Skip to content

03/20/23 09 AM: Board Approves Consent Agenda, Proclamations, COVID, DNR, Finance Updates

Board Approves Consent Agenda, Proclamations, COVID, DNR, Finance Updates

Jefferson County Board meeting Part 1: Unanimous consent agenda approval (26 items including ARPA, contracts, hires); Drug & Alcohol Facts Week proclamation; COVID trends/update; DNR timber revenue Q4; Finance 2023 work plan; Public Works bid opening shift to Thursdays.

Consent Agenda Approval

Metadata

  • Time Range: 00:01:24.265–00:13:47.695 (PART 1)
  • Categories: budgeting, contracts, personnel, operations, infrastructure

Summary

The Board reviewed and approved a 26-item consent agenda, including ARPA grant agreements, wastewater system contracts, beach water quality monitoring, Group A water systems management, bids under engineer's estimates, personnel hires, and other routine items. Discussion highlighted corrections to item 7 (adding an ARPA agreement using grantee letter/budget as scope of work), item 21 additions ($20,000 for beach monitoring and 9 PUD-managed Group A systems), item 6 bid savings, and contingencies in ARPA contracts tied to second tranche funding. The agenda passed unanimously without items pulled for separate discussion.

Key Discussion Points

  • Item 7: Additional ARPA agreement uploaded morning of meeting; praised use of grantee documents for scope.
  • Commissioner Eisenhower: Noted contingency language in item 17 contracts for uncertain funding; suggested for other ARPA deals.
  • Item 21: $20,000 addition for swimming beach monitoring; questions on total county spend and if 9 PUD Group A systems cover all.
  • Item 6: Bid 2/3 under engineer's estimate; excitement over low materials costs.
  • Hiring: Program coordinator Sophie de Groot praised; 4H coordinator search ongoing.
  • Overall: 26 items, record low vs. prior 40+; more ARPA contracts expected soon.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Consent agenda packet included surplus property declarations, ROW acquisition procedures update, aggregate supply bids, Snow Creek culvert contract award, Port Hadlock wastewater surveying, childcare grants, noxious weed control, kitchen upgrades, digital equity, climate resilience, various amendments/contracts (e.g., i-ACT, FJCIP, COVIED, DDA, DOH consolidated). Board decision aligned with staff recommendations; no noted divergences.

Financials

  • ARPA grants: Multiple agreements; distributions contingent on second tranche.
  • Item 21: $20,000 addition for beach monitoring (unclear if additive to existing spend).
  • Item 6: Bid significantly below estimate (nearly 2/3 cost).
  • No other specific figures discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve the consent agenda for March 20, 2023" (motion by Commissioner Eisenhower, seconded).
  • Vote: Unanimous (all in favor).
  • No next steps specified.

National Drug and Alcohol Facts Week Proclamation

Metadata

  • Time Range: 00:31:05.966–00:36:39.823 (PART 1)
  • Categories: public safety, services

Summary

The Board proclaimed March 20-26, 2023, as National Drug and Alcohol Facts Week in Jefferson County, sponsored by NIDA and NIAAA to promote science-based conversations on drugs, alcohol, and addiction among youth. Holly Gumm from Quilcene-Brinnon Empowered Teens Coalition provided history and thanks; Commissioners noted Commissioners' involvement in youth substance groups and ongoing prevention efforts.

Key Discussion Points

  • Proclamation read verbatim by Chair.
  • Holly Gumm: NDAFW launched 2010 by NIDA, NIAAA joined 2016; annual outreach with sites, students, educators.
  • Commissioners: Grim drug risks today; all sit on youth/treatment groups; info at public health website.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Proclaim March 20-26, 2023, as National Drug and Alcohol Facts Week" (unanimous approval).
  • Vote: Unanimous (all in favor by saying "aye").
  • No next steps specified.

COVID-19 Update

Metadata

  • Time Range: 00:45:26.821–01:15:50.172 (PART 1)
  • Categories: public safety, services, personnel

Summary

Dr. Barry reported national/state COVID trends down/flat, Jefferson at high transmission (221/100k cases) but no hospitalizations/deaths; emphasized vaccines decoupling cases from severe outcomes, risks in pregnancy, Long COVID; noted phasing out state testing program, mask mandate lift April 3, transition to standard precautions. Board discussed lifting local emergency order, reducing updates to monthly; KPTZ questions on masks, Paxlovid, boosters addressed.

Key Discussion Points

  • Dr. Barry: Jefferson 36 total deaths (1 new, unvaccinated 60s); Clallam 82/100k; vaccines key; maternal mortality spike from COVID; free tests available locally till federal emergency ends May; healthcare masking ends April 3.
  • Masking in congregate settings: Individual decision; source control if ill; less presymptomatic spread in vaccinated.
  • Frequency: Scale to monthly post-emergency.
  • KPTZ Qs: Dropped masks/floors (depends on surface); Paxlovid hotline; no new booster.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced; referenced state DOH sites, CDC reports.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Plan monthly COVID updates starting April (penciled, confirm with Commissioner Dean).
  • No vote.
  • Next Steps: Lift local emergency order timing; Dr. Barry available as needed.

