PACKET: Commissioners Meeting at Mon, Mar 13, 09:00 AM

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Interagency Reimbursement for District Court Audio/Visual Upgrade

Topic Summary

The Jefferson County District Court is seeking approval for an Interagency Reimbursement Agreement (IAA23926) with the Washington State Administrative Office of the Courts (AOC) to upgrade its courtroom camera, microphone, and software systems. The upgrade is necessary because the current JAVS Autolog 7 system will become obsolete within 24 months, necessitating a shift to Autolog 8. The total cost of the upgrade is estimated at $50,546.10, and the county will be reimbursed up to $48,200 by the AOC upon completion.

Key Points

  • The purpose of the agreement is to enhance the court's audio and visual systems, including equipment procurement and installation services.
  • The existing JAVS Autolog 7 system used by the District Court will be obsolete within 24 months, requiring an upgrade to the Autolog 8 system.
  • The new system installation will include:
    • Main components for HD Switching & Signal Routing (e.g., JAVS HD Video Switcher, PoE Network Switch).
    • High Definition Recorders (one HD Multichannel recorder and one HD Stereo recorder).
    • AutoLog 8 Recording and Logging Software Suite (Author's note does not specify if the client has a current PC that meets those requirements, or if the client must purchase one).
    • An IR Assisted Listening System for the hearing impaired.
    • Two (2) 3G HD/SDI cameras for static shots of the Judge, Witness, and Law Tables.
    • Upgrades and HD integration for the Courtroom Monitor, Document Camera, and existing Wireless Presentation and Video Conferencing systems.
    • A new Touch Panel Controller system (Kramer 7” Touch Screen and Smart Controller) for A/V control at the Judge's bench.
    • An 18 RU DTRK Cabinet Equipment Rack with a 1000VA UPS backup system.
  • The District Court expects to bill the funds by the end of the agreement term.
  • Approval of the agreement was commented on by District Court Administrator Brian Gleason during the public comment period, where he answered questions from the Board.

Financials

  • Total reimbursement approved by AOC (Maximum amount): $48,200.00
  • Total estimated project cost (per JAVS proposal): $50,546.10
  • Equipment Subtotal: $32,127.57
  • Labor Subtotal: $14,245.00
  • Sales Tax: $4,173.53
  • County net potential expenditure/cost not reimbursed (if project cost matches estimate): $2,346.10
  • Funding Source: AOC via Interagency Reimbursement Agreement IAA23926 (Fund #080).
  • Payment Terms (to contractor, JAVS): Initial Payment of $12,636.53 prior to scheduling; Final Payment of $37,909.57 upon completion.
  • AOC will reimburse the Court for approved and completed reimbursements within 30 days of receipt of a properly completed A-19 invoice (to be submitted no more frequently than monthly, no less than quarterly).

Alternatives

None specified.

Community Input

  • Brian Gleason (District Court Administrator): Commented during the Public Comment Period regarding Consent Agenda Item No. 5 (this item), and answered questions posed by the Board.

Timeline

  • 2022-07-01: Performance under the Agreement begins.
  • 2023-01-05: JAVS proposal last modified.
  • 2023-06-30: Performance period under the Agreement ends.
  • Within 24 months (from date of request): Current Autolog 7 system will be obsolete.

Next Steps

The Board is recommended to approve the attached reimbursement agreement.

Sources

  • Brian Gleason - District Court Administrator/Court Program Manager
  • Kyle Landry - AOC Program Manager
  • Shelly Knopf - Justice AV Solutions, Inc (JAVS)
  • Washington State Administrative Office of the Courts (AOC)

Healthier Together Aquatic Center and Feasibility Study Update

Topic Summary

The brief provided an update on the "Healthier Together Aquatic Center and Feasibility Study," a joint effort by Jefferson County, the City of Port Townsend, Port of Port Townsend, Jefferson Healthcare, YMCA, and Jefferson Aquatic Coalition to assess the viability of replacing the antiquated public pool with a modern aquatic facility incorporating health and wellness components. The presentation covered the project's vision, goals, schedule, guiding principles, space needs, and initial analysis of four potential sites.

Key Points

  • The project aims to plan for replacing and enhancing the antiquated pool, adding health and wellness components to meet community needs.
  • Core goals include increasing opportunities for active and healthy living, planning for the future of Jefferson County, selecting a site, and planning for operations and financing.
  • Proposed space program elements include: a Lap/Competition Pool (cool water), a Recreation Pool (warm water), a Cardio-Weight Fitness Room, a Multi-Purpose Group Exercise Room, a Meeting Room, and a Physical Therapy/Classroom.
  • Key amenity ideas include a Classroom/Teaching Kitchen, a Birthday Party/Event Room, and Childcare/Child Watch services.
  • Site evaluation criteria cover Development Capacity, Economic Viability (including prominent frontage and cost recovery), support for Diversity, Equity & Inclusion (including transit access), Regulatory Approval, and Community Support.
  • Four potential sites were analyzed:
    • Evan's Vista (14 acres): PROS include location supporting South County participation, proximity to compatible amenities, and partnership potential. CONS include limited prominent frontage/visibility and convenient access to bus/bike routes.
    • Jefferson Healthcare (0.74 acres): PROS include prominent frontage, partnership potential, proximity to compatible amenities, and high cost recovery potential. CONS include limitations on accommodating the building and parking, and low support for South County participation/transit access.
    • Golf Course (58 acres): PROS include accommodating the building and parking, prominent frontage/visibility, proximity to amenities, and convenient transit access. CONS include impact on the existing golf course layout, timing of site decision, and low South County participation support.
    • Mountain View Commons (3.9 acres): PROS include accommodating building/parking, prominent frontage, amenity proximity, convenient transit access, and good cost recovery potential. CONS include needing to relocate the ReCyclery and Dog Park, and limited support for South County participation.
  • The feasibility study calendar runs from February through July, culminating in a Final Report and Financial Plan presentation to the Council in July.

Financials

  • None specified. The briefing itself had no additional fiscal impact.

Alternatives

  • Four potential sites (Evan's Vista, Jefferson Healthcare, Golf Course, Mountain View Commons) were analyzed against specific criteria. The rejection or deferral of a preferred site was not specified, as the presentation summarized an ongoing feasibility study.

Community Input

  • One comment was received during the call for public comments after the initial presentation. Two additional comments followed the response.

