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Dosewallips River: Rocky Brook and Powerlines Reach Habitat Restoration Design Project

Topic Summary

Jefferson County Public Health (JCPH) requested and received approval for a Professional Services Agreement with Natural Systems Design (NSD) for $444,887 to develop preliminary designs for salmon habitat restoration in two reaches of the Dosewallips River. The primary purpose is to improve habitat for Hood Canal Summer Chum and Mid Hood Canal Chinook salmon by addressing key limiting factors. This work includes site assessments, conceptual designs, preparation of a resiliency plan, and initial permitting.

Key Points

  • The project focuses on the Powerlines Reach (River Mile 1.0 to 1.9) and the Rocky Brook to Jupiter Bridge Reach (River Mile 3.4 to 5.8).
  • For the Rocky Brook Reach, NSD will perform site assessments, develop a resiliency plan document, create two conceptual designs for restoration, and conduct stakeholder outreach.
  • For the Powerlines Reach, NSD will advance the previously selected conceptual design to a preliminary design level, including preparing key construction permits.
  • The habitat improvements target Hood Canal Summer Chum and Mid Hood Canal Chinook salmon.
  • The Rocky Brook resiliency plan will consider flood and erosion risks for the local community, utilizing prior and new hydraulic analyses.
  • NSD will conduct a two-day field reconnaissance in the Rocky Brook area, compile LiDAR data into a modernized topographic surface, and develop a 2D hydraulic model to evaluate channel-floodplain connectivity and flood risk under current and estimated mid-century (2050) flow regimes.
  • Two conceptual habitat designs will be developed for discrete geographic locations within the Rocky Brook reach, focusing on short-term actions like Engineered Log Jams (ELJs), side channel connection, and riparian planting.
  • NSD will attend and present at up to five online Dosewallips River Collaborative (DRC) meetings and four site visit days to engage with landowners and stakeholders regarding the design concepts for both reaches.
  • The Powerlines Reach designs will require supplemental data collection, including bathymetric surveys, wetland/waters delineation, and a cultural resources assessment.
  • Preliminary design elements for the Powerlines Reach will be modeled using a 2D hydraulic model to assess impacts and ensure "no-rise" at the 100-year flood event.

Financials

  • Total Professional Services Agreement amount: $444,887.00
  • Rocky Brook Subtotal (Planning and Conceptual Design): $149,849
  • Powerlines Subtotal (Preliminary Design): $295,038
  • Funding sources: RCO #21-1024 matched by USFS 20-PA-11060900-004 and the Brinnon Flood Account. Additional funding is provided by RCO #18-1228 matched by NMFS ORCA #NA20NMF4380243.

Alternatives

None specified.

Community Input

  • Natural Resources Program Manager Tami Pokorny noted the workshop was for planning and community dialogue and expert information.
  • Public comment was opened and closed by Commissioner Brotherton, and no comments were received during the workshop and potential action regarding the approval of the PSA.

Timeline

  • 2023-04-01: Commencement date for the Professional Services Agreement (PSA)
  • 2023-05-15: BOCC approved the PSA
  • October 2023: Deliverables due for Rocky Brook Existing Conditions Assessment (Task 1) and Powerlines Field Reconnaissance/Survey (Task 5), Wetlands Delineation (Task 6), and Cultural Resources Assessment (Task 7)
  • December 2023: Deliverables due for Powerlines Hydraulic and Geomorphic Assessment (Task 8)
  • June 2024: Draft Rocky Brook Resiliency Plan due
  • August 2024: Draft and final permit applications (e.g., JARPA) due
  • September 2024: Final Rocky Brook Resiliency Plan and Final Conceptual Designs due
  • October 2024: Final Powerlines Preliminary Design Documentation (plans, estimate, report) due
  • November 30, 2024: End date for the Professional Services Agreement

Next Steps

The Board unanimously approved the Professional Service Agreement with Natural Systems Design. Further meetings are planned in June or as late as August for engineering and design review.

