PACKET: Commissioners Meeting at Mon, Feb 27, 09:00 AM

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ARPA Funding Requests and Allocations

Topic Summary

The Board of County Commissioners (BOCC) reviewed and ranked 48 American Rescue Plan Act (ARPA) funding requests totaling over $3.37 million, despite having only approximately $834,718 available. The Commissioners discussed their initial rankings and ultimately approved funding for the top 17 ranked projects, contingent upon the receipt of the last tranche of ARPA funds. Projects covered diverse areas including early learning, community facilities, housing, health, infrastructure, and technology.

Key Points

  • A total of 48 projects requested \$3,372,953 in ARPA funding.
  • The amount available for allocation is \$834,718.
  • Commissioners individually ranked the 48 projects, and a consolidated ranking was compiled by County Administrator Mark McCauley.
  • The BOCC approved funding for the top 17 ranked projects as determined by the consolidated ranking method.
  • Approval for funding the top projects (ranks 1-17) is "contingent upon receipt of last tranche of ARPA funds."
  • If additional funding becomes available beyond the initial allocation, the ranked list will be used to potentially award funds to projects ranked lower than 17.
  • A point of clarification was needed regarding the Public Works Shine Road award: Commissioner Dean sought clarification on whether Public Works received funding only for the Shine Road project or if the funds should be split among the three Public Works projects initially applied for. County Administrator Mark McCauley will communicate with Public Works Director Eric Kuzma for their suggestion.

Financials

  • Total ARPA funding requested: \$3,372,953
  • Total ARPA funding available (for current allocation): \$834,711
  • Allocations approved (Ranks 1-16, Rank 17 received $0 but was included in the approval motion):
    • Rank 1: YMCA Early Learning Center at $7^{\text{th}}$ Haven (Request: \$100,000; Awarded: \$100,000)
    • Rank 2 (Tie): Quilcene Community Center: Commercial kitchen (Request: \$100,000; Awarded: \$50,000)
    • Rank 2 (Tie): Jefferson County Rural Library: Digital Equity Navigator (Request: \$35,000; Awarded: \$35,000)
    • Rank 4: Port Townsend Pump Track: Plans and permitting (Request: \$50,000; Awarded: \$50,000)
    • Rank 5: Jefferson Interfaith Action Coalition: Winter Welcoming Shelter (Request: \$20,000; Awarded: \$20,000)
    • Rank 6: Northwest School of Wooden Boatbuilding: Student housing upgrades (Request: \$100,000; Awarded: \$80,000)
    • Rank 7: Quilcene Community Center: Skate Park Development (Request: \$100,000; Awarded: \$20,000)
    • Rank 8 (Tie): Olympic Neighbors: Adult Family Home Program (Request: \$24,000; Awarded: \$24,000)
    • Rank 8 (Tie): Humane Society: Heavy duty truck, etc. (Request: \$68,000; Awarded: \$40,000)
    • Rank 10 (Tie): Jefferson Healthcare: Commercial Kitchen at Fairgrounds (Request: \$100,000; Awarded: \$50,000)
    • Rank 10 (Tie): Public Works: Shine Road embankment stabilization (Request: \$200,000; Awarded: \$100,000)
    • Rank 12 (Tie): Habitat for Humanity: Mason Street Project (Request: \$100,000; Awarded: \$80,000)
    • Rank 12 (Tie): Olympic Housing Trust: Dundee Hill Development (Request: \$100,000; Awarded: \$80,000)
    • Rank 12 (Tie): Port of Port Townsend: Flood Protection and Waterwalk Project Phase I (Request: \$100,000; Awarded: \$50,000)
    • Rank 15: Peninsula Trails: ODT Trailhead and viewpoint (Request: \$50,000; Awarded: \$20,000)
    • Rank 16: Jefferson Community Foundation: Scholarship Summit (Request: \$45,000; Awarded: \$20,000)
    • Rank 17: Chimacum School District: Playground/sports field (Request: \$608,626; Awarded: \$0) [Note: Motion approved ranks 1-17, but this project received $0 allocation in the accompanying table]
  • The remaining projects (Rank 18-48) received \$0 award.
  • The total amount awarded sums to \$829,000.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

  • The BOCC approved a motion to allocate the ranked ARPA funding requests indicated for Ranks 1-17, contingent upon receiving the last tranche of ARPA funds.
  • County Administrator Mark McCauley will contact Public Works Director Eric Kuzma regarding the allocation for the Shine Road project to determine if the funds should be consolidated or split among multiple Public Works projects.

Sources

  • Greg Brotherton (GB) - Chair
  • Kate Dean (KD) - Commissioner
  • Heidi Eisenhour (HE) - Commissioner
  • Mark McCauley (MM) - County Administrator
  • Eric Kuzma - Public Works (to be contacted for clarification)

Courthouse Security Ordinance (Repeal/Replace Resolution 78-99)

Topic Summary

The Board of County Commissioners continued deliberations regarding a draft ordinance (Ordinance No. 01-0227-23) designed to repeal and replace the existing Resolution No. 78-99 concerning Courthouse Security. The draft ordinance establishes comprehensive security standards, including mandatory screening, exceptions, and the total prohibition of weapons within the vast majority of the Courthouse, citing the building's historic nature and the limitations it imposes on security layout. The ordinance was approved as amended after discussion.

