PACKET: Commissioners Meeting at Mon, Apr 10, 09:00 AM

County Sources

AVCapture Page

Documents

AI Information

Resolution Amending County Emergency Policies and Personnel Manual (COVID-19)

Topic Summary

The Board of County Commissioners is moving to formally repeal the county's COVID-19 State of Emergency (Resolution 12-20) in response to changing circumstances and the expiration of the federal Public Health Emergency (PHE) on May 11, 2023. The resolution officially ends mandatory virtual meeting formats but encourages hybrid options to maintain transparency. Critically, it repeals and replaces Resolution 49-22 by adding new temporary personnel policies (Appendix I) focused on health and safety in the workplace.

Key Points

  • The resolution repeals Resolution 12-20, terminating the County’s State of Emergency declared due to the COVID-19 pandemic on March 16, 2020.
  • This action is predicated on the end of Governor Inslee's COVID-19 emergency orders (October 31, 2022) and the planned expiration of the Federal Public Health Emergency (PHE) on May 11, 2023.
  • Meetings: Open public meetings are no longer required to be virtual, but the BOCC encourages all county committees and boards to continue offering online or hybrid format options to maintain robust public participation and government transparency.
  • Meetings can now be held at maximum capacity levels once again.
  • Personnel Policy Addition: A new section, "Temporary Health and Safety Workplace Requirements" (Appendix I), is added to the Jefferson County Personnel Administration Manual.
  • Required New Temporary Policies (Appendix I):
    • Sick employees and those caring for sick family members must stay home and notify their supervisor immediately. Medical certification may be required.
    • Employees may use existing leave accruals (sick leave, vacation, floating holidays, Comp Time) in accordance with the Manual and may be eligible for WA State Paid Family & Medical Leave.
    • Frequent and adequate hand washing (minimum 20 seconds) is required, particularly upon arrival, and before/after handling certain items, a practice mirrored by hand sanitizer use (between washings).
    • In response to any future State of Emergency, the County will comply with health and safety workplace requirements from the Washington State Department of Labor & Industries and the Washington Industrial Safety and Health Act (Chapter 49.17 RCW).
  • Failure to comply with the new Temporary Health and Safety Workplace Requirements is subject to disciplinary action and termination for just cause.

Financials

None specified.

Alternatives

None specified. The resolution includes language acknowledging that policy decisions were made by the Board and input was incorporated, but no alternatives were formally presented in the final document.

Community Input

  • Chair Brotherton called for public comments twice, and unspecified comments were received (11:14:29 AM, 11:18:12 AM).
  • Chair Brotherton noted that a second public comment period would be held later because the document was being edited (11:18:12 AM).
  • Chair Brotherton called for public comments before the final motion was voted upon, and noted "Hearing no comments, he called for a vote on the motion."

Timeline

  • February 29, 2020: Washington Governor Jay Inslee declared a State of Emergency due to COVID-19.
  • March 11, 2020: World Health Organization declared the COVID-19 outbreak a pandemic.
  • March 16, 2020: Jefferson County Board of Commissioners approved a Declaration of Emergency due to the COVID-19 Pandemic (Resolution 12-20).
  • September 8, 2022: Governor Inslee announced the end of COVID-19 emergency orders by October 31, 2022.
  • May 11, 2023: Federal Public Health Emergency (PHE) for COVID-19 will expire at the end of the day.
  • April 10, 2023: Resolution is adopted and becomes effective immediately.

Next Steps

The Board approved Rresolution No. 16-23 (as amended on April 10, 2023) to repeal the previous emergency declaration and implement new temporary personnel policies. The motion carried unanimously.

Sources

  • Sarah Melancon - HR Director
  • Carolyn Gallaway - Clerk of the Board
  • Philip Hunsucker - Chief Civil Deputy Prosecutor
  • Barbara Ehrlichman - Deputy Prosecuting Attorney
  • Kate Dean - Commissioner (District 1)
  • Heidi Eisenhour - Commissioner (District 2)
  • Greg Brotherton - Chair (District 3)
  • Washington Industrial Safety and Health Act Chapter 49.17 RCW
  • Resolution No. 12-20; Resolution No. 49-22; Resolution No. 16-23

County Road Pavement Marking Bids (2023-2025)

Topic Summary

The Public Works Department is opening bids for a contract covering pavement marking services on County Roads for Calendar Years 2023 through 2025. The project is estimated by the County Engineer to cost $542,599.00 over the three-year period, but submitted bids exceeded this estimate, totaling over $1 million for the full project including the cost of paint. Staff will review the submitted bids to determine accuracy and qualifications before recommending a winner for contract award.

Key Points

  • The county issued a Call for Bids for the services on March 13, 2023.
  • The Engineer’s Estimate for the 3-year project is $542,599.00 (excluding the cost of paint).
  • The County will pay for the cost of the paint, which Acting County Administrator Monte Reinders stated would cause the total cost to exceed $1 million for the three years.
  • Two bids were received:
    • Specialized Pavement Markings (SPM): $615,320.00
    • Stripe Rite Incorporated: $616,891.20
  • Staff will review the bids for accuracy and verify bidder qualifications. Staff will present a recommendation for contract award at a later, unspecified date.

Financials

  • Engineer's Estimate (3 years, excluding paint cost): $542,599.00
  • Bid 1 (SPM): $615,320.00
  • Bid 2 (Stripe Rite Incorporated): $616,891.20
  • Total estimated cost to County (including paint cost estimate): Over $1 million (over 3 years)
  • Funding Source: Road Operations budget for 2023 through 2025.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • March 13, 2023: Call for Bids issued.
  • April 10, 2023, 10:30 a.m.: Bid opening held.
  • Later date (unspecified): Staff will recommend a bid award.

Next Steps

Public Works staff are requested to open and read the bids, then confirm their accuracy and bidder qualifications prior to making a formal recommendation for the award of the Contract.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer, Acting County Administrator
  • Conor Ferry - Public Works Engineer Technician, Project Manager

Bid Opening for Aggregate Supply for Bituminous Surface Treatment (BST)

Topic Summary

The Public Works Department held a bid opening for the Supply of Aggregate necessary for the County's Bituminous Surface Treatment (BST) Programs. The engineer's estimate for the two-year service, with an option to extend, was $513,397.00. Two bids were received and submitted for staff review, anticipating a contract award recommendation at a future date.

Key Points

  • The scope is the supply of aggregate for BST Programs in Calendar Year 2023, with the option to extend the contract through 2024.
  • The Board issued a Call for Bids on March 20, 2023.
  • Two bids were opened:
    • Northwest Rock Inc: $480,000
    • Bruch and Bruch: $524,118
  • Staff intention is to review the bids for completeness and accuracy before recommending a contract award.

Financials

  • Engineer's estimate (over 2 years): $513,397.00
  • Bid 1 (Northwest Rock Inc): $480,000
  • Bid 2 (Bruch and Bruch): $524,118
  • Funding Source: Department of Public Works Budgets for Road Operations in calendar years 2023 and 2024.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • March 20, 2023: Call for Bids issued.
  • April 10, 2023, 10:45 a.m.: Bid opening held.
  • Later date (unspecified): Staff will provide a recommendation to the Board.

