PACKET: Board of County Commissioners Meeting at Mon, Feb 06, 09:00 AM

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Topic Summary

The Jefferson County Sheriff's Office requests that the Board of County Commissioners (BoCC) set a public hearing for February 21, 2023, to consider adopting an uncodified ordinance concerning courthouse security standards. This proposed ordinance would repeal and replace the outdated Resolution 78-99, incorporating new practices such as allowing the locking of weapons in external security lockers rather than requiring surrender to a deputy. The ordinance specifies mandatory security screening measures for all visitors but grants the Sheriff's Office discretion to waive screening for certain individuals, such as county employees.

Key Points

  • The proposed ordinance updates existing security Resolution 78-99 to align with current law and practice.
  • The change reflects RCW 9.41.300(1)(b) authorization for counties to provide stationary locked boxes for weapon storage during a person's visit to restricted courthouse areas.
  • The internal interior of the entire courthouse building is designated as a weapon-prohibited zone.
  • The Sheriff is required to provide security the courthouse whenever it is open to the public, including all sessions of court (including Juvenile Court).
  • Mandatory security screening measures include:
    • Electronic metal screening.
    • Inspection of all containers capable of concealing a weapon (packages, purses, backpacks, briefcases).
    • "Wanding" (handheld metal detector search) of all persons.
    • Confiscation of any weapon deemed potentially dangerous by the Sheriff.
  • Any person refusing screening will be refused entry.
  • The Sheriff has discretion to waive screening for certain individuals, including:
    • County employees and volunteers with a county-issued picture ID.
    • Judges (and court commissioners, pro tem, visiting judges) with county-issued picture ID.
    • On-duty and off-duty law enforcement officers (including corrections, probation, parole) with ID or in uniform.
    • On-duty First Responders (firefighters, ambulance crews) in uniform.
    • On-duty military with military ID and official orders.
    • Licensed attorneys with a bar card and matching government-issued picture ID.
    • Inmates in the custody of Jefferson County jail or Washington Department of Corrections staff.
    • Juveniles in the custody of a juvenile probation officer.
  • The ordinance finds that due to the historic nature (built in 1892) and layout of the Jefferson County Courthouse, it is not possible to protect court areas without restricting ingress and egress to the entire building's interior.
  • The proposed ordinance would adopt these security standards because the subject matter is of a "general and permanent nature."

Financials

  • None specified. "There are no expected fiscal impacts from consideration of this ordinance."
  • Costs related to notices (publishing twice on February 8th and 15th) will be "Bill[ed] to Jefferson County Sheriff’s Office Non-departmental Fund."

Alternatives

  • None specified.

Community Input

  • Written public testimony is invited starting February 8, 2023, and ending at the close of the public hearing on February 21, 2023.

Timeline

  • 2022-09-12: BoCC held a workshop and public comment session on courthouse security, determining the Sheriff's Office should administer security.
  • 2023-02-21: Proposed date for public hearing on the ordinance at 10:30 a.m.

Next Steps

  • The Board is recommended to agree to set the public hearing for the ordinance on February 21, 2023.

Sources

  • Joe Nole - Jefferson County Sheriff
  • Jen Moore - Deputy Sheriff
  • Mark McCauley - County Administrator
  • RCW 9.41.300(1)(b)
  • RCW 36.32.120(7)
  • RCW 9.41.290
  • RCW 36.28.010(2), (5), (6)
  • Washington Supreme Court General Rule 36

Gibbs Lake County Park Caretaker Agreement Renewal

Topic Summary

The Jefferson County Public Works Department requests approval for the renewal of a one-year Caretaker Agreement with Cher Albright for Gibbs Lake County Park. The caretaker provides essential on-site maintenance and supervision, valued at $18,887, ensuring the major recreational asset remains clean, safe, and well-maintained despite high usage rates (which tripled between 2010 and 2020).

Key Points

  • The Caretaker, Cher Albright, provides services including debris pick-up, mowing, brushing, parking lot maintenance, trail maintenance, general park supervision, and building maintenance.
  • The use of the park tripled between 2010 and 2020.
  • The caretaker must be available at the park during hours of darkness and on weekends, notifying the Parks and Recreation Manager if planning to be away for more than 48 hours.
  • Duties stipulate specific maintenance frequencies: inspect kiosks/parking lots daily, inspect toilet once a day, and clean the toilet twice per week.
  • Caretaker cannot attempt to personally apprehend individuals causing disturbances but must call the Jefferson County Sheriff or Parks and Recreation Staff for major issues.
  • The Caretaker must maintain current certification in CPR/AED and First Aid.
  • The Caretaker agrees to use the riding mower and string trimmer they own until the equipment is no longer serviceable, at which point the County will provide replacements.
  • The Caretaker is an independent contractor, not entitled to regular County employee benefits.

Financials

  • Total value of County compensation (non-monetary) for services: $18,887/year.
  • Compensation components (non-monetary values):
    • Occupancy of caretaker house, garage, boathouse, fenced grounds, and dock: $17,087/year.
    • Provision of garbage, water, and septic service: $1,800/year.
  • In exchange, the County receives 25 hours/week of skilled labor, conservatively valued at $14.49/hour ($18,887 annually).
  • The Caretaker is responsible for electrical and propane and telephone services.
  • Revenue: N/A.
  • Expenditure: N/A.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-03-03: Commencement date of the renewed agreement.
  • 2024-03-02: End date of the renewed agreement term (1 year).

Next Steps

  • The Board is requested to approve the agreement and return three signed copies to Public Works.

