PACKET: Commissioner Meeting at Mon, Jul 03, 09:00 AM

County Sources

AVCapture Page

Documents

AI Information

Naylor’s Creek Culvert Replacement Project

Topic Summary

Jefferson County is seeking approval for a Local Agency Agreement and Project Prospectus with the Washington State Department of Transportation (WSDOT) to secure federal funding for the Naylors Creek Culvert Replacements project at West Valley Road (WVR) and Gibbs Lake Road (GLR). This project, identified in the Transportation Improvement Program, involves replacing two current deteriorating metal culverts that act as fish passage barriers with larger, fish-passable precast concrete structures. The construction phase is estimated to cost $1.913 million and requires no local county match.

Key Points

  • The project is listed as Project #10 (WVR) and #11 (GLR) in the adopted 2023–2028 Transportation Improvement Program.
  • Two existing metal culverts carrying Naylors Creek beneath WVR and GLR will be replaced.
  • The new structures will be larger precast concrete, designed to be fish passable, replacing the current fish barriers.
  • Roadway dimensions: WVR has a width of $19 \text{ feet} + 3 \text{ foot}$ shoulders across 2 lanes; GLR has a width of $12 \text{ feet} + 1 \text{ foot}$ shoulder across 1 lane.
  • Design speeds are $45 \text{ mph}$ for WVR and $25 \text{ mph}$ for GLR.
  • The project involves environmental considerations: fish passage and Steam Simulation design method, incorporating fish window, exclusion, removal, bypass flows, and site restoration.
  • Cultural Resources Survey completed for WVR.
  • Utility conflicts on WVR involve overhead electric and phone lines, and one underground communications wire that needs reconstruction by the utility (Jefferson County Public Works coordinating with Lumen and Jefferson County PUD). GLR has no existing or planned utilities.
  • Environmental classification is a Category-Exclusion (CE).

Financials

  • Estimated Total Construction Cost: $1,913,000.00
  • Contract: $1,683,000.00 (This amount is also listed as the Estimated Federal Funds)
  • Other Consultant(s): $60,000.00
  • Other: $140,000.00
  • State Services: $30,000.00
  • Estimated Federal Funds (Total): $1,913,000.00
  • Estimated Agency Funds (Local Match): $0.00
  • Construction Method: Method C (Agency cost incurred with partial reimbursement).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Proposed Advertisement Date (Construction): November 15, 2023
  • Construction Phase Start Date (Estimated in Prospectus): September 2023 (Note: This conflicts with the proposed advertisement date of November 15, 2023)
  • Project Agreement End Date: December 31, 2027

Next Steps

The Board is recommended to execute the attached WSDOT Project Prospectus and the Local Agency Agreement originals and return all three documents to Public Works for further processing to obtain federal funding.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Bruce Patterson, P.E. - Project Manager
  • Washington State Department of Transportation (WSDOT)

County Road Administration Board (CRAB) Equipment Rental Rates

Topic Summary

The Board of County Commissioners (BOCC) is considering a resolution to formally approve the Equipment Rental and Revolving (ER&R) Fund rental rates for the 2023 calendar year. This action is necessary to comply with the Washington State County Road Administration Board (CRAB) rules (WAC 136-600-070, WAC 136-600-050, and RCW 36.80.030) to maintain eligibility for critical county road maintenance funds disbursed by CRAB.

Key Points

  • CRAB requires annual submission of adopted county road rental rates (as of January 1st), the resolution adopting those rates, and the ER&R Management Policy by April 1st each year.
  • The ER&R Fund is managed by the Central Services Director and Fleet Services Division as an internal-service fund for road-maintenance and other County department vehicles/equipment.
  • Rental rates are set to cover all costs, including maintenance, repair, supplies, operation, facilities management, ER&R program administration, and future equipment replacement (RCW 36.33A.040 and WAC 136-600-050).
  • Key components informing rental rates include estimated service life, replacement cost, salvage value, estimated operating/maintenance costs, and direct/indirect facility operating costs.
  • The Fleet Services Division operates under an internally-adopted "Equipment Rental & Revolving (ER&R) Fund Management Policy," which outlines the goal of maintaining customer-department rental-rate stability.
  • The ER&R fund's goal for "Unrestricted Net Current Assets" is no less than 25% of the lifetime accumulated depreciation for all assets currently owned by the fund.
  • Assets comprising approximately 10.5% of the Fund’s Equipment Replacement value should be replaced annually, on average.
  • The average scheduled shop labor rate for 2023 is $105.00 per hour.