Next Steps

The Board is requested to authorize the opening and reading of the bids, and subsequently direct the Public Works Department to review them and provide a recommendation for further action later.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • Conor Ferry - Public Works Engineer Technician, Project Manager

Award of Construction Contract for Snow Creek Road Culvert Replacement

Topic Summary

The Public Works Department recommends executing a contract with Bruch & Bruch Construction, Inc. for the Snow Creek Road MP 0.84 Culvert Replacement project, which is necessary due to the existing culvert's severe deterioration and risk of failure under a 45-foot deep fill. The total contract amount is $1,092,394.00, supporting the maintenance of reliable access for residents and primarily funded by federal and state grants and a public works loan.

Key Points

  • The contract is for the construction phase of the Snow Creek Road MP 0.84 Culvert Replacement (County Project No. 18020310). The culvert resides under a 45-foot deep fill and is badly deteriorated and prone to failure.
  • The planned construction involves excavating the 45-foot deep fill, replacing the culvert with a new 72-inch diameter pipe, and reconstructing the road fill and roadway.
  • The project is funded through a FEMA Hazard Mitigation program federal grant and a low-interest loan from the Washington State Public Works Board (PWB).
  • Bruch & Bruch Construction, Inc. is the designated Contractor.
  • The total estimated project cost, including engineering, right of way, and construction, is $1,332,894.

Financials

  • Construction Contract Amount: $1,092,394.00
  • Total Estimated Project Cost (including engineering, R-O-W, and construction): $1,332,894
  • Funding Sources:
    • FEMA Hazard Mitigation Grant (Federal): $997,500
    • FEMA Hazard Mitigation Grant (State share): $166,250
    • PWB Construction Loan (remaining funding): $169,144 (calculated as $1,332,894 - $997,500 - $166,250)
  • The PWB loan will be repaid using the County Road Fund over a twenty-year period.
  • Matching Funds: Yes (Sources listed as FEMA, PWB Loan, County funds).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Contract time begins on the first working day following the Notice to Proceed Date.
  • The project must be physically complete within 80 working days of the contract start date.
  • The Contractor, Bruch and Bruch Construction, Inc., executed the contract on March 22, 2023.

Next Steps

Public Works recommends that the Board execute all three original copies of the Contract with Bruch & Bruch Construction, Inc. and return two originals to Public Works for further processing. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Mark Thurston - Project Manager
  • Bruch & Bruch Construction, Inc. - Contractor
  • FEMA Hazard Mitigation Grant No. D21-031
  • Washington State Public Works Board (PWB)

Agreement for Development of Community Wildfire Protection Plan (CWPP)

Topic Summary

Jefferson County is contracting with SWCA Environmental Consultants to develop a Community Wildfire Protection Plan (CWPP) utilizing $167,481 in federal Title III funding. The CWPP aims to provide comprehensive, data-driven strategies for risk mitigation and prevention, addressing the increasing wildfire danger in the Pacific Northwest, and was awarded following an RFP process.

Key Points

  • Jefferson County is noted as one of the few Washington State counties historically lacking a CWPP.
  • The need for the CWPP is supported by data from the Washington State Department of Ecology indicating that the number of large fires in the western U.S. has doubled between 1984 and 2015, and projections show a 1°C temperature rise could increase the area burned by up to 600%.
  • The goal is to develop a robust, data-driven, and accessible CWPP in partnership with stakeholders and community engagement to lessen wildfire likelihood and increase effective response.
  • SWCA Environmental Consultants was selected through a multi-stage RFP process, deemed the most qualified of two applicants.
  • The plan will align with the 2003 Healthy Forests Restoration Act guidelines and the three main goals of the National Cohesive Wildland Fire Management Strategy: Resilient Landscapes, Fire-Adapted Communities, and Safe and Effective Wildfire Response.
  • Project Structure (Scope):
    • Phase 1: Discovery: Includes a kick-off meeting, identifying a diverse Advisory Group (including representatives from Bridgehaven, Brinnon, Cape George, Chimacum, Discovery Bay, Irondale, Kala Point, Marrowstone, Port Hadlock, Port Ludlow, and Quilcene), conducting stakeholder interviews (Board, county staff, Emergency Management), and gathering data (e.g., 2016 Hazard Mitigation Plan, geospatial data from USFS Wildfire Risk to Communities).
    • Phase 2: Meet and Retreat: Includes three Advisory Group meetings (two virtual, one in-person workshop) and four in-person public engagement meetings organized regionally (North Jefferson, Tri Area, South County, Port Ludlow), with virtual options.
    • Phase 3: Document and Review: Involves developing a digital and written Community Risk Assessment (covering fuel hazards, fire behavior modeling, fire history, ignition risk, firefighting capability, and community values at risk), and generating Mitigation Strategies and Actions (action plan, treatment projects, and building code updates provided by subconsultants).
    • Phase 4: Approve and Launch: Delivery of the final CWPP to the County and presentation to the Board.
  • Optional Tasks (Phase 5):
    • Task 9: Development of an Esri Hub Site, Story Map, and Project Tracker for public engagement and continuous project tracking.
    • Task 10: Evacuation Modeling and Planning using Ladris technologies to determine evacuation times and traffic levels for disaster scenarios.
  • Subconsultants Justice Jones and Jerry McAdams will provide expertise on structural and wildland fire and recommend future building code updates related to wildfire mitigation.

Financials

  • Total Project Amount: $167,481.00
  • Funding Source: Title III funding in Fund 147 (Federal Forest Title III).
  • Matching Funds Required: No.

Alternatives

  • Staff noted performing the optional tasks (Phase 5) are subject to choice and may require additional fees if selected.
  • SWCA notes that if budget requires cuts, hosting all Project Phase 2 meetings virtually could save money compared to having one in-person meeting.
  • SWCA explicitly proposes an optional addition to the community risk assessment consisting of on-the-ground structure and infrastructure risk assessments (Task 5a).

Community Input

  • Four in-person public outreach events are suggested, organized regionally (North County/Port Townsend, Tri Area, South County / Quilcene/Brinnon, and Port Ludlow), with the option for virtual attendance.
  • Meetings will be held outside normal working hours (after 4:00 p.m.) to maximize attendance.
  • For an additional fee (not included in the core contract amount), meeting materials can be translated into Spanish.
  • Community and Advisory Group members will have opportunities to review and comment on the draft CWPP.

Timeline

  • RFP Process: Employed to select the contractor.
  • Project Start: April 18, 2023 (Agreement commencement date).
  • Project End: Continues until completion ("Term: April 18, 2023 through completion").
  • Interim Milestones:
    • Final work plan/schedule delivery: Within 14 business days of kick-off meeting.
    • Risk Assessment: Board desires completion by the end of the summer.
    • Draft CWPP distribution: 2 weeks prior to Advisory Group Meeting 3.

