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Professional Services Agreement: Jumping Mouse Children's Center (Brinnon School District)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Professional Services Agreement (PSA) with Jumping Mouse Children’s Center to provide mental health therapy services for children in the Brinnon School District. The objective is to address the lack of access and resources in rural South Jefferson County by establishing a satellite agency at the Brinnon School. This PSA covers clinical and care management services for up to 8 slots for children, along with support for school staff and parents/caregivers.

Key Points

  • The agreement provides clinical and care management services for up to 8 children who attend school at the Brinnon School District.
  • Services include long-term therapy for children affected by and/or with risk factors for mental illness or substance abuse originating at home or in the community.
  • Jumping Mouse will offer consults, education, and support to Brinnon School teachers and staff.
  • Support and education will be provided to parents/caregivers through monthly meetings and on-call assistance.
  • The selection process for this agreement was determined via a Request for Proposal (RFP) process.
  • The Behavioral Health Advisory Committee recommended the services and funding to the Board of County Commissioners (BoCC).
  • The County reserves the first right to use the dedicated sales tax revenue (1/10th of 1% Behavioral Health Sales Tax) as a match for additional funding and grants.
  • Jumping Mouse Children’s Center is required to provide staff, including two master's level Licensed Mental Health Counselors, one Clinical Supervisor, and support staff.
  • The contractor must complete background checks for employees every three years and is responsible for ensuring staff/subcontractors are professionally licensed or certified by the State.

Financials

  • Total Project Cost: $37,418.00
  • Funding Source: County sales tax revenue deposited into the 131 Fund (1/10 of 1% Behavioral Health Sales Tax Fund).
  • Total Project Budget (including other funding sources): $98,691
  • County contribution by category:
    • Personnel Costs Subtotal: $34,016
    • Administration/Operating Costs (up to 10%): $3,402
  • The agreement states that funding is subject to availability, and if County sales tax revenue decreases, the contract may be renegotiated.

Alternatives

  • None specified.

Community Input

  • None present.

Timeline

  • July 1, 2023: Agreement commencement date.
  • June 30, 2024: Agreement termination date.
  • Upon County request: Contractor must submit most recent financial audit within 30 days.

Next Steps

Jefferson County Public Health requests Board approval of the Professional Services Agreement with Jumping Mouse Children’s Center.

Sources

  • Apple Martine - Director
  • Anna McEnery - DD & BH County Coordinator
  • Mark McCauley - County Administrator
  • Kimberley Gorman - Executive Director (Jumping Mouse Children’s Center)
  • Behavioral Health Advisory Committee

Professional Services Agreement: Jumping Mouse Children's Center (Chimacum School District)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a PSA with Jumping Mouse Children’s Center to extend mental health therapy services to young children in the Chimacum School District. This contract addresses the lack of access and resources in that rural area, providing up to 16 treatment slots, along with necessary support and consultations for school staff and the children’s parents/caregivers.

Key Points

  • The agreement provides clinical and care management services for up to 16 children weekly attending school at the Chimacum School District.
  • The services focus on providing mental health services for young children who have suffered trauma, including loss, abuse, neglect, and exposure to violence, mental illness, and substance abuse.
  • The agency will be located as a satellite at the Chimacum School.
  • Jumping Mouse will also provide consultation, education, and support to teachers, school staff, and parents/caregivers (via monthly meetings and on-call support).
  • The contract resulted from an RFP process and the proposed services/funding were recommended by the Behavioral Health Advisory Committee.
  • Staff includes two master's level Licensed Mental Health Counselors (or Associates), one Clinical Supervisor, and support staff.
  • The contractor is required to complete background checks every three years for employees.

Financials

  • Total Project Cost: $38,531.00
  • Funding Source: County sales tax revenue deposited into the 131 Fund (1/10 of 1% Behavioral Health Sales Tax Fund).
  • Total Project Budget (including other funding sources): $111,204
  • County contribution by category:
    • Personnel Costs Subtotal: $35,028
    • Administration/Operating Costs (up to 10%): $3,503
  • The agreement states that funding is subject to availability, and if County sales tax revenue decreases, the contract may be renegotiated.
  • The total project receives $72,673 from other funding sources.

Alternatives

  • None specified.

Community Input

  • None present.

Timeline

  • July 1, 2023: Agreement commencement date.
  • June 30, 2024: Agreement termination date.

Next Steps

Jefferson County Public Health requests approval of the Professional Services Agreement with Jumping Mouse Children’s Center.

Sources

  • Apple Martine - Director
  • Anna McEnery - DD & BH County Coordinator
  • Mark McCauley - County Administrator
  • Kimberley Gorman - Executive Director (Jumping Mouse Children’s Center)
  • Behavioral Health Advisory Committee

Solid Waste Fee Schedule Resolution Adoption

Topic Summary

The Department of Public Works proposes the adoption of a Resolution to set new fees for the Solid Waste program, necessitated by rising operational costs not being met by current revenue (fees not adjusted since 2019/2014). The Resolution introduces a 2.5% annual fee escalator and increases minimum transaction fees to maintain fund balances and address system capacity issues caused by frequent small loads.

Key Points

  • The current fee schedule became effective January 1, 2014. Fees for per ton solid waste fees have not increased since 2019; minimum fees have not increased since 2014.
  • Revenue is not keeping pace with rising operational costs (which have increased by at least 3% per annum since 2019).
  • Solid waste enterprise fund balances have been drawn down since 2019 to maintain fee rates, reducing reserves to minimum levels.
  • A financial analysis shows that to meet the recommended benchmarks (25% of replacement cost for Capital Fund, 25% of annual operational expenditures for Operations Fund), additional revenue is needed.
  • Proposed new fee benchmarks (25% Capital, 25% Operations/Maintenance) are deemed more "prudent" due to facility replacement needs, large outlay for emergency equipment, and current inflationary conditions.
  • Proposed fee changes include:
    • Implementing a 2.5% annual fee increase starting in 2025, continuing until fund balances meet the new 25% benchmarks.
    • Increasing the minimum fee (Scale Transit Fee) at the Transfer Station from $10.00 (2014 rate) to $20.00 for loads up to 240 pounds.
    • Increasing the Non-disposal weight charge from $5.00 to $20.00 (pre-tax fee). This increase aims to encourage private sector services and reduce transfer station wait times.
    • The new Solid Waste Disposal Rate (per ton fee with tax) will be $167.00/ton (up from $144.00/ton in 2014). The current proposed 2023 base fee is $161.20/ton.
  • Solid Waste Division staff completed an analysis and presented findings to the BoCC on April 17, 2023.
  • The Solid Waste Advisory Committee (SWAC) was briefed and conducted a poll of members on June 8, 2023 regarding the recommended revisions.
  • The minimum fee change (to $20.00) aligns with the Western Washington regional average and aims to discourage small self-haul loads (45% of users bring only 13% of tonnage/revenue, contributing to site capacity issues).
  • The fee resolution will take effect sixty (60) days after adoption by the BoCC.