Key Points

  • The ordinance is necessary to adopt updated standards, replacing Resolution No. 78-99.
  • The Washington State Constitution (Article XI, Section 11) and RCW 36.32.120(7) confer police power on the County for public safety.
  • RCW 9.41.290 preempts the field of firearms regulation, but RCW 9.41.300(1)(b) specifically authorizes counties to prohibit weapons in areas used for court proceedings ("restricted areas").
  • Due to the Jefferson County Courthouse's historic nature (built 1892), it is "not possible to protect court areas without restricting ingress and egress to the building."
  • The "restricted areas" (weapon-prohibited zones) are deemed the "minimum necessary to fulfill the objective of RCW 9.41.300(1)(b)".
  • Weapons are prohibited within the interior of the entire courthouse building, with exceptions for: Sheriff’s deputies (on/off duty, service weapon), other law enforcement officers (on/off duty, service weapon), and on-duty armed forces personnel performing official duties (issued service weapon).
  • All persons entering the courthouse are subject to security screening, including electronic screening, inspection of containers capable of concealing a weapon, and "wanding."
  • Exceptions to security screening include: County employees/volunteers (must show valid county-issued picture ID), Judges (must show valid county-issued picture ID), on-duty law enforcement (in uniform or present valid ID), on-duty first responders (in uniform), on-duty armed forces (present valid military ID and orders), off-duty law enforcement (present valid ID), licensed attorneys (present valid bar card and matching picture ID), and juveniles/inmates in custody.
  • The Sheriff or designee is responsible for providing security at the Courthouse and to all sessions of court.
  • The County is legally authorized by RCW 9.41.300(1)(b) to provide a stationary locked box for weapon storage to owners visiting restricted areas.
  • The public comment period was extended through Friday, February 24, 2023, at 4:30 p.m.

Financials

  • "There are no expected fiscal impacts from consideration of this ordinance."
  • None specified.

Alternatives

  • None specified.

Community Input

  • Oral testimony was closed on February 21, 2023.
  • Written testimony was extended through February 24, 2023, at 4:30 p.m.

Timeline

  • 2022-09-12: BOCC held a workshop and public comment period on Courthouse security.
  • 2022-09-12: BOCC determined Courthouse security should be administered through the Sheriff’s Office.
  • 2023-02-21: BOCC held a hearing and listened to oral testimony.
  • 2023-02-24: Deadline for written testimony (4:30 p.m.).
  • 2023-02-27: BOCC approved the ordinance, effective immediately upon adoption.

Next Steps

  • Commissioner Dean moved to approve Ordinance No. 01-0227-23 re: Courthouse Security, as amended.
  • Motion approved unanimously.
  • The ordinance is codified as Chapter 8.100 of the Jefferson County Code.

Sources

  • Mark McCauley - County Administrator
  • Philip Hunsucker (PH) - Chief Civil Deputy Prosecuting Attorney
  • Joe Nole - Jefferson County Sheriff
  • Jen Moore - Deputy Sheriff
  • Greg Brotherton (GB) - Chair
  • Kate Dean (KD) - Commissioner
  • Heidi Eisenhour (HE) - Commissioner

Olympic Terrace 2 Phase II Plat Alteration

Topic Summary

The Department of Community Development (DCD) presented a proposed Plat Alteration submitted by Port Ludlow Associates (PLA) for the Olympic Terrace 2 Phase II subdivision. The alteration reduces the total number of proposed lots from 39 to 37, re-orients the tracts intended for future development, and modifies Open Space Tract A due to critical area (wetland) buffer encroachment. The BOCC approved the preliminary plat alteration as conditioned by the staff recommendation following discussion and public comment.