Timeline

  • March 2023: Presentation 1 (Program and Site update) to Council (BOCC).
  • May 2023: Presentation 2 (Concept Design Options) to Council.
  • July 2023: Presentation 3 (Final Report) to Council.
  • 2023-03-14 (6:00 p.m.): Aquatic Center Public Meeting in Port Townsend (Commissioner Dean attending).
  • 2023-03-16 (6:00 p.m.): Healthier Together Open House (Virtual) (Commissioner Dean attending).
  • The overall feasibility study spans February through July 2023.

Next Steps

The Board was asked to participate in the briefing and provide comments/questions regarding the scope and next steps of the project.

Sources

  • Kate Dean - Commissioner District 1
  • Erica Dunn - Opsis Architecture Senior Associate
  • Jim Kalvelage - Opsis Architecture Founding Partner
  • Mark McCauley - County Administrator
  • Jefferson County Public Works

Jefferson County Marine Resources Committee (MRC) Annual Report

Topic Summary

The Jefferson County Marine Resources Committee (MRC) provided its annual report detailing its accomplishments in 2022 and plans for 2023. The briefing was intended to keep the Board of County Commissioners (BOCC) informed and allow them to provide input on the committee's focus areas, which include marine resources education, outreach, and nearshore restoration activities.

Key Points

  • The presentation reviewed 2022 accomplishments.
  • Plans for 2023 focus on marine resources education, outreach, and nearshore restoration activities.
  • MRC members gave the presentation with the help of Monica Montgomery.

Financials

  • None specified. The meeting noted there is no fiscal impact, as the program receives grant funds from the Northwest Straits Commission (Department of Ecology) and the Northwest Straits Foundation.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022: Accomplishments reviewed.
  • 2023: Plans for activities outlined.

Next Steps

The Board was asked to provide input and guidance regarding marine resources education, outreach, and nearshore restoration activities.

Sources

  • Monica Montgomery - WSU Extension Water Programs Coordinator
  • Gordon King - MRC Member
  • Jeff Taylor - MRC Member
  • Sarah Fisken - MRC Member
  • Bob Simmons - MRC Member
  • Neil Harrington - MRC Member
  • Northwest Straits Commission (Department of Ecology) - Grant funding source
  • Northwest Straits Foundation - Grant funding source

Trust Land Transfer Acquisition of Quimper East and Quimper West Properties

Topic Summary

Jefferson County is seeking approval to purchase the fee interest in two Washington State Trust Land Transfer (TLT) properties, Quimper West and Quimper East, from the Department of Natural Resources (DNR). This purchase, facilitated by a partnership with the Jefferson Land Trust (JLT), is intended to bring the properties into perpetual conservation. The total purchase price for both properties is $382,800, with JLT providing a 50% match of $191,400.

Key Points

  • In 2009, JLT partnered with the County to lease three TLT properties from the State (Quimper East, Quimper West, and Thorndike) under authority granted by Washington Laws of 2008, Chapter 328, Section 3042.
  • The County is exercising its option under the original leases to purchase the fee interest in the Quimper East and Quimper West properties.
  • The acquisition will result in the property being placed into perpetual conservation, satisfying JLT's mission.
  • The County chose not to acquire the Thorndike property due to its high appraisal value of $2,572,800.
  • Per Board Resolution 35-22 (August 1, 2022), the acquisition required at least a 50% match, which JLT is providing.
  • Upon closing, the County must record a restrictive covenant on the properties preventing subdivision and conversion to other uses without JLT's consent, while allowing agricultural uses, sustainable forest management, and habitat protection.
  • The Purchase and Sale Agreement (PSA) for Quimper East indicates that the property is currently subject to a lease or rental agreement with Jefferson County through the Trust Land Transfer Program (TLT) with DNR, and has been used for Commercial Forestry.
  • The PSA for Quimper West notes encroachments referred to as "Real Estate Trespass" on DNR records (private and county roads), and indicates a private domestic water well was drilled in 1996, though it is unknown if the water is potable or the well is active. Quimper West has also been used for Commercial Forestry.
  • Both PSAs contain language where the County (Purchaser) releases and indemnifies the State (Seller) from all liability related to the condition of the Property prior to, at, or after Closing, including environmental issues like hazardous/toxic substances.

Financials

  • Total Purchase Price for both properties: $382,800
  • Quimper West cost: $367,000 (Fund 308)
  • Quimper East cost: $15,800 (Fund 308)
  • Funding Source (Initial): Conservation Futures Funds (Resolution 35-22 dedicated up to $199,500).
  • JLT contribution (50% match): $191,400 (reimbursed subsequent to closing).
  • Net cost to County: $191,400 (after JLT reimbursement).
  • Note: The initial budget dedicated up to $199,500, but the total purchase price is $382,800, requiring JLT's full contribution of $191,400 to meet the 50% match requirement.

Alternatives

  • The County decided not to acquire the Thorndike property due to its high appraisal of $2,572,800.

Community Input

None specified.

Timeline

  • 2008: Washington Laws of 2008, Chapter 328, Section 3042 authorized the leases.
  • 2009-06-09: JLT and the County entered into the Stewardship Agreement.
  • 2021: Jefferson County and DNR entered into an Interagency Agreement to facilitate the transfer process.
  • 2022-08-01: BOCC adopted Resolution 35-22 dedicating Conservation Futures funding.
  • 2023-03-01: Effective date of both Purchase and Sale Agreements.
  • 2023-03-22 (4:00 p.m.): Deadline for Purchaser to execute and deliver the PSA originals to the State.
  • Within 60 days of Board of Natural Resources approval: Purchase Price must be paid.
  • Within 90 days of Board of Natural Resources approval: Closing must occur.

Next Steps

The Board is recommended to approve and sign both Purchase and Sale Agreements (for Quimper West and Quimper East) and the respective seller’s disclosures.

Sources

  • Jefferson Land Trust (JLT)
  • State of Washington Department of Natural Resources (DNR) / Hilary S. Franz (Commissioner of Public Lands)
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Conservation Futures Committee

Interlocal Agreement for Reimbursable Work / Equipment Rental with Kitsap County

Topic Summary

Jefferson County Public Works Department is requesting approval of an Interlocal Agreement (PW 2023-017) with Kitsap County to establish a formal structure for the mutual provision of reimbursable work or equipment rental. This agreement formalizes cooperation between the adjacent counties' Public Works Departments, allowing them to utilize each other's specialized skills and equipment as needed, particularly in times of emergency.