Sources

  • Cher Albright (Caretaker)
  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Matt Tyler - Parks and Recreation Manager
  • Matthew J. Tyler (Signature)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

License Grant to SB Structures, LLC for Rice Lake Pit Use

Topic Summary

The Public Works Department seeks approval for a temporary license allowing SB Structures, LLC to use a portion of the County's Rice Lake Pit property for construction staging. SB Structures requires the site for their work on multiple Washington State Department of Transportation (WSDOT) fish barrier removal projects along Leland Creek near SR101. The agreement spans the period from execution through December 31, 2023.

Key Points

  • SB Structures, LLC will use a defined area (the "SB Structures Use Area") of the Rice Lake Pit property for construction staging related to their WSDOT Contract 9882 Leland Creek (fish barrier removal projects).
  • Cooperation with WSDOT and its contractors on such projects is stated as generally desirable by the County.
  • The license limits the County’s use of the specific licensed portion but preserves the County's ability to use the remainder of the Rice Lake Pit property for disposing of surplus material from road construction or maintenance projects.
  • The property is identified by Legal Description S11 T27 R2W TX1 and Assessor’s Parcel ID Number 702-111-011 (totaling 4.80 acres).
  • The grantee (SB Structures) must pay the County consideration, ensure that the remainder of the property remains accessible for County use for disposal of surplus road material, and must restore the site upon termination.
  • Grantee must not deposit any waste material on the property.
  • Access is provided via a locked gate on Rice Lake Road; the grantee may install their own lock as long as the grantor (County) retains access, and the gate must be closed and locked at the end of each day.
  • The Prosecuting Attorney noted that future similar contracts should utilize county standard indemnity language, but approved this one due to low risk.

Financials

  • Total lump sum payment to the County from SB Structures, LLC: $5,500.
  • Payment is calculated at a rate of $500/month from February to December 2023 (11 months).
  • The contractor must pay applicable leasehold excise tax.
  • Revenue account: 18036200.362000.

Alternatives

  • None specified.

Community Input

  • None specified. The license states the property is "not open for use by the Public."

Timeline

  • From License execution until 2023-12-31.

Next Steps

  • The Board is requested to sign the attached License for temporary use.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Colette Kostelec, P.E. - Right-of-Way Representative, Public Works
  • Matthew Scarcello - Project Manager, SB Structures, LLC
  • Rick Bancroft - Quilcene Foreman (Grantor's contact)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • WSDOT Contract 9882 Leland Creek (Fish Barrier Removal)

Professional Services Agreement with Justice AV Solutions (JAVS)

Topic Summary

Jefferson County Superior Court seeks approval for a Professional Services Agreement (Maintenance Agreement) with Justice AV Solutions (JAVS) for $8,167.00. This agreement covers the maintenance, extended warranty, preventative maintenance, and support for the courtroom audio/video recording equipment for a one-year term from February 1, 2023, through January 31, 2024.

Key Points

  • The agreement covers the JAVS Centro CX Recording System and Mobile Cart Presentation System utilized by Superior Court.
  • The services include Help Desk Support (M-F, 8:00 a.m. to 9:30 p.m. EST) and on-site support structured by four priority levels (Urgent: 2 business days; High: 3 business days; Normal: 5 business days; Supportive: Next scheduled visit).
  • Extended warranty coverage is provided for JAVS equipment less than 5 years old.
  • Equipment older than 5 years is deemed "Non-warranted equipment," meaning the Customer is responsible for parts costs, though JAVS will provide labor at no charge for replacement items purchased from JAVS.
  • JAVS recorders older than 5 years are explicitly noted as ineligible for repair involving part replacement, requiring the purchase of a new recorder by the client.
  • Bi-annual Preventative Maintenance (PM) inspections, reviews, operational tests, and software/firmware updates are included.
  • Exclusions: all video conferencing equipment, network issues (including IP address changes), normal wear and tear items like UPS batteries/projector lamps, consumable items, unauthorized repairs, and upgrades (e.g., analog to digital camera system switch, AutoLog 7 to 8 migration) are excluded. Services related to exclusions are billed at $150.00 per hour plus expenses.
  • The agreement includes a dispute resolution clause requiring claims to be resolved exclusively and finally by binding arbitration administered by the National Arbitration Forum (NAF).

Financials

  • Total cost for one-year maintenance: $8,167.00.
    • JAVS Centro CX Recording System: $5,128.00
    • Mobile Cart Presentation System: $3,039.00
  • Funding is sourced from Superior Court budget (Fund 001-240):
    • $6,588.00 transferred from budget line SC51221 480000.
    • $1,579.00 supplemented from budget line SC51221 310000.
  • Costs for excluded services: $150.00 per hour (1-hour minimum) plus travel and expenses.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-02-01: Agreement term begins.
  • 2024-01-31: Agreement term ends.

Next Steps

  • The BoCC is recommended to approve the expenditure.

Sources

  • Sophie Nordstrom - Court Administrator, Superior Court
  • Justice AV Solutions (JAVS)
  • Megan Molnar - Contract Administrator, JAVS
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Fund 001-240 (Superior Court Fund)

North Olympic Legislative Alliance (NOLA) Consulting Agreement

Topic Summary

Jefferson County seeks approval for a 3-way Professional Services Agreement between the Clallam Economic Development Council (Clallam County EDC), Jefferson County, and Gordon Thomas Honeywell Government Relations. This contract formalizes the governmental affairs lobbying services for the North Olympic Legislative Alliance (NOLA) through December 2023, with Jefferson County contributing one-third of the cost. The objective is to secure an experienced lobbyist to advance the region's legislative priorities for economic development.