Financials

  • Total one-time fiscal impact: $0.00
  • The resolution approves 2023 rental rates (effective January 1, 2023) detailed in Exhibit A (not reproduced fully in the packet text, but referenced by asset IDs, costs, and rental rates).
  • Example monthly rental rates for County Roads equipment:
  • 1989 Caterpillar DMC Dozer: $800.00/month (Hourly Job Rate: $150.00)
  • 2017 Freightliner Utility Truck (InsAerial): $2870.00/month (Replacement premium portion: $535.00)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Rental rates adopted are for the 2023 calendar year (January 1, 2023, through December 31, 2023).
  • CRAB requires annual rates submission by April 1st.
  • Resolution approval date: July 3, 2023 (or date of effect).

Next Steps

The BOCC is requested to approve the resolution, enabling the County Engineer to submit the required documentation to CRAB. It is recommended that updated versions of the resolution be enacted annually as part of the budget process to ensure continuous compliance.

Sources

  • Chris Goy - Central Services Director/Deputy County Administrator
  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Washington State County Road Administration Board (CRAB) - WAC 136-600-070, WAC 136-600-050
  • Revised Code of Washington (RCW) - 36.80.030, 36.33A, 43.09 Section 210

Piskula Short Plat Final Approval (SUB2022-00016)

Topic Summary

The Department of Community Development (DCD) requested final approval for the "Piskula Short Plat" subdivision, dividing a single 40-acre parcel located at 421 Robbins Road, Nordland, into four 10-acre lots within the Rural Residential 1:10 zone. Staff determined the application meets all criteria under county code (Chapter 18.35 JCC) and state law (RCW 58.17.170), and final approval requires the Board of County Commissioners' signatures on the plat Mylar.

Key Points

  • The proposal is a 4-lot short subdivision of a 40-acre parcel (Parcel Number 921093004).
  • The zoning is Rural Residential 1:10.
  • A preliminary plat approval (MLA22-00058) was issued on May 18, 2023, and expires on May 18, 2028.
  • A final Determination of Non-Significance (DNS) under SEPA was issued on May 18, 2023, following a review period that ended April 19, 2023.
  • The project is required to comply with various conditions before and after development, including:
    • Submission of final plat in accordance with preliminary approval (including paying taxes and recording fees).
    • Approval of a Stormwater Site Plan and issuance of a Stormwater Management Permit prior to land disturbing activity.
    • Roads serving 2 to 4 residences must meet the Rural Access Road standard, and construction of two 660 $\text{ foot} \text{ long} \text{ by} \text{ } 14 \text{ foot} \text{ wide}$ rural access roads will create over $18,000$ square feet of new impervious surface, requiring a Stormwater Site Plan compliant with Minimum Requirements #1-#9.
    • A Site Development Review (SDR) is required prior to new development on any new parcel.
    • Future Lot 1 requires decommissioning an existing well per WAC 173-160-381, with verification submitted to Public Health.
  • The application received two written comments during the SEPA/Notice of Application period: (1) Public Works commented on the adequacy of transportation level of service, and (2) Washington Department of Natural Resources commented on the need for environmental review should a Class IV-General timber harvest be required.

Financials

  • No identifiable fiscal impact related to the final plat approval request itself.
  • New tax parcels resulting from the subdivision will generate property tax revenue for the County.

Alternatives

  • The requested action (signing the final Plat Mylar) is mandatory per RCW 58.17.170 and Chapter 18.35 JCC once criteria are met.

Community Input

  • Two specific written comments were received related to SEPA, detailed in the Key Points section.
  • No written public comments were received during the 14-day public notice period regarding the Preliminary Approval.

Timeline

  • July 7, 2022: Application submitted.
  • May 18, 2023: Final SEPA DNS issued.
  • May 18, 2023: Preliminary approval issued.
  • May 18, 2028: Preliminary plat approval expires.
  • July 3, 2023: DCD requests final approval signature from BOCC.