Financials

  • Current Projected Solid Waste Expenditures (2023): $4,217,993
  • Projected Reserved Operations Fund Balance (end of 2023): $1,398,348
  • Current Capital Replacement Cost (high estimate): $8,167,485
  • Projected Capital Fund Balance (end of 2023): $915,839
  • Yard debris disposal resulted in fiscal losses for refrigerators disposal was estimated at $21,017 in 2021.
  • All fees listed are subject to the Washington State solid waste collection tax where applicable.
Fee Category 2014 Base Fee (pre-tax) Proposed 2023 Base Fee (pre-tax) Proposed 2023 Fee with tax (rounded)
Solid waste disposal rate $139.00/ton $161.20/ton $167.00/ton
Minimum charge (Scale Transit Fee) $9.65 $19.30 $20.00
Non-disposal weight charge $5.00 $20.00 $20.00
Refrigerators (environmental fee added) $139.00/ton + $20.00 $161.20/ton + $20.00 $167.00/ton + $20.00

Alternatives

  • Yard Debris Fee Change (Proposed): The current yard debris rate is $5.00 minimum (up to 200 lbs) and $48.00/ton above 200 lbs (set in 2014). Public Works recommends charging a minimum fee of $20.00 for up to 800 lbs, retaining the $48.00/ton fee above 800 lbs, upon adoption by the City of Port Townsend. The current fee structure results in frequent, low-weight visits increasing wait times.

Community Input

  • The Solid Waste Advisory Committee evaluated the proposed revisions.
  • Public notice of the public hearing on fee increases was published on June 14, 2023 and June 21, 2023.
  • The BoCC considered staff recommendations at a public hearing on June 26, 2023.

Timeline

  • January 1, 2014: Effective date of current fee schedule.
  • Since 2019: Solid waste per ton fees have not been increased.
  • Since 2014: Minimum fees have not been increased.
  • April 17, 2023: Staff presented analysis findings to the BoCC.
  • May 25, 2023: Staff presented analysis to the Solid Waste Advisory Committee.
  • June 26, 2023: Public Hearing held on Solid Waste Fees/Resolution.
  • First business day of 2025: Proposed start date for the 2.5% annual fee adjustment.
  • Sixty (60) days after adoption by BoCC: Resolution takes effect.

Next Steps

Public Works recommends adoption of the attached Resolution to adjust the Solid Waste Fee schedule as proposed.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager
  • Solid Waste Advisory Committee (SWAC)

Changes to Solid Waste Fee Adoption Ordinance

Topic Summary

The Department of Public Works proposes an Ordinance amendment to move fee adoption for the Solid Waste Division from being embedded in the Jefferson County Code (JCC) ordinance to being set by BoCC Resolution. This change is intended to streamline the process for future fee adjustments.

Key Points

  • The previous fee structure was defined by Ordinance No. 06-1125-13, which is proposed to be repealed and replaced by this new Ordinance and a subsequent Resolution.
  • The new Ordinance moves fee-setting authority to a BoCC Resolution, pursuant to JCC Chapter 3.80.
  • This shift is based on the rationale that adopting fees by resolution is less cumbersome than updating a full County ordinance, aligning with current practices for other departments like Parks and Recreation.
  • The Ordinance reaffirms findings that solid waste, minimum, and yard debris fees have not increased since 2019 (per ton) or 2014 (minimum/yard debris), leading to reduced fund balances.
  • The Ordinance states that after adoption, the fee schedule will be made publicly available online, at the Public Works office, and at the BoCC office, showing prior year fees and new fees.
  • The Ordinance also enacts JCC 8.10.060, establishing that solid waste facility hours of operation will be set by the Director of Public Works with BoCC approval.

Financials

  • None specified. This item concerns procedural changes to fee adoption, not the fee amounts themselves.

Alternatives

  • None specified.

Community Input

  • Public notice of a public hearing on the ordinance changes was published on June 14 and June 21, 2023.
  • Staff briefed the BoCC and the City of Port Townsend Council regarding the revisions in May 2023.

Timeline

  • June 26, 2023: Public hearing held for the proposed Ordinance changes.
  • Sixty (60) days after adoption and publication: Ordinance takes effect.

Next Steps

Conduct the public hearing and proceed with adoption of this Ordinance, followed by the companion resolution which sets the new fee amounts.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager

Lobbyist Contract Scope Modification (Strategies 360)

Topic Summary

Jefferson County proposes approving Supplement #3 to the professional services agreement with Strategies 360, Inc., the County's governmental relations firm. The supplement modifies the scope of work to prioritize securing state and federal funding for the joint Health and Wellness Center (Aquatics Center), Housing initiatives, and the Olympic Discovery Trail.

Key Points

  • Strategies 360 provides legislative liaison services at the State and Federal levels.
  • The primary change in Supplement #3 is the modification of the scope of work to include the Health and Wellness Center (Aquatics Center), Housing, and the Olympic Discovery Trail as priorities.
  • Strategies 360 has previously helped the County secure millions of dollars in State and Federal funding for the Upper Hoh Road projects and the Port Hadlock Wastewater project.
  • The original contract goals included Upper Hoh Road Management, General Roads Support, and the Port Hadlock Wastewater System Project.
  • The original contract for Strategies 360 was executed on March 16, 2020.
  • The total contract value remains $168,000.
  • The contract term remains unchanged, expiring on December 31, 2023.

Financials

  • Total original contract value (3/16/2020): $88,000.
  • Supplement #1 added $30,000, extending the term through 2022.
  • Supplement #2 added $50,000, extending the term through 2023.
  • Total current maximum payable amount: $168,000.
  • Supplement #3 results in No change in the dollar amount, revenue, or expenditure.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • March 16, 2020: Original contract execution date.
  • December 31, 2023: Agreement termination date.

Next Steps

Approve and sign three originals of Supplement #3.

Sources

  • Mark McCauley - County Administrator
  • Strategies 360, Inc. - Consultant

Memorandum of Understanding: Early Learning and Family Support Facility

Topic Summary

The County Administrator requests approval of a non-binding Memorandum of Understanding (MOU) between Jefferson County and multiple partners regarding the development of an Early Learning and Family Support Facility (Facility) on the Port Townsend High School Campus. The MOU outlines the roles of each key partner and the financial structure, which relies on three grants totaling $4.7 million for construction costs.

Key Points

  • The Facility will address a critical shortage of early learning and family support facilities in the area.
  • The project involves Jefferson Healthcare, Jefferson County (County), Port Townsend School District No. 50 (School District), Olympic Peninsula YMCA (YMCA), Washington State Department of Commerce (Commerce), and the United States Department of Agriculture (USDA).
  • The Facility will be built and operated by the YMCA on a 1.16-acre site leased from the School District at nominal rent.
  • The School District will file a Notice of Federal Interest for up to 35 years.
  • The YMCA is the builder/owner/operator and the construction contractor will be selected by the YMCA.
  • Jefferson Healthcare will provide a $1,000,000 sub-grant (funded by Commerce) and a $50,000 grant (funded by its own funds) to the YMCA. The $50,000 Jefferson Healthcare grant also serves as the required match for the USDA grant.
  • Jefferson County will allocate a $290,000 sub-grant to the YMCA, funded by the American Rescue Plan Act (ARPA).
  • Final definitive contracts are required to create a legally binding obligation, as the MOU itself is non-binding.