Key Points

  • The original Olympic Terrace 2 Long Subdivision received preliminary approval on June 28, 2005, for 80 lots (Phase I: 41 lots; Phase II: 39 lots planned).
  • Phase II plans were halted by the 2008 economic downturn, but the vesting period was repeatedly extended, eventually expiring on June 28, 2018 (via Amendment No. 2 of the Development Agreement).
  • The current Plat Alteration proposes to modify Open Space Tract A and revise the preliminary plat to create 37 lots (a reduction of 2 lots from the original 39 planned for Phase II).
  • The alteration was preceded by a Minor Modification application in May 2018, later converted to a full Plat Alteration application (SUB2018-00015).
  • New wetlands (Y & Z) and expanded existing wetlands (C & F) were noted in a May 2017 Wetland Delineation Update, due to groundwater seepage and increased hydrology from a nearby stormwater pond in Phase I.
  • This wetland expansion effectively resulted in the removal of original Tracts B & C from further development consideration.
  • The new 37 lots are to be located in the re-oriented Tracts D & E.
  • The projected density and minimum lot width requirements meet the Master Planned Resort Code (MPR-SF 4:1).
  • Regarding traffic, renewed analysis in October 2021 found current PM peak hour weekday traffic volumes were 15% to 61% less than projected 2005 volumes, and intersection operations remained at Level of Service C or better.
  • Review of accident data (2016 to 2020) showed no recorded incidents at the three study intersections (Oak Bay/Paradise Bay, Teal Lake/Paradise Bay, Teal Lake/Woodridge Dr.).
  • JCPW confirmed that the plat alteration must meet all 9 minimum requirements of the 2019 Stormwater Management Manual for Western Washington (SWMMWW), requiring the implementation of a 14,835 sq ft Bioretention Cell (Rain garden) and Post-Construction Soil Quality and Depth BMPs.
  • The two new roads proposed in Phase 2 (McCartney Peak Lane and extension of Mt. Wilder Way) shall be privately owned and maintained by the developer/HOA unless the separate "Road Establishment" process is completed prior to final plat recording. The developer requested the roads be accepted as County Roads, a process that is ongoing.
  • The applicant must implement an emergency access road (closed to the general public) along the Olympic Water and Sewer utility easement, connecting Teal Lake Road to Mount Constance Way, per the June 28, 2005 Hearings Examiner Decision and International Fire Code standards.
  • DCD applied stricter buffers mandated under JCC Title 18.22 (150 ft for Category III wetlands, 50 ft for Category IV wetlands) instead of the original, less stringent standards.

Financials

  • No fiscal impacts are anticipated, as staff time (including for this meeting and subsequent work) will be billed directly to the applicant prior to final approval and plat recording.
  • Prior payments made by PLA for the original Olympic Terrace II Long Plat totaled \$23,377.75.
  • JCPW hourly development review fee for 2023 is \$101/hour (for time exceeding 2 hours).

Alternatives

  • Alternatives considered in the original plan (2002/2004 Traffic Assessments) that were determined not necessary based on new data include:
    • Left turn channelization at Paradise Lake Rd/Teal Lake Road intersection. Staff concluded traffic volumes are well below the threshold specified in WSDOT guidelines.

Community Input

  • Numerous residents of Olympic Terrace One (OT1) submitted written comments (51 responses received, approximately 25 included in the packet) concerned about safety and traffic capacity:
    • General Concern: Traffic from an expected 70+ new residences in Olympic Terrace 2 (OT2) using the single connection road, Mount Constance Way, creating an "unsafe traffic situation" and "chaos" during emergencies (fire, evacuation), especially since traffic data from a 2005 study seems "awfully old."
    • Request: Approval of the Plat Alteration must include a requirement for a second access road connecting Mount Constance Way to Teal Lake Road, suggesting conversion of an existing construction entrance or extension of Springwood Drive. (Commenters included: William & Christine Dean, Kenneth A. Doggett & Karen A. Weaver, Anna Moffit, Greg Gilles, Scott Van Antwerp, Michelle A Blinger, Evan Groutage, Donna Kinsler, Greg & Robin Benham, Cairn Steele, William & Carol Weigel, Bruce & Nancy Corbridge, Bruce Fahrner, Lori Ann Nelson, Douglas Garcia, Maria Biondi, John Main, Jesse Ruffo, Peter H. Graber, William Schaefer, Michael Boock, Fixel & Tamera Faulker, Michael Howard, Caleb Summerfelt, Karen B. Davis, and Barbara Schaefer).
  • Public Comment at BOCC Meeting: Three un-attributed comments were received during the meeting's public comment period focused on this topic.

Timeline

  • 2005-06-28: Preliminary plat approval for Olympic Terrace 2 Long Plat (80 lots).
  • 2007-05-10: Phase I (41 lots) recorded/finaled.
  • 2012-06-28 (Original/Extended): Preliminary plat expiration (extended to 7 years via state law, then extended to 10 years via Development Agreement Amendment No. 2).
  • 2017-05-17: Wetland delineation update completed, noting wetland expansion.
  • 2018-05-09: Applicant filed for Minor Modification (later deemed a Plat Alteration).
  • 2021-07-14: Public comment deadline for the Plat Alteration (extended from June 23, 2021 notice).
  • 2021-10-20: Updated Traffic Memorandum submitted.
  • 2022-07-07: Phase I Clearing and Grading Permit (ZON2022-00022) issued.
  • 2023-02-13: DCD Staff presented proposal to BOCC.
  • 2023-02-27: BOCC approved the preliminary plat alteration.

Next Steps

  • The BOCC motion approved the preliminary plat alteration as conditioned by the staff recommendation.
  • Final Plat Alteration suitable for signing and recording must be submitted after resolving conditions (including Public Works and Fire Code requirements).
  • PLA must comply with the 12 recommended conditions, including constructing an emergency egress and complying with all stormwater requirements and fees.
  • A decision regarding dedication of the new roads (Mt. Walker Way extension and McCartney Peak Lane) must be made prior to final plat recording.