Sources

  • Pinky Mingo - Environmental Public Health Director
  • Tami Pokorny - Natural Resources Program Manager
  • Joey Smith - Engineer, Natural Systems Design
  • RCO #21-1024, #18-1228 (Funding Sources)
  • USFS 20-PA-11060900-004 (Funding Source)
  • NMFS ORCA #NA20NMF4380243 (Funding Source)
  • Dosewallips River Collaborative (DRC)

Noxious Weed Control Agreement with Clallam County

Topic Summary

Jefferson County Noxious Weed Control Board (JCNWCB) entered into an Inter-Agency Professional Services Agreement for up to $15,000 with the Clallam County Noxious Weed Control Board (CCNWCB). The purpose of the contract is to provide needed labor crew weeks for controlling noxious weeds, particularly wild chervil, along Jefferson County Public Works road right-of-ways, which are identified as a major vector for weed spread.

Key Points

  • JCNWCB has over $55,000 in funds dedicated to noxious weed control through five MOUs, requiring over 15 weeks of work.
  • The typical contractor, the Washington Conservation Corps, is only available to provide 3 crew weeks, necessitating the partnership with Clallam County.
  • The primary target weed is wild chervil (Anthriscus sylvestris), a Class B weed with aggressive growth habits that creates monocultures and is on the Washington Department of Agriculture quarantine list.
  • Road right-of-ways are a common vector for spreading noxious weeds into farm and pasture land.
  • Key target roads for spot treatments include Center Valley Rd, Eaglemount Rd, West Valley Rd, Beaver Valley Rd, and Uncas Rd.
  • The partnership aims to limit the spread of noxious weeds from Jefferson County, especially wild chervil, to Clallam County, which currently has no reported wild chervil infestations.
  • Other targeted weeds include poison hemlock, spotted jewelweed, common teasel, knotweed species, tansy ragwort, and Canadian thistle.
  • CCNWCB will provide crew members, necessary herbicide at cost, and their own equipment, and will fill out accurate spray records for JCNWCB.
  • CCNWCB is self-insured and a member of a liability pool, which satisfied the insurance language requested for correction by the Clallam County legal department.

Financials

  • Maximum payment amount: $15,000.
  • Funding source: The contract amount will be directly funded through existing MOU support money.
  • Economic impact: Limiting weed spread along road corridors is expected to drastically limit future fiscal impacts of noxious weed removal.

Alternatives

  • The analysis indicates the need for this external contract due to limited capacity from the primary contractor (Washington Conservation Corps only having 3 weeks available).

Community Input

None specified.

Timeline

  • 2023-05-15: Agreement commencement date (also the Agenda Request date).
  • 2023-08-31: Agreement continuance end date.
  • Invoices must be submitted by the 15th of the month for the previous month's expenses.

Next Steps

The Board is recommended to approve the contract.

Sources

  • Sophie DeGroot - Noxious Weed Control Coordinator
  • Mark McCauley - County Administrator
  • Jefferson County Public Works (Roads Division)
  • Washington Conservation Corps
  • Wild chervil (Anthriscus sylvestris) - Class B weed on WA Dept. of Agriculture quarantine list
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney (Jefferson County)
  • Bert Dee Boughton - Chief Civil Deputy Prosecuting Attorney (Clallam County)

Agreement for Community Assistance, Referral, and Education Services (CARES) Program

Topic Summary

Jefferson County Public Health (JCPH) requested approval of a Professional Services Agreement with East Jefferson Fire and Rescue (EJFR) for $46,000 to partially support the Community Assistance, Referral, and Education Service (CARES) program. This agreement aims to run from April 1, 2023, through August 31, 2023, to reduce incidents and severity of substance use and/or mental health disorders in East Jefferson County.