Key Points

  • The contract is exempt from the bid process.
  • The purpose is to provide NOLA with governmental affairs services, primarily legislative lobbying for economic development priorities in Washington State.
  • Scope of work for Gordon Thomas Honeywell Government Relations includes:
    • Providing a daily presence in Olympia during the legislative session.
    • Identifying and tracking relevant legislation.
    • Providing verbal and written updates (weekly reports/tracking lists during session).
    • Attending and coordinating testimony at legislative hearings.
    • Lobbying to amend, defeat, or pass relevant legislation or budgets.
    • Strengthening legislative relationships with state delegation and executive offices.
    • Working with NOLA to develop a legislative agenda including state budget requests.
  • The agreement allows Jefferson County to relieve EDC Team Jefferson of its contractual obligation to NOLA, providing EDC additional financial stability.

Financials

  • Total contract amount not to exceed: $39,548.
  • Jefferson County's share (one-third): Not to exceed $13,183.
  • Monthly fee paid to Consultant: $3,159.
  • Consultant expenses (communication and travel reimbursement limit): up to $2,000 annually.
  • Jefferson County funding source: General Fund, Non-departmental (Fund 001, Org/Obj 001-270).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Agreement commencement date (work performed consistent prior to adoption is ratified).
  • 2023-12-31: Agreement termination date.

Next Steps

  • The Board is recommended to approve the attached contract. The County Administrator was previously directed to prepare the contract and appropriation documents (for the 1st Quarter Supplemental Budget).

Sources

  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Commissioner
  • Gordon Thomas Honeywell Government Relations (Consultant)
  • Josh Weiss - Lobbyist and Partner, Gordon Thomas Honeywell Government Relations
  • Colleen McAleer - Executive Director, Clallam County EDC

OlyCAP Transitional Housing Supports (Haines Street Cabins)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a two-year Professional Services Agreement with Olympic Community Action Program (OlyCAP) for $49,299.84 to cover utility payments for the Haines Street Cabins. These cabins function as transitional housing for homeless residents in Jefferson County who have behavioral health issues (substance use disorder and/or mental health issues) and are referred from Therapeutic Courts or discharged from Jail or a Hospital without a residence.

Key Points

  • The agreement funds utility payments (Electric, Sewer, Water, and Garbage) for the Haines Street Cabins to maintain their use as transitional housing.
  • These cabins serve individuals with substance use disorder and/or mental health issues who are participating in Therapeutic Courts or are discharged from jail/hospital.
  • OlyCAP is required to provide Case Management Services/Supports for each individual in the cabins.
  • OlyCAP must bill other revenues where they exist and document the percentage covered by other sources.
  • The County reserves the first right to use the Behavioral Health Sales Tax funds (Fund 131) as "match" for additional funding and grants. Use by the contractor requires the County Administrator's written authorization.
  • The required scope includes compliance with state standards for agency oversight, record-keeping, and ethical issues, and reporting to the Behavioral Health Advisory Committee upon request.

Financials

  • Total Professional Services Agreement amount (2 years): $49,299.84.
    • 2023 allocation: $24,649.92.
    • 2024 allocation: $24,649.92.
  • Funding Source: County sales tax revenue (1/10 of 1% Fund) deposited into the 131 Fund.
  • Detailed Budget (24-month total):
    • Utilities (Electric, Sewer, Water, and Garbage): $44,369.86 (Monthly cost: $1,848.74)
    • Indirect (@10%): $4,929.98 (Monthly cost: $205.42)
  • Total monthly cost: $2,054.16.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Agreement commencement date.
  • 2024-12-31: Agreement completion date.
  • The agreement stems from an RFP process.

Next Steps

  • JCPH requests approval of the Professional Services Agreement with OlyCAP.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH Coordinator, Public Health
  • Cherish L. Cronmiller - Executive Director, OlyCAP
  • Washington State Legislature (created the 1/10th of 1% sales tax in 2005)
  • Jefferson County Behavioral Health Advisory Committee

Bayside Housing and Services - Woodley Place Grant Funding

Topic Summary

The Board of County Commissioners seeks approval for a grant agreement providing $100,000 to Bayside Housing and Services (BHS). This funding, drawn from 1590 Funds, is designated to support building operations, maintenance, and supportive services for the Woodley Place facility, which provides transitional supportive housing primarily for unhoused or unstably housed low-income individuals and families.

Key Points

  • The grant supports Woodley Place, formerly the Port Hadlock Motel, which BHS acquired on December 12, 2022.
  • Woodley Place initially operates with 17 units of Transitional Supportive Housing (16 efficiency/studio apartments and one 4-bedroom manufactured home).
  • The housing serves 17 to 34 people in the 0-50% Area Median Income (AMI) bracket.
  • The long-term goal is conversion to Permanent Supportive Housing (PSH) as additional renovation funding is secured.
  • Key goal metrics include counting "bed nights" (measured monthly by case management staff) and "placements into permanent housing" (BHS achieved 36 placements in 2022, exceeding their goal of 30).
  • The funds support staff positions, including Site Manager, Lived Experience Enrichment Coordinator, Housekeeper, Maintenance, Case Manager, and Director of Housing (partial allocation).