Sources

  • Josh Peters (DCD Deputy Director/Acting Director)
  • David Wayne Johnson (DCD Lead Associate Planner/Port Ludlow Lead Planner)
  • Port Ludlow Associates (PLA) / Westharbor Homes (Cliff O'Brien, Diana Smeland)
  • Traffic Engineering (JAKE TRAFFIC ENGINEERING, INC. / Mark J. Jacobs, PE)
  • Geotechnical/Wetlands Consultants (RAEDEKE ASSOCIATES, INC. / Christopher W. Wright, W. Hohman, K. Kosters, A. Clark)
  • Public Works Department (JCPW)
  • Prosecuting Attorney (Philip C. Hunsucker)
  • Jefferson County Assessor (Sherrie Shold)

Interlocal Olympic Consortium Board Agreement Amendment

Topic Summary

Jefferson County, alongside Kitsap and Clallam Counties, is updating and restating the Interlocal Olympic Consortium Agreement (WIOA Consortium) to ensure compliance with current federal regulations (Workforce Innovation and Opportunity Act of 2014, or WIOA). Kitsap County serves as the grant recipient and fiscal agent for the Workforce Development (WFD) activities overseen by the Consortium. This amendment updates the governing document but makes no dollar changes.

Key Points

  • The Olympic Consortium (established 1983) is comprised of Clallam, Jefferson, and Kitsap Counties to manage federal funding for Workforce Development (WFD) activities pursuant to WIOA.
  • The Consortium Board (the “Board”) consists of three elected Commissioners from each county, totaling nine members.
  • A quorum requires no less than three members, provided at least one member from each county is present.
  • Kitsap County is the designated Grant Recipient and fiscal agent for the Consortium and WDC funds.
  • The Board's duties include: affirming the local Workforce Development Council (WDC), appointing WDC members, overseeing the One-Stop system, developing the 4-year Local Plan, leading employer engagement, coordinating with education, conducting program oversight, negotiating performance measures, selecting service providers, and developing/implementing the WIOA budget.
  • The Board appoints members to the WDC, striving for WDC membership to reasonably reflect the respective populations of the three counties.
  • Kitsap County employs the administrative executive director and staff that serves the Board and WDC, but the WDC and Board collaborate on the selection and performance review of the administrative executive director.
  • Liability for disallowed costs under WIOA will be borne by the Parties (the three Counties) in proportion to the allocation of all WIOA funds in each county during the year the liability occurred.
  • Each Party must maintain CGL insurance or Washington Counties Risk Pool coverage of at least \$2,000,000 per occurrence, responsible for its own wrongful/negligent acts/omissions.

Financials

  • Total Dollar Amount: "None" (in reference to the action of signing the restated agreement).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 1983: Olympic Consortium established (under Job Training Partnership Act).
  • 2014: Workforce Innovation and Opportunity Act (WIOA) enacted.
  • 2015-07-01: WIOA replaced WIA (Workforce Investment Act).
  • October 2022: Restated Olympic Consortium Agreement drafted.
  • Ongoing: Term of the agreement is continuous unless terminated.

Next Steps

  • The BOCC approved signing the restated Olympic Consortium Board Agreement Amendment No. 1.

Sources

  • Kate Dean - Commissioner (District 1)
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Alan L. Miles - Senior DPA (Kitsap County Legal Counsel)

Youth Cannabis/Tobacco Prevention Program: Brinnon School District

Topic Summary

Jefferson County Public Health (JCPH), Community Health Division, requests approval for a subrecipient agreement with Brinnon School District, 46, for \$4,600 to fund the Brinnon Run Club project. The goal is to develop and implement protective factor strategies to prevent and reduce youth tobacco, vapor, and marijuana use.

Key Points

  • Subrecipient: Brinnon School District, 46 (Project: Brinnon Run Club).
  • Purpose: Develop and implement protective factor strategies to prevent and reduce youth tobacco, vapor, and marijuana use (YCCTPP).
  • Deliverables: Subrecipient will conduct "all youth activities for substance use prevention as outlined in our Mini-Grant application," and provide a final report/presentation by June 15, 2023. This includes running events and goal tracking.
  • The Brinnon Run Club timeline involves finalizing program details (tracking, rewards, shoes, shirts, permission slips), kicking off the program, holding a 5k/1-mile fun run in March and May, continuing the program through April-June, and possibly continuing during summer programming.