Key Points

  • The CARES program aims to provide an environment conducive to prevention, intervention, and recovery, meeting the requirements of the RCORP-Implementation Grant.
  • EJFR and "Believe in Recovery" will operate the CARES program as a multidisciplinary team.
  • The team includes a firefighter/paramedic trained in crisis intervention, a social worker/mental health professional, and a substance use disorder professional (SUDP).
  • The program assists East Jefferson County residents with ongoing medical issues, substance use disorders, mental health concerns, and home safety navigation.
  • The target population is individuals residing in East Jefferson County, ensuring services reach those not engaged with law enforcement, addressing lack of resources, transportation, and knowledge of who to contact.
  • Case management is provided to improve service connections.
  • The CARES team will receive referrals from both fire departments and law enforcement partners for individuals needing additional support.

Financials

  • Total agreement amount: $46,000.00
  • Budget Breakdown (July 2023 and August 2023, each budgeted at $23,000):
  • Paramedic: $23,000 total ($11,500/month)
  • Co-Responder: $16,000 total ($8,000/month)
  • SUDP: $7,000 total ($3,500/month)
  • Funding source: HRSA award GA1RH39564 (RCORP-I), awarded to JCPH for CHIP on behalf of the Jefferson County Behavioral Health Consortium (BHC).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-04-01: Agreement commencement date.
  • 2023-08-31: Agreement continuance end date.

Next Steps

JCPH management recommended approval of the Professional Services Agreement.

Sources

  • Apple Martine - Director, Jefferson County Public Health
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCORP-Implementation Grant #GA1RH39564 (HRSA Award)
  • Jefferson County Behavioral Health Consortium (BHC)
  • East Jefferson Fire and Rescue (EJFR)
  • Believe in Recovery

Center Road 2R Overlay Project Agreement Amendment

Topic Summary

Jefferson County Public Works requested executed Amendment No. 1 to the Rural Arterial Program (RAP) Project Agreement with the County Road Administration Board (CRAB) for the Center Road 2R Overlay Project (MP 10.34 to MP 14.58). This amendment increases the authorized Rural Arterial Trust Account (RATA) funding by $1.2 million to a new total of $1,477,400 to complete the repaving project.

Key Points

  • The project involves resurfacing, restoration, and rehabilitation (2R Overlay) of a segment of Center Road (MP 10.34 to MP 14.58).
  • Jefferson County typically schedules repaving of major county roads at 20-25 year intervals.
  • The segments included were last repaved in 1999 (25 years ago) and 1994 (30 years ago).
  • Repaving now will prevent deterioration that would require more extensive and costly repairs.
  • The original authorized RATA funding was $277,400 (approved April 21, 2022) for the 2021-2023 Biennium.

Financials

  • Increase in authorized RATA funding: $1,200,000.00 (authorized by CRAB on April 13, 2023).
  • Updated Authorized RATA funding total: $1,477,400.
  • The additional funding is authorized under the 2023-2025 Biennium.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-04-21: Original Project Agreement approved date.
  • 2022-06-14: Original RATA funds ($277,400) authorized by CRAB.
  • 2023-04-13: Additional RATA funding authorized by CRAB.
  • 2023-05-15: BOCC requested to execute Amendment No. 1.

Next Steps

The Board is requested to execute three original copies of Amendment No. 1 so Public Works can process it. One fully executed original will be returned to the BOCC after CRAB executes the amendment.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Wayand - Project Manager
  • County Road Administration Board (CRAB)
  • Rural Arterial Trust Account (RATA)
  • County Project No. 18020960, CRAB Project No. 1622-01

Thorndyke Road Culvert Replacement Change Orders (Contracts 1 and 2)

Topic Summary

Public Works requested authorization for Change Order No. 1 and Change Order No. 2 with Nordland Construction NW, Inc. for the Thorndyke Road MP 4.71 Culvert Replacement project. Change Order No. 1 updates the liquidated damages specification, resulting in no cost change, while Change Order No. 2 adjusts final quantities, adds a topsoil item, and ultimately decreases the total contract amount by $17,761.56.