Next Steps

The Board is recommended to approve the attached contract with SWCA Environmental Consultants. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Chris Goy - Central Services Director
  • Mark McCauley - County Administrator
  • SWCA Environmental Consultants - Contractor
  • Washington State Department of Ecology
  • U.S. Forest Service’s (USFS’s) Wildfire Risk to Communities mapping website
  • Justice Jones and Jerry McAdams - Subconsultants (providing expertise on building codes/structural fire)
  • Federal Forest Title III (Fund 147)
  • 2003 Healthy Forests Restoration Act; National Cohesive Wildland Fire Management Strategy

Homeland Security Grant Program Contract E22-185 R (2019-2023)

Topic Summary

The Department of Emergency Management (DEM) seeks approval for a revised State Homeland Security Grant Program (HSGP) contract (E22-185 R) for $57,538, covering the period from September 1, 2019, through July 31, 2023. This federal funding is critical for sustaining DEM's four part-time clerk positions and essential community preparedness and coordination activities.

Key Points

  • The HSGP contract E22-185 R totals $57,538.
  • These grant funds, along with Emergency Management Performance Grants (EMPG), are essential for maintaining DEM's current staffing level of four part-time clerks.
  • The contract supports three main subprojects, addressing core capabilities (Public Information and Warning, Operational Coordination, Community Resilience):
    • Subproject 1 (Alert and Warning, $7,500): Sustains the public alert and warning system (Everbridge/Nixle) and includes community outreach to increase trust and subscriptions (goal: 1,000 new subscribers by September 2020).
    • Subproject 2 (Operational Coordination and Communication, $38,000): Supports personnel (66% of grant amount) to maintain the Incident Management Team (IMT), sustain Emergency Operation Center (EOC) readiness through monthly training/exercises, and develop the Community Organizations Active in Disaster (COAD) group.
    • Subproject 3 (Community Resilience, $12,038): Supports Neighborhood Preparedness Groups (NPREP) via outreach events (e.g., All-County Picnic), Community Emergency Response Team (CERT) training (goal: 100 community members trained), and mass care training (goal: 25 CERT-trained volunteers certified).
  • At least 25% of the combined HSGP award must be dedicated to Law Enforcement Terrorism Prevention Activities (LETPA); the current commitment is 13% ($7,500).

Financials

  • Grant Agreement Amount: $57,538
  • Personnel Costs (Salaries & Benefits): $38,000 (66% of the agreement total)
  • LETPA (Law Enforcement Terrorism Prevention Activities): $7,500 (13% of the agreement total)
  • Subproject 1: $7,500.00
  • Subproject 2: $38,000.00
  • Subproject 3: $12,038.00
  • Funding Authority: U.S. Department of Homeland Security (DHS); Assistance Listings # 97.067 (19HSGP/SHSP).
  • Matching Funds: Not applicable ("N/A").

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Grant Agreement Start Date: September 1, 2019
  • Grant Agreement End Date: July 31, 2023 (Performance period ends August 31, 2023)
  • Final Reimbursement Request/Closeout Report Due: September 14, 2023

Next Steps

The Board is recommended to approve HSGP contract E22-185 R. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Willie Bence - Emergency Management Director
  • Washington State Emergency Management Division (Contractor)
  • U.S. Department of Homeland Security (DHS) / FEMA
  • Assistance Listings # 97.067 - 19HSGP (SHSP)

Homeland Security Grant Program Contract E23-090 (2022-2024)

Topic Summary

The Department of Emergency Management (DEM) seeks approval for a State Homeland Security Grant Program (HSGP) contract (E23-090) totaling $32,006. This funding is crucial for supporting four part-time clerk positions and advancing preparedness initiatives focused on operational coordination and public outreach over the grant period of September 1, 2022, to July 31, 2024.

Key Points

  • The HSGP contract totals $32,006, supporting DEM’s goal of maintaining its current staffing level of four part-time clerk hires.
  • The two main subprojects are:
    • Subproject 1 (Jefferson County IMT, $21,821): Focuses on Operational Coordination and Planning capabilities by sustaining the Incident Management Team (IMT), developing training/exercise plans, updating Emergency Operation Guides (EOGs), and coordinating the badging system. Two IMT meetings per year will focus specifically on terrorism/terrorism-related issues (e.g., election security, cybersecurity).
    • Subproject 2 (Public Information & Outreach, $10,185): Sustains Public Information & Warning and Community Resilience. Activity includes training for Neighborhood Preparedness (NPREP) groups, CERT programs, hosting the All County Picnic (annual mass disaster outreach event), and developing ongoing preparedness messaging.
  • Funds dedicated to Law Enforcement Terrorism Prevention Activities (LETPA) stand at $8,000, meeting the minimum threshold of 25% of the agreement total.
  • The Washington State Risk Profile ranks Washington as the 12th highest at-risk state, guiding the investment to build and sustain Core Capabilities related to terrorism-related risks.

Financials

  • Grant Agreement Amount: $32,006
  • Personnel Costs: $29,006 (91% of the agreement total)
  • LETPA: $8,000 (25% of the agreement total)
  • Subproject 1: $21,821.00
  • Subproject 2: $10,185.00
  • Funding Authority: U.S. Department of Homeland Security (DHS); Assistance Listings # 97.067 (22HSGP/SHSP).
  • Matching Funds: Not applicable ("N/A").

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Grant Agreement Start Date: September 1, 2022
  • Estimated Work Start Date: January 2023
  • Nationwide Cybersecurity Review (NCSR) Completion Due: Not later than January 31, 2023
  • Grant Agreement End Date: July 31, 2024 (Performance period ends August 31, 2025)
  • Final Reimbursement Request/Closeout Report Due: September 14, 2024

Next Steps

The Board is recommended to approve HSGP contract E23-090. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Willie Bence - Emergency Management Director
  • Washington State Emergency Management Division (Contractor)
  • U.S. Department of Homeland Security (DHS) / FEMA
  • Assistance Listings # 97.067 - 22HSGP (SHSP)

Homeland Security Grant Program Contract E23-154 (2020-2023)

Topic Summary

The Department of Emergency Management (DEM) is seeking approval for a State Homeland Security Grant Program (HSGP) contract (E23-154) totaling $26,930, covering the period from September 1, 2020, through July 31, 2023. This is a crucial source of federal funding aimed at sustaining DEM’s necessary staffing level of four part-time clerks and supporting community readiness against terrorism and other catastrophic events.

Key Points

  • The HSGP contract E23-154 totals $26,930.
  • This federal funding is required to sustain DEM's clerk staffing and service levels.
  • The grant includes three primary sustainment subprojects:
    • Subproject 1 (Alert and Warning, $1,000): Sustains the Nixle (Everbridge) text alert system for informing residents of imminent threats. Goal is to increase subscriptions from 7,367 to approximately 8,000.
    • Subproject 2 (Planning, $8,621): Focuses on Operational Coordination by supporting the Incident Management Team (IMT), coordinating monthly workshops/exercises (including 1 tabletop focused on civil unrest/law enforcement), and planning for a new joint EOC/communication facility.
    • Subproject 3 (Community Resilience, $11,309): Supports community preparedness strategies, including the annual All County Picnic outreach event and developing distance learning curriculum for Neighborhood Preparedness (NPREP)/CERT members.
  • An additional $6,000 is allocated to a National Priority Area Project (Public Information and Warning), which funds the Nixle alert system over twelve months.
  • LETPA activities receive $9,250, meeting the 25% minimum requirement (34% of the agreement total).