Financials

  • Total Grant Amount: $100,000.
  • Funding Source: 1590 Funds (sales tax revenue authorized by RCW 82.14.530).
  • Proposal Budget for positions funded by the grant (Note: The budget table shows total proposed expenditures of $194,556, but the grant amount is capped at $100,000 for Woodley Place. The section below reflects the proposed use of the larger amount, suggesting the $100,000 contributes to this overall need, rather than covering the whole proposal expenditure):
    • Salaries (including payroll taxes): $179,760
    • Benefits: $14,796
    • Total Subtotal: $194,556
    • Other priority cost categories listed but showing $0 proposed funding in the proposal budget: Utilities, Insurance, Furnishings/Equipment, Repair/Maintenance, and Administration.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.
  • 2022-12-12: Woodley Place facility acquired by BHS.

Next Steps

  • Approve the attached Grant Agreement with Bayside Housing and Services.

Sources

  • Bayside Housing and Services (BHS)
  • Carolyn Gallaway - Clerk of the Board
  • Joint Jefferson County/City of Port Townsend Housing Fund Board

Habitat for Humanity Critical Home Repairs Grant Funding

Topic Summary

The County seeks approval for a grant agreement allocating $60,000 from Fund 148 to Habitat for Humanity of East Jefferson County (Habitat EJC). This funding supports the Critical Home Repairs project, aimed at assisting homeowners in East Jefferson County, primarily those in rural areas like Quilcene and Brinnon, who are at or below fifty percent of the area median income (AMI). The goal is to perform a minimum of six critical home repairs (e.g., electrical updates, septic repair, roof replacement) to ensure habitability and allow homeowners to remain safely in their homes.

Key Points

  • Project goal is to complete a minimum of six Critical Home Repairs in East Jefferson County between January 1 and December 31, 2023.
  • Focus is on homes owned by persons at or below fifty percent of AMI.
  • Habitat EJC will provide all project and construction management, including selecting projects, income screening, managing subcontractors, and coordinating volunteers.
  • Repairs address critical needs like hazardous electrical wiring, failed septic systems, and roof damage.
  • Financial arrangement requires the homeowner to sign a forgivable, no-interest note, with forgiveness beginning at five years and completing at fifteen years.
  • Repayment ensures that total debt repayment (DTI) does not exceed 43% of the homeowner's income.
  • An estimated 6 to 12 individuals will be directly impacted.

Financials

  • Total Grant Amount: $60,000.
  • Funding Source: Fund 148 (Affordable Housing Fund, originating from recording fee surcharges per RCW 36.22.178).
  • Proposed budget allocation: $60,000 for Construction costs (out of a total program budget of $90,000 for construction).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with Habitat for Humanity.

Sources

  • Habitat for Humanity (Habitat EJC)
  • Carolyn Gallaway - Clerk of the Board
  • Joint Jefferson County/City of Port Townsend Housing Fund Board

Colibri Facilitation Services for I/DD Community Meetings

Topic Summary

Jefferson County Public Health (JCPH), Developmental Disabilities (DD) Division, requests approval for a Professional Services Agreement totally $6,051.95 with Advanced Approach, LLC-DBA/Colibri Facilitation. The agreement spans two years and funds graphic facilitation and visual note-taking support for community-wide planning meetings aimed at creating a shared strategic vision among Intellectual/Developmental Disabilities (I/DD) agencies and providers in the County.

Key Points

  • The contractor will provide graphic facilitation and visual note-taking services for community meetings focusing on services for individuals experiencing disabilities in Jefferson County.
  • The objective is to develop a shared vision for I/DD services among agencies and providers.
  • Project deliverables include:
    • Hosting up to six online planning meetings with the County Coordinator and I/DD Advisory Board (I/DDAB) to finalize agendas, outcomes, and scope.
    • Facilitation of three half-day community meetings.
    • Providing graphic facilitation and planning notes during each event.
    • Debriefing with County DD staff after each event regarding next steps.

Financials

  • Total contract amount (2 years, 2023-2024): $6,051.95 (Not to exceed this total without written amendment).
  • Funding Source: Jefferson County I/DD Program funding (PH fund #127).
  • Budget breakdown:
    • Graphic Facilitator/Visual Note Taking for Three 4-hour Events (includes up to six planning meetings and three debrief sessions): $4,800.00 ($1,600.00 x 3)
    • Mileage Costs: $451.95
    • Hotel/Food Costs: $800.00
    • Total Cost: $6,051.95
  • The grant request process was Exempt from the Bid Process.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-17: Agreement commencement date (work prior to adoption is ratified).
  • 2024-12-31: Agreement completion date.

Next Steps

  • JCPH DD Division requests approval of the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH Coordinator
  • Timothy J. Corey - Principal, Advanced Approach, LLC-DBA/Colibri Facilitation
  • I/DD Advisory Board (I/DDAB) - Involved in planning meetings.

OlyCAP Transitional Housing Supports (Behavioral Health Focus)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for a two-year ($49,299.84) professional services agreement with Olympic Community Action Program (OlyCAP). The funding, derived from the Behavioral Health Sales Tax (Fund 131), will cover utility payments for the Haines Street Cabins, which provide transitional housing and case management primarily for homeless individuals with behavioral health issues or substance use disorders referred from Therapeutic Courts, jail, or hospitals.