Next Steps

The DCD requests the BOCC grant final short plat approval by signing the final Plat Mylar.

Sources

  • Josh Peters - Director of Community Development (DCD)
  • David Wayne Johnson - Associate Planner DCD
  • Jon and Jennifer Piskula - Applicants
  • Terry McHugh - Representative
  • Josh D. Peters - SEPA Responsible Official, UDC Administrator
  • Washington Department of Natural Resources (DNR)
  • Public Works Department

Establishment of Medical Reserve Corps (MRC) Volunteer Organization

Topic Summary

The Department of Emergency Management (DEM), in partnership with Public Health, is seeking approval to establish Jefferson County's first Medical Reserve Corps (MRC) volunteer organization. This corps, consisting of retired medical professionals, is designed to augment limited medical response resources during major disasters and support the community through regular training and education. Initial funding of $5,000 has been secured through a grant from the National Association of County and City Health Officials (NACCHO).

Key Points

  • The MRC will consist of retired medical professionals organized to augment limited medical response resources during major disasters.
  • MRC volunteers can also support the community through training and education.
  • The MRC unit must be registered and active on SAM.gov.
  • Funds must be utilized for approved purposes as indicated in the award application (training and equipment startup revenue).
  • The Organization (County of Jefferson) must submit three deliverables to NACCHO, with Deliverable 2 required by August 4, 2023, or 50% of the payment must be refunded. Deliverable 3 is due by March 2024.

Financials

  • Total Grant Funded Amount: $5,000.00 (Firm Fixed Price payment)
  • Funding Source: National Association of County and City Health Officials (NACCHO) MRC Readiness Award 23-2809. The grant source is ultimately from the Department of Health and Human Services’ Office of the Assistant Secretary of Preparedness and Response (Grant No. 5 HITEP 200045-03-00).
  • Use of Funds: Startup revenue for training and equipment.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Term of Agreement: Effective Date (later signature date) until September 29, 2023.
  • May 8, 2023: Submission of Deliverable 1 (Invoice & Action Plan) due.
  • August 4, 2023: Submission of Deliverable 2 (Interim Project Survey) due.
  • March 2024: Submission of Deliverable 3 (Final Project Evaluation Survey) due.

Next Steps

The Board of County Commissioners (BoCC) is requested to review and approve NACCHO Contract 23-2809 to support the creation of the MRC.

Sources

  • Willie Bence - Emergency Management Director
  • National Association of County and City Health Officials (NACCHO)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Department of Health and Human Services’ Office of the Assistant Secretary of Preparedness and Response (ASPR)

Jefferson County Sheriff’s Office (JCSO) 9/80 Work Schedule Agreement

Topic Summary

Jefferson County sought approval of a Memorandum of Agreement (MOA) with the Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS) to formally include the "9/80" alternate work schedule option for eligible Sheriff's Uniformed Support Services employees. This amendment addresses current contract limitations which only outline schedules like the 10-hour day/4-day per week shift, bringing the CBA into alignment with the mutual departmental and union interest in implementing the new schedule.

Key Points

  • The current Collective Bargaining Agreement (CBA) between the County and FOP/JCSOUSS, which expires December 31, 2024, did not previously outline the 9/80 work schedule.
  • The 9/80 schedule may be approved based on departmental business needs and required approval from the Sheriff or designee.
  • Assignment or elimination of the alternate work schedule is at the Sheriff's discretion, requiring 30 days' notice in non-emergent situations and immediate action in emergent situations.
  • Overtime Calculation under 9/80 Schedule:
    • Statutory overtime is calculated based upon the bi-weekly pay-period (14 days).
    • Any work exceeding 160 hours within the 28-day work period constitutes overtime.
    • All time worked in excess of 80 hours within the same pay-period shall be paid at time and one half.

Financials

  • No Dollar Amount listed on the Consent Agenda item. The MOA contains an outline of hours worked only.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The MOA is effective upon adoption by the County.
  • The existing CBA expires on December 31, 2024.