Financials

  • Grant Agreement Amount: $26,930
  • Personnel Costs: $8,621 (32% of the agreement total)
  • LETPA: $9,250 (34% of the agreement total)
  • Management & Administration (M&A): $0.00 (0% of the agreement total)
  • Sustainment Subtotal: $20,930.00 (Subprojects 1-3)
  • National Priority Area Subtotal (Public Information and Warning): $6,000.00
  • Funding Authority: U.S. Department of Homeland Security (DHS); Assistance Listings # 97.067 (20HSGP/SHSP).
  • Matching Funds: Not applicable ("N/A").

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Grant Agreement Start Date: September 1, 2020
  • Grant Agreement End Date: July 31, 2023 (Performance period ends August 31, 2023)
  • Due Date for Final Reimbursement Request/Closeout Report: September 14, 2023

Next Steps

The Board is recommended to approve HSGP contract E23-154. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Willie Bence - Emergency Management Director
  • Washington State Emergency Management Division (Contractor)
  • U.S. Department of Homeland Security (DHS) / FEMA
  • Assistance Listings # 97.067 - 20HSGP (SHSP)

Emergency Management Performance Grant (EMPG) E23-146 (2022-2023)

Topic Summary

The Department of Emergency Management (DEM) requests approval for the Emergency Management Performance Grant (EMPG) Contract E23-146, which provides $31,866 in federal funds. This grant requires a 50% local match and is intended to sustain essential emergency management staffing (four part-time clerk hires) and enhance core capabilities through planning, public education, and health preparedness.

Key Points

  • The EMPG contract E23-146 totals $31,866. This funding is necessary, along with HSGP funds, to maintain DEM's four part-time clerk positions.
  • The scope focuses on continuing/sustaining essential emergency management capabilities, with four main priority areas:
    • Priority 1 (Emergency Public Information and Education): Sustain NPREP (Neighborhood Preparedness) program, offer CERT/Disaster Air Response Team (DART) training (goal: 100+ individuals trained to FEMA CERT standard), and develop the department's social media presence/Social Media Action Plan (SMAP).
    • Priority 2 (Operational Planning and Procedures): Develop an operational plan for the evacuation and care of personal pets and livestock, working with community stakeholders and developing new shelter agreements.
    • Priority 3 (Public Health, Healthcare, and EMS): Develop a Medical Reserve Corps (MRC) administered by DEM in partnership with Public Health and Jefferson Healthcare, formalizing the volunteer efforts seen during the COVID-19 response.
    • Priority 4 (Public Information and Warning): Develop and implement a Community Emergency Communication Hub concept with NPREP groups (similar to systems in Seattle/Portland) to address the post-catastrophic communication infrastructure gap identified in Cascadia Rising 22 exercise.

Financials

  • Grant Agreement Amount (Federal Share): $31,866
  • Matching Funds Required: $31,866 cash match (50% of total project cost).
  • Total Project Cost: $63,732 (Federal $31,866 + Match $31,866)
  • Funding Source: U.S. Department of Homeland Security (DHS); Assistance Listings # 97.042 (22EMPG/PI# 723PT).
  • Source of Matching Funds: DEM Director Salary.
  • Budget Allocation: The entire grant amount ($31,866) and the full match amount are allocated to the PLANNING solution area for Personnel & Fringe Benefits.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Grant Agreement Start Date: June 1, 2022
  • Grant Agreement End Date: September 30, 2023
  • Final Reimbursement Request/Report Due: November 15, 2023

Next Steps

The Board is recommended to approve EMPG Contract E23-146. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Willie Bence - Emergency Management Director
  • Washington State Emergency Management Division (Contractor)
  • U.S. Department of Homeland Security (DHS) / FEMA
  • Assistance Listings # 97.042 - 22EMPG
  • DEM Director Salary (Match Source)

Creation of East Jefferson Culvert Lining Project

Topic Summary

The Board of Commissioners is establishing a new County Project titled the "East Jefferson Culvert Lining Project" to conduct preliminary engineering (PE) work. This project aims to identify and develop plans for using cost-effective fiberglass epoxy liners (CIPP method) to restore one to four deteriorating steel culvert pipes in eastern Jefferson County.

Key Points

  • The purpose is to identify additional culverts suitable for restoration using the Cured-In-Place-Pipe (CIPP) method, noting that a similar method was recently used cost-effectively in three culverts.
  • The resolution creates the County Project and authorizes Preliminary Engineering (PE) work.
  • The result of the PE phase will be the development of a specific construction project to restore a smaller subset of culverts.
  • The project will be included in the County's 2023-2028 Transportation Improvement Program (TIP) as Item No. 32.
  • Construction is planned to be accomplished by contract.

Financials

  • Current Appropriation (Engineering/PE): $6,000
  • Estimated Future Appropriation (Construction): $144,200
  • Total Estimated Project Cost (PE + Construction): $150,200
  • Funding Source: County road funds.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The project is included in the officially adopted annual road program as Item No. 17.
  • A future project including construction costs will be added to the 2024-2029 TIP.

Next Steps

The Board is requested to sign one original of the Resolution to Create County Project. This item was Resolution No. 17-23 (corrected from a prior assigned number on the agenda) and was approved on the Consent Agenda.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Bruce Patterson, P.E. - Project Manager
  • Resolution No. 17-23

Grant of Temporary Easement to WSDOT for SR104 Roundabout Project Staging

Topic Summary

The Public Works Department requests approval of a temporary easement agreement granting the Washington State Department of Transportation (WSDOT) use of a portion of Paradise Bay Road right-of-way and adjacent County property. WSDOT plans to use this area as a construction staging site for the SR104 Roundabout Project until December 31, 2025.

Key Points

  • The easement is for a temporary period ending December 31, 2025.
  • The area granted includes the southernmost approximately 110 feet of the County’s Paradise Bay Road right-of-way, plus another approximately 3,000 square feet of County property just east of the right-of-way.
  • WSDOT intends to use the site specifically for staging construction equipment related to the SR104 Roundabout Project (Paradise Bay to Shine Rd Intersection Safety Improvements).
  • Cooperative efforts between the County and WSDOT on such projects are noted as desirable when feasible.
  • The agreement includes standard indemnification language requiring WSDOT to protect, defend, and hold the County harmless from claims arising from WSDOT’s use of the premises, except for claims caused by the County’s sole negligence. The agreement explicitly includes a mutual waiver of immunity under RCW 51.12 (Industrial Insurance).