Key Points

  • The project involves replacing existing fish barrier culverts with a new buried bridge, installing/removing a temporary bypass road, structural earth walls, stream restoration, and paving.
  • Change Order No. 1 (No Dollar Change): Replaces the specification for liquidated damages (Section 1-08.9) with a newer, widely accepted specification and calculation method. The daily liquidated damages rate is set at $200.00 for overruns in working days prior to Substantial Completion.
  • Change Order No. 2 ($17,761.56 Decrease):
    • Revises the unit bid price for Gravel Borrow (Bid Item No. 5) from $32.00/ton to $26.00/ton for remaining quantity, acknowledging the contractor's re-use of salvaged, stockpiled material from the site, saving $583.92.
    • Adds the bid item "Topsoil Type B" (456 cubic yards at $50.00/cubic yard), totaling $22,800.00, and adds three working days for this placement work.
    • Includes a final reconciliation due to underruns and overruns on various bid item quantities, resulting in a deduction of $39,977.64.
  • The physical completion time is increased by 3 days, from 100 to 103 working days.
  • If liability for damages occurs from concurrent negligence of the Contractor and the County, the Contractor's liability is limited to the extent of its own negligence (per RCW 4.24.115).

Financials

  • Original Contract Amount: $1,749,021.00
  • Change Order No. 1 Estimated Net Change: $0.00
  • Change Order No. 2 Estimated Net Change: -$17,761.56
  • Updated Project Total (after Change Order No. 2): $1,731,259.44
  • Funding: The contract was originally funded at 85% ($1,486,668) by the Recreation and Conservation Office (RCO), $200,000 from a National Fish Passage Program (NFPP) grant, and the remainder ($62,353, or 4%) from the County Road Fund. The agenda request states the project is funded at 87% by RCO, with the remaining 13% funded by an NFPP grant and the County Road fund.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The contract time shall be completed within 103 working days (new contract time).
  • 2022-04-14: Original Contract execution date.
  • 2023-05-02: Change Orders endorsed/signed by Nordland Construction NW President.
  • 2023-05-15: BOCC requested to authorize Change Orders.

Next Steps

Public Works recommended that the Board authorize Change Order No. 1 and Change Order No. 2.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager
  • Nordland Construction NW, Inc. (Contractor)
  • Thomas Johnson - President, Nordland Construction NW
  • Washington Recreation and Conservation Office (RCO)
  • National Fish Passage Program (NFPP) grant
  • Washington Department of Transportation (WSDOT) Standard Specifications (referenced in Change Order No. 2)
  • RCW 4.24.115 (Waiver of Immunity)
  • Contract No. 18020580, RCO Project No. 20-1657R

Professional Services Agreement for Transfer Station Credit Card Processing

Topic Summary

Jefferson County Public Works requested authority to execute an Agreement with CardConnect, LLC for credit card transaction gateway and processor services at the Transfer Station. This change is necessary because the current provider, Axia/BASYS, has unreliable hardware, long delays in hardware replacement, and untimely technical assistance, negatively affecting operations.

Key Points

  • Public Works currently uses Axia/BASYS for credit card processing.
  • Reasons for switching service providers: Axia-supplied hardware frequently fails, replacement chip-reading hardware delays are up to 5 months, technical assistance is not timely, and additional hardware inventory is not provided.
  • Six service providers compatible with the current scale software were evaluated.
  • CardConnect ranked highest in the evaluation based on operation-specific performance criteria.
  • CardConnect's estimated annual fees are nearly half those charged by Axia/BASYS.
  • Processing details for CardConnect:
    • Average Monthly Card Volume: $111,800.00
    • Average Transaction Amount: $29.00
    • Mode of Transaction: 100% In Person (at the Solid Waste disposal location).