Next Steps

The Board is requested to approve and sign the MOA to include the 9/80 work schedule in the CBA.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS)
  • Ashley Moore - Association President
  • Phillip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Solid Waste Fee Structure Adoption

Topic Summary

The Board adopted an Ordinance and a subsequent Resolution to implement substantial changes to the structure and cost of solid waste fees, effective in September 2023. The Ordinance removes the fee schedule itself from the Jefferson County Code (Title 8 JCC) to allow for easier adoption of future fee changes via Board Resolution. The Resolution establishes new fees, including an increased per-ton rate and a $20 minimum transaction fee, aiming to rebuild depleted enterprise fund balances and reduce capacity issues caused by frequent, light loads.

Key Points

Policy & Ordinance Changes (Ordinance No. 03-0703-23)

  • The Ordinance repeals and replaces Ordinance No. 06-1125-13 and Appendix Fee Schedules Section III, removing Solid Waste fee schedules from County ordinance.
  • Future Solid Waste fees will now be set by Board of County Commissioners resolution pursuant to JCC Chapter 3.80.
  • Facility hours of operation (Transfer Station, Quilcene Drop Box Site, and Recycle Center) shall be set by the Director of Public Works with BOCC approval.
  • The Jefferson County Moderate Risk Waste Facility is no longer in operation.
  • The proposed changes were considered after multiple briefings to the BOCC and the Solid Waste Advisory Committee (SWAC) between April and June 2023.

Fee Adjustments and Financial Rationale (Resolution 28-23 & Issue Paper)

  • Solid waste per ton fees have not increased since 2019, and minimum transaction fees have not increased since 2014.
  • Solid waste enterprise fund balances have been "drawn down" to maintain the 2019 per-ton fee and are now at minimum fiscally prudent levels.
  • New Fee Benchmarks: The resolution sets new fund balance benchmarks, measured by projected year-end reserved balances of 25% for both:
    • Current capital replacement value (excluding GO bonds).
    • Projected annual total solid waste operation expenditures. (The prior benchmark targets were 12% for capital and 15% for operations).
  • New Fees (Effective September 2023):
    • Solid Waste Disposal Rate (Per Ton): $167.00 (Fee with tax, rounded). Previous 2014 rate was $144.00/ton.
    • Minimum Charge/Scale Transit Fee (Transfer Station): $20.00. Applies to weights up to 240 pounds. Previous minimum fee was $10.00 (up to 120 lbs).
    • Non-Disposal Weight Charge: $20.00. Previous fee was $5.00.
    • Refrigerators (Environmental Fee): $20.00 plus the per-ton disposal rate.
    • Quilcene Drop Box Minimum Fee: $15.00 (up to two 32-gallon containers). Previous minimum was $6.00.
  • Yard Debris: The city of Port Townsend requested that the yard debris disposal fee be adopted under Port Townsend Code. The Public Works recommendation (detailed in the Issue Paper) was to implement a $20.00 minimum fee for up to 800 lbs., retaining the $48.00/ton rate above that weight, to discourage frequent, light loads which cause long wait times. This recommendation is contingent on City adoption.
  • Moderate Risk Waste: The fee schedule for conditionally exempt small quantity generators (CESQG) is no longer applicable as the facility operations have shifted to remote collection events, with businesses now paying the vendor directly.

Financials

  • Transfer Station Fees (2023 Fee with Tax, Rounded):
  • Solid Waste Disposal Rate: $167.00/ton
  • Minimum Charge (Scale Transit Fee): $20.00
  • Non-disposal Weight Charge: $20.00
  • Quilcene Drop Box Fees (2023 Fee with Tax, Rounded):
  • Minimum fee: $15.00
  • Loose garbage (up to 1 cubic yard): $36.00
  • Loose garbage (each additional 1/2 cubic yard): $18.00
  • Financial Status (as of end 2023 projection, based on Issue Paper):
    • Projected Capital Fund Balance: $915,839
    • New 25% Capital Benchmark Requirement: $2,041,871 (Difference: $(\$1,126,032)$ short)
    • Projected Reserved Operations Fund Balance: $1,398,348
    • New 25% Operations Benchmark Requirement: $1,054,498 (Difference: $343,850 over)

Alternatives

  • Staff noted the minimum fee increase is necessary as the prior $10 minimum was ineffective, with 45% of self-haul customers contributing only 13% of tonnage/revenue, severely straining operations and increasing wait times.
  • Staff compared Jefferson County's prior $10 minimum fee to regional averages ($25.36 without Jefferson).