Financials

  • Total Project Cost (expected not to exceed): $4,700,000 (includes 10-15% contingency).
  • Funding Sources:
    • USDA Congressionally Directed Spending (CDS) Grant: $1,375,000 (disbursed via County, YMCA is co-applicant).
    • Washington State Department of Commerce Grant funds: $1,000,000 (disbursed via Jefferson Healthcare).
    • Jefferson Healthcare (own funds): $50,000 (serves as match for USDA grant).
    • County (ARPA funds): $290,000.
  • Financial impact of the MOU request is stated as "No financial impact" as it precedes definitive agreements.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-06-XX (MOU Date): MOU effective date.
  • 2022-02-23: Pre-planning and Feasibility Finalized.
  • 2023-02-05: Site Control Finalized.
  • 2023-09-15: Design Final.
  • 2023-11-30: Construction Budget Final and Equipment Budget Final.
  • 2024-01-31: Binding Agreements with Contractors Finalized.
  • 2024-02-01: Start Date for Construction (proposed).
  • 2025-01-01: Completion Date for Construction (estimated 18-month timeline).
  • 2025-02-01: Licensure as an Early Learning Facility (proposed).
  • 2025-03-01: Opening Date after Project Complete (proposed).

Next Steps

The Board is requested to approve the non-binding MOU.

Sources

  • Mark McCauley - County Administrator
  • Jefferson Healthcare (Jefferson County Public Hospital District No. 2)
  • Olympic Peninsula YMCA (Clallam County Young Men’s Christian Association)
  • Port Townsend School District No. 50
  • Washington State Department of Commerce (Commerce)
  • United States Department of Agriculture (USDA)

Food Recovery Enhancement Lease: Olympic Peninsula YMCA Association

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Personal Property Lease with the Olympic Peninsula YMCA Association. This lease, funded by a Department of Ecology grant, provides kitchen equipment (two commercial sinks and one commercial glass washer) to the YMCA to support the collection and distribution of surplus edible food, consistent with the Use Food Well Washington Plan (RCW 70A.205.715).

Key Points

  • The lease enables the Olympic Peninsula YMCA Association (Lessee) to use county-purchased personal property for the collection and distribution of surplus edible food.
  • The leased property includes one Regency 79" three-compartment commercial sink, one Steelton 24" one-compartment commercial sink, and one Eurodib DSP3 Lamber High Temperature Rack Undercounter Commercial Glass Washer.
  • Equipment was selected by the Lessee.
  • Lease term is for the expected life of the leased property (60 months).
  • Lessee must maintain insurance (all-risk property insurance for total value, Commercial General Liability $1,000,000/$2,000,000 aggregate, Professional Liability $1,000,000/$2,000,000 aggregate).
  • If the per unit fair market value of leased property is $2,000 or more upon termination, the Lessee must sell it using procedures to ensure the highest possible return, paying the Lessor (County) the proceeds within 30 days.

Financials

  • Revenue (Rent paid by Lessee): $50.00 (one-time payment).
  • Funding Source for equipment purchase (Lessor/County): Grant funds from the Washington Department of Ecology (Fund #127).
  • No impact upon the general fund.
  • Lessee is responsible for maintenance, repair, and insurance costs.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 30, 2023: Lease commencement date.
  • 60 months (expected life of property): Lease term.

Next Steps

JCPH management requests approval of the Food Recovery Enhancement Personal Property Lease.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Laura Tucker - Education and Outreach Coordinator
  • Washington Department of Ecology - Grant funding source
  • Olympic Peninsula YMCA Association - Lessee

Food Recovery Enhancement Lease: New Life Church of Port Townsend

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Personal Property Lease with the New Life Church of Port Townsend. The lease provides county-purchased freezers to the Church to be used for the collection and distribution of surplus edible food as part of the Use Food Well Washington Plan (RCW 70A.205.715).

Key Points

  • The lease provides two General Electric 32.8 in. 21.3 cu. Ft. Frost Free Defrost Upright Freezers (Leased Property) to the New Life Church of Port Townsend (Lessee).
  • The equipment must be used only for the purpose of collection and distribution of surplus edible food.
  • Lease term is for the expected life of the leased property (60 months).
  • Lessee must maintain all-risk property insurance for the total value of the Leased Property.
  • If the property's per unit fair market value is $2,000 or more upon termination, the Lessee must sell it and pay the proceeds to the Lessor (County).

Financials

  • Revenue (Rent paid by Lessee): $50.00 (one-time payment).
  • Funding Source for equipment purchase (Lessor/County): Grant funds from the Washington Department of Ecology (Fund #127).
  • No impact upon the general fund.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 30, 2023: Lease commencement date.
  • 60 months (expected life of property): Lease term.

Next Steps

JCPH management requests approval of the Food Recovery Enhancement Personal Property Lease.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Laura Tucker - Education and Outreach Coordinator
  • Washington Department of Ecology - Grant funding source
  • New Life Church of Port Townsend - Lessee

Food Recovery Enhancement Lease: Port Townsend School District #50

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a Personal Property Lease with the Port Townsend School District #50. The lease utilizes Department of Ecology grant funds to purchase and provide the School District with three commercial refrigerators, two cabinets, one utility cart, and one cardboard shredder to facilitate the collection and distribution of surplus edible food, consistent with state food recovery initiatives.

Key Points

  • The lease equipment must be used solely for the collection and distribution of surplus edible food, aligning with RCW 70A.205.715 (Use Food Well Washington Plan).
  • The leased property includes: 3 commercial upright refrigerators, 2 Shaker wall kitchen cabinets, 1 Tubstr Hybrid utility cart, and 1 HSM Profipack C400 Cardboard Shredder/Packing Material Machine.
  • The term of the lease is for the expected life of the property (60 months), beginning June 30, 2023.
  • Lessee must pay a one-time rent of $50.00 and maintain all-risk property insurance.
  • If the property's fair market value is $2,000 or more per unit upon lease termination, the School District must sell it and remit the proceeds to the County.

Financials

  • Revenue (Rent paid by Lessee): $50.00 (one-time payment).
  • Funding Source for equipment purchase (Lessor/County): Grant funds from the Washington Department of Ecology (Fund #127).
  • No impact upon the general fund.
  • Lessee is responsible for maintenance, repair, and insurance costs.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 30, 2023: Lease commencement date.
  • 60 months (expected life of property): Lease term.

Next Steps

JCPH management requests approval of the Food Recovery Enhancement Personal Property Lease.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Laura Tucker - Education and Outreach Coordinator
  • Washington Department of Ecology - Grant funding source
  • Port Townsend School District #50 - Lessee

Food Recovery Enhancement Lease: Brinnon School District No. 46

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Personal Property Lease with the Brinnon School District No. 46. The County will purchase and lease an Avantco commercial refrigerator to the School District, funded by a Department of Ecology grant, dedicated solely for the collection and distribution of surplus edible food according to the Use Food Well Washington Plan.

Key Points

  • The lease provides one Avantco GDC-10-HC 21 5/8" Black Swing Glass Door Merchandiser Refrigerator to the Brinnon School District No. 46 (Lessee).
  • The purpose is to enhance food recovery and meet the goals of RCW 70A.205.715.
  • The equipment must be used only for the purpose of collection and distribution of surplus edible food.
  • Lease term is for the expected life of the leased property (60 months).
  • Lessee must maintain all-risk property insurance on the equipment for the total value.

Financials

  • Revenue (Rent paid by Lessee): $50.00 (one-time payment).
  • Funding Source for equipment purchase (Lessor/County): Grant funds from the Washington Department of Ecology (Fund #127).
  • No impact upon the general fund.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 30, 2023: Lease commencement date.
  • 60 months (expected life of property): Lease term.