Financials

  • Cost/Revenue: The grant of this Temporary Easement has no fiscal impact to the County.
  • Consideration received: $10.00 and other valuable consideration.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Easement commences on the date of acceptance by WSDOT.
  • Easement terminates on December 31, 2025.

Next Steps

The Board is requested to sign the attached Temporary Easement and return it to Public Works. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Colette Kostelec, P.E. - Right-of-Way Representative
  • Washington State Department of Transportation (WSDOT)
  • RCW 51.12 (Industrial Insurance)

Amendment No. 3 to Recovery Café Agreement (Dove House)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment No. 3 to the professional services agreement with Dove House for the Recovery Café, increasing the contract funding by $25,000 for a total authorized maximum of $180,000. These funds continue services providing recovery support for individuals with substance abuse and mental health issues, aligning with federal grant requirements.

Key Points

  • The contract, running from September 1, 2020, through August 31, 2023, is with Dove House for services supporting individuals with substance abuse disorders and/or mental health issues via the Recovery Café model.
  • The services provided must meet the requirements of the Health Resources Services Administration (HRSA) Recovery Program Implementation (RCORP-I) grant.
  • Services include providing an environment conducive to recovery, recovery peer support, and managing a peer network.
  • The goal is to reduce recidivism, mental health issues, and substance use disorders for Jefferson County residents involved with the Recovery Café model.
  • This amendment adds $25,000, bringing the total contract amount from the previous total of $155,000 (per Amendment #2) to a new maximum of $180,000.

Financials

  • Additional Amount (Amendment No. 3): $25,000
  • New Total Contract Amount: $180,000
  • Prior Total Contract Amount: $155,000 (per Amendment No. 2, July 18, 2022)
  • Funding Source: Funded by HRSA award GA1RH39564 (RCORP-I), awarded to JCPH for CHIP, on behalf of the Jefferson County Behavioral Health Consortium (BHC).
  • Prior funding history (Original Contract, Sept 2020, total $105,000):
    • Original: $105,000
    • Amendment 1 (Aug 2021): Redistributed $11,772.10 unspent 2020 funds to 2023 budget (for a new 2023 budgeted amount of $32,188.77).
    • Amendment 2 (July 2022): Added $50,000 for a total of $155,000.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Original Contract Start: September 1, 2020
  • Original Contract End: August 31, 2023
  • Current Amendment (No. 3) effective period: September 1, 2020, through August 31, 2023.
  • Amendment 3 signed by contractor: April 8, 2023.

Next Steps

JCPH management recommends Board approval of Amendment 3. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Apple Martine - Director, Public Health
  • Dove House - Contractor (for Recovery Café)
  • Health Resources Services Administration (HRSA) - Award GA1RH32956 (RCORP-I)
  • Jefferson County Behavioral Health Consortium (BHC)
  • Contract No.: SA-20-209-AZ/13

Microsoft Exchange Online Upgrade

Topic Summary

The Central Services Department seeks approval for a $63,002 contract with CDW Government LLC to upgrade the County's email system from the non-supported Microsoft Exchange 2013 on-premises solution to the cloud-based Microsoft Exchange Online. This immediate upgrade is necessary due to the end of Microsoft's support and includes the purchase of licenses and professional migration services.

Key Points

  • The County currently uses a non-supported 2013 Microsoft Exchange email solution.
  • The upgrade is required due to the end of Microsoft's support and recent bandwidth issues.
  • The plan is to migrate to Microsoft’s cloud-based solution, Microsoft Exchange Online, using professional migration consultants (CDW Government LLC).
  • The contract includes purchasing the first tranche of 500 annual licenses.
  • The scope of work (SOW) includes planning, design sessions to determine end-state architecture (including directory integration, transport, compliance/archiving, security, and governance), a build/pilot phase (migrating a group of 25 users), and final deployment (migrating up to 500 mailboxes).
  • The migration process includes establishing a new Office 365 tenant, installing Azure Active Directory Connect, and configuring a hybrid environment for coexistence with the legacy system for application dependencies.
  • Infrastructure and Client configuration responsibilities: Customer (County) is responsible for hardware/server/network configuration and changes identified, and for client configuration for the 500 mailboxes post-migration.

Financials

  • Total Contract Amount (CDW Government LLC): $63,002.00
  • Services Fees (T&M Basis) Estimate: $39,000.00
  • Senior Engineer (130 hours @ $255/hr): $33,150.00
  • Project Manager (26 hours @ $225/hr): $5,850.00
  • License Costs: $24,002.00
  • 500 annual licenses for Microsoft Exchange Online Plan 1G: $22,000.00
  • Sales Tax: $2,002.00
  • Funding Source: General Fund (Fund 001).

Alternatives

  • The SOW identifies that the deployment estimates may be subject to Change Order based on the results of the design session and pilot phase.
  • An alternative path for developing the Esri Story Map (in a separate CWPP project packet reference) involves developing it on the consultant's ArcGIS online account and transferring it later.

Community Input

  • None present in the document.

Timeline

  • Project Commencement: April 11, 2023
  • Project Duration: No more than 17 weeks from the Customer Kick-off Meeting.
  • Performance Period: April 11, 2023, through completion.

Next Steps

The Board is requested to: 1. Approve the attached proposed contract. 2. Commit to approving the associated 1st Quarter Supplemental request during the upcoming 1st Quarter Budget Supplemental Hearing (scheduled for April 17, 2023). This item was on the Consent Agenda and received unanimous approval.

Sources

  • Chris Goy - Central Services Director
  • Monte Reinders - Acting County Administrator
  • CDW Government LLC - Consultant/Contractor (MICROX 2023)
  • Microsoft (for Exchange Online product)

Derelict Crab Pot Removal and Outreach Agreement (Port Townsend Bay)

Topic Summary

The Jefferson County Marine Resources Committee (MRC), under WSU Extension, seeks to contract up to $6,000 with Applied Education Foundation, utilizing the Sea Dragons’ custom Remote Operated Vehicle (ROV), to conduct six days of on-the-water operations to remove derelict crab pots from Port Townsend Bay and perform subsequent data analysis and educational outreach.

Key Points

  • The contract's primary purpose is the removal of derelict crab pots from Port Townsend Bay.
  • The removal operations will last six total on-the-water days and use the Sea Dragons’ custom-built underwater ROV.
  • Deliverables include data analysis, creating maps of all located and removed crab pot targets, and editing the derelict crab pot StoryMap to document the 2023 removal efforts.
  • The project is funded via state and federal grant funds administered through the Northwest Straits Commission.

Financials

  • Total Contract Amount (Up To): $6,000
  • Fieldwork - ROV Removal Operations (est. 6 days): $5,400.00
  • Data Analysis and GIS Mapping (est. 20 hours): $500.00
  • StoryMap Edits (est. 5 hours): $100.00
  • Funding Source: State and federal grant funds administered through the Northwest Straits Commission (Grant No. OTGP-2023-JeCoWS-00009).
  • Expenditure is accounted for in the WSU Extension/Marine Resources Committee budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Contract Term: May 1, 2023, - November 30, 2023.
  • Fieldwork completion deadline: Must be completed by August 31, 2023.
  • All work completion deadline: Must be completed by November 30, 2023.