Community Input

  • On 07/03/2023, one oral comment was received during the public hearing, followed by a response from the Commissioners. The content of the comment was not specified beyond reference in the transcript.
  • Public testimony was open during the continuation of the hearing on 07/03/2023, but no further testimony was heard.

Timeline

  • 2014: Minimum fees last increased.
  • 2019: Per-ton fees last increased.
  • April 17, 2023: Staff presented findings to BOCC briefing.
  • May 25, 2023: Staff presented findings to Solid Waste Advisory Committee (SWAC) meeting.
  • June 26, 2023: Public hearing initially opened and continued.
  • July 3, 2023: BOCC adopts Ordinance (03-0703-23) and Resolution (28-23).
  • September 2023: New fees will be in effect (60 days after 07/03/2023 adoption).
  • 2025: First annual adjustment/indexing of disposal fees (2.5% increase) occurs.

Next Steps

The new fees take effect in September 2023. The Solid Waste Division will communicate the updated fee schedule through its website, signage, and other appropriate means. Public Works will continue working toward implementation of yard debris fees under Port Townsend Code.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager
  • Solid Waste Advisory Committee (SWAC)
  • City of Port Townsend
  • Washington State Utilities and Transportation Commission
  • Mark McCauley - County Administrator

High Fire Danger Declaration and Fireworks Ban

Topic Summary

A Declaration of High Fire Hazard, which immediately triggers a ban on fireworks and recreational fires (outdoor burning), was unanimously implemented by Jefferson County Fire Chiefs and the Fire Marshal on June 30, 2023, following a declaration of high fire danger by the Washington State Department of Natural Resources (DNR). The ban is in effect due to prolonged dry spells, significant fuel loads, and predicted adverse weather conditions (above-average temperatures, low relative humidity, and winds), which create a high danger for sustained fire.

Key Points

  • DNR declared high fire danger for Western Washington on June 29, 2023.
  • Jefferson County Fire Marshal Phil Cecere, in unanimous agreement with all Jefferson County Fire Chiefs, implemented the Declaration of High Fire Hazard on June 30, 2023.
  • The declaration automatically imposes a ban on fireworks under Jefferson County Ordinance No. 03-0314-22 (Chapter 8.75 JCC).
  • Prohibited items under the High Fire Danger (Level 3) restriction include: Land Clearing/Yard Debris Fires; Wood Fires (Recreational); Wood/Charcoal Cooking Fires (BBQ); Tiki Torches; Liquid Fuel Candles or Lanterns; Gas or Propane fired Weed Burners; and Discharge of Fireworks or Firearms (Open Lands/Undeveloped Lands).
  • Allowed items under the High Fire Danger (Level 3) restriction include: Gas or Propane Fueled Appliances; and Wood or Solid Fueled Cooking Fire - Enclosed Flame Only (e.g., pellet-fed charcoal barbeque grills, smokers).
  • The definition of a High Fire Hazard used by the county is: "a period of hot, dry weather accompanied by low fuel moisture, where fire starts quickly, spread furiously, and burn intensely and are difficult to control..."
  • The Declaration of Ban on All Recreational Fires explicitly applies throughout unincorporated Jefferson County and supersedes the recreational fire allowance previously exempted during the July 1 – September 30 period by Resolution No. 21-23.

Financials

  • None specified.

Alternatives

None specified.

Community Input

  • Public comment at the meeting referred to the fireworks ban.
  • Name of club raising donations through fireworks stand: Big Blue Booster Club (website: www.BBBChimacum.com)

Timeline

  • June 29, 2023: DNR declared high fire danger for Western Washington.
  • June 30, 2023: Fire Marshal Phil Cecere and Fire Chiefs unanimously implemented the ban.
  • June 30, 2023: Weather reports predicting above average temperatures, low relative humidity, lack of precipitation and winds.
  • July 3, 2023: BOCC briefing and discussion of the declaration.
  • The ban remains in effect until atmospheric and field conditions decrease to an acceptable level for a length of time, at which point a reassessment will occur.