Financials

  • Total Amount: \$4,600 (Expenditure).
  • Funding Source: Fully funded by JCPH through a regional funding received from the Washington State Department of Health, Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP).
  • Budget Breakdown includes:
    • Staffing cost (Stipend for sponsor): \$1,000
    • Entry fees for races (Assume 2 runs, 20 kids, \$30/each): \$1,200
    • Transportation costs/mileage to running events: \$500
    • Club t-shirts: \$400
    • Snacks/meals: \$300
    • Medals and reward: \$300
    • Software/program and equipment to track running: \$400
    • Running shoes for students in need: \$500

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-02-01 to 2023-06-15: Term of Agreement.
  • January 2023: Finalize program details; Kick off meeting; Students start running (as listed in Appendix B's timeline).
  • February 2023: Awards announced.
  • March 2023: 5k fun run (1-mile run also included).
  • May 2023: 5k fun run (1-mile run also included).
  • June 15, 2023: Final report and presentation due.
  • Summer 2023: Possible continuation through district summer programming.

Next Steps

  • JCPH management requests Board approval of the Subrecipient Agreement. (Approved on Consent Agenda).
  • Subrecipient will receive the full project balance upon execution of the agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Mark McCauley - County Administrator
  • Patricia Beathard - Superintendent, Brinnon School District

Restoration at the Chimacum Confluence MOU Amendment

Topic Summary

Jefferson County Public Health requests approval for Amendment No. 1 to the Memorandum of Understanding (MOU) with the North Olympic Salmon Coalition (NOSC) for the Restoration at the Chimacum Confluence project. The amendment solely extends the project's completion date to June 30, 2023, without altering the scope of work or financial terms. The project involves acquisition due diligence on a property subject to County litigation.

Key Points

  • Project Goal: Due diligence needed to facilitate a possible settlement involving the acquisition of a property at the confluence of two forks of Chimacum Creek (on Old Hadlock Road) for restoration and protection.
  • The property is currently subject to liens as a result of litigation between the County and the landowner (Michael Anderson).
  • NOSC is responsible for retaining and paying contractors to provide due diligence deliverables, including appraisal, appraisal review, Phase I Environmental Site Assessment, and potentially Phase II Assessment.
  • The County, as a condition of acquisition, must provide certification that any hazardous substances found are remediated to WAC 173-340-360(2) standards.
  • The County is to complete due diligence required for acquisition through a settlement agreement.

Financials

  • Total Amount: \$25,600 (Revenue).
  • Funding Source: Provided by a pass-through grant from NOSC.
  • No match requirement specified.
  • The amendment changes no financial terms of the original agreement.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2022-01-18: Original Agreement effective date.
  • 2022-12-01: Original termination/completion date.
  • 2023-06-30: New completion/termination date set by Amendment #1.

Next Steps

  • JCPH management recommends BOCC signature on Amendment 1. (Approved on Consent Agenda).

Sources

  • Pinky Mingo - Environmental Public Health Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Mark McCauley - County Administrator
  • Rebecca Benjamin - Executive Director, North Olympic Salmon Coalition
  • Michael Anderson - Landowner (involved in litigation)

Youth Cannabis/Tobacco Prevention Program: Olympic Angels

Topic Summary

Jefferson County Public Health (JCPH), Community Health Division, is seeking approval for a \$5,000 subrecipient agreement with Olympic Angels to develop and implement the "Dare to Dream" youth mentorship project. The project aims to incorporate protective factor strategies to prevent and reduce youth tobacco, vapor, and marijuana use within Jefferson County.

Key Points

  • Subrecipient: Olympic Angels (Project: Dare to Dream Project).
  • Purpose: Implement protective factor strategies to prevent and reduce tobacco and marijuana use by youth in Jefferson County via youth activities for substance use prevention.
  • Deliverables: Recruit, match, and support 2 youth mentorships. (Project is ongoing mentorship activities).
  • Reporting: Monthly progress reports and a final report/presentation are due by June 15, 2023.

Financials

  • Total Amount: \$5,000 (Expenditure).
  • Funding Source: Fully funded by JCPH through a regional funding received from the Washington State Department of Health, Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP).
  • Budget Breakdown: Portion of case manager salary, \$5,000.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-02-01 - 2023-06-15: Term of Agreement.
  • 2023-06-15: Final report and presentation due.
  • January - June, 2023: Ongoing program/mentoring activities.

Next Steps

  • JCPH management requests Board approval of the Subrecipient Agreement. (Approved on Consent Agenda).
  • Subrecipient will receive the full project balance upon execution of the agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Mark McCauley - County Administrator
  • Rachel Perkins - Board Vice President, Olympic Angels

Payment of Superior Court Jury Fees

Topic Summary

The Board of County Commissioners is requested to approve the payment of Superior Court Jury Fees generated during January 2023, totaling \$1,355.33. This payment covers juror per diem and mileage reimbursement for one jury trial held that month.

Key Points

  • The expense covers jury costs for one jury trial in Jefferson County Superior Court in January 2023 (Case #21-1-00114-16).
  • Costs cover mileage and a \$15.00 per day rate for reporting jurors.
  • Total days compensated were 49.0, covering 947 miles.

Financials

  • Total Fiscal Impact/Amount Due: \$1,355.33
    • Per Diem: \$735.00
    • Mileage Reimb: \$620.33
  • Account Charged: SC 51221 490121 (Superior Court)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 2023: Period expenses were incurred.