Key Points

  • The agreement covers utility payments (Electric, Sewer, Water, and Garbage) for the Haines Street Cabins, facilitating their use as transitional housing.
  • Target population: Homeless residents of Jefferson County participating in Therapeutic Courts or discharged from jail or a hospital without a home, specifically those suffering from behavioral health issues (substance use disorder and/or mental health issues).
  • OlyCAP must provide case management services and supports for each cabin resident and agree to comply with all Behavioral Health Sales Tax funding match policies.
  • The agreement states that funding is contingent upon the availability of sales tax revenue in Fund 131, and if revenue decreases, the contract may be renegotiated.
  • The scope requires OlyCAP to document billing of other revenues and percentage covered by other sources.

Financials

  • Total amount for 2023-2024 (2 years): $49,299.84.
    • Annual amounts: $24,649.92 (2023) and $24,649.92 (2024).
  • Funding Source: County sales tax revenue (1/10th of 1% Fund), Fund 131.
  • Budget allocation (24 months):
    • Utilities (Electric, Sewer, Water and Garbage): $44,369.86
    • Indirect (@10%): $4,929.98
  • The Behavioral Health Sales Tax Match Policy reserves the County's first right to use the funds (or services funded by them) as matching funds for additional grants.

Alternatives

  • None specified. The agreement resulted from an RFP process and recommendation by the Behavioral Health Advisory Committee.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Agreement commencement date.
  • 2024-12-31: Agreement completion date.

Next Steps

  • JCPH requests Board approval of the Professional Services Agreement.

Sources

  • Olympic Community Action Programs (OlyCAP)
  • Anna McEnery - DD & BH Coordinator
  • Behavioral Health Advisory Committee
  • RCW 4.24.115 (indemnification statute)
  • Attachment A: Jefferson County 1/10th of 1% Behavioral Health Sales Tax Funding Match Policy

Bayside Housing and Services - Tiny Homes Operational Costs Grant

Topic Summary

The County seeks approval for a $144,500 grant agreement with Bayside Housing and Services (BHS), funded by Fund 149 (Homeless Housing Fund). This grant covers operational costs for up to 25 Tiny Shelter units located at Peter's Place (Port Hadlock, primarily for seniors) and Pat's Place (Port Townsend, focused on low-income workers) for one year, serving individuals and couples earning 0-50% AMI.

Key Points

  • The funding targets operational costs for up to 25 Tiny Shelter units across two villages: Peter’s Place (opened January 2021, primarily serving seniors) and Pat’s Place (opened January 2022, serving low-income workers).
  • The villages serve individuals and couples at 0-50% Area Median Income (AMI).
  • Operational costs include utilities, maintenance, insurance, meals, transportation, administration, and staff salaries/benefits.
  • BHS anticipates serving up to 40 people in the Tiny Shelter Program in 2023, based on turnover in the 24 active units plus three incoming units built by Community Boat Project.
  • The project is measured by "bed nights" (a running count of days of safety/progress) and "placements into permanent housing" (36 placements were achieved in 2022, exceeding the goal of 30).
  • The proposed budget includes two Site Monitor positions (1.0 FTE each) for salaries and benefits.

Financials

  • Total Grant Amount: $144,500.
    • Note: The agenda request amount is $144,500, but the total proposed budget in Exhibit B "Proposal" column is $175,000.
  • Funding Source: Fund 149 (Homeless Housing Fund, deriving from recording fee surcharges per RCW 36.22.179).
  • Proposed allocation (subset of total budget of $175,000):
    • Salaries: $63,440 (2 Site Monitors)
    • Utilities: $83,536
    • Insurance: $15,780
    • Repair/Maintenance: $9,647
    • Administration: $2,597
  • Note: The salaries/utilities/etc. in the proposal column substantially exceed the grant amount, indicating the grant covers part of the total project budget of $193,201.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Contract begins.
  • 2023-12-31: Contract duration.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with Bayside Housing and Services.

Sources

  • Bayside Housing and Services (BHS)
  • Carolyn Gallaway - Clerk of the Board
  • Joint Jefferson County/City of Port Townsend Housing Fund Board
  • Community Boat Project (built 3 additional shelters)

Dove House Emergency Shelter Grant Funding

Topic Summary

The County seeks approval for a $97,000 grant agreement with Dove House to operate the Dove House Emergency Shelter for victims of domestic violence. The funds, sourced from Fund 148 ($12,000) and Fund 149 ($85,000), cover operational costs, staffing, and supportive services including advocacy, case management, and access to food and therapy.

Key Points

  • The grant funds the operation of the Dove House Emergency Shelter and provides emergency temporary hotel stays for domestic violence victims and their approved pets.
  • Shelter guests receive 24-hour access to private rooms, a stocked kitchen, common areas, internet access, and all basic needs.
  • Each guest is matched with an advocate who provides safety planning, emotional support, and weekly case management using a person-centered and trauma-informed approach.
  • The goal is to move clients into stable, permanent housing swiftly by helping them acquire needed skills and securing affordable housing options.
  • The project estimates impacting approximately 145 unduplicated individuals (45 families in shelter, 100 individuals/30 families in hotel rooms).
  • Success is measured via "Infonet reports," client Action Plan review, monitoring average days in shelter/hotels, and counting direct exits to long-term/transitional housing.

Financials

  • Total Grant Amount: $97,000.
  • Funding Sources:
    • Fund 148 (Affordable Housing Fund): $12,000.
    • Fund 149 (Homeless Housing Fund): $85,000.
  • Proposed Budget (Proposal column - Note: Sum of proposed items is $97,834; the total grant is $97,000):
    • Salaries (1.0 FTE Advocate/Shelter Manager): $43,400
    • Benefits & taxes (1.0 FTE): $15,400
    • Utilities (with 3% expected increase): $13,390
    • Insurance (with 3% expected increase): $6,875
    • Emergency Hotel Stay: $5,000
    • Therapy (once a week for 5 clients): $8,894
    • Administration (10% max.): $8,894
  • Note: The total Program cost is $248,617, showing the grant covers part of the total need.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with Dove House.