Next Steps

The Board held a discussion (briefing session) on the matter. No immediate action was requested of the BOCC other than discussion and dissemination of the information.

Sources

  • Heidi Eisenhour - District No. 2 Commissioner
  • Phil Cecere - Fire Marshal
  • Pete Brummel - East Jefferson Fire and Rescue (EJFR) Assistant Chief of Operations and Training
  • Bret Black - EJFR Chief
  • Wendy Davis - Jefferson County Communications Specialist
  • Washington State Department of Natural Resources (DNR)

Second Quarter 2023 Supplemental Budget Appropriations/Extensions

Topic Summary

The Board of County Commissioners (BOCC) will hold a public hearing on July 17, 2023, regarding proposed supplemental budget appropriations and extensions for various County departments' 2023 budgets. These changes, totaling \$1,958,152 in one-time expenses and \$144,033 in ongoing expenses across all funds, are largely funded by additional, unanticipated revenue, grants, or the use of existing unencumbered balances. A primary driver for one-time General Fund expenditures is the BOCC's decision to cover employee medical premiums through the end of 2023, which was not in the original budget.

Key Points

General Fund (Fund 001) Summary

  • Primary Reason for Expense: BOCC decision to cover employee medical premiums through 2023, resulting in significant one-time Personnel Benefits increases across nearly all departments.
  • Personnel Benefits Appropriations: Totaling \$665,042 in one-time appropriations across 13 departments (Assessor, Auditor, Clerk, County Admin, Commissioners, Board of Equalization, Emergency Mgmt, District Court, Juvenile Services, Prosecuting Attorney, Superior Court, Therapeutic Court, Treasurer, and Elections).
  • Sheriff (Department 180) One-Time Expenses:
    • Capital Outlay - Carports: \$30,000 (requested for 2022/2023 but not budgeted).
    • Interfund Leases, Vehicles - Repair: \$49,517 (for unanticipated collision repair/vehicle expense).
    • Contracted Medical Services (Jail): \$79,364 (adjustment to reflect contractual maximum, previously understated).
  • Superior Court (Department 240) One-Time Expenses (Totaling \$103,000):
    • Psych Eval/Expert Services: \$28,355 (Original budget insufficient, used in 5 months; risk of constitutional violation if not funded).
    • Court Commissioner (increased budget/pay rate): \$30,775 (Judge Mack is raising rate from \$75 to \$100 per hour; increased use for mediation, pretrial, and backlog resolution).
    • Interpreter: \$26,000 (Projection for upcoming jury trial based on estimated \$1,920/day for 3 interpreters).
    • Court Appointed Attorney: \$6,000 (Increased costs due to appointments for Protection Order respondents, Guardianship, and Criminal conflict).
    • Office Supplies: \$5,500.
    • Guardian Ad Litem: \$3,250 (Increased fees due to new Guardianship requirements/laws and shift in dependency filings from DCYF).
    • Travel: \$3,120 (To cover visiting judge trades and conference travel).
  • County Admin (Department 059) Ongoing Expenses (HR Analyst):
    • Proposes adding a new HR Analyst II position to address staffing gaps due to increased regulations and labor management responsibilities, costing \$34,060 (Salaries) and \$7,153 (Benefits) ongoing.
  • Operating Transfer Reductions/Additions:
    • Transfer out to Roads (TR TO ROADS): Reduction of $(\$116,357)$ due to higher-than-anticipated receipt of State Responsibility Site (SRS) funds (\$416,357.85) to the Roads Fund.
    • Transfer out to PH Substance Abuse (TR OUT - PH SUBSTANCE ABUSE): \$59,495 added (should have been included in original budget for collected taxes).