Key Points

  • The agreement's purpose is to allow either Party (Requester) to obtain work or rent equipment from the other Party (Provider) as needed and deemed mutually beneficial for specific Public Works projects.
  • This cooperation leverages the specialized skills and equipment possessed by the adjacent counties' Public Works Departments, especially for assistance during times of need.
  • The agreement establishes procedures for:
    • Requesting services using a standard "Request and Agreement for Work, Equipment, and/or Materials" form (Attachment A).
    • Reviewing requests by the Provider's Director of Public Works to ensure timely and efficient work completion or availability of equipment.
    • Requiring the Requester to assume all liability and responsibility for loss or damage to rented equipment, excluding normal wear and tear.
    • Requester must ensure all costs related to the requested project are covered.
  • The agreement explicitly does not establish a separate or joint board, nor will joint property be acquired.
  • The Requester shall reimburse the Provider for all costs, including direct/indirect labor (with fringe benefits), administration, equipment rental, engineering, materials, and supplies.

Financials

  • None specified. The agreement itself has no intrinsic fiscal impact; costs are dependent upon individual requests (DUR - Dependent Upon Requests) from either county and will be considered separately for each specific project.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The term is ongoing, remaining in effect until expressly terminated by either party with thirty (30) days prior written notice.

Next Steps

The Board is recommended to execute the interlocal agreement and authorize staff to return it to Kitsap County for final signature.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Andrew Nelson, PE - Kitsap County Director of Public Works
  • County of Kitsap
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Interlocal Agreements for Mutual Aid with WSDOT (Emergency Response)

Topic Summary

Jefferson County Public Works is seeking approval for two interlocal agreements (GCB 3187 and GCB 3207) with the Washington State Department of Transportation (WSDOT) concerning mutual aid for public works emergency response. One agreement is activated specifically during a declared emergency (GCB 3187), and the other covers assistance required in the absence of a formal Proclamation of Emergency (GCB 3207). These agreements provide a framework for using each other's personnel and equipment for road-maintenance operations.

Key Points

  • The agreements establish a framework for cooperation for performing reimbursable work, particularly during emergencies, leveraging specialized skills and equipment in overlapping geographic areas.
  • Agreement GCB 3187 (Emergency Proclamation): Activated only upon a declaration of emergency by local, county, tribal, and/or state government (authorized under RCW 38.52 - Emergency Management).
    • Includes a provision that all privileges, immunities, rights, duties, and benefits of Responding Agency officers/employees shall apply while performing functions for the Requesting Agency (RCW 38.52.080).
  • Agreement GCB 3207 (No Proclamation): Authorized by RCW 39.34 (Interlocal Agreement Act) for assistance in the absence of a formal Declaration of Emergency.
  • Both agreements stipulate that the Requestor designates the Incident Commander, but the Responder's personnel and equipment operate under the immediate control of a Responder supervisor.
  • Both agreements require that dedicated funds must be protected: Agencies funded with road funds are limited to providing services for road activities, sewer funds for sewer activities, etc.
  • Compensation includes reimbursement for labor (including benefits), equipment, and materials at customary rates. Reimbursement is expected within 90 days of voucher submittal.
  • The Requesting Agency indemnifies the Responding Agency against claims, suits, and costs, excluding those caused by the sole negligence of the Responding Agency.

Financials

  • None specified. The agreements have no intrinsic fiscal impact; costs are dependent upon requests from either party and will be handled via reimbursement.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Both agreements remain in effect as long as two or more agencies are parties to the agreement. Termination requires 30 days written notice to all parties on the master list.

Next Steps

The Board is recommended to execute the attached interlocal agreements and authorize staff to return them to WSDOT for final signature.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Pasco Bakotich III, P.E. - WSDOT State Maintenance Engineer
  • Scott L. Lockwood - Assistant Attorney General
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Washington State Department of Transportation (WSDOT)
  • RCW 38.52 (Emergency Management)
  • RCW 39.34 (Interlocal Agreement Act)

Opioid Litigation Settlement Participation

Topic Summary

The Board of County Commissioners is considering participation in a national settlement resolving claims against five national pharmacies and manufacturers involved in the Opioid epidemic: Allergan, CVS, Teva, Walgreens, and Walmart. Counsel for Jefferson County and the Prosecuting Attorney’s Office recommend joining the settlement to secure the county's share of funds, which must be exclusively used for Opioid abatement initiatives.

Key Points

  • Jefferson County is part of national opioid multi-district litigation (MDL) and state lawsuits against Pharmaceutical Supply Chain Participants (manufacturers, distributors, dispensers).
  • The total estimated value of these five pharmacy settlements for Washington State is $434.4 million.
  • Local governments, including Jefferson County, would receive 50% of the net settlement amount, estimated to be $217.2 million statewide.
  • All funds received must be used exclusively for Opioid Remediation (abatement) as defined in the settlements.
  • The One Washington Memorandum of Understanding (MOU), approved by the BOCC on April 4, 2022, governs how settlement funds are allocated among Washington municipalities. Allocation Agreement II specifically addresses the pharmacy settlements and affirms the 50/50 split of funds.
  • Jefferson County, along with Clallam and Kitsap Counties, previously designated the Salish Behavioral Health Administrative Services Organization (SBH-ASO) as the regional Opioid Abatement Council (OAC) through a December 2022 Interlocal Agreement (ILA).
  • Under the ILA, all Opioid Funds allocated to Clallam, Jefferson, and Kitsap Counties must be paid over to the SBH-ASO. SBH-ASO will reserve 10% annually for administrative costs, with any excess reserved funds reallocated to Approved Purposes.
  • Participation is contingent on a high percentage of eligible cities and counties joining the settlement; failure to reach this threshold voids the settlements.
  • Deadline for cities and counties to join the five settlements is April 18, 2023.

Financials

  • Estimated total settlement amount for Washington State: $434.4 million (over various periods).
  • Local Government Share (50%): $217.2 million.
  • Estimated total lifetime amount allocated to Jefferson County from these five settlements (excluding the 2022 Distributor settlement): $783,282.69 (spanning 2023 through 2036).
  • Estimated payment schedule for Jefferson County (Local Government allocation only):
    • 2023 payments: $140,195.42 (including payments from Walmart, Allergan, Teva, CVS, Walgreens, plus $36,262.38 from the prior Distributor settlement).
  • All funds must be used for Opioid Remediation.
  • Under the ILA, 10% of funds received by SBH-ASO are reserved for administrative costs related to managing and distributing the funds.

Alternatives

None specified. However, the risk of litigation continuing and the settlement funds being reduced or nullified if the threshold of parties do not join implies that the alternative is continued, likely costly, litigation.

Community Input

  • A workshop on March 6, 2023, discussed the Opioid Settlement Funding with Public Health Director Apple Martine, Salish BH-ASO Regional Administrator Stephanie Lewis, and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker.
  • The Board received a presentation from Administrator Lewis.
  • Call for public comments showed no comments were received during the March 13 meeting.