Sources

  • Dove House
  • Carolyn Gallaway - Clerk of the Board

Dove House Transitional Housing & Support Services Grant

Topic Summary

The County proposes a $95,000 grant agreement with Dove House to fund new subsidized transitional housing units and supportive services, specifically addressing clients fleeing domestic or family violence. The funding blends $45,000 from Fund 149 and $50,000 from 1590 Funds, primarily subsidizing rent and staff support for units at the recently acquired 909 Kearney St property in Port Townsend.

Key Points

  • The goal is to provide two (148/149 RFP info) and later three (1590 Supplemental RFP info) new subsidized, transitional housing units at 909 Kearney St, Port Townsend, for persons fleeing domestic or family violence; this property was closed on November 30, 2022.
  • The units will prioritize clients moving directly from Dove House's emergency domestic violence shelter.
  • Rent will be subsidized to a maximum of 30% of the client's income, up to but less than market rates.
  • The property consists of a three-bedroom house (accommodating up to five people) and a studio apartment (for a single person or parent/infant). An additional studio apartment attached to the garage is mentioned in the supplemental proposal, bringing the total to three units.
  • Expected outcomes include 2,555 annual bed nights (based on three units/seven people total) and increased meal service at the Recovery Cafe.
  • Support services provided include one-on-one advocacy (case management), access to hot meals at Recovery Cafe, food from Little Free Pantries, and referrals to partners.

Financials

  • Total Grant Amount: $95,000.
  • Funding Sources:
    • Fund 149 (Homeless Housing Fund): $45,000.
    • 1590 Funds (sales tax revenue authorized by RCW 82.14.530): $50,000.
  • Proposal Budget for 148/149 and 1590 RFPs (Note: Proposals exceed total grant amount, indicating the grant covers part of the overall proposed project costs):
    • Salaries (1.0 FTE Recovery Advocate/Advocate): $32,760
    • Benefits: $15,273
    • Rental Subsidies (for 909 Kearney St): $13,032 (from 148/149 proposal); $61,000 (from 1590 proposal, showing discrepancy/full cost vs grant-funded portion)
    • Food/Supplies (for meals at the Cafe and Free Pantries): $29,400 (from 148/149 proposal)
    • Utilities: $12,282 (from 148/149 proposal for Cafe 6 mo and 909 Kearney 12 mo); $11,012 (from 1590 proposal for 909 Kearney 12 mo)
    • Repair/Maintenance: $5,000 (from both proposals for ongoing maintenance)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2022-11-30: Dove House closed on the purchase of the residential property at 909 Kearney St.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with Dove House.

Sources

  • Dove House
  • Carolyn Gallaway - Clerk of the Board

OlyCAP Caswell-Brown Village Operational Grant

Topic Summary

The County seeks approval for a $100,000 grant agreement with Olympic Community Action Program (OlyCAP) to operate the Caswell-Brown Village, a transitional campground/village established during the pandemic for chronically homeless individuals. Funding includes $45,000 from Fund 149 and $55,000 from 1590 Funds, intended to support monitors, the Shelter Manager, and the Shelter Supervisor, due to potential underfunding from other grants.

Key Points

  • Caswell-Brown Village originated during the pandemic (2020) when chronically homeless individuals moved from the woods to the fairgrounds, seeking services and safety.
  • Jefferson County Commissioners purchased the land just outside city limits in September 2021, and OlyCAP established infrastructure to move campers there within 30 days.
  • The Village currently has a conditional use permit for 40 expansion slots in a transitional campground-type village.
  • The program utilizes a low-barrier, Housing First Approach, prioritizing unsheltered, highly vulnerable individuals/families with barriers to accessing and sustaining housing independently.
  • Supportive services are non-mandatory and include assistance with substance abuse/mental health counseling, budgeting, family reunification, education support, and access to social security/employment programs.
  • The program goal is measurable outcomes, specifically how long it takes clients to gain access to permanent housing.
  • Projected impact: 40 units serving 50-65 individuals.

Financials

  • Total Grant Amount: $100,000.
  • Funding Sources:
    • Fund 149 (Homeless Housing Fund): $45,000.
    • 1590 Funds: $55,000.
  • Proposed Budget Use: $100,000 is proposed for Salaries (Program total salary need is $200,819). OlyCAP notes that "If we are not awarded the HUD grant that was written, we will be under funded. The HUD grant does not pay for all the monitors."
  • Positions funded (total FTEs and cost in program budget, not specifically this grant portion):
    • Shelter Manager (0.50 FTE: $24,159 salary)
    • Shelter Supervisor (0.50 FTE: $17,960 salary)
    • Shelter Monitor (5.0 FTEs: $31,740 salary each)
  • OlyCAP's Total Program Budget (Salaries + Benefits + Operations): $311,702.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2020: Chronically homeless began camping at fairgrounds due to the pandemic.
  • 2021-09: Jefferson County Commissioners purchased land for the Village.
  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with OlyCAP.

Sources

  • Olympic Community Action Program (OlyCAP)
  • Carolyn Gallaway - Clerk of the Board
  • Joint Jefferson County/City of Port Townsend Housing Fund Board

OlyCAP Adult Emergency Shelter Grant Funding

Topic Summary

The County seeks approval for a $180,000 grant agreement with Olympic Community Action Program (OlyCAP), drawing entirely from Fund 149 (Homeless Housing Fund), to operate the Jefferson County Adult Emergency Shelter. The shelter provides overnight accommodations and case management services, prioritizing veterans, physically disabled persons, seniors over 65, and victims of domestic violence.