Other Funds Summary

  • Total Other Funds Expense (One-time and Ongoing): \$1,174,867
  • Medical Benefits (One-time, same reason as General Fund): \$303,846 for Public Health (Fund 127) and \$117,851 for Community Development (Fund 143), plus amounts for other funds (Courthouse Facilitator, WSU Coop Ext, Water Quality, Construction & Renov, Treasurer's O&M).
  • Grants Management (Fund 123): \$211,519 revenue and expenditure for a CDBG-CV1 grant amendment/extension to OLYCAP Subrecipient (originally for COVID response, now extended to 12/31/2023).
  • Noxious Weeds (Fund 109) One-Time Expense: \$31,000 for a new truck (likely a Ford Maverick) and canopy, funded from the reserve fund to replace a surplus Ford Taurus.
  • Central Services - Facilities (Fund 507) Expense: \$8,500 one-time and \$102,820 ongoing for Facilities Maintenance position (1 FTE) and retro pay for lead status from 2018-2023.
  • Community Development (Fund 143) Major Grant/Consultant Expenses:
    • Flood Control Assistance (FCAA): \$94,345 extension.
    • Shoreline Master Program User Guide: \$84,333 extension.
    • Professional Services (Permits/Master Planned Resort): \$70,000 (Type I) + \$15,000 (Type II, III, IV) + \$30,000 (Master Planned Resort Inspection/Review) - total \$115,000 to plan for upcoming consultant fees.
    • Sea Level Rise Prof Svcs: \$41,695.
    • Energov/Tyler Tech (Tom Shindler): \$25,000.
    • FCS Group (Fee Study): \$14,000.
  • Community Development Revenue: Includes \$84,000 from a Judgment Settlement and grants for Shoreland FCAAP, Shoreline User Guide, and Ecology Sea Level Rise Study.

Financials

Fund Category Revenue (One-time) Expense (One-time) Expense (Ongoing) Total Expense
General Fund (001) $0 $886,105 $41,213 $927,318
Other Funds $404,579 $1,072,047 $102,820 $1,174,867
Total 2nd Quarter $404,579 $1,958,152 $144,033 $2,102,185

Note: Expenditure amounts exceeding listed revenues are appropriated from unencumbered fund balances.

Alternatives

None specified.

Community Input

Written public testimony is invited between July 5, 2023, and July 17, 2023 (end of hearing).

Timeline

  • July 5, 2023: Hearing notice published (first date).
  • July 12, 2023: Hearing notice published (second date).
  • July 17, 2023, 9:45 a.m.: Public Hearing scheduled in the Commissioners’ Chambers (Hybrid meeting).

Next Steps

The BOCC is requested to approve the resolution to publish the notice for the hearing. Following the hearing on July 17, the BOCC will consider supplemental budget appropriations/extensions for the noted funds.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • John Waters - Community Development Department Head
  • Bridget C Gregg - WSU Jefferson County Extension
  • Sophie DeGroot - Noxious Weed Coordinator
  • Judge Mack - Superior Court
  • DCYF (Department of Children, Youth and Families)

Advisory Board Reappointments (LEOFF I and SWAC)

Topic Summary

The Board of County Commissioners approved two sets of reappointments for advisory boards: the Law Enforcement Officers and Fire Fighters (LEOFF) I Disability Board and the Solid Waste Advisory Committee (SWAC). These appointments ensure continued representation and compliance for these mandatory advisory roles.

Key Points

  • LEOFF I Disability Board Reappointments (2 Appointments):
    • Gary Mickelson (Law Enforcement Representative): Two-year term to expire January 1, 2025.
    • Howard Scott (Fire Fighter Association Representative): Two-year term to expire January 1, 2025.
    • Appointments were made following an election held by the LEOFF I Disability board, as mandated by RCW 41.26.110.
  • Solid Waste Advisory Committee (SWAC) Reappointments (2 Appointments):
    • Tracy Grisman (District No. 1 Representative): Two-year term to expire February 19, 2025.
    • Timothy Deverin (District No. 3 Representative): Two-year term to expire February 19, 2025.
    • Reappointments were forwarded by Al Cairns, Solid Waste Advisory Board Contact, noting appreciation for their contributions.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Reappointment Terms End: January 1, 2025 (LEOFF I) and February 19, 2025 (SWAC).
  • Action taken on July 3, 2023 (Consent Agenda approval).

Next Steps

The BOCC approved the reappointment resolutions/letters.

Sources

  • Sarah Melancon - Human Resources Director, LEOFF Board Secretary
  • Julie Shannon - Executive Secretary II
  • Mark McCauley - County Administrator
  • Al Cairns - Solid Waste Advisory Board Contact
  • RCW 41.26.110

Generated On: 2025-11-06 16:56:16.998602-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/