Financials

  • Estimated annual fees with CardConnect are nearly half of the current Axia/BASYS fees.
  • Credit card transaction fees are budgeted for annually based on prior year transaction counts.
  • Pricing Information (Surcharge Pricing Model):
    • CardPointe Monthly Platform Fee: $15.00/Monthly
    • Authorization Fees (All Card Types): $0.10/Each
    • DDA Rejects: $25.00/Each
    • Chargeback Fee: $25.00/Each
    • PCI Non-Compliance Fee: $29.95/Monthly
  • Credit Card Discount Fees (Discount Fee charged to the Merchant):
    • Visa, Mastercard, Discover, Amex Credit Cards: 2.9126%
    • Debit Card Discount Fee: 1.25%
  • Customer Surcharge Billed by Merchant (If Participating in Merchant Surcharge Program - MSP): 3.00%
  • Debit Card Transaction Fee (charged to the Merchant): $0.25/Each
  • The agreement specifies that the merchant (Jefferson County Solid Waste) must pay all Card Organization Charges (including assessments, fines, penalties, and Chargebacks) and is solely responsible for complying with rules related to the Merchant Surcharge Program.

Alternatives

  • The Public Works Department evaluated six compatible service providers.

Community Input

None specified.

Timeline

  • Public Works staff coordinated merchant service revisions with the Treasurer.
  • 2023-05-15: Date of Agenda Request.
  • Contract Duration (Initial Term): Three years from the date of approval, automatically extending for one-year periods thereafter.

Next Steps

Public Works recommended executing the Agreement with CardConnect, LLC.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns (Contact)
  • Mark McCauley - County Administrator
  • Cathy Taylor (Contact Information)
  • Justin Miskell (Equipment Shipping Contact)
  • CardConnect, LLC
  • Axia/BASYS (Current provider)

Parks and Recreation Fee Schedule Updates and Change to Fee Policy

Topic Summary

Public Works proposed two simultaneous actions: (1) adopting an updated fee schedule for the Parks and Recreation Division (Facilities, Parks, Rec Center, and Campgrounds) through 2029, and (2) amending county code (Title 3 JCC, Title 12 JCC, and Appendix Fee Schedules) to allow future fee schedules to be adopted by resolution instead of the current ordinance process. The proposed changes are intended to address inflation, changing use patterns, and increase administrative efficiency and fee transparency.

Key Points

  • The current Parks and Recreation fee schedule was last fully updated in 2014, with automatic annual updates ending in 2018.
  • The proposed fee schedule (2023-2029) includes fee increases due to escalated costs and dramatic changes in use patterns; it also includes structural changes and a small number of fee decreases to encourage facility use.
  • The proposed fee schedule utilizes the "Pyramid Methodology of Cost Recovery" to align fees with the level of community vs. individual benefit provided.
  • Campground fees are proposed to escalate yearly. For example, Lake Leland is proposed to increase from $25/night in 2023 to $35/night in 2028-2029. Upper Oak Bay with Electric moves from $30 in 2023 to $40 in 2027-2029.
  • Athletic Field fees for children's club sports games/day are proposed to drop from $275 in 2022 to $180 in 2023.
  • The use of Recreation Center Gym/Rec Room is proposed to temporarily decrease from $20/hour (2022) to $15/hour (2023-2025) before increasing to $20/hour (2026-2027) and $25/hour (2028-2029).
  • Policy Change: Adopting fees by resolution instead of ordinance is intended to save costs (advertising, public hearings), utilize limited departmental resources better, and make the process quicker, more efficient, and responsive.
  • The proposed Ordinance establishes a new Chapter 3.80 JCC, requiring all county departments to:
    • Adopt new fee schedules by resolution starting from the effective date of the ordinance (3.80.020).
    • Annually adjust fixed fees by the CPIW (U.S. City Average for All Urban Wage Earners and Clerical Workers), not to exceed 5% per year (3.80.030).
    • Conduct a minimum, triennial fee review considering cost recovery, department goals, and comparable rates (3.80.040).
    • Post all fee schedules widely online and make hard copies available (3.80.020).
  • The ordinance also grants the Parks and Recreation Manager authority to set recreation program fees based on delivery costs and to establish rules/procedures to be posted on-site and on the county website (12.25.270, 12.25.280).