Timeline

  • 2018: Jefferson County engaged the Keller Rohrback (KR) law firm.
  • 2022-04-04: BOCC approved the One Washington MOU.
  • 2022-06: State of Washington settled with three major opioid distributors.
  • 2022-08-08: Final Allocation Agreement for distributor settlement reached.
  • 2022-12: Clallam, Jefferson, Kitsap Counties entered ILA designating SBH-ASO as OAC.
  • 2022-12-21: State AG announced Washington joining the five pharmacy resolutions.
  • 2023-04-18: Deadline for cities and counties to join the five settlements.
  • Funds distribution to Jefferson County is estimated to occur annually from 2023 to 2038 (Distributor settlement) and 2036 (Walgreens settlement).

Next Steps

The Board is requested to approve the pharmacies settlement for Jefferson County and authorize the Chair to sign all necessary documents to effectuate the five settlements. The motion passed unanimously.

Sources

  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Mark McCauley - County Administrator
  • Keller Rohrback (KR) law firm
  • Bob Ferguson - Washington Attorney General
  • David Ko - KR representative (presented in Feb 2023 meetings)
  • Salish Behavioral Health Administrative Services Organization (SBH-ASO)
  • Washington State Association of Counties (WSAC)
  • Association of Washington Cities (AWC)

Decision on Official County Newspaper Bid Award

Topic Summary

The Board of County Commissioners held a discussion on awarding the bid for the Official County Newspaper, a contract required annually by RCW 36.72.075. Two bids were received and compared: one from The Leader (Port Townsend/Jefferson County Leader) and one from Peninsula Daily News (PDN). The Board approved a motion to award the bid to Port Townsend/Jefferson County Leader.

Key Points

  • RCW 36.72.075 requires the County to call for bids annually and approve a contract by the first meeting in April, awarding it to the best and lowest responsible bidder with consideration given to the widest publicity (circulation).
  • Two bids were received and opened on March 6, 2023.
  • The Leader (Port Townsend/Jefferson County Leader):
    • Cost per Column Inch: $8.50
    • Total Printed Circulation (Jefferson County): 5,539 (16% of county population).
    • Electronic Subscriptions (paid, separate from print): 210.
    • Website readership: 93,788 hits/month; 24,080 unique visitors/month.
  • Peninsula Daily News (PDN):
    • Cost per Column Inch: $3.00
    • Total Printed Circulation (Jefferson County): 1,279 (3% of county population).
    • Electronic Subscriptions (paid, separate from print): 2,631.
    • Website readership: 574,012 hits/month; 134,710 unique visitors/month.
  • Sample Cost Comparison (for two sample legal notices):
    • The Leader: $384 (run once and run twice) ($328 + $56)
    • Peninsula Daily News: $178.80 (run once and run twice) ($150 + $28.80)
  • The Leader's print circulation in Jefferson County is over four times greater than PDN's.
  • PDN has significantly greater electronic circulation and readership, though the Jefferson County percentage of this readership is unknown.
  • The Board moved to award the bid to the Port Townsend/Jefferson County Leader. The motion carried unanimously.

Financials

  • The Leader bid: $8.50 per column inch.
  • Peninsula Daily News bid: $3.00 per column inch.
  • The Leader noted its bid reflects a 30% increase in paper and printing costs over the last year.

Alternatives

  • The primary alternative presented was the Peninsula Daily News, which offered a significantly lower cost per column inch ($3.00 vs. $8.50) but had much lower local print circulation (1,279 vs. 5,539).

Community Input

  • A member of the public provided a comment on the designation of the official county newspaper.

Timeline

  • 2023-01-18: Call for bids was published.
  • 2023-03-06: Two bids were opened and read aloud.
  • 2023-03-13: Discussion took place and the award motion was approved.
  • 2023-04-03 (or first meeting in April): Contract to be drafted for adoption on the Consent Agenda.
  • 2023-07-01: One-year term for the Official County Newspaper begins.

Next Steps

Staff will prepare a Bid Award contract with the Port Townsend/Jefferson County Leader for adoption on the Consent Agenda on or before the first meeting in April.

Sources

  • RCW 36.72.075
  • Carolyn Gallaway - Clerk of the Board
  • Mark McCauley - County Administrator
  • Laura Jean Schneider - Associate Publisher, Port Townsend & Jefferson County Leader
  • Caleb McMahon - Director of Economic Development, Port of Port Angeles (provided contact info for PDN) (Misattribution based on garbled text, correct source is Peninsula Daily News bid documentation, but name not explicitly listed as contact)

Gateway Visitor Center Management Proposal (Tourism Coordinating Council - TCC)

Topic Summary

The Board reviewed a proposal from the Tourism Coordinating Council (TCC) for managing the Olympic Peninsula Gateway Visitor Center (VIC), following the withdrawal of the current manager, the Jefferson County Historical Society (JCHS). TCC’s proposal significantly expands beyond the scope requested in the RFP, outlining three phases ranging from transitional continuation to doubling operations (Phase 2), and culminating in relocating and dramatically expanding the facility into a regional "Gateway Welcome Center" on county land (Phase 3).

Key Points

  • JCHS notified the County on October 24, 2022, that it would transition away from managing the VIC, which it had done using Lodging Tax Advisory Committee (LTAC) grant funds.
  • The TCC was the sole respondent to the County’s RFP.
  • TCC, comprised of BOCC-appointed tourism and hospitality professionals, believes the VIC is essential for promoting tourism across the entire Olympic Peninsula.
  • Phase 1 (Transitional 2023): Maintain status quo operations, adopting the current LTAC-approved 2023 VIC budget. Focus includes: organizational development of an independent VIC Board, smooth transitional partnership with JCHS staff, and responsive services during WSDOT SR 104/SR 19 construction.
  • Phase 2 (2024-2026 - "Learning to walk"): Ramp up operations, proposing to double staff hours (Full-Time Manager + 1-2 Part-Time staff) over six days a week for 312 days/year, and double the operating budget. Activities include marketing Jefferson County as a SMERF destination (Social, Military, Education, Religious, Fraternal), supporting OPTC trade shows/missions, designing new signage (post-roundabout), and establishing a retail center selling maps and passes.
  • Phase 3 (2026 and beyond - "Taking flight"): Envisions relocating the VIC to County-owned land across Hwy 19 (a 15-acre site with a working well, where a feasibility plan already exists) and dramatically increasing amenities to create a regional "Olympic Peninsula Gateway Welcome Center." The ideal structure would be an independent 501(c)(3) non-profit. The design goal is to reflect regional heritage (like the REI Ranger Station model).
  • The current VIC site is a 150x100 foot leased property, located 150 feet from the SR 104/SR 19 intersection. The new roundabout is not expected to directly impact the VIC building based on WSDOT's assessment.
  • Site improvements proposed for the current location include replacing portable toilets with two vault toilets ($100K–$150K estimate) and completely reconstructing the parking lot (estimated total cost $141,875).