Next Steps

  • The Board of County Commissioners approved payment of the voucher. (Approved on Consent Agenda).

Sources

  • Dodie McBride - Jury Manager
  • Mark McCauley - County Administrator
  • Court Administrator (Voucher Signatory)

Human Resources Department 2023 Work Plan

Topic Summary

The Human Resources (HR) Director, Sarah Melancon, conducted a workshop presentation detailing the HR department's activities in 2022 and outlining goals for 2023 and beyond. This is part of a plan for County departments to meet with Commissioners to review their work plans.

Key Points

  • Jefferson County employs approximately 370 full-time and part-time staff.
  • The HR Department's role is to ensure that staff working for and caring for the community are themselves cared for while fulfilling their roles of service.
  • The presentation covered 2022 activities and future goals (2023 and beyond).

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023: Year of the planned work for discussion.

Next Steps

  • Commissioners held a discussion following the presentation. No motion or action was documented in the excerpt beyond the discussion.

Sources

  • Sarah Melancon - Human Resources Director
  • Mark McCauley - County Administrator

Youth Cannabis/Tobacco Prevention Program: WSU 4-H Rock and Jewelry Club

Topic Summary

The Jefferson County Public Health (JCPH), Community Health Division, seeks approval for a \$3,500 subrecipient agreement with the WSU 4-H Rock and Jewelry Club (Jefferson County) for the "Port Townsend 4-H Rock / Jewelry Making Club" project. The object is to implement protective factor strategies to prevent and reduce youth tobacco, vapor, and marijuana use by engaging youth in club activities.

Key Points

  • Subrecipient: WSU 4-H, Jefferson County (Project: Port Townsend 4-H Rock / Jewelry Making Club).
  • Purpose: Develop and implement protective factor strategies to prevent and reduce youth tobacco, vapor, and marijuana use.
  • Deliverables: Ongoing club activities including weekly workshops starting in March, electing club officers, outlining annual activities, and hosting a community open house in May/June.
  • Subrecipient must provide monthly reports and a final report/presentation due by June 15, 2023.

Financials

  • Total Amount: \$3,500 (Expenditure).
  • Funding Source: Fully funded by JCPH through a regional funding received from the Washington State Department of Health, Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP).
  • Budget Breakdown:
    • Equipment (Jeweler's tools, air filtration unit, workbenches, PPE): \$1,500
    • Supplies (Beads, jewelry components, metal sheet/wire/solder, rough stone): \$500
    • Heating/Utilities: \$300
    • Snacks: \$500
    • Instructor(s) Stipend: \$500
    • Printing/Office Supplies: \$200

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-02-01 to 2023-06-15: Term of Agreement.
  • January/February: Promote club and recruit youth members.
  • February: Open house for students and parents.
  • March: Begin weekly youth rock/jewelry workshops; Elect club officers, decide on club name, and outline annual activities.
  • April/May: Learn and grow as rockhounds and jewelers.
  • May/June: Host community open house.
  • 2023-06-15: Final report and presentation due.

Next Steps

  • JCPH management requests Board approval of the Subrecipient Agreement. (Approved on Consent Agenda).
  • Subrecipient will receive the full project balance upon execution of the agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Mark McCauley - County Administrator
  • Sarah Pederson - WSU 4-H Program Coordinator

Youth Cannabis/Tobacco Prevention Program: OWL 360

Topic Summary

Jefferson County Public Health (JCPH) requests approval for a $\$5,000$ subrecipient agreement with OWL 360 for the "The Nest" project. The funding will support development and implementation of protective factor strategies, specifically a Youth Workforce development project, aimed at preventing and reducing youth tobacco, vapor, and marijuana use.

Key Points

  • Subrecipient: OWL 360 (Project: The Nest).
  • Purpose: Develop and implement protective factor strategies to prevent and reduce tobacco and marijuana use by youth in Jefferson County via youth activities for substance use prevention.
  • Project components outlined in the timeline include: Training Youth Advisory Board Members (on Risk and Protective Factors/ACE’s) and Field Experts (on Leadership and Public Speaking), completing an Online Course on Advocacy, engaging in an Advocacy Practicum, conducting Experiential Exercises (local/state government visits or conference attendance), and planning/holding Peer Events.
  • Reporting: Monthly progress reports and a final report/presentation are due by June 15, 2023.

Financials

  • Total Amount: \$5,000 (Expenditure).
  • Funding Source: Fully funded by JCPH through a regional funding received from the Washington State Department of Health, Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP).
  • Budget Breakdown:
    • Training (Leadership & Public Speaking Facilitator): \$1,000.00
    • Training (Peer to Peer Advocacy Course and Certification): \$1,000.00
    • Stipend (Advocacy Practicum by Youth participants): \$500.00
    • Experiential Exercises (State Government): \$500.00
    • Experiential Exercises (Children’s Justice Conf.): \$1,000.00
    • Peer Events (Events publicity and supplies): \$1,000.00
    • Total: \$5,000.00 (Note: The sum of the listed budget items is \$5,000.00, contradicting the table data which totals \$5,000 and lists items totaling \$5,000).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-02-01 to 2023-06-15: Term of Agreement.
  • Late January - Early February: Training on Risk and Protective Factors/ACE's.
  • February: Training on Leadership and Public Speaking.
  • February - March: On-Line Course on Advocacy (Course Completion and Certification); Event Planning Begins.
  • March - June: Advocacy Practicum.
  • April - May: Experiential Exercises (Local government visit/discussion; State government visit/discussion OR Attendance at Children's Justice Conference).
  • Late May: Events Planning Concludes; Events Held.
  • 2023-06-15: Final report and presentation due.