Next Steps

Signature for approval is recommended. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Monica Montgomery - Water Programs Coordinator, Jefferson County Marine Resources Committee (MRC) and WSU Extension
  • Applied Education Foundation - Contractor
  • Northwest Straits Commission (Grant Administrator)
  • Washington State Department of Ecology (Agency Contract Grant No. OTGP-2023-JeCoWS-00009)

Side Scan Sonar Survey for Derelict Crab Pots (Port Townsend Bay)

Topic Summary

The Jefferson County Marine Resources Committee (MRC) is entering a subrecipient agreement for up to $9,000 with Coastal Sensing & Survey to perform a 2-day side scan sonar survey in Port Townsend Bay. The survey is intended to identify the locations of lost crab pots while also providing educational outreach to STEM students and community members.

Key Points

  • The purpose is to conduct side scan sonar surveys in Port Townsend Bay to locate lost crab pots.
  • Coastal Sensing & Survey was chosen due to being "the most cost-effective company" and for donating some services while providing educational opportunities for STEM students and community members.
  • The scope is a 2-day survey utilizing side scanning sonar for ocean bottom mapping.
  • Deliverables include KML/KMZ Mosaic files, Raw Data Files, marked target data files (Coordinate Points), and JPG/PNG files for presentations.
  • The contractor commits to providing educational and hands-on instruction for four total students/educators in side scan survey operation, and ROV operation experience if time permits.
  • Data collected will be publicly available and leveraged to promote community understanding of the marine environment, with costs subsidized by Coastal Sensing & Survey and its partners.
  • Data quality is largely dependent on sea conditions, and excessive sea states may cancel the search, although downtime is billed at a standby rate.

Financials

  • Total Contract Amount (Up To): $9,000
  • Vessel Day Rate (R/V Phoenix & Captain): $9,000 (Discounted from a standard rate of $5,400 per day x 2 = $10,800)
  • Mobilization, Data Processing, and Demobilization are listed at $0.00 in the subtotal table, suggesting donated services or that the costs are absorbed elsewhere, despite showing Standard Rates.
  • Funding Source: State and federal grants administered through the Northwest Straits Commission. No fiscal impact to the County is stated.

Alternatives

None specified.

Community Input

  • The contract prioritizes engagement of community members and STEM students/educators.

Timeline

  • Contract Term: April 1, 2023 - May 31, 2023.
  • All work completion deadline: Must be completed by May 31, 2023.

Next Steps

Signature for approval is recommended. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Monica Montgomery - Water Programs Coordinator, Jefferson County Marine Resources Committee (MRC) and WSU Extension
  • Coastal Sensing & Survey - Subrecipient/Contractor
  • Northwest Straits Commission (Grant Administrator)
  • State of Washington Department of Ecology (Agency Contract Grant No. OTGP-2023-JeCoWS-00009)

Amendment No. 3: Extension of Lower Big Quilcene Floodplains Acquisition Grant

Topic Summary

Jefferson County Public Health (JCPH) requests a one-year extension (Amendment No. 3) to the Lower Big Quilcene Floodplain Acquisitions grant agreement with the Washington State Recreation and Conservation Office (RCO). This extension is necessary to finalize negotiations and acquire a specific floodplain parcel from a willing seller (Piehl property) that is crucial for restoration efforts on the Lower One Mile of the Big Quilcene River.

Key Points

  • The purpose of the original grant was to acquire a floodplain parcel for restoration.
  • The original acquisition project aimed to implement a preferred restoration design intended to restore spawning habitat for Hood Canal summer chum salmon and habitat-forming processes.
  • The original scope in Amendment 1 involved the acquisition of the Baughman, Davidson, and Fitzgerald properties or property interests. Amendment 2 added the Kenneth Ward parcel as reviewed and funded in a separate project agreement (20-1113).
  • The current extension (Amendment No. 3) is requested to allow time to negotiate and acquire the Piehl property, whose landowner recently expressed interest in selling. This property is described as being "within the target geographic project envelope."
  • The extension was approved by Puget Sound Partnership (PSAR funding source).
  • The grant award is administered by the Salmon Recovery Funding Board (SRFB)/RCO.

Financials

  • No funding change is requested with this amendment.
  • Funding Source: RCO Salmon Recovery Funding Board (SRFB).
  • Match requirement is satisfied via a Memorandum of Understanding (MOU) with the Hood Canal Salmon Enhancement Group, meaning no County General Fund are requested.
  • Total Project Cost (Original Amendment 1): $518,353.00
    • SRFB - Puget Sound Acq. & Restoration: $300,000.00 (57.88% - State)
    • SRFB - Salmon Federal Projects: $138,527.00 (28.72% - Federal)
    • Project Sponsor (Match): $79,826.00 (15.40%)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Original Project Period: July 1, 2019, to December 31, 2022.
  • Extension Period (Amendment No. 3): Extends the end date to December 31, 2023 (a one-year extension).
  • Prior milestones demonstrate successful completion and submission of several acquisition-related items (appraisals, closing, initial cultural resources assessment) of other properties starting in 2019-2020.

Next Steps

JCPH Management recommends Board of County Commissioners signature for Amendment No. 3. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Hood Canal Salmon Enhancement Group (MOU Partner)
  • Washington State Recreation and Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) Grant Agreement #18-1227

Digital Submittal Certification for CRAB Reports

Topic Summary

Jefferson County is required to submit various annual reports for the Calendar Year 2022 to the County Road Administration Board (CRAB) digitally, confirming that the County's road management complies with CRAB's Standards of Good Practice (WAC 136). Successfully submitting these forms and receiving a "Certificate of Good Practice" is essential for the County to receive its annual Motor Vehicle Fuel Tax (MVFT) allocation.

Key Points

  • CRAB reports for 2022 require submittal, including the Traffic Law Enforcement Expenditure Certification, Fish Passage Barrier Removal Certification, and Annual Certification.
  • Compliance with CRAB Standards of Good Practice (WAC 136) is mandatory. Certifications must be signed by the County Sheriff and County Auditor for the Traffic Law Enforcement Expenditures, and by the County Engineer and Chair/Executive for the remaining items.
  • The annual "Certificate of Good Practice" is required to receive the County's 2023 allocation of Motor Vehicle Fuel Tax (MVFT).
  • Road Fund Expenditures:
    • Budgeted Road Levy Revenue: $4,827,919.00
    • Actual Road Levy Revenue: $4,833,918.68
    • Actual Diverted Road Levy: $670,000.00 (Out of Budgeted $670,000.00)
    • Total Road Portion Traffic Law Enforcement Expenditures: $670,000.00
    • Total Traffic Law Enforcement Expense (All County Funds): $1,395,203.00
  • Fish Passage Certification: Total Road Construction Budget was $2,916,894.00 in 2022. Expenditures for fish passage barrier removal outside County Rights-of-Way were $0.00 (The limit is 0.005% of total annual road budget, or $14,584.47).
  • Management & Administration: The County certifies full compliance with most WAC 136 requirements for County Engineer duties, accident reporting, and priority programming. Key County Road Standards policies were adopted or updated between 2003 and December 2022 (e.g., Organization 12/13/2022; Complaint Handling 07/28/2003; County Road Standards 11/21/2022).
  • 2022 Arterial Preservation (CAPP): The County spent $153,605.92 in CAPA & TPA funds and $100,882.15 in MAW funds in 2022, carrying a $0.00 balance forward for all three categories.