Financials

  • Phase 1 (Transitional 2023) Proposed Budget (adopting current LTAC budget): $92,000 (Utilities: $6,550; Labor/Tax: $67,000; Maintenance/Insurance: $10,000; Supplies/Marketing: $8,450).
  • Phase 2 (Anticipated 2024) Proposed Budget: $184,100 (Nearly double the Phase 1 budget, covering higher costs for FT Manager, FT/PT staff, janitorial, maintenance, and marketing).
  • Capital Improvement Estimates (Current Site): Vault toilet replacement ($100K–$150K); Parking lot reconstruction ($141,875).
  • TCC intends to apply for Federal RAISE grants (DOT) and County ARPA funds to finance the potential relocation to the land across SR 19.

Alternatives

  • The Board discussed whether the County needed to staff a visitor center at all (an implicit alternative).
  • The Board discussed accepting the full TCC proposal or a variation, potentially focusing only on the proposed Phase 1 transition.

Community Input

  • Steve Shively (TCC Contract Marketing Coordinator, submitted RFP): Answered questions posed by the Board regarding the proposal.
  • Two other members of the public provided comments (unspecified content).

Timeline

  • 2022-10-24: JCHS informed the County of its intent to transition out of management.
  • 2023-02-08: RFP deadline.
  • 2023-02 (before Feb 10): TCC intended to submit a conditional Jefferson Co. ARPA grant proposal.
  • 2023 (Phase 1): Transitional operations year.
  • 2024-2026 (Phase 2): Independent operation ramp-up.
  • 2026 and beyond (Phase 3): Envisioned relocation and expansion.

Next Steps

The Board concurred to move forward with drafting a contract with the TCC. County Administrator McCauley will bring forward a contract for Board approval at a later date.

Sources

  • Mark McCauley - County Administrator
  • Tourism Coordinating Council (TCC)
  • Bill Roney - Gateway VIC Manager (2007-present)
  • Steve Shively - TCC Contract Marketing Coordinator/Project Manager
  • Jefferson County Historical Society (JCHS)
  • Lodging Tax Advisory Committee (LTAC)

Sale of Tax Title Surplus Property (Lots 1, Block 6, Bellevue)

Topic Summary

The Jefferson County Treasurer's Office is requesting a resolution to declare a specific tax-title property, Lot 1, Block 6, in Bellevue (parcel 932-100-606), as surplus and authorize its sale to applicant Adam St. John for $1,891.43. The sale is permitted under RCW 36.35.150 because the property reverted to the county after an attempted public auction failed, making it eligible for private negotiation.

Key Points

  • The property (parcel 932-100-606) is "tax title lands," meaning the county acquired it due to a lack of bidders at a tax foreclosure sale (RCW 36.35.020).
  • The property is currently assessed at $800.00.
  • The property qualifies for sale without public notification and public auction under RCW 36.35.150(4), because no acceptable bids were received at the attempted public auction within the last twelve months.
  • The sale is proposed to Adam St. John.
  • The sale price ($1,891.43) is stated as being for not less than the principal amount of the unpaid taxes and fees.
  • Sale of the property will return it to the tax rolls.

Financials

  • Sale Price (to Adam St. John): $1,891.43 (This amount covers back tax revenue and fees).
  • Assessed Value: $800.00
  • Fiscal impact from fees: Fees will replenish expenses paid by the Treasurer’s O&M Fund. Fiscal impact from back taxes: Back tax revenue will be distributed per the levy distribution amounts.

Alternatives

  • RCW 36.35.150 outlines several conditions under which tax-foreclosed property may be disposed of without bids, including sale to governmental agencies for public purposes or if the assessed value is less than $500 (sold to an adjoining landowner). This transaction is covered under the "no acceptable bids" clause.

Community Input

None specified.

Timeline

  • 2022: Property became tax title and reverted to the county.
  • Proposed Resolution Approval Date: March 20, 2023.

Next Steps

The Board is recommended to authorize the sale of the tax title parcel via resolution.

Sources

  • Michelle Holmes - Foreclosure Deputy, Treasurer’s Office
  • Mark McCauley - County Administrator
  • RCW 36.35.020 and RCW 36.35.150

Call for Bids: Pavement Marking on Jefferson County Roads (2023-2025)

Topic Summary

The Department of Public Works is requesting approval for a "Call for Bids" for labor and equipment services related to pavement marking on county roads for a three-year period (Calendar Years 2023-2025). The goal is to maximize economy by having Public Works supply all project materials while contracting out the application labor. The estimated total contract cost for these services is approximately $542,599 for the three years.

Key Points

  • The contract is specific to labor and equipment necessary for pavement marking (traffic paint line striping) and remarking services.
  • The services will cover county roads in the eastern area of the Olympic Mountains, including Brinnon, Quilcene, Port Hadlock, Chimacum, Port Ludlow, and Gardiner.
  • To achieve improved economy, Public Works will obtain and supply all project materials; the contract is solely for labor and equipment.
  • The required approval is pursuant to RCW 36.32.240 and RCW 39.04.

Financials

  • Estimated total cost for the three-year contract (labor/equipment): $542,599.00
  • Estimated combined materials and contract costs over three years: $994,000.00
  • Funding Source: Public Works Road Operations Budgets for years 2023 through 2025.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-04-10 (9:30 a.m.): Bid opening will be held in the Commissioners Chambers.
  • Contract period: Calendar Years 2023 through 2025.

Next Steps

The Department of Public Works recommends the Board approve the call for bids and authorize the Chair to sign the attached 'Call for Bids' for publication.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Conor Ferry - Department Contact
  • RCW 36.32.240 and RCW 39.04.

Agreement with Whaleheart Productions for Harm Reduction/Naloxone Videos

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for a $11,865 Professional Services Agreement with Whaleheart Productions to develop two education videos focused on harm reduction and naloxone training. This project is a component of the Behavioral Health Consortium's (BHC) strategic plan aimed at improving the county's substance abuse and mental health recovery rates through community engagement and education.