DNR Quarterly Revenue and Timber Management Update

Metadata

  • Time Range: 01:16:46.553–02:18:29.930 (PART 1)
  • Categories: budgeting, land use, planning, operations

Summary

DNR reported 2022 Jefferson revenue $1.393M (Q4 $408k), $5.2M under contract; 2023 projection $3.7M under contract (Q1 $954k received). Detailed Straits District timber sale layout process per HCP: screening for habitats (marbled murrelet, spotted owl, Taylor's checkerspot), streams/wetlands, old growth, legal access/trespass, geology, roads (fish passage culverts fixed). Pennywise sale example: 271 initial acres to 130 treated (48% set aside), sold $2.8M (delivered value $3.9M). 40% lands set aside district-wide.

Key Discussion Points

  • Drew Rosanbalm: 2023 sales: Taylor Downhill paid, Bolton/Beaver Valley/Penneywise/Lost Croquet ~$2M+ Q2-Q4.
  • Brian Turner: 98k acres managed; screening tools (WOOGI old growth predictor), HCP protections, green-up rule (<100ac units), trespass issues; field recon, prescriptions (variable retention 8 trees/ac min), road plans (fish barriers fixed 2016-21).
  • Tax code change for Port Ludlow FD3 to Eastern Rescue.
  • Pennywise: 93ac to 43ac treated; high set-asides (wetlands, streams, old growth).
  • 49% set aside in Jefferson sales.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

DNR report: Q4 2022 $408k; CY2022 $1.393M accrued; 2023 projections; Straits District map (40% set aside); Pennywise sale details ($2.8M bid, $3.9M delivered). Aligned with presentation; no divergences.

Financials

  • 2022: $1.393M accrued to County; $5.2M under contract.
  • 2023 proj: Q1 $954k; total ~$3.7M wiring (sales $10.9M+).
  • Pennywise: Bid $2.8M ($550/MBF); logging $680k, roads $554k, haul $430k; net to County/schools.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • No action taken; informational.
  • Next Steps: Q2 update (part 3: field to auction); sustainable harvest calc ongoing.

Finance Manager 2023 Work Plan

Metadata

  • Time Range: 02:38:20.400–03:04:46.469 (PART 1)
  • Categories: budgeting, personnel, operations

Summary

Finance Manager Judy Shepherd presented 2023 goals: build accounting team (professional dev/well-being), implement Employee Self-Service (ESS) in Munis for time/accruals, centralize grants tracking, improve SAO audit (reconcile GL/bank by 9/30 fed deadline, no internal control issues), Lunch & Learns on financial tools. Personal goals: health/professional dev, revenue projections. Board praised; noted procurement integration, training needs.

Key Discussion Points

  • J. Shepherd: Staffing now 2 FTEs; ESS rollout Mar-Jul (beta May); grants oversight per SAO; audit task force; possible employee expense module.
  • Board: Budget meetings confusing (improve visuals via Munis); leverage Stop Carpenter for data dashboards.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Work plan slides aligned; SAO audit notes, Munis training package purchased. No divergences.

Financials

No specific figures; SAO audit deadline 9/30/2023.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • No action taken; workshop.
  • No next steps specified.

Proposal to Change Public Works Bid Openings

Metadata

  • Time Range: 03:05:18.825–03:27:50.435 (PART 1)
  • Categories: operations, contracts

Summary

Public Works Director Monty Reinders proposed shifting bid openings from Mondays to Thursdays 2pm in Commissioners chambers (public read-aloud, no BOCC action), awards as agenda items. Improves bidder timing (last-minute pricing), efficiency; other counties do similar. Board consensus to proceed for Sewer bid (addendum), others as feasible.

Key Discussion Points

  • M. Reinders: Mondays poor for bidders; Park/Clallam Thursdays; still public, attach tabs to award; 3wk bidder time vs 13 days.
  • Board: Support efficiency; miss tactile openings but ok with report; electronic bidding future?; one BOCC may attend.
  • Public (T. Piers): Ensure advertised hybrid public meeting for transparency.

Public Comments

  • Tom Piers: Ensure public advertised opening/read-aloud for credibility; secrecy risks perceived bias.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed; potential better bids from late pricing.

Alternatives & Amendments

Continue Mondays; electronic bidding pending legislation.

Outcome, Vote, and Next Steps

  • Decision: Consensus approval (3-0 thumbs up); implement Sewer addendum Thursday; others as feasible.
  • No formal vote.
  • Next Steps: Issue Sewer addendum; notify for next Monday bid.

Background Materials

Contents

AI Information