Next Steps

JCPH management requests approval of the Food Recovery Enhancement Personal Property Lease.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Laura Tucker - Education and Outreach Coordinator
  • Washington Department of Ecology - Grant funding source
  • Brinnon School District No. 46 - Lessee

Amendment #2: Whaleheart Productions Video Contract (COVID Vaccine Confidence)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment #2 to the contract with Whaleheart Productions for video services. The amendment provides an additional $460 to reimburse Whaleheart for the cost of hiring a Production Assistant, which was necessary due to the unexpected complexity of the organizational overview video.

Key Points

  • The professional services agreement is for video production services funded by a National Association of County and City Health Officials (NACCHO) grant (COVIED project).
  • The purpose of the videos is to "combat the concept of a 'faceless government'" and increase the use of services, particularly COVID-19 vaccination, among marginalized demographics.
  • Due to the increased complexity of the organizational overview video, a Production Assistant was required for 1.5 days of work.
  • The amendment brings the total contract cost to $10,290.
  • The use of a Production Assistant increased efficiency, reducing the time required from participating County staff.
  • The video deliverables are expected to be completed and delivered by July 31, 2023.
  • The original scope covered five videos, but Amendment #1 adjusted this to two videos (Overview of Services and COVID Vaccine Video) without changing the fee, noting increased complexity offset reduced volume.

Financials

  • Additional Expenditure (Amendment #2): $460
  • New Total Contract Amount (not to exceed): $10,290
  • Funding Source: NACCHO grant (Equipping Local Health Departments to Build COVID-19 Vaccine Confidence (COVIED) project) (Fund #127).
  • No financial burden to the General Fund.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • August 31, 2022: Original contract commenced.
  • July 31, 2023: Agreement completion date/Delivery deadline (Proposed in contract and confirmed in analysis).

Next Steps

JCPH management requests approval of Amendment #2 to the Professional Services Agreement.

Sources

  • Veronica Shaw - Deputy Public Health Director
  • Bonnie Obremski - COVID-19 Communications Specialist
  • Gabe Van Lelyveld - Owner, Whaleheart Productions
  • National Association of County and City Health Officials (NACCHO) - Grant funder

Advisory Board Reappointment: LD Richert (Planning Commission)

Topic Summary

The Board of County Commissioners (BoCC) is requested to approve the reappointment of LD Richert as the District No. 2 Representative to the Jefferson County Planning Commission for a new four-year term expiring March 17, 2027.

Key Points

  • LD Richert is the incumbent representative for District No. 2.
  • The Planning Commission recommends his reappointment for a third term.
  • Mr. Richert was first appointed in 2020 and served an extended term.
  • The Planning Commission expressed appreciation for his contributions.
  • Reappointment follows advertising and interviewing candidates.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • March 17, 2027: New term expiration date.

Next Steps

Approve and sign the Advisory Board Reappointment.

Sources

  • Julie Shannon - Executive Secretary II
  • LD Richert - District No. 2 Representative, Jefferson County Planning Commission

Advisory Board Reappointment: David Wilkinson (Conservation Futures Fund Citizen Oversight Committee)

Topic Summary

Jefferson County Public Health requests the reappointment of David Wilkinson as the District 1 Representative on the Conservation Futures Fund Citizen Oversight Committee (CFCOC) for a third four-year term, expiring May 18, 2027.

Key Points

  • David Wilkinson has served on the committee consistently since May 2015.
  • The vacancy was advertised in The Leader on April 19 and 26, 2023.
  • Mr. Wilkinson responded to the recruitment ad prior to the May 17, 2023 deadline.
  • His reappointment is recommended to "maintain continuity and a high level of relevant expertise" due to his background with the Oregon Department of Agriculture and the Soil and Water Conservation District.

Financials

  • There is no fiscal impact to the County’s General Fund for this reappointment.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • May 2015: Mr. Wilkinson began serving on the committee.
  • May 18, 2027: New term expiration date.

Next Steps

Public Health requests that the County Commissioners reappoint David Wilkinson.

Sources

  • Michael Dawson - Environmental Health Water Quality Manager
  • Tami Pokorny - Natural Resources Program Coordinator

Contract Amendment #2: Kitsap Public Health District - Nurse Family Partnership (NFP)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment #2 to the contract with the Kitsap Public Health District (KPHD) for the Nurse Family Partnership (NFP) Program. The amendment extends the contract for one year, until June 30, 2024, and provides over $191,000 in continuation funding from the Department of Children, Youth, and Families (DCYF).

Key Points

  • JCPH is the fiscal agency for the DCYF funding that supports the NFP Program in Kitsap, Jefferson, and Clallam counties.
  • KPHD acts as a subcontractor to JCPH to provide NFP services in Kitsap County.
  • The contract allows JCPH and KPHD to share NFP staff, training, and supervision.
  • The amendment extends the contract period from July 1, 2023, to June 30, 2024.
  • KPHD receives funding for continued support to provide services to NFP clients.
  • The total contract amount, cumulative through June 30, 2024, is $610,835.50.

Financials

  • Additional Funding (Expenditure by JCPH to KPHD): $191,868.00
  • New Total Contract Amount (through 6/30/2024): $610,835.50
  • Funding Source: Department of Children, Youth, and Families (DCYF) funding (Home Visiting Service Account - HVSA) (Fund #127).
  • No negative fiscal impact as the agreement is ongoing and fully funded by DCYF.
  • Performance pay may be awarded for meeting DCYF milestones.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2021: Original Agreement commencement date.
  • July 1, 2023 - June 30, 2024: Amendment #2 extension period.

Next Steps

JCPH management requests Board approval of Amendment #2.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Division Director
  • Kitsap Public Health District (KPHD) - Contractor
  • Department of Children, Youth, and Families (DCYF) - Funder

Contract Amendment #2: Kitsap Public Health District - Youth Cannabis & Tobacco Prevention

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment #2 to the Professional Services Agreement with Kitsap Public Health District (KPHD) to continue Youth Cannabis and Commercial Tobacco prevention and intervention strategies in Jefferson and East Clallam Counties. The amendment extends the program for one year (FY 2023-2024) and adjusts funding to $82,000.

Key Points

  • The program aims to develop and implement coordinated prevention strategies to reduce youth substance use across the two counties.
  • JCPH agrees to conduct outreach and planning for the Olympic Prevention Partnership.
  • Implementation strategies include: Social Norms (Media/Health Communications), Youth Empowerment & Engagement, Decision-maker Engagement, and Policy/System/Environmental Changes.
  • JCPH is a subrecipient of KPHD, utilizing regional funding provided by the Washington State Department of Health (DOH).
  • The total cumulative contract compensation is increased to $209,761.

Financials

  • Total Amendment Amount: $82,000.00 (Revenue received by JCPH, expenditure by KPHD to JCPH).
  • Total Cumulative Compensation: $209,761.
  • Funding Breakdown (SFY 2023-2024):
    • Dedicated Cannabis Account (MJ): $42,000 (includes $11,235 for mini grants)
    • Tobacco Prevention Proviso: $40,000 (includes $10,000 for mini grants)
  • Funding Source: WA State Department of Health regional funding (Fund #127).
  • The $82,000 covers direct labor, direct material, and other direct costs.
  • JCPH's total budget includes $12,667 for indirect costs (29% rate).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2023 - June 30, 2024: New timeframe for contract performance.
  • Previously commenced on July 1, 2022.