Next Steps

  • JCPH management requests Board approval of the Subrecipient Agreement. (Approved on Consent Agenda).
  • Subrecipient will receive the full project balance upon execution of the agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Mark McCauley - County Administrator
  • Kelli Parcher - OWL 360 Executive Director
  • Keith Parker (Signature on Appendix A)

Letter of Support: City of Port Townsend Healthier Together Initiative

Topic Summary

The BOCC approved sending a letter of support to Senator Patty Murray for the City of Port Townsend’s request for \$1 million in Congressional Directed Spending (CDS) to fund the Healthier Together Initiative, specifically for a modern aquatic facility. The initiative is a collaborative effort addressing community wellness needs, particularly for seniors and marginalized groups.

Key Points

  • The BOCC supports the City of Port Townsend's request for \$1 million in CDS funds for an aquatic facility.
  • The initiative is a "multi-jurisdictional collaborative effort" including Jefferson County, Jefferson Healthcare, Port Townsend School District, Port of Port Townsend, the City of Port Townsend, Jefferson Aquatics Coalition, and the Olympic Peninsula YMCA.
  • The need is critical because Jefferson County has the oldest median age in Washington state but lacks a therapeutic pool for seniors.
  • The community is maritime-focused but has insufficient swimming lessons due to a dated public pool with limited operating hours and frequent closures.
  • A 2019 Community Health Assessment identified key community challenges as stress, income, physical activity, health problems, and housing.
  • The new facility would offer therapeutic opportunities, water safety, job creation, drop-in childcare, and teen activities.

Financials

  • Requested funding: \$1 million (CDS).
  • Jefferson County has already contributed funds and plans to continue investing.

Alternatives

  • None specified.

Community Input

  • None received during the open public comment period for this item.

Timeline

  • 2019: Jefferson Public Health, the City of Port Townsend, and Jefferson Healthcare collaborated on a Community Health Assessment (CHA).
  • 2023-02-27: Letter authorized and approved by BOCC.

Next Steps

  • Commissioner Eisenhour moved to authorize Commissioner Dean to draft and send a letter to Senator Murray.
  • The motion passed unanimously.

Sources

  • Kate Dean - Commissioner (District 1)
  • Heidi Eisenhour - Commissioner (District 2)
  • Greg Brotherton - Chair (District 3)
  • Senator Patty Murray

Letter of Support: Mason PUD No. 1 Grid Resiliency Project (Jorstad Creek Substation)

Topic Summary

The BOCC approved sending a letter of support to both U.S. Senators endorsing Mason PUD No. 1's appropriations request for a grid resiliency project. This project involves funding the design, engineering, and feeder build-out of a middle-mile substation at Jorstad Creek (Lilliwaup, Washington), which is intended to provide redundant and resilient electrical service to Brinnon, Washington.

Key Points

  • The project primarily benefits residents in Brinnon, Washington, who are affected by power outages along a 35+ mile stretch of U.S. Highway 101.
  • The current single substation feeding this area is vulnerable to natural hazards (landslides, wind, snow, fallen trees), frequently leading to multi-day outages.
  • The new middle-mile substation would provide a redundant power supply, enabling the PUD to bypass outages in other sections and conduct maintenance on existing substations without causing customer darkouts.
  • The project aims to alleviate the financial impact on ratepayers, as Mason PUD No. 1 has only 5,400 electric meters to cover infrastructure costs.
  • An initial motion incorrectly stated the project was for broadband; Commissioner Dean withdrew and corrected the motion to specify "federal appropriation for Mason PUD No. 1 electrical substation."

Financials

  • Funding source: Federal appropriation (Congressionally Directed Spending).
  • The grant funding would help avoid raising costs substantially for the 5,400 electric meters served by the PUD.

Alternatives

  • None specified.

Community Input

  • One comment was received during the open public comment period for this item.

Timeline

  • No specific timeline was provided for the project or the funding request cycle.
  • 2023-02-27: Letter authorized and approved by BOCC.

Next Steps

  • Commissioner Dean moved to approve the letter of support for the Mason PUD No. 1 electrical substation to both senators.
  • The motion passed unanimously.