Key Points

  • The contract mandates the production of two videos (each under 3 minutes):
    1. Harm Reduction Informational Video
    2. Naloxone Training and Awareness Video (including brief nasal/intramuscular training and a conversation between a parent and teen about naloxone).
  • The goal is to support the Behavioral Health Consortium's efforts, specifically contributing to collective anti-stigma overdose prevention/harm reduction engagement and education.
  • The videos must be delivered in Full HD (1920 x 1080 px) with professional sound, color correction, and audio sweetening.
  • Whaleheart Productions was selected via a Sole Source process.
  • Finished videos are considered work-for-hire, meaning copyright belongs to JCPH, though the contractor retains the right to use the footage for promotional purposes.

Financials

  • Total Contract Amount (Expenditure): $11,865.00
    • Harm Reduction Video Total Cost: $7,985.00 (Labor $4,165.00; Production $2,800.00; Pre-production $1,020.00; Equipment Rental $0.00).
    • Naloxone Video Total Cost: $3,880.00 (Labor costs broken down further in exhibit).
  • Funding Source: HRSA award GA1RH39564 (RCORP-I), awarded to JCPH for CHIP on behalf of the BHC (Fund #127).

Alternatives

  • Status of optional services (e.g., Closed Captioning, Spanish translation) not specified in the initial cost breakdown.

Community Input

None specified.

Timeline

  • 2023-02-01: Agreement Commencement Date.
  • 2023-08-31: Agreement End Date (Delivery of Final Cut planned for end of August).
  • Key Production Milestones: Pre-production (Feb-early June); Production (Late June-early July); 1st Draft (Mid-July); 2nd Draft (Early Aug); 3rd Draft (Mid Aug).

Next Steps

JCPH management requests approval of the Professional Services Agreement with Whaleheart Productions.

Sources

  • Apple Martine - Director, Public Health
  • Lori J Fleming - Behavioral Health Consortium (BHC)
  • Whaleheart Productions
  • HRSA award GA1RH39564 (RCORP-I) - Grant funding source
  • Anya Callahan - Contact for Whaleheart Productions

Agreement with Gateway to Freedom for Mobile SUD Clinic in South Jefferson County

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for a two-year Professional Services Agreement with Gateway to Freedom (selected via RFP) to operate a mobile clinic delivering Substance Use Disorder (SUD) services to residents in South Jefferson County. The goal is to reduce substance abuse and mental health disorders and improve the health status of South County residents. The total value of the contract is $86,944, split evenly across 2023 and 2024.

Key Points

  • Gateway to Freedom will provide a mobile clinic delivering comprehensive SUD services in South Jefferson County.
  • Services include: SUD evaluations utilizing the evidence-based American Society of Addiction Medicine (ASAM) criteria, intensive outpatient services, weekly psychoeducation groups, and urinalysis.
  • Staffing includes a Level of Care/SUD Counselor and a Case Manager.
  • A key objective is diverting individuals from initial or further criminal justice system involvement by coordinating resources like housing, employment assistance (resumes, applications), and providing transportation.
  • Group sessions will use The Matrix Model Treatment Program, focusing on early recovery skills, relapse prevention, and family education.
  • The contractor commits to operating an Intensive Outpatient Group (3 days/week, 2 hours/session) and a weekly Relapse Prevention Group (1 hour/session) in both Quilcene and Brinnon, serving a minimum of two individuals per week in each location.
  • The work is the result of an RFP process and recommended by the Behavioral Health Advisory Committee.

Financials

  • Total Contract Amount (24 months): $86,944.00
    • 2023 Expenditure: $43,472.00
    • 2024 Expenditure: $43,472.00
  • Total Budget (Each Year): $83,512.00 (Note: This is less than the requested $43,472 County funding plus Other Funding, which is unclear, and does not match the Contract Amount listed in the request)
  • County Requested Funding (Sales Tax): $43,472.00 per year ($86,944 total over 2 years).
  • Funding Source: County sales tax revenue (1/10th of 1% Fund (Fund #131)), which is deposited into the 131 Fund.
  • Funding is subject to availability, and the contract may be renegotiated if county sales tax revenue decreases.
  • Key Annual Costs (as funded by Sales Tax): SUD Counselor Salary (partial pay for 1,456 hours @ $50/hr) of $36,400; Travel/Mileage $3,120; Admin. Fee $3,952.

Alternatives

  • The contract resulted from an RFP process, implying other proposals were considered or solicited.

Community Input

None specified.

Timeline

  • 2023-01-01: Agreement Commencement Date.
  • 2024-12-31: Agreement End Date.

Next Steps

JCPH requests approval of the Professional Services Agreement with Gateway to Freedom.

Sources

  • Apple Martine - Director Public Health
  • Anna McEnery - DD & BH Coordinator
  • Gateway to Freedom
  • Behavioral Health Advisory Committee - Recommended funding and services.
  • Gabbie Caudill - President/Owner, Gateway to Freedom

Oak Bay Campground Camp Host Agreement (Jackie Herwaldt)

Topic Summary

The Public Works Department is seeking approval for an agreement to retain Jackie Herwaldt as the Camp Host Caretaker for the Oak Bay Campground (Upper and Lower) for the 2023 season. The Camp Host provides necessary on-site supervision, customer service, and maintenance in exchange for a furnished campsite with services, resulting in a clean, safe, and well-maintained park.

Key Points

  • Jackie Herwaldt, who previously served in 2022, will return for the 2023 season.
  • Duties include: cleaning campsites, grounds cleanup (trash, branches), restroom cleaning and stocking (3 times daily), maintaining a daily occupancy/camping permit log, checking dog waste bag dispenser, and providing general customer service.
  • The Camp Host works approximately 15.5 hours per week (totaling 434 hours over the term).
  • The Camp Host must be "generally on-duty" Thursday through Monday between 11 a.m. and 7 p.m.
  • The Camp Host is prohibited from providing enforcement or entering into conflicted situations; enforcement is the responsibility of the Jefferson County Sheriff (Exhibit C).
  • Camp host program success noted: All four county campgrounds are partially funded through lodging tax and had an estimated economic impact of $379,283 in 2022. Campground use tripled between 2008 and 2022.
  • The Camp Host is considered an independent contractor but receives industrial insurance coverage from the County.

Financials

  • Total Value of services/compensation to Camp Host: $6,289.00 (based on a calculation of 434 total work hours at an equivalent hourly rate of $14.49/hr).
  • Compensation provided by the County (in lieu of salary/wage):
    • Designated Campsite (with electric, water, garbage service): Value $5,275 (211 days @ $25/day).
    • Mobile RV Septic Tank Pumping Service (once per month for 8 months): Value $1,000.
  • Financial classification: Revenue N/A, Expenditure N/A.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-04-01: Agreement start date (beginning of the 7-month term).
  • 2023-10-31: Agreement end date.
  • 2023-05-01: Camp Host must propose a schedule of 20 vacation days to the Parks and Recreation Manager.