Next Steps

JCPH management requests approval of Amendment #2.

Sources

  • Apple Martine - Community Health Director
  • Denise Banker - Community Health Division Director
  • Kitsap Public Health District (KPHD) - District/Contractor
  • WA State Department of Health (DOH) - Funder

Professional Services Agreement: Jumping Mouse Children's Center (Brinnon School District)

Topic Summary

Jefferson County Public Health, (JCPH), requests Board approval of the Professional Services Agreement with the Jumping Mouse Children’s Center. Recognizing the lack of access and resources in the rural location of South Jefferson County; Jumping Mouse has a satellite agency located in the Brinnon School, in order to provide long-term therapy to young children in the Brinnon School District; July 1, 2023 – June 30, 2024; $37,418.00.

(Note: This topic largely repeats the first topic presented in the document, confirming all details matched across the document pages.)

Key Points

  • The agreement provides clinical and care management services for up to 8 slots for children in the Brinnon School District.
  • Services focus on providing long-term therapy to children affected by or at risk for mental illness or substance abuse issues.
  • The contractor emerged from an RFP process and was recommended by the Behavioral Health Advisory Committee.

Financials

  • Total Cost: $37,418.00
  • Funding Source: County sales tax revenue (1/10 of 1% Fund 131).

Alternatives

  • None specified.

Community Input

  • None present.

Timeline

  • July 1, 2023 – June 30, 2024: Term of the agreement.

Next Steps

JCPH requests approval of the Professional Services Agreement.

Sources

  • Apple Martine - Director
  • Anna McEnery - DD & BH County Coordinator

WSU Jefferson Extension 4-H Youth and Families Programs Update Workshop

Topic Summary

Sarah Pederson, the WSU Jefferson County Extension 4-H Coordinator, requests a workshop to provide an informational presentation to the Commissioners on the status and activities of 4-H Youth and Families Programs in 2023.

Key Points

  • The workshop is for informational purposes only.
  • Programs include: Brinnon After School Program and various 4-H Clubs such as Port Townsend Rock Club (Jewelry Making), Paws-n-Claws Cat 4-H Club, Roboctopi Robotics Club, Backyard Buddies 4-H Club (Cavy & Rabbit), Jefferson County 4-H Horse Club, and Quilcene Livestock 4-H Club (Beef & Rabbit).
  • Other programs are Salish Rescue (focused small group exploring specific topics), and Community Boat Project – Math Class (exploring topics during the school year).

Financials

  • No fiscal impact.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

The Commissioners will hear an update on the 4-H programs and provide questions and comments as needed.

Sources

  • Sarah Pederson – WSU Jefferson Extension 4-H Coordinator

Contract Amendment #2: Pfeiffer House Sustainable Living Project

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment #2 to the agreement with OWL 360 for the Pfeiffer House Sustainable Living Project. The amendment increases the County's financial contribution by $25,000, bringing the total contract value to $127,000, to meet grant requirements related to providing a recovery-conducive environment and developing a peer network.

Key Points

  • The project aims to meet the requirements of the HRSA Rural Communities Opioid Response Program-Implementation (RCORP-I) grant.
  • The goal is to reduce recidivism, mental health issues, and substance use disorders for young Jefferson County residents involved with the OWL 360 Project.
  • The scope includes the purchase of a vehicle to transport clients for activities associated with OWL 360, added via this amendment.
  • The property (real, equipment, and intangible) acquired with RCORP-I funds is held in trust by the Contractor (OWL 360) for project beneficiaries (45 C.F.R. §75.323).
  • Equipment valued at $5,000 or less per unit may be retained/disposed of by the Contractor when no longer needed for the original program.
  • Equipment must be used for authorized purposes and cannot be encumbered without County approval.

Financials

  • Additional Financial Contribution: $25,000
  • New Total Contract Amount (not to exceed): $127,000
  • Funding Source: HRSA award GA1RH39564 (RCORP-I) grant funds (Fund #127).
  • The original budget before Amendment #2 was not to exceed $102,000 ($47,000 initial + $55,000 Amendment #1). The original base pay was $23,500/year for 2022 and $23,500 for 2023.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • February 1, 2022: Agreement commencement date.
  • August 31, 2023: Agreement termination date.

Next Steps

JCPH management requests approval of Amendment #2 to the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Lori Fleming - Contact Person (Public Health)
  • HRSA (Health Resources Services Administration) - Funder
  • OWL 360 - Contractor

Jefferson County Marine Resources Committee Contract: Hood Canal Oyster Co.

Topic Summary

The Jefferson County Marine Resources Committee (MRC), under the administration of WSU Extension, seeks approval for a Subrecipient Agreement with Hood Canal Oyster Company. The contract is for $9,900 to deliver and distribute 1,200 bags of Pacific oyster shell at two Olympia oyster restoration sites in Discovery Bay, WA.

Key Points

  • The project is part of the Olympia oyster restoration efforts led by the Jefferson County MRC.
  • The scope of work involves delivering and distributing 1,200 bags of clean Pacific oyster shell (Magallana gigas) at the North and South Powerlines sites in Discovery Bay.
  • The MRC receives state and federal grant funds administered through the Northwest Straits Commission.
  • The Subrecipient (Hood Canal Oyster Company) is required to certify that it is not debarred by any government agency.

Financials

  • Total Project Cost: $9,900.00 (Expenditure).
  • Funding Source: State and federal grant funds administered through the Northwest Straits Commission
  • Budget Breakdown:
    • Pacific oyster shell bags (1,200 bags @ $6.50/bag): $7,800
    • Boat transportation and deckhand (1 day @ $2,100/day): $2,100
  • No matching funds required.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 1, 2023: Agreement commencement date.
  • August 31, 2023: Agreement completion date/All work must be completed by this date.

Next Steps

Signature for approval of the Subrecipient Agreement.

Sources

  • Monica Montgomery - Water Programs Coordinator, WSU Jefferson County Extension, MRC Coordinator
  • Northwest Straits Commission - Grant administrator
  • Hood Canal Oyster Company - Subrecipient

Washington State DNR 1st Quarterly County Income Report Update

Topic Summary

DNR representatives provided an update and review of the Washington State Department of Natural Resources (DNR) 2023 1st Quarterly County Income Report, detailing revenue distributed and accrued to Jefferson County from state forestlands, primarily focused on timber sales and revenue reports.

Key Points

  • DNR manages 14,722 acres of state forestlands in Jefferson County (14,706 acres are State Forest Transfer lands, 16 acres are State Forest Purchase lands).
  • Revenue from State Forest Transfer Lands is distributed according to RCW 79.64.110.
  • Revenue from State Forest Purchase Lands is allocated: 26.5% to the county, 50% to DNR for management, and 23.5% to the State General Fund.
  • All revenue distributed to Jefferson County in Calendar Quarter 1 (Jan 1 - Mar 31, 2023) totalled $979,060.60.
  • All revenue accrued for Jefferson County in Q1 2023 totalled $997,419.00.
  • The net value of State Forestland timber in Jefferson County under contract as of March 31, 2023, is $4,277,068.83.
  • All timber sales listed (Lump Sum, Scale, Sort Sales) have a Contract End Date of either 5/31/2023 or 10/31/2023.