Financials

  • Projected 2023 Motor Vehicle Fuel Tax (MVFT) Allocation: Approximately $1.5 million (Source: June 2022, WSDOT Revenue Forecast).
  • Total Road Levy Revenue (Actual 2022): $4,833,918.68
  • Total Road Construction Expenditures (2022): $3,339,236 (Grand Total of PE, ROW, and Construction columns).
  • Total CAPA & TPA Spent in 2022: $153,605.92
  • Total MVA Spent in 2022: $48,444.93
  • Total MAW Spent in 2022: $100,882.15
  • Total Traffic Law Enforcement Expenditures from Road Fund: $670,000.00

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Reports cover Calendar Year 2022.
  • The Digital Submittal Certification request is dated April 10, 2023.
  • The MVFT allocation relies on issuance of the 2023 "Certificate of Good Practice."

Next Steps

The Board is requested to officially authorize, by motion, the Chair to sign and date the "Digital Submittal Certification" form in the two required locations. This item was on the Consent Agenda and received unanimous approval.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • Conor Ferry - Engineer Technician
  • County Road Administration Board (CRAB)
  • WAC 136 (Standards of Good Practice)
  • Washington State Department of Transportation (WSDOT) Revenue Forecast (June 2022)

Payment of Payroll Warrants

Topic Summary

The document requires a formal approval for the payment of Jefferson County Payroll Warrants dated April 5, 2023, totaling $2,314,205.47, composed of physical checks, direct deposits, and paid benefits.

Key Points

  • The total amount of payroll warrants dated April 5, 2023, is $2,314,205.47.
  • This total includes:
    • Payroll Checks (15783-15801): $42,499.56
    • Payroll Direct Deposit (10086044-10086357): $1,213,823.17
    • Benefits Paid (AP Warrant #'s: 100216328-100216350): $1,057,882.74

Financials

  • Total Payroll Warrants: $2,314,205.47

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Payment Date: April 5, 2023

Next Steps

Formal approval of payment is requested via the Consent Agenda.

Sources

  • Jefferson County Payroll Warrants

County Participation in National Center for Public Land Counties

Topic Summary

The Commissioners discussed and took action on a request from the Washington State Association of Counties (WSAC) to participate in and fund the National Center for Public Land Counties via a special assessment. The Board unanimously approved participation, splitting the required funding over two years.

Key Points

  • The request was for a Special Assessment to support a new entity: the National Center for Public Land Counties.
  • Commissioner Eisenhour moved to approve participation in the National Center for Public Land Counties.
  • The associated special assessment is $33,847.
  • The funding will be split over two years.

Financials

  • Special Assessment Cost: $33,847
  • Funding Plan: Half paid in 2023 and half paid in 2024.

Alternatives

The topic was initially tabled during the morning session for discussion in the afternoon.

Community Input

Chair Brotherton called for public comments before the vote; none were received.

Timeline

  • Payment will be made in 2023 (half) and 2024 (half).

Next Steps

The motion to participate and pay the assessment carried by a unanimous vote. Commissioner Eisenhour is noted in the briefing session as having an appointment to the NACo Public Lands Steering Committee.

Sources

  • Washington State Association of Counties (WSAC)
  • National Center for Public Land Counties
  • Commissioner Heidi Eisenhour
  • Commissioner Greg Brotherton

Settlement Agreement for Glendale Farms and Peat Plank Road Code Violations

Topic Summary

The Board approved a Settlement Agreement resolving long-standing code compliance cases against Linda Sexton regarding two properties, Glendale Farms and the Peat Plank Road Property, primarily concerning solid waste code violations. The settlement terms involve transferring ownership to a Trust managed by Sexton's children, requiring substantial cleanup of both properties over a defined timeframe, and waiving a significant majority of accrued daily fines.

Key Points

  • The settlement resolves code compliance cases with Linda Sexton concerning two properties: Glendale Farms and the Peat Plank Road Property.
  • The issues primarily involved solid waste code violations accruing under Title 19 of the Jefferson County Code.
  • Accrued Fines (as of March 24, 2023):
    • Glendale Farms: $156,500
    • Peat Plank Road Property: $108,000
  • Settlement Terms:
    • Sexton must transfer ownership of both properties to an Irrevocable Trust F.B.O. Linda Sexton, where Sexton's children are the Trustees.
    • The Trust is responsible for the remaining cleanup of Glendale Farms by December 31, 2023 (cleanup is noted as "already ... near completion").
    • The Trust must provide a cleanup plan for the Peat Plank Road property by December 31, 2023, with cleanup to be completed by December 31, 2028. Status reports demonstrating progress are required every six months.
    • Sexton must pay the County $14,425 over two years in equal quarterly installments to cover some County enforcement costs.
    • The County will release Sexton and the Trust from 90% of the accrued daily fines as of the signing date, and an additional 20% of accrued daily fines will be released upon completion of the cleanups. (The summary text description of fine release appears inconsistent; 90% release is stated, followed later by another 20% release upon completion. The total amount released is not definitively stated outside of those percentages).
  • Voluntary compliance agreements, enforceable under Title 19 of the Jefferson County Code, will be put in place for each property.
  • Glendale Farms is described as one of the oldest and largest farms in the County, and the Jefferson Land Trust is a co-holder of a conservation easement on the property.

Financials

  • Total Accrued Fines Waived: 90% and then an additional 20% (of total accrued fines as of 3/24/23 - amounts listed above).
  • Payment to County by Sexton: $14,425 (in equal quarterly installments over two years).

Alternatives

None specified.

Community Input

  • One comment was received during the public comment period following the presentation of the settlement terms. The Commissioners responded to the comment.

Timeline

  • Fines were accruing since "last year" (before March 24, 2023).
  • March 24, 2023: Date used for calculation of accrued daily fines.
  • March 31, 2023: Date of Settlement Agreement version approved by the Board.
  • December 31, 2023: Deadline for remaining cleanup of Glendale Farms; Deadline for providing the cleanup plan for the Peat Plank Road property.
  • December 31, 2028: Deadline for cleanup completion of the Peat Plank Road property.
  • Next two years (from signing date): Quarterly installment payments of $14,425 from Sexton to the County.

Next Steps

Commissioner Dean moved to approve the Settlement Agreement in substantially the same form as the March 31, 2023 version and delegate authority to the County Administrator to finalize and sign the settlement documents. The motion carried unanimously.