Next Steps

Approve the agreement and return three signed copies to Public Works.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Jackie Herwaldt - Camp Host
  • Matt Tyler - Public Works Department Contact
  • Jefferson County Sheriff

Planning Commission Temporary Appointments

Topic Summary

The Director of the Department of Community Development (DCD) is recommending the temporary re-appointment of two existing Planning Commission (PC) members, Kevin Coker (District 1) and LD Richert (District 2), whose terms are expiring. This immediate action is necessary to prevent the Planning Commission from being understaffed while the mandatory open recruitment process for new, full terms is conducted.

Key Points

  • The Planning Commission (PC) is a nine-member body.
  • The terms for two appointed members, Kevin Coker (District 1) and LD Richert (District 2), expire on March 17, 2023.
  • Both individuals wish to continue serving.
  • PC By-Laws stipulate that vacancies must be advertised twice in the county paper of record, followed by staff interviews and final selection by the BOCC, a process that takes several weeks or more.
  • Temporary re-appointment is proposed immediately to maintain staffing levels pending the conclusion of the required recruitment and appointment process.

Financials

  • None specified. There is no fiscal impact to the General Fund for the short-term re-appointment; minor costs will be incurred by DCD for advertising the open positions, which are accounted for in the 2023 DCD and PC budgets.

Alternatives

  • The alternative is allowing the positions to expire and leaving the Planning Commission understaffed during the recruitment period.

Community Input

None specified.

Timeline

  • 2023-03-17: Current terms expire.
  • 2023-06-30: Proposed end date for the temporary appointments, or until new members are duly appointed, whichever occurs first.

Next Steps

Reappoint both PC member representatives on the Planning Commission board until June 30, 2023, or until new members are duly appointed.

Sources

  • Brent Butler - Department of Community Development (DCD) Director
  • Kevin Coker - Planning Commission Member (District 1)
  • LD Richert - Planning Commission Member (District 2)

Dabob Bay Inter-Trust Exchange 86-100443 Proposal Support

Topic Summary

The Board is discussing providing a letter of support for the Washington State Department of Natural Resources (DNR) proposed Dabob Bay Inter-Trust Exchange (No. 86-100443). The exchange seeks to permanently protect 826 acres of remaining Forest Trust parcels within the Dabob Bay Natural Resource Conservation Area (NRCA) by exchanging them for new, less constrained Forest Trust lands in East Jefferson County, valued at $8.5 million, thereby increasing the revenue value for the county and its junior taxing districts.

Key Points

  • The proposal aims to permanently protect 826 acres of Forest Trust parcels situated within the expanded Dabob Bay NRCA (a 2016 expansion).
  • This land, which has severe timber harvest constraints (due to globally imperiled plant associations, streams, wetlands, and unstable slopes), will be exchanged for $8.5 million in new Forest Trust lands in East Jefferson County.
  • The new lands have fewer timber harvest constraints, improving the long-term economic value and revenue potential for Jefferson County and junior taxing districts.
  • The exchange involves Forest Trust Lands and Common School Lands (yet to be identified) of approximately the same appraised value.
  • Candidate School Trust parcels C1 through C14 (totaling 1,180 acres) are likely needed to achieve the required $8.5 million appraised value, which generally balances acreage within the affected junior taxing districts (Quilcene Fire District and East Jefferson Fire District).
  • DNR is urged to secure an additional $2.2 million needed to complete the full exchange, possibly by transferring existing RCO grant funding from other Dabob Bay projects, due to increases in appraised values.
  • The DNR conservation lands resulting from the exchange are eligible for annual Payments in Lieu of Taxes (PILT) payments.

Financials

  • Value of new Forest Trust lands: $8.5 million (appraised land and timber value).
  • Funding shortfall: $2.2 million is needed to complete the full exchange due to increased appraised values.

Alternatives

None specified.

Community Input

  • Peter Bahls (Northwest Watershed Institute Executive Director): Presented the proposed letter of support.
  • Discussion on March 6, 2023, confirmed that the Board agreed to bring the letter back for approval the following week.

Timeline

  • 2016: Dabob Bay NRCA portion was expanded.
  • 2023-06-30: Deadline for DNR to complete the Inter-Trust Exchange and Trust Land Transfer to avoid losing legislative funding.

Next Steps

The Board is asked to consider the letter of support and decide whether to approve and sign it.

Sources

  • Washington State Department of Natural Resources (DNR)
  • Bob Winslow - DNR Contact
  • Hilary Franz - Commissioner of Public Lands
  • Peter Bahls - Northwest Watershed Institute Executive Director
  • Northwest Watershed Institute
  • RCO- Funding agency

Jefferson County Department of Emergency Management 2023 Workplan

Topic Summary

The Emergency Management Department (DEM) Director presented the 2023 Workplan to the Board, focusing on a "Back to Basics" theme involving updates to plans, resumption of training, improved community outreach, and scheduled exercises throughout the year. The plan emphasizes enhancing preparedness levels (Individual, Neighborhood, and Community) and integrating volunteer resources.

Key Points

  • The 2023 theme is "Back to Basics," focusing on foundational readiness.
  • Q1 Projects (Underway/Complete):
    • Badging and Credentialing Standard Update (complete 2-28).
    • Implementation of Volunteer Management Database (complete 3-31).
    • EOC "Condition Levels" update (complete 3-31).
    • Revamp of Neighborhood Preparedness Outreach Program (Good/Better/Best levels: 3 days, 2 weeks, 30 days preparedness).
    • Application for Medical Reserve Corps (MRC) submitted to FEMA.
    • Tsunami Evacuation Tabletop Exercise (scheduled for March 22nd).
  • Q2 Projects:
    • Update of the Comprehensive Emergency Management Plan (CEMP).
    • Creation of a Catastrophic Playbook document.
    • Formation of the Local Emergency Planning Committee (LEPC).
    • Finalize Courthouse Incident Guide and hold an evacuation drill.
    • Pre-summer "Heat Summit."
    • CERT training resumes (finished pre-COVID academy, community-specific, organization-specific, open).
    • June Wildfire Tabletop exercise.
    • Volunteer Appreciation Event (June 14th).
  • Q3 Projects:
    • "Thunder Run" exercise (July 8th).
    • Finalize new community outreach materials; begin training/education in July.
    • Integrate Critical Incident Stress Management (CISM) under DEM.
    • Cybersecurity Exercise (September).
  • Q4 Projects:
    • Great Shakeout outreach event and EOC exercise (October 19th).
    • Pre-winter coordination "summit" and storm response tabletop (early November).
  • Ongoing Activities/Potential Updates: Duty Officer available 24/7; Nixle/emergency messaging; integration with City and Policy Management Group training; updates planned for Animal Response Plan, Fuel Management Plan, and Continuity of Government/Operations Plan.