Financials

  • Q1 2023 Distributed Revenue: $979,060.60
  • Q1 2023 Accrued Revenue: $997,419.00
  • Net Value of Timber Under Contract (as of 3/31/2023): $4,277,068.83
  • Total Estimated Remaining Value to be Distributed to the County for timber under contract: $2,877,478.62 (Calculated by summing the Estimated Remaining Value column of the tables).
Sale Type Estimated Net Sale Value Remaining Value to be Distributed
Lump Sum Sales (4) $4,187,441.98 $2,775,971.38
Scale Sales (1) $245,887.29 $101,507.24
Sort Sales (8 contracts) $4,372,001.88 (Total Value Col for Sort Sales, calculated as sum of contracts) $0.00 (Total Remaining Col for Sort Sales)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1 - March 31, 2023: Period covered by the Q1 Income Report.
  • July 1, 2023: Jill DeCianne will become the Acting Olympic Region Manager.
  • October 31, 2023: Contract end date for most Lump Sum and Scale timber sales.
  • May 31, 2023: Contract end date for all listed Sort Sales.

Next Steps

No action is required from the Board, but the presentation will resume during the next DNR update due to time constraints in this meeting.

Sources

  • Mona Griswold - DNR Regional Manager (Transitioning to State Lands Division)
  • Drew Rosanbalm - DNR State Lands Assistant Olympic Region Manager

Lobbyist Contract Scope Modification (Strategies 360)

Topic Summary

The Board considered and approved Supplement #3 to the lobbying contract with Strategies 360, Inc. to formally add the Health and Wellness Center (Aquatics Center), Housing, and the Olympic Discovery Trail to the list of targeted priorities for legislative liaison services. The contract's termination date remains December 31, 2023, and no additional funding is requested.

(Note: This is a duplicate of a previously extracted item, confirming the outcome as approval of the change in scope)

Key Points

  • New scope items include: Health and Wellness Center (Aquatics Center), Housing, and the Olympic Discovery Trail.
  • Prior scope covered: Upper Hoh Road Management, General Roads Support, and Port Hadlock Wastewater System Project.
  • The consultant has a history of successfully acquiring major funding for county infrastructure projects.
  • The contract amount remains $168,000.
  • Motion to approve the consent agenda which included this amendment carried by a unanimous vote.

Financials

  • Total Contract Value (Maximum Payable): $168,000
  • No change in dollar amount, revenue, or expenditure is required by this supplement.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 31, 2023: Contract completion date.

Next Steps

Approve and sign three originals of Supplement #3.

Sources

  • Mark McCauley - County Administrator
  • Strategies 360, Inc. - Consultant

WSU Regional Small Farms Program Activity and Food Access Update Workshop

Topic Summary

Kelli Henwood, WSU Regional Small Farms Coordinator, requested a workshop to provide an overview of the Regional Small Farms Program activities in Clallam, Jefferson, and Kitsap Counties during 2023, showcasing efforts in farmer technical assistance, education, community development, and food access initiatives.

Key Points

  • The region is experiencing an increase in the number of farms coupled with a decrease in average farm size, creating a need for more small farm education and technical assistance.
  • In 2022, 115 farmers received technical assistance across the three counties, with top inquiries concerning Integrated Pest Management, Animal Agriculture, and Crop Production.
  • The program hosts workshops, classes (e.g., Cultivating Success Whole Farm Planning), and in-person "Dirt Talk Farm Walks."
  • The team includes specialists in Integrated Pest Management, Horticulture, Food Systems, and Livestock.
  • Jefferson LandWorks Collaborative (a partnership including County Extension) works to keep working lands viable, including successful farm transition efforts (Kawamoto Farm).
  • Food Access Programs have directed over $70,000+ into farm contracts via the Olympic Peninsula Farm to Food Bank Fund to increase economic stability for local farmers and boost access to fresh food in the community.
  • The program supports specialized research, such as Sweetpotato Varietal Trials conducted across 25 sites (6 in Jefferson County) to find varieties suitable for the PNW and wireworm-resistant lines.
  • WSU Extension was awarded a Washington State Department of Agriculture grant to distribute COVID-19 relief supplies (PPE, handwashing stations, air filters) to 25+ farms in Jefferson County.

Financials

  • No current budget impacts or requests at this time.
  • Over $70,000 awarded in farm contracts through the Olympic Peninsula Farm to Food Bank Fund.
  • Services are funded by WSU, partner counties (Kitsap provides a full-time Food Systems Coordinator), and state/private grants (e.g., WA Dept. of Ag for PPE, regional funding).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2022: Program data collection period described in the report.
  • June 26, 2023: Workshop date.

Next Steps

The Commissioners received the update and asked questions and provided comments as needed.

Sources

  • Kelli Henwood - WSU Regional Small Farms Coordinator
  • Laurel Moulton - WSU IPM and Horticulture Specialist
  • Dan McCarty - WSU Livestock Specialist
  • Jefferson LandWorks Collaborative - Partner organization
  • Washington State Department of Agriculture - Grant funder

Mental Health Navigator Agreement: Jefferson County Sheriff’s Office (JCSO) and Discovery Behavioral Healthcare (DBH)

Topic Summary

The Jefferson County Sheriff’s Office (JCSO) seeks approval for a one-year, $25,000 contract with Discovery Behavioral Healthcare (DBH) to continue the Mental Health Navigator program. This program, formed initially via grant funding, allows a DBH employee to work directly with JCSO to assist in crisis response and long-term solutions for repeat incidents.

Key Points

  • JCSO previously received grant funds from WASPC (since 2021) to form a Mental Health Field Response Team program, transitioning now to local funding sources to sustain the operation.
  • The contract is identified as a sole source agreement because DBH is the only licensed mental health facility in Jefferson County capable of providing:
    • Mental Health Professional (MHP) supervision for the JCSO Navigator (a grant requirement).
    • Designated Crisis Responders (DCR).
  • The Navigator is an employee of DBH but works "hand and hand" with JCSO.
  • The Navigator’s role includes co-response to calls for service and assisting in crisis response and long-term problem solving.
  • The JCSO Mental Health Navigator position must have crisis responder experience and either be an MHP or have weekly MHP supervision.

Financials

  • Total Annual Cost (Expenditure by JCSO): $25,000
  • Funding Source (2023): The first half ($12,500) will be covered by FTE vacancy cost savings within JCSO.
  • Funding Source (2024): The remaining amount will be requested to be added to the JCSO 2024 budget.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2023 - June 30, 2024: Term of the agreement.

Next Steps

JCSO requests approval to continue the partnership with DBH.

Sources

  • Andy Pernsteiner - Undersheriff JCSO
  • Discovery Behavioral Healthcare (DBH) - Contractor
  • WASPC - Original grant funder

Community Litter Grant Cleanup Program Agreement (Dept. of Ecology)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for a $47,720 grant agreement with the Department of Ecology for the Community Litter Grant Cleanup Program, covering the period July 1, 2023, through June 30, 2025. The funding will support litter cleanup on public lands and homeless encampments, including solid waste disposal costs and infrastructure provision like porta potties at encampments.

