge to ODT).
    • J-282 (Port of Port Townsend): Predesign (10%) Study for 0.7 miles (Larry Scott Trail to Park-n-Ride).
    • J-284 (City of Port Townsend): Predesign (10%) Study for 1.0 mile (Port Townsend Waterfront Trail Segment: Marina to Ferry).
    • J-286 (City of Port Townsend): Predesign (10%) Study for 1.7 miles (Trail Segment to Fort Warden State Park).

Financials

  • Total grant awarded: $16.13 Million.
  • Amount allocated to Jefferson County jurisdictions (County, Port of Port Townsend, City of Port Townsend): $2.88 Million (for planning and design).
  • Specific Jefferson County, Port of Port Townsend, and City of Port Townsend component funding proposals totaled $3,130,000 (J-240: $1,200K; J-250: $80K; J-270: $250K; J-280: $300K; J-290: $250K; J-282: $250K; J-284: $300K; J-286: $250K). Note: Sum of listed proposed component funds is $3.13M, while the financial impact states the allocation is $2.88M.

Alternatives

None specified.

Community Input

  • Representative Derek Kilmer noted the investment will "help connect workers to jobs, local residents to essential services, and folks looking for recreation to some of our region’s natural treasures."

Timeline

  • February 13, 2023: Jefferson County BOCC submitted letter of support.
  • June 28, 2023: Notice of RAISE Award.
  • September 30, 2027: Obligation Deadline for funds.
  • September 30, 2032: Expenditure Deadline for funds.

Next Steps

Receive the update and discuss the successful grant award.

Sources

  • Heidi Eisenhour - Commissioner District 2
  • Jeff Bohman - Peninsula Trails Coalition President
  • Mark McCauley - County Administrator
  • Representative Derek Kilmer
  • Senator Patty Murray
  • John Fleming, Eric Kuzma, Monte Reinders - Jefferson County Public Works Contacts

FEMA Community Assistance Visit (CAV) and Sustainable Development Grants

Topic Summary

The Department of Community Development (DCD) presented an overview of an upcoming FEMA-required audit (Community Assistance Visit - CAV) of the County's floodplain regulations and requested authorization to apply for grants targeting hazards in Brinnon. The goal is to obtain technical support to advance sustainable growth in Brinnon by mitigating overlapping hazards such as flooding, landslides, and wildfire.

Key Points

  • FEMA will audit Jefferson County's compliance with the National Flood Insurance Program (NFIP) via the Washington State Department of Ecology (ECY) in the fourth quarter of 2023.
  • The audit (CAV) reviews implementation of Jefferson County Code (JCC) Chapter 15.15 (Flood Damage Prevention) to ensure it meets or exceeds minimum 44 CFR Part 60.3 criteria.
  • The last CAV audit for Jefferson County occurred over twelve years ago (should occur every five years). Non-compliance could result in county residents losing federally subsidized flood insurance.
  • Brinnon, identified as a Rural Village Center (RVC) under the GMA, is exposed to multiple hazards (flooding, landslides, wildland fires), and its downtown core is believed to be in the regulatory floodway (high-risk SFHA).
  • DCD seeks approval to first verify community interest, and then apply for grants to research and engineer solutions addressing these hazards and supporting sustainable growth in Brinnon.
  • Prohibited floodway development includes encroachments, new construction, and substantial improvements unless a professional engineer certifies no increase in flood levels. Residential construction/reconstruction is also prohibited unless repairs do not increase ground floor area and cost less than 50% of the structure's market value.

Financials

  • Competitive Shoreline Planning Grant (Opening July): $250,000 (opportunity mentioned)
  • Floodplains by Design Grant (Available 2024): Up to $2,000,000 (for engineering and construction projects to implement shoreline grant recommendations)
  • Grant Match: These grants require no match from the county but necessitate hiring a project manager to oversee consultant work.

Alternatives

Identified methods to reduce flood risks include obtaining grants (for structural/non-structural solutions), amending the JCC to reduce/offset regulatory burden, and adding fiscal incentives.

Community Input

  • The discussion was initiated by community needs highlighted during the March 15, 2023, Brinnon Town Hall meeting, where the community expressed a desire to grow and develop despite challenges.
  • Two public comments were received during this agenda item.

Timeline

  • March 14, 2023: Brinnon Town Hall meeting highlighted needs.
  • Fourth Quarter 2023: FEMA/ECY CAV audit scheduled.
  • July (Current): Opportunity opens for the $250,000 Competitive Shoreline Planning Grant.
  • 2024: Floodplains by Design grant becomes available.

Next Steps

DCD requests BOCC support for moving forward to verify community support and subsequently submitting two planning grant applications. The Commissioners expressed favor in staff moving forward in seeking grants.

Sources

  • Brent Butler - DCD Chief Strategy Officer
  • Tami Pokorny - Natural Resources Program Coordinator
  • Josh Peters - DCD Director
  • Donna Frostholm - Associate Planner
  • Mark McCauley - County Administrator

Workshop: After-Action Review of the June 30, 2023 County Fireworks Ban

Topic Summary

The Board of County Commissioners held a workshop for an after-action review of the recently imposed fireworks ban, which took effect on June 30, 2023. The ban was triggered automatically following a High Fire Hazard Declaration issued by the Jefferson County Fire Chiefs Association and the Fire Marshal due to hot, dry weather conditions, codified under Chapter 8.75 JCC.