Sources

  • Greg Brotherton - Chair
  • Kate Dean - Commissioner (District 1)
  • Heidi Eisenhour - Commissioner (District 2)
  • Mason County PUD No. 1

Letter of Support: Lower Big Quilcene Riverscape Restoration Project

Topic Summary

The BOCC approved a letter supporting the Lower Big Quilcene Riverscape Restoration Project's application for a Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant. The project seeks to solve recurring flooding issues affecting transportation infrastructure in Quilcene, Washington, most notably on Linger Longer Road.

Key Points

  • The project aims to address the frequent flooding of the Big Quilcene River, which regularly inundates local roadways and makes them impassible.
  • Linger Longer Road is the sole access route to residential neighborhoods, a public marina, and a shellfish hatchery south of the river.
  • The proposed solution includes:
    1. Replacing aging and dysfunctional infrastructure with a modern 1,040-foot floodplain spanning bridge.
    2. Removing levees from the north bank of the Big Quilcene River, which will permanently halt flooding south of the river and restore fish and wildlife habitat.
  • The project is critical for ensuring the functionality and safety of the community, including access for emergency vehicles.

Financials

  • Grant program sought: RAISE (Rebuilding American Infrastructure with Sustainability and Equity) grant.

Alternatives

  • None specified.

Community Input

  • None received during the open public comment period for this item.

Timeline

  • 2023-02-27: Letter authorized and approved by BOCC.

Next Steps

  • The BOCC approved the letter of support for the project through the RAISE program unanimously.

Sources

  • Greg Brotherton - Chair
  • Kate Dean - Commissioner (District 1)
  • Heidi Eisenhour - Commissioner (District 2)
  • Office of the Secretary of Transportation, DOT

Potential DNR Dabob Area Inter-Trust Exchange Review

Topic Summary

The BOCC discussed the proposed Dabob Area Inter-Trust Exchange (DNR file 86-100443), which involves trading "blue lands ('State forest Transfer')" for "red lands ('common school')." The Board, represented by Chair Greg Brotherton, planned to testify in favor of the exchange at an upcoming hearing, but deferred formal conversation until the following week.

Key Points

  • The exchange is proposed by the Department of Natural Resources (DNR).
  • The exchange involves "blue lands" (State forest Transfer) for "red lands" (common school).
  • Chair Greg Brotherton plans to testify in favor of the exchange at the DNR hearing scheduled for the following day.
  • Commissioner Heidi Eisenhour stated she would defer to the Chair if called upon to testify.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • The DNR hearing is scheduled for the day following the BOCC meeting.

Next Steps

  • The Board agreed to table further discussion and final determination of the County's stance until the following week.
  • Chair Greg Brotherton will provide testimony in favor of the exchange.

Sources

  • Greg Brotherton (GB) - Chair
  • Heidi Eisenhour (HE) - Commissioner
  • DNR - Department of Natural Resources

Hood Canal Bridge Construction Dates Advocacy

Topic Summary

The Commissioners discussed the proposed Hood Canal Bridge Closure dates provided by WSDOT, specifically noting the high negative impact of the planned July and August weekend closures (the busiest travel period). The BOCC unanimously approved sending a letter to WSDOT advocating for alternative dates and proposing specific mitigation measures.

Key Points

  • The BOCC has "grave concerns" regarding the July and August weekend closure dates due to their potentially "catastrophic" impact on local businesses, citing WSDOT's own data showing peak weekend traffic during those months.
  • Proposed Alternatives to WSDOT:
    1. Move Construction to June, citing significantly less disruption to businesses, events, and residents.
    2. Avoid conflicts with other state projects (Highway 101 fish barrier removal), noting the detour to Center Road is problematic because the Little Quilcene Bridge is closed to heavy loads, creating a safety risk for trucks.
  • Mitigation/Operational Requests:
    1. Have fewer, longer openings (to spread impact more equitably among sectors, including the high weekend demand from service/tourism workers).
    2. Provide additional ferry service (an extra boat on the PT-Keystone route during peak hours, or reassigning a Kingston/Edmonds boat).
    3. WSDOT participation on the local Incident Management Team (IMT), which East Jefferson Fire and Rescue (EJFR) plans to organize for the event.

Financials

  • None specified.

Alternatives

  • Proposed alternatives include moving the closure to June or having fewer, longer openings during the work period.

Community Input

  • One comment was received during the open public comment period.
  • Chief Black from East Jefferson Fire and Rescue mentioned the need for WSDOT cooperation on the Incident Management Team (IMT).

Timeline

  • Closures are currently proposed for July and August.
  • 2023-02-27: BOCC approved drafting the letter.

Next Steps

  • Commissioner Eisenhour moved to authorize Commissioner Dean to work with County Administrator Mark McCauley to draft a letter to WSDOT containing alternative proposals for the August closure schedule.
  • All three Commissioners will sign the final letter.

Sources

  • Kate Dean - Commissioner (Draft author/Lead)
  • Heidi Eisenhour - Commissioner
  • Greg Brotherton - Chair
  • Mark McCauley - County Administrator
  • Steve Roark - WSDOT Olympic Region
  • Chief Black - East Jefferson Fire and Rescue

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