Key Points

  • The grant provides funding for the operation of the Jefferson County Adult Shelter, located in the basement of the American Legion, Marvin G Shields Memorial Post #26 in Port Townsend.
  • The shelter provides overnight sleeping accommodations for homeless persons, with a total capacity of up to 37 beds/cots (13 for women, 24 for men, including overflow).
  • OlyCAP's mission is to provide emergency shelter and guide clients to service resources to achieve self-sufficiency and permanent housing. Shelter access (and subsequent triage) allows the case manager access to clients.
  • Priority populations: US military veterans, physically disabled persons, persons aged 65 and older, and victims of domestic violence.
  • A case manager is onsite five days per week for four or more hours daily.
  • Services include case management, access to showers, a clothing exchange, TV, books/games. Winter operations include three meals per day (coordinated with COAST); summer operations include light foods (soup, oatmeal, cereals).
  • OlyCAP reports that clients move into permanent housing at a rate of 98% based on Commerce tracking.
  • Projected impact based on 2022 data: 10,430 bed nights, serving 157 individuals, including 19 veterans, 26 seniors over 62, and 9 domestic violence victims.

Financials

  • Total Grant Amount: $180,000.
    • Note: The total program budget listed is $238,700, and the amount in the proposal column of the budget table is $21,700 (which contradicts the request amount of $180,000). The total cost column in the budget table is $238,700, and the request states $180,000 from Fund 149.
  • Funding Source: Fund 149 (Homeless Housing Fund).
  • Budget allocation for salaries/expenses: Rent to the Legion ($12,000), Utilities ($18,206), Insurance ($386), Repair/Maintenance ($3,500), and Operations/IT/Travel ($3,500) are all priority 1.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2022-10-15: Winter operations (meals, 4 p.m. to 8 a.m. hours) began.
  • 2023-01-01: Project begins.
  • 2023-04-15 – 2023-10-14: Proposed summer hours (7 p.m. – 7 a.m.).
  • 2023-12-31: Project duration.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with OlyCAP.

Sources

  • Olympic Community Action Program (OlyCAP)
  • Carolyn Gallaway - Clerk of the Board
  • American Legion, Marvin G Shields Memorial Post #26 (Shelter location provider)
  • COAST (provides coordination for winter meals)

OWL 360 Pfeiffer House & The Nest Grant Funding

Topic Summary

The County seeks approval for a $34,000 grant agreement with OWL 360, a non-profit serving youth and emerging adults (ages 16-24), using $9,000 from Fund 149 and $25,000 from 1590 Funds. The funding supports the operation and expansion of the Pfeiffer House Sustainable Living Project (adding a 6th apartment) and the opening of "The Nest," a Community Coffeehouse Resource Place designed to provide resources, job training, and behavioral health supports for young people experiencing housing instability.

Key Points

  • The project serves youth and emerging adults aged 16-24, specifically focusing on those high-risk populations who are homeless, aging out of foster care, fleeing domestic violence, or transitioning from treatment programs.
  • Pfeiffer House: A Sustainable Living Project in uptown Port Townsend operating six living units (expanded from five) that house young adults and/or small families for 1-2 years. The additional unit was created by repurposing the former drop-in resource area.
  • The Nest: A Community Coffeehouse opening in uptown designed to serve as an accessible drop-in resource center to connect youth/young adults with housing assistance, employment opportunities, job training, educational support, and behavioral health assistance.
  • The additional apartment at Pfeiffer House increases capacity to 8-12 young adults/small families.
  • The Nest is projected to serve between 50-75 youth/young adults experiencing unstable housing in its first year.
  • OWL 360 relies on local partnerships including Work Source, Peninsula College, Skillmation, Dove House, Olympic Angels, Believe in Recovery, The Benji Project, Discovery Behavioral Health, and OlyCAP.

Financials

  • Total Grant Amount: $34,000.
  • Funding Sources:
    • Fund 149 (Homeless Housing Fund): $9,000.
    • 1590 Funds: $25,000.
  • Note: Both proposals submitted show a Total Program Budget of $118,140 or higher, indicating the grant covers part of the overall proposed project program costs.
  • Proposed use of funds (as part of the larger budget, including salary for an Outreach Manager and Executive Director, utilities, insurance, maintenance, and supplies).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with OWL360.

Sources

  • OWL 360
  • Carolyn Gallaway - Clerk of the Board
  • Joint Jefferson County/City of Port Townsend Housing Fund Board

Quilcene Complete Streets Civil Engineering Services Contract Extension (Supplement #5)

Topic Summary

Jefferson County Public Works requests approval for Supplemental Agreement #5 with SCJ Alliance to extend the completion date for Civil Engineering Services related to the Quilcene Complete Streets Project until December 31, 2023. This project is federally funded through WSDOT and focuses on safety and mobility enhancements for non-motorized users along US 101 in Quilcene. This supplement extends the schedule without altering the scope or maximum budget amount.