Key Points

  • The High Fire Hazard Declaration was issued on Friday, June 30, 2023.
  • This was the first fireworks ban implemented since Ordinance 03-0314-22 was adopted on March 14, 2022.
  • The ban was automatically imposed per Chapter 8.75 of the Jefferson County Code upon the declaration of High Fire Hazard by local fire officials.
  • The workshop included discussion regarding future public displays and the approval of specific locations for lighting off fireworks.
  • Attendees included Commissioners, the Sheriff, Fire Chiefs and Assistant Fire Chiefs from EJFR, Quilcene Fire, Brinnon Fire, the Fire Marshal, DCD Director, and Communications Specialist.

Financials

  • No fiscal impact specified for this discussion/workshop.

Alternatives

Also discussed was future public displays, or approving certain locations to light off fireworks.

Community Input

  • Public comments were noted during the workshop discussion.

Timeline

  • March 14, 2022: Ordinance 03-0314-22 (Chapter 8.75 JCC) adopted, leading to the automatic ban procedure.
  • June 30, 2023: High Fire Hazard Declaration issued, imposing the fireworks ban.
  • July 10, 2023: After-Action Review Workshop held.

Next Steps

No set next steps were detailed outside of the discussion process.

Sources

  • Joe Nole - Sheriff
  • Bret Black - EJFR Fire Chief
  • Brian Tracer - EJFR Assistant Fire Chief
  • Tim McKern - Quilcene Fire Chief
  • Don Svetich - Quilcene Fire District 2
  • Tim Manly - Brinnon Fire Chief
  • Pete Brummel - EJFR Assistant Chief of Operations and Training
  • Phil Cecere - Jefferson County Fire Marshall
  • Josh Peters - DCD Director
  • Wendy Davis - Communications Specialist
  • Mark McCauley - County Administrator

Solid Waste Advisory Committee (SWAC) Appointment

Topic Summary

The Board of County Commissioners is considering the appointment of Stephen Chappuis to the Solid Waste Advisory Committee (SWAC) to represent District No. 2 as a Citizen Representative. The appointment fills an unexpired term set to end on October 12, 2023.

Key Points

  • The vacancy is for the Citizen - District No. 2 Representative position.
  • Al Cairns, Solid Waste Advisory Committee Coordinator, highly recommends the appointment as Mr. Chappuis meets the needed criteria.
  • Upon completion of the unexpired term (October 12, 2023), Mr. Chappuis may be reappointed for a full two-year term.
  • Commissioner Eisenhour noted during the meeting discussion that she believed there were two people interested in serving and suggested deferring action until receiving all information. The item was later approved.

Financials

None specified.

Alternatives

The agenda item was temporarily removed from the Consent Agenda (Item No. 8) at the request of Commissioner Eisenhour for further consideration due to other interested candidates.

Community Input

  • Chair Brotherton called for public comment on the motion during the continued discussion, and "[h]earing no comments, he called for a vote."

Timeline

  • October 12, 2023: End date of the unexpired term being filled.

Next Steps

Commissioner Eisenhour moved to appoint Steven Chappuis, seconded by Commissioner Dean. The motion carried by a unanimous vote later in the meeting.

Sources

  • Al Cairns - Solid Waste Advisory Committee Coordinator
  • Julie Shannon - Executive Secretary II
  • Steven Chappuis (Appointee name listed as Stephen Chappuis in request and Steven Chappuis in motion)

Approval of Superior Court Jury Fees

Topic Summary

The Board of County Commissioners is reviewing a request to approve the payment of Superior Court Jury Fees, totaling $9,411.11, covering the costs associated with jury service in May 2023.

Key Points

  • The expense covers jury costs for the Jefferson County Superior Court and District Court for May 2023.
  • Superior Court held two jury trials in May 2023.
  • District Court held zero jury trials in May 2023.
  • Costs cover mileage and a $15.00 per diem payment for reporting jurors.

Financials

  • Total Fiscal Impact (Jury Fees Vouchers): $9,411.11 (Superior Court)
  • District Court Jury Fees: N/A (zero trials)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • May 2023: Period for which jury costs were incurred.

Next Steps

The Board is recommended to approve payment of the Superior/District Court Jury Fees.

Sources

  • Dodie McBride - Jury Manager
  • Mark McCauley - County Administrator

Payment of Payroll Warrants

Topic Summary

The Board is presented with the total amount of Jefferson County Payroll Warrants dated July 5, 2023, totaling $2,242,741.36 for approval which covers payroll checks, direct deposits, and paid benefits.

Key Points

  • Payroll Checks (Check #'s 15822-15826): $15,948.98
  • Payroll Direct Deposit (Advice #'s 10087254-10087579): $1,199,818.70
  • Benefits Paid: $1,026,973.68

Financials

  • Total Payroll Warrants (Dated July 5, 2023): $2,242,741.36

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 5, 2023: Date of payroll warrants.

Next Steps

The payment of payroll warrants is typically approved under the Consent Agenda.

Sources

  • None identified by name or title in the report itself.

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