Key Points

  • The overall goal is to protect the environment through cleanup efforts and prevent continued environmental harm at homeless encampments.
  • There is no match requirement for this grant.
  • Task 1 ($10,000) focuses on Litter Pickup and Illegal Dump Cleanup on county/city roads, state roads, and public areas:
    • Expected Outcomes: 1,000 Hours Worked, 30,000 Pounds of Illegal Dump Material Collected, 6,000 Pounds of Material Recycled.
  • Task 2 ($37,200) focuses on Homeless Encampment Response (cleanup and infrastructure):
    • JCPH employees coordinate with other departments/agencies to clean active/abandoned encampments on publicly owned sites.
    • Infrastructure/Purchased Services activity includes purchasing portable toilets and/or garbage collection at shelter-in-place and other assessed locations.
    • Expected Outcomes: 1,000 Hours Worked, 2 Homeless Encampments Cleaned, 5 Cleanups, 2,200 Pounds Collected (Disposed), 2,200 Pounds Collected in Containers (Prevention), 200 Pounds Recycled.

Financials

  • Total Cost (Ecology Share): $47,200.00 (Total Cost listed as $47,720.00; Total Eligible Cost as $47,200.00).
  • Recipient Share (Match): $0.00
  • Funding Source: Waste Reduction Recycling and Litter Control Account (WRRLCA) (Fund #127).
  • Budget Allocation: Task 1: $10,000.00; Task 2: $37,200.00.
  • Overtime differential is not eligible for reimbursement unless employees spend 100% of time on CLCP activities with Ecology's prior written approval.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2023: Agreement effective date.
  • June 30, 2025: Agreement expiration date.

Next Steps

JCPH management requests approval of the grant agreement.

Sources

  • Pinky Mingo - Environmental Public Health and Water Quality Director
  • Amanda Christofferson - Project Manager, EHS I
  • Washington State Department of Ecology - Funder

Amendment #1 - Twin Harbors Waterkeeper (Ocean Plastics Awareness / Teacher Training)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment #1 to the Professional Services Agreement with Twin Harbors Waterkeeper. This amendment adds $14,076 in funding to support a new project task: a teacher training program named "From Headwaters to the Ocean – Muddy Boots in Your Watershed," focused on coastal research and issues for coastal school districts.

Key Points

  • The original contract focused on promoting ocean plastics awareness and remote beach cleanups.
  • The new task (Task 3) involves teacher training to be held in Ocean Shores on June 26–28, 2023, for 30 teachers from multiple coastal school districts (Quillayute Valley, Lake Quinault, Taholah, Rochester, Acosta, Oakville, and Aberdeen).
  • Training topics include sea level rise, ocean acidification, coastal erosion, water quality, and salmon health.
  • The North Pacific Coast Marine Resources Committee (NPC MRC) recommended the award of the new funding to match Twin Harbors Waterkeeper's existing NOAA B-WET grant.
  • Funds will reimburse costs for lodging, meals, stipends, bus rental, and speaker honorariums.

Financials

  • Additional Funding (Expenditure): $14,076
  • New Total Contract Amount (not to exceed): $20,420 (Original total was $6,344).
  • Funding Source: State General Fund, administered through the WDFW Coastal MRC Program (Fund #128).
  • Funding for this project also comes via a NOAA B-WET grant (match provided by the new WDFW funding).
  • No impact to the Jefferson County General Fund and no match requirements for the County.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 1, 2022: Original contract commenced.
  • June 26 - 28, 2023: Teacher training workshop completion date (Deliverable 3a).
  • June 30, 2023: Agreement/Deliverables due date.

Next Steps

JCPH Management recommends BoCC signature for Amendment #1.

Sources

  • Pinky Mingo - Environmental Public Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Lee First - Twin Harbors Waterkeeper
  • WDFW (Washington Department of Fish and Wildlife) - Funding Administrator
  • NOAA B-WET - Grant funder

Interagency Family and Juvenile Court Improvement Plan (FJCIP) Agreement

Topic Summary

Jefferson County Juvenile Services requests approval of a one-year Interagency Agreement with the Washington State Administrative Office of the Courts (AOC) for $31,000. These funds support the Family and Juvenile Court Improvement Plan (FJCIP) program, aiming to improve court functions in Dependency and other Civil matters, specifically funding half the salary of the FJCIP Coordinator.

Key Points

  • The FJCIP program is funded by the AOC and aims to improve family and juvenile court operations per RCW 2.56.220-230.
  • Funds must supplement, not supplant, other local, state, or federal funds.
  • The Court must meet several requirements, including:
    • Assigning a Chief Judge for family/juvenile court for a minimum term of two years.
    • Hiring an FJCIP Coordinator (position accounts for half of a 40-hour employee).
    • Ensuring court commissioners and judges complete 30 hours of specialized training in dependency and family law (RCW 2.56.230).
  • The Court must operate under the principle of one judicial team handling all proceedings in a case involving one family (especially dependency cases).
  • The Court must submit a local improvement plan detailing projects and measurable outcomes by August 31, 2023.

Financials

  • Maximum Reimbursement (Revenue and Expenditure): $31,000.00
  • Funding is specifically for FJCIP coordinator salary and benefits costs.
  • Revenue and expenses are included in the Juvenile Court budget for 2023 and will continue to be requested.
  • AOC may initiate revenue sharing by May 1, 2024, to reallocate funding based on projected expenditure needs among participating courts.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2023 - June 30, 2024: Period of performance.
  • August 31, 2023: Deadline for Court to submit a spending plan and "local improvement plan" to AOC.
  • June 30, 2024: Deadline for Court to submit a report comparing actual expenditures with the spending plan.
  • September 30, 2023 and March 31, 2024: Semi-annual activity reports due.

Next Steps

The Board is recommended to approve and sign the Interagency Agreement.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Washington State Administrative Office of the Courts (AOC) - Funder/Contractor

Workshop: 2023 Overview and Update of Regional Small Farms Program Activity (Kelli Henwood)

Topic Summary

Kelli Henwood, WSU Regional Small Farms Coordinator, requested a workshop to provide an overview and update on the WSU Extension Regional Small Farms Program activities in 2023, encompassing educational offerings, technical assistance, and food access programs across Clallam, Jefferson, and Kitsap Counties.

(Note: This is a duplicate of a previously extracted item, confirming essential details matched across the document pages.)

Key Points

  • Report highlights education, resource hub (technical assistance, newsletter), and economic/food system development.
  • The goal is to support a thriving food and farming sector by leveraging WSU resources for small to mid-sized farms.
  • The program staff includes specialists in Horticulture, Integrated Pest Management, Food Systems, and Livestock.

Financials

  • No current budget impacts or requests at this time.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

The Commissioners received the update and inquired as needed.

Sources

  • Kelli Henwood - WSU Jefferson Small Farms Coordinator

Letter to Commissioner Franz: DNR Managed Jefferson County Forestlands

Topic Summary

The Board of County Commissioners considered and approved a response letter to DNR Commissioner Hilary Franz outlining Jefferson County’s priorities for collaboration regarding DNR-managed forestlands, focusing on implementing new Natural Climate Solutions (NCS) funding for conservation and economic development through forest replacement lands, and prioritizing specific parcels for Trust Land Transfer (TLT) or co-management.