Financials

  • Not explicitly detailed, except for financial reimbursement and wrap-up of the FEMA Vaccine Clinic which is TBD, and the UW Solar MicroGrid Feasibility Study (Phase 1 complete; Phase 2 TBD).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-01-01: Workplan activities began.
  • 2023-02-28: Badging/Credentialing Standard Update complete.
  • 2023-03-22: Tsunami Evacuation Tabletop Exercise.
  • 2023-03-31: Volunteer Management Database and EOC "Condition Levels" complete.
  • 2023-06-14: Volunteer Appreciation Event.
  • 2023-07-08: "Thunder Run" exercise.
  • 2023-08-20: All County Picnic.
  • September 2023: Cybersecurity Exercise; Finalize and adopt CEMP.
  • 2023-10-19: Great Shakeout exercise.

Next Steps

Discussion of the workplan was requested, including when/where/how the BOCC would like to be engaged and what training they would like to see. The next ask from DEM to the BOCC is to review EOC Condition Levels.

Sources

  • Willie Bence - Emergency Management Director
  • Mark McCauley - County Administrator
  • Multiple DEM Staff (Keppie Keplinger, Dave Codier, John Ebner, Anna Piasecki)

Legislative Discussion HB 1628 (REET for Affordable Housing) and HB 1775 (Salmon Recovery Liability)

Topic Summary

Commissioner Dean provided a summary and update on two state bills, HB 1628 regarding Real Estate Excise Tax (REET) funds for affordable housing and HB 1775 concerning limited liability for salmon recovery projects. After discussion, the Board agreed to generally support both legislative measures moving forward.

Key Points

  • HB 1628 (REET for Affordable Housing):
    • The bill proposes imposing taxes that would support affordable housing, beginning January 1, 2024.
    • Commissioner Dean was asked by the Washington State Association of Counties (WSAC) for Jefferson County's support.
    • WSAC ultimately adopted a neutral position due to divided opinions among its members, allowing individual counties to weigh in separately.
    • County Treasurer Stacie Prada and Assessor Jeff Chapman stated their organizations have remained neutral on the bill.
    • The Board concluded they are in general support of the bill moving forward.
  • HB 1775 (Limiting Liability for Salmon Recovery Projects):
    • The bill concerns limiting liability for salmon recovery projects performed by regional fisheries enhancement groups.
    • The Board stated they are in general support of this bill.

Financials

  • HB 1628 involves the potential imposition of new taxes (REET) to fund affordable housing, starting January 1, 2024, if approved.

Alternatives

  • WSAC taking a neutral position provided the alternative for individual counties like Jefferson to support the bill.

Community Input

  • Treasurer Stacie Prada joined the discussion on HB 1628. Assessor Jeff Chapman's reported neutral position was noted.

Timeline

  • 2024-01-01: Proposed start date for taxes imposed by HB 1628 to support affordable housing, if approved.

Next Steps

The Board stated its position of general support for both bills.

Sources

  • Kate Dean - Commissioner
  • Stacie Prada - County Treasurer
  • Jeff Chapman - County Assessor
  • Washington State Association of Counties (WSAC)
  • HB 1628 (REET)
  • HB 1775 (Salmon Recovery Liability)

New Foreign Trade Zone Letter of Support Request from Port of Port Angeles

Topic Summary

The Port of Port Angeles is applying to the U.S. Foreign-Trade Zones (FTZ) Board to use the "Alternative Site Framework" to establish a new FTZ and requested a letter of support from Jefferson County for its application. The proposed FTZ service area would include Jefferson County, offering customs duty savings and logistical benefits to local companies. The Board agreed to table the discussion until the March 20, 2023, BOCC meeting.

Key Points

  • The Port of Port Angeles is applying to become the grantee of FTZ Clallam County/North Olympic Peninsula.
  • The application uses the Alternative Site Framework (ASF) to provide quick and simple access to FTZ service for companies in the region.
  • The proposed "service area" for the FTZ includes Jefferson County, along with Clallam, San Juan, Island, Kitsap, Grays Harbor, Mason, Skagit, and Snohomish Counties.
  • FTZ designation offers customs duty savings and logistical benefits, serving as an economic development tool.
  • The Port requested a letter of support from Jefferson County by March 1, 2023 (note: the discussion took place on March 13).
  • The current application does not propose any specific new FTZ sites, so it has no immediate impact on local tax collections. If specific sites are proposed in the future, affected parties (like county government and school boards) will be contacted for their views on the tax impact.

Financials

  • FTZ designation is expected to provide customs duty savings and logistical benefits to companies.
  • Implications for state/local taxes where collections may be affected by FTZ designation of specific sites are noted as a future concern.

Alternatives

None specified.

Community Input

  • Caleb McMahon (Director of Economic Development, Port of Port Angeles) provided contact information for the application.

Timeline

  • 2023-03-20: Deadline for comments to the FTZ Board staff regarding the proposed inclusion of Jefferson County in the service area.
  • 2023-03-20: Discussion will continue at the BOCC meeting.

Next Steps

The Board, Treasurer Stacie Prada, and the County Administrator discussed the request and agreed to table the discussion until the March 20, 2023 BOCC meeting.

Sources

  • Caleb McMahon - Director of Economic Development, Port of Port Angeles
  • U.S. Foreign-Trade Zones (FTZ) Board
  • Stacie Prada - County Treasurer
  • Mark McCauley - County Administrator

Authorization of Letters of Support for Healthier Together Initiative

Topic Summary

The Board discussed and approved a motion to send letters of support for the Healthier Together Initiative to the appropriation portals of Senator Cantwell and Representative Derek Kilmer. This action aims to secure federal funding for the initiative.

Key Points

  • Two letters of support for the Healthier Together Initiative were discussed.
  • The intended recipients are Representative Derek Kilmer and Senator Patty Murray.
  • The approved motion modified the plan: letters are to be submitted to Senator Cantwell’s appropriation portal as well as Representative Kilmer’s appropriation portal.

Financials

  • None specified. The letters advocate for appropriations/funding.

Alternatives

None specified.

Community Input

  • One comment was received during the call for public comments on this motion.

Timeline

None specified.

Next Steps

The Board approved sending the letters of support to the specified appropriation portals.

Sources

  • Representative Derek Kilmer
  • Senator Cantwell
  • Senator Patty Murray
  • Healthier Together Initiative

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