Financials

  • The new Parks and Recreation fee schedule is estimated to increase fee revenue by approximately $28,000 in the 12 months following implementation (Total projected revenue for 2023: $134,904, up from $106,763 in 2022).
  • Approximately 78% ($22,725) of the estimated increased revenue comes from campground fee increases.
  • Approximately 75% of campground users are non-Jefferson County Residents.
  • Changing the fee system to resolution will save costs associated with advertising and holding public hearings.

Alternatives

  • The Parks and Recreation Advisory Board partnered with staff to develop the fee schedule.
  • The development process involved discussions with school officials, park users, and youth sports organizations.

Community Input

  • The Jefferson County Parks and Recreation Advisory Board (JCPRAB) reviewed the fee proposal on February 2, 2023, and unanimously recommended adoption on April 6, 2023.
  • The ordinance anticipated holding a public hearing on May 22, 2023, to solicit feedback.
  • Commissioner Dean requested that, for transparency, new fee changes should be added to the regular agenda, not the consent agenda.

Timeline

  • 2014-05-07: Date when current Parks and Recreation fee schedule was last updated.
  • 2018: Date when automatic annual fee updates ended.
  • 2023: Proposed fee schedule begin year.
  • 2023-02-02: JCPRAB internal review date.
  • 2023-04-06: JCPRAB recommendation date.
  • 2023-05-15: BOCC workshop/discussion date.
  • 2023-05-22: Planned public hearing date for proposed changes/ordinance.
  • 2029: Proposed fee escalation end year.

Next Steps

The first step is a presentation and workshop explaining the proposed fee schedule and the necessary ordinance to change the fee adoption process. The Board is then requested to approve the agreement.

Sources

  • Matt Tyler - Parks and Recreation Manager
  • Barbara Ehrlichman - Civil Deputy Prosecuting Attorney
  • Mark McCauley - County Administrator
  • Jefferson County Parks and Recreation Advisory Board (JCPRAB)
  • GreenPlay LLC (Pyramid Methodology of Cost Recovery)
  • Ordinance No. 05-0707-14 and 12-1209-96 (Repealed/Replaced)
  • JCC 3.80.020 (New Code Section)

Supplemental Agreement for Closed Landfill Groundwater Monitoring

Topic Summary

Jefferson County Public Works proposed Supplemental Agreement No. 1 with Aspect Consulting, LLC, to update the Scope of Services and Time for Performance for landfill post-closure care. The change is driven by a directive from the Department of Ecology (via Public Health) to increase groundwater monitoring frequency from semi-annual to quarterly, which significantly increases the total contract value.

Key Points

  • Aspect Consulting was originally retained in 2019 to provide services related to post-closure care for the Jefferson County Landfill per WAC 173-304.
  • The original work included groundwater monitoring, reporting, and statistical analysis aimed at demonstrating stability and supporting the cessation of activities.
  • The Department of Ecology, through Public Health, directed Public Works to change groundwater monitoring frequency from biannual to quarterly in 2023.
  • The supplemental agreement specifically supports the goal of ending closed landfill monitoring activities by 2024.
  • Key tasks in the supplemental agreement include:
    • Performing three rounds of quarterly groundwater monitoring in 2023 (Q2, Q3, Q4).
    • Annual analysis and reporting for 2023 and 2024, including initial data intake and required SANITAS statistics software licensing.
    • O&M Manual updates in 2023 (to reflect the change to quarterly monitoring and ending landfill gas monitoring) and 2024 (to document the end of post-closure activities).
    • Preparation of a Functional Stability Report demonstrating little to no settlement, landfill gas generation, leachate generation, and protection of groundwater to support ending post-closure activities.