Sources

  • Linda Sexton - Property Owner
  • Irrevocable Trust F.B.O. Linda Sexton - Trust receiving the properties.
  • Jefferson Land Trust - Co-holder of conservation easement on Glendale Farms property.
  • Title 19 of the Jefferson County Code.
  • Commissioner Kate Dean (provided the post-Executive Session summary).
  • County Administrator (delegated authority to finalize and sign).

WSDOT Summer Construction Schedule Concerns (Letter to Governor)

Topic Summary

The Commissioners expressed serious concern regarding the Washington State Department of Transportation (WSDOT) proposed summer construction schedule, particularly focusing on the combination of Hood Canal Bridge closures and construction along the alternate route (State Highway 101). The Board directed staff to draft a formal letter to the Governor and state officials outlining these impacts.

Key Points

  • The primary concern involves the cumulative impact of WSDOT's summer construction schedule on the Olympic Peninsula.
  • Specific infrastructure/projects identified as problematic include:
    • Hood Canal Bridge closures.
    • Construction planned along the alternate route on State Highway 101.
  • Mr. Thiersch, a member of the Washington State Ferry Advisory Committee, offered suggestions for the Board to include in their letter.

Financials

None specified.

Alternatives

None specified.

Community Input

  • Mr. Thiersch (Washington State Ferry Advisory Committee) provided suggestions concerning the content of the letter.

Timeline

  • A draft letter was presented by Chair Brotherton during the April 3 meeting, and staff made edits.
  • The letter was approved for sending at a special all-virtual meeting on April 5, 2023, at 9:30 a.m.

Next Steps

The Board, at a Special Meeting on April 5, 2023, approved sending the letter, as amended, to Governor Inslee, Secretary Millar, and the state legislative delegation.

Sources

  • Washington State Department of Transportation (WSDOT)
  • Greg Brotherton - Chair (drafted the letter)
  • Mr. Thiersch - Washington State Ferry Advisory Committee
  • Governor Inslee
  • Secretary Millar (WSDOT)
  • State Legislative Delegation

NACo Appointment and Legislative Briefings

Topic Summary

Commissioner Heidi Eisenhour's appointment to the National Association of Counties (NACo) Public Lands Steering Committee was confirmed. Additionally, Commissioners provided brief legislative updates through the continuation of their briefing session.

Key Points

  • Commissioner Heidi Eisenhour's nomination and appointment to the NACo Public Lands Steering Committee has been confirmed by NACo President Denise Winfrey.
  • The confirmation letter outlines the responsibility of Committee membership, including participating in monthly conference calls and attending the NACo Legislative Conference and Annual Conference.
  • The NACo committee liaison is Jonathan Shuffield, and the legislative assistant is Owen Hart.
  • The purpose of NACo committees is to provide county expertise for legislative policy decisions in Washington D.C.
  • During multiple briefing sessions, Commissioners discussed legislative updates but only reported procedural items (reviewing previous meetings, scheduling conflicts, and upcoming meetings).

Financials

  • No financial data was reported, as the Committee Appointment is a procedural item.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Upcoming Conferences:
    • NACo’s 2023 Annual Conference: July 21-24, 2023, in Travis County/Austin, Texas.
    • NACo’s 2023 Legislative Conference: February 11 – 14, 2023, in Washington, DC (already passed).

Next Steps

Commissioner Eisenhour is now expected to actively participate in the NACo Public Lands Steering Committee monthly conference calls and attend the upcoming Annual Conference.

Sources

  • Denise Winfrey - President, National Association of Counties (NACo)
  • Commissioner Heidi Eisenhour
  • Jonathan Shuffield - NACo Committee Liaison
  • Owen Hart - NACo Legislative Assistant

Payroll and Accounts Payable Warrants Payment

Topic Summary

Formal approval was given for the payment of Jefferson County Payroll Warrants dating April 5, 2023, totaling $2,314,205.47, and the payment of Vouchers/Warrants dated March 27, 2023, totaling $448,610.86.

Key Points

  • Payment of Jefferson County Payroll Warrants dated April 5, 2023, totaling $2,314,205.47.
  • Payment of Jefferson County Vouchers/Warrants dated March 27, 2023, totaling $448,610.86.

Financials

  • Payroll Warrants (April 5, 2023): $2,314,205.47
  • Vouchers/Warrants (March 27, 2023): $448,610.86

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Payroll Date: April 5, 2023
  • Vouchers Date: March 27, 2023

Next Steps

The items were approved on the Consent Agenda.

Sources

  • Jefferson County Auditor’s Office
  • Payroll Services Manager
  • Jefferson County Public Works Department

JCPH Agreement with Jumping Mouse Children's Center

Topic Summary

Jefferson County Public Health (JCPH) approved an agreement with Jumping Mouse Children’s Center to provide mental health services totaling $254,126. This contract, approved as part of the consent agenda, marks an administrative action concerning the provision of necessary public health services.

Key Points

  • The agreement is for the provision of Mental Health Services.
  • The service provider is Jumping Mouse Children’s Center.

Financials

  • Agreement Amount: $254,126.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The agreement was approved on the Consent Agenda.

Sources

  • Jefferson County Public Health (JCPH)
  • Jumping Mouse Children’s Center

ARPA Grant for Port Townsend Pump Track (PT Recyclery)

Topic Summary

The Board of County Commissioners approved an agreement awarding $50,000 in American Rescue Plan Act (ARPA) grant funding to the PT Recyclery for the Port Townsend Pump Track project.

Key Points

  • The agreement relates to funding for the Port Townsend Pump Track project.
  • The recipient of the funding is PT Recyclery.

Financials

  • Agreement Amount: $50,000
  • Funding Source: American Rescue Plan Act (ARPA) Grant Funding.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The agreement was approved on the Consent Agenda.

Sources

  • Jefferson County Administrator
  • PT Recyclery

Cost Sharing Agreement for Septic System Cost Share Program

Topic Summary

Jefferson County approved a motion endorsing a cost sharing agreement for a Septic System Cost Share Program with CDBG, at no cost to the County.

Key Points

  • The motion approved a Cost Sharing Agreement for a Septic System Cost Share Program.
  • The program partner is CDBG (Community Development Block Grant).

Financials

  • Cost to the County: No Cost.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The motion approving the agreement was approved on the Consent Agenda.

Sources

  • Jefferson County Public Health (JCPH)
  • CDBG

Letter of Support for Northwest Straits Marine Conservation Initiative Reauthorization

Topic Summary

The Board approved sending a formal letter of support for the reauthorization of the Northwest Straits Marine Conservation Initiative, an action pursued by the Jefferson County Marine Resources Committee.

Key Points

  • The action approves a Letter of Support.
  • The subject of the support is the Northwest Straits Marine Conservation Initiative Reauthorization.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Letter of Support was approved on the Consent Agenda.

Sources

  • Jefferson County Marine Resources Committee (MRC)
  • Northwest Straits Marine Conservation Initiative

Generated On: 2025-11-06 17:19:33.355195-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/