Key Points

  • The response is prompted by a June 7, 2023, letter from Commissioner Franz regarding new legislative investments and an expanded management toolbox for DNR forests.
  • The County is highly interested in leveraging the $70 million NCS proviso funding for replacement land acquisition to grow the base of working forestlands in Jefferson County, especially lands at risk of conversion.
  • The County has identified specific parcels as top priorities for conservation under the 2,000 acres of structurally complex, carbon-dense forests designated for protection:
    • NCS Candidates (Totaling nearly 500 acres): Camp Harmony, Dabob West, Disco, Silent Lake, and Tarboo East parcels (totaling 6 entries in table list).
  • The County seeks to expand the boundary of the Dabob Bay Natural Area and requests formal DNR approval to begin this process immediately, noting various proposed NCS and TLT candidates are within the expansion area.
  • The County identified approximately 1,500 acres of parcels as near-term candidates for Trust Land Transfer (TLT), predominantly included for Dabob Expansion (totaling 7 entries in table list).
  • The County is interested in exploring County management or co-management with DNR for four additional parcels (Anderson Lake, Beaver Valley, Cape George, West Jacob Miller) totaling just under 700 acres.

Financials

  • The letter references significant legislative funding: $70 million for purchasing replacement forestlands to offset conservation lands, and $10 million for silvicultural treatments.
  • A required match of $50,000 for the USDA grant is provided by Jefferson Healthcare.
  • The letter indicates consideration of fiscal impact to all beneficiaries, including the county, is a priority moving forward.
  • The previous CCS funding allocated $1,375,000 in CDS funds and an additional $290,000 in ARPA funds.
  • The motion to approve the letter carried by a unanimous vote.

Alternatives

  • None specified in the agenda item; the discussion focused on prioritizing lands across the new DNR programs.

Community Input

  • The discussion involved Commissioner Heidi Eisenhour, Malloree Weinheimer (Chickadee Forestry), Catharine Copas (Ecologist), and Peter Bahls (Northwest Watershed Institute Director).
  • No public comments were received on the motion to approve the letter.
  • Comment was received on the discussion regarding a letter about the Gathering Place.
  • Comment received on the discussion regarding the MPD PT Pool.
  • Two comments were received regarding the Solid Waste Fee public hearing later in the meeting.
  • Two comments received regarding the motion to approve HFB funding.

Timeline

  • June 7, 2023: Letter received from Commissioner Franz.
  • June 27, 2023: (Written date on the outbound letter draft).

Next Steps

The letter was approved and sent to DNR Commissioner Franz, formalizing the County’s requests for collaboration on specific priorities. Staff will request a meeting with the DNR team.

Sources

  • Heidi Eisenhour - Commissioner District 2
  • Malloree Weinheimer (Chickadee Forestry) - Forestry expert/Consultant
  • Catharine Copas - Ecologist
  • Peter Bahls - Northwest Watershed Institute Director
  • Hilary S. Franz - Commissioner of Public Lands

Housing Fund Board (HFB) Funding Recommendation to OlyCAP

Topic Summary

The Board of County Commissioners considered and approved a funding recommendation from the Housing Fund Board (HFB) to allocate $40,000 from Fund 149 (Affordable Housing Fund) to OlyCAP. This funding is crucial to keep the American Legion shelter operational during the summer months, particularly in anticipation of heat and wildfire/smoke season.

Key Points

  • OlyCAP needs a total of $60,000 to keep the American Legion shelter open for the entire summer.
  • OlyCAP requested $40,000, planning to secure the remaining $20,000 through other potential fundraising/sources.
  • Keeping the shelter open is noted as especially important during the upcoming heat and wildfire/smoke season.
  • The HFB met on June 14, 2023, and recommended the $40,000 allocation.

Financials

  • Total Amount Approved (Expenditure): $40,000
  • Funding Source: Affordable Housing Fund (Fund 149).
  • Total monthly operational cost of the shelter: approximately $30,000.
  • OlyCAP’s total need for the summer is $60,000.

Alternatives

  • None specified.

Community Input

  • Two public comments were received on the motion to approve the funding recommendation.

Timeline

  • June 14, 2023: HFB met and recommended the funding.

Next Steps

Approval of the motion directs staff to bring forward a contract amendment with OlyCAP for Board approval.

Sources

  • Greg Brotherton - Commissioner District 3
  • OlyCAP (Olympic Community Action Projects) - Contractor
  • Housing Fund Board (HFB)

Workshop: Parks and Recreation - Pickleball Court Noise

Topic Summary

The Commissioners held a workshop to discuss concerns from a neighboring resident about noise generated by the pickleball courts at Courthouse Park. The Parks and Recreation Manager presented several options ranging from implementing "Green Zone" quiet rules to installing expensive sound reduction panels or decommissioning the courts entirely.

Key Points

  • Pickleball is the fastest growing sport in America, but it can generate noise.
  • $25,178.82 was invested in the Courthouse Park courts (converted in 2021, expected lifespan 10 years).
  • The park has two courts, intentionally limited to reduce noise. Nine total courts exist within 0.5 miles of Courthouse Park.
  • Noise reduction options presented include:
    1. Reduced Hours / Quiet Equipment ("Green Zone" Program): Reduced hours (Open 8:00 a.m., Closed 8:00 p.m. or sunset), requiring quiet paddles, recommending quiet balls, and mandating quiet conversation. Estimated cost: $500 for signage.
    2. Sound Reduction Panels: Technical analysis shows Cassidy Street is marginally below the fence line (57m away); Washington Street is partly above (40m away). Quoted material costs range from $12,314 (reflecting panels, 2 sides) to $64,696 (advanced absorption/reflection, 4 sides). Estimated installation costs range from $20,000 to $50,000, depending on the material and scope (2 or 4 sides). Total estimated solution costs range from $32,000 to $114,000.
    3. Closing/Decommissioning the courts.
  • The feasibility and effectiveness of sound reduction panels must be carefully examined before action.

Financials

  • Initial investment in Courthouse Park courts: $25,178.82.
  • Cost for Green Zone Program (signs): $500.
  • Cost for Sound Reduction Panels (Range): $32,000 - $114,000 (total estimate including installation).

Alternatives

  • Status Quo (Alternative A).
  • Green Zone Program (Alternative B: reduced hours, quiet equipment).
  • Noise Reduction Panels (Alternative C).
  • Close or Decommission (Alternative D, considered in 2028 PROS Plan).

Community Input

  • Three members of the public provided comments during the workshop.
  • The Commissioners requested that those impacted by the noise gather more data.

Timeline

  • 2021: Pickleball conversion completed.
  • 2028: Planning for the future of the courts could occur as part of the 2028 PROS Plan.

Next Steps

No further action was taken immediately; impacted neighbors were asked to gather more data for future review of noise mitigation efforts.

Sources

  • Matt Tyler - Parks and Recreation Manager

Food Recovery Enhancement Lease: Brinnon School District No. 46

Topic Summary

Jefferson County Public Health, Community Health Division, requests Board approval of this Food Recovery Enhancement Personal Property Lease with Brinnon School District No. 46; term: June 30, 2023 – continuing for the expected life of the leased property; $50.00.

(Note: This appears to be a third instance of the same agenda item information, confirming all prior details.)

Key Points

  • The purpose is to enhance food recovery consistent with the Use Food Well Washington Plan.
  • A commercial merchandising refrigerator is purchased by the County using Washington Department of Ecology grant funds and leased to the School District.

Financials

  • Revenue/Rent: $50.00.
  • Funding Source: Washington Department of Ecology grant funds.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 30, 2023: Lease commencement date.
  • 60 months: Expected life of leased property.

Next Steps

JCPH management requests approval of the lease.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Laura Tucker - Education and Outreach Coordinator

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