Financials

  • Original Contract Maximum Payment (2019-2023): $105,768.00
  • Total increase in amount: $45,423.00
  • New Maximum Amount Payable: $151,191.00
  • 2023 Budget: $38,165 (includes $23,576 Labor, $3,126 Other Direct Charges (ODC), and $11,463 Subconsultants (Subs))
  • 2024 Budget: $35,740 (Labor only, no ODC/Subs listed for Task 1; Task 4 is Functional Stability Support at $16,042)
  • Note: 2024 budget includes a 6% per annum increase to Consultant Unit Rates.

Alternatives

  • The change was driven by a directive/requirement from the Department of Ecology/Public Health (based on WAC 173-304).

Community Input

None specified.

Timeline

  • 2019-08-05: Original Agreement execution date.
  • 2023-04-03: Supplemental Agreement Execution Date.
  • 2024-12-31: New completion date for the project term (extended from the original 2023 end date).

Next Steps

Staff recommended that the Board approve the attached Supplemental Agreement.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns (Contact)
  • Aspect Consulting, LLC (Consultant)
  • Department of Ecology (via Public Health)
  • WAC 173-304 (Landfill Post-Closure Care regulation)

South Discovery Road & South Jacob Miller Road Roundabout Concept Design

Topic Summary

The Public Works Department requested approval of a Professional Services Agreement (PSA) with SCJ Alliance for $21,046.06 to develop a concept compact roundabout design for the South Discovery Road - South Jacob Miller Road intersection. This design is intended to address safety concerns, existing geometry, speed issues, and accident history identified in a prior Intersection Control Evaluation (ICE) study.

Key Points

  • The intersection of South Discovery Road and South Jacob Miller Road was previously evaluated in September 2021 via an Intersection Control Evaluation (ICE) performed by Transportation Solutions, Inc.
  • The ICE recommended a compact roundabout as the most effective solution to improve the intersection and significantly reduce predicted crashes.
  • SCJ Alliance will provide a conceptual level compact roundabout design.
  • The scope of work includes:
    • A site visit to analyze existing topography and intersection geometry.
    • Preparation of one roundabout concept design layout.
    • Evaluation of traveled path speeds and truck turn movements to confirm geometry.
    • Conceptual design profile development to define potential construction limits.
    • Preparation of a planning level cost estimate with a 30% contingency.
    • Review of the original ICE report and compilation of current crash data for 2020, 2021, and 2022.
  • The County is responsible for providing the consultant with the Civil 3D existing surface model (from LiDAR data) and defining local fire station and transfer station vehicle types (wheelbase and overall length) for the design evaluation.

Financials

  • Maximum amount payable under the agreement: $21,046.06.
  • Funding source: Road Fund.
  • The required planning level cost estimate will include a 30% contingency.
  • The total contract amount is comprised of:
    • Total Salary Cost: $20,811.00
    • Reimbursable Expenses (Copies/Printing, Mileage): $235.06 (including 200 miles at $0.655/mile = $131.00)
    • Total Estimated Budget: $21,046.06

Alternatives

  • The prior ICE study recommended the compact roundabout. No specific alternatives were analyzed in this scope of work, which focuses entirely on the design concept of the roundabout.

Community Input

  • Public comment was received during the May 15, 2023 meeting where one individual addressed the roundabout issue, and Commissioners responded they would keep the matter open until 9:30 am.

Timeline

  • 2021-09: Intersection Control Evaluation (ICE) report completed.
  • 2023-05-15: BOCC requested to execute the PSA.
  • Work commences upon written notice to proceed from the County.

Next Steps

Public Works recommended that the Board execute two originals of the Professional Services Agreement.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Eric Kuzma (Contact)
  • Transportation Solutions, Inc. (Authored 2021 ICE report)
  • Shea, Carr & Jewell, Inc (dba SCJ Alliance) - Consultant
  • Patrick Holm - SCJ Alliance Project Manager
  • Scott Sawyer - SCJ Alliance Principal

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