Key Points

  • The project aims to improve the transportation system, enhancing safety and mobility for walkers and bikers (WSDOT Pedestrian & Bicycle program objective).
  • Improvements along US 101 in Quilcene (MP 294.6 to 295.0) include sidewalks, bike lanes, pedestrian refuges, activated crossings, lighting, stormwater improvements, and a raised table school frontage.
  • The original agreement was executed on August 13, 2018 (Supplements 2, 3, and 4 previously extended the completion date).
  • This Supplement #5 only changes the completion date; the scope of work and the maximum contract amount remain unchanged.
  • The project is included in the adopted 2023-2028 TIP and the 2021 Annual Construction Program.
  • SCJ Alliance's sub-consultant, Landau Associates, Inc., performed the Geotechnical Study (Phase 4).

Financials

  • New Maximum Amount Payable (unchanged from original agreement): $111,838.
  • Construction and engineering funding sources:
    • WSDOT Pedestrian & Bicycle Program grant: $884,165.
    • Public Infrastructure Fund (PIF) grant: $100,000.
  • This Supplemental Agreement has no budget change.
  • The original contract fixed fee (profit) was 32% of Direct Salary Cost ($9,170).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2018-08-13: Original agreement execution date.
  • 2023-12-31: New completion date (extended from 12/31/2022).

Next Steps

  • The Board is asked to execute the two originals of Supplemental Agreement #5.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Eric Kuzma - Engineering Services Manager/Asst. Public Works Director
  • SCJ Alliance (Consultant)
  • WSDOT Pedestrian & Bicycle Program
  • Landau Associates, Inc. (Subconsultant for Geotech Study)

North Olympic Legislative Alliance (NOLA) Lobbying Services

Topic Summary

Jefferson County seeks approval for a three-way agreement between the Clallam Economic Development Council (EDC), Jefferson County, and Gordon Thomas Honeywell Government Relations (Consultant) for lobbying services on behalf of the North Olympic Legislative Alliance (NOLA). Jefferson County will contribute one-third of the total contract cost to ensure NOLA advances economic development legislative priorities in Washington State throughout 2023.

Key Points

  • The agreement ensures NOLA retains an experienced lobbyist for legislative priorities supporting regional economic growth.
  • Jefferson County assumes a portion of the cost previously supported by EDC Team Jefferson, providing financial stabilization to EDC Team Jefferson.
  • Services include daily Olympia presence during the legislative session, tracking relevant legislation, providing written and verbal updates, attending and coordinating testimony at hearings, and advocating for NOLA's legislative agenda, including state budget requests.
  • The Consultant is responsible for strengthening relationships between NOLA, state legislators, and executive offices.
  • The contract is exempt from the bid process.

Financials

  • Total contract amount (NOLA cost) not to exceed: $39,548.
  • Jefferson County's financial share (one-third): Not to exceed $13,183.
  • Contract compensation structure: Monthly fixed fee of $3,159 plus reimbursement up to $2,000 annually for communication and travel expenses (mileage, lodging, meals).
  • Jefferson County's funding source: General Fund, Non-departmental (Fund 001-270).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Agreement commencement date.
  • 2023-12-31: Agreement termination date.
  • 2022-12-12: Commissioner Dean proposed relieving EDC Team Jefferson of its contractual NOLA obligation.

Next Steps

  • The Board is requested to approve the contract.

Sources

  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Commissioner
  • Gordon Thomas Honeywell Government Relations (Consultant/Lobbyist)
  • Clallam County Economic Development Council
  • North Olympic Legislative Alliance (NOLA)

Jefferson County Forest Lands Management Workshop and Recommendations

Topic Summary

This workshop summarizes the findings and recommendations of Chickadee Forestry LLC's third contract phase (2022), focusing on developing the Jefferson County Sustainable Forestry Program. The report advocates for expanding the county’s forest land base, fostering collaboration with the Department of Natural Resources (DNR), and focusing on "ecological forestry" to balance ecological, social, and economic values through lighter-touch management strategies. Recommendations address DNR's ongoing Carbon Project and prioritize certain DNR land parcels for transfer to County ownership.

Key Points

  • County Land Status: Jefferson County owns 1,800 acres across ~300 parcels, most under 10 acres, making management logistically difficult and expensive. 80% of this land is forested.
  • Program Mission: Focuses on ecological, social, and economic values, aiming to restore forest health, protect habitat/water quality, maintain biological and financial self-sustainability, and enhance recreational/aesthetic value while providing sustainable resources.
  • Management Challenge: Existing county lands require pre-commercial thinning (~80 acres near Gibbs Lake and Cape George) for fire risk mitigation and health, which results in a net financial loss (estimated -$500/acre). Limited high-value timber parcels cannot offset these costs without increasing the land base.
  • Strategy for Expansion: The core recommendation is to increase the county forest land base by transitioning specific DNR lands back to county management to achieve a more stable flow of sustainable timber revenue while retaining a lighter ecological touch than traditional DNR management.
  • Regional Land Strategy (Proposed):
    • DNR lands North of Highway 104 (higher population/divided landscape) become County-managed (via Reconveyance or Trust Land Transfer/TLT).
    • DNR lands South of Highway 104 (Junior Taxing District 3) remain under DNR management focused on timber production and revenue generation.
    • Western Jefferson County DNR lands maintain focus on timber production and conservation.
  • Transfer Methods:
    • Reconveyance: Applies only to original County Transfer Lands (now DNR-managed); requires County request and appraisal; lands become 'parks' but allow forest management aligned with a park plan.
    • Trust Land Transfer (TLT): Transfers parcels (including Common School Trusts) to government agencies/Tribes for compensation to the original trust; focuses on conservation/recreation.
  • Recommended Transfers (High Priority - Ranking 1): Cape George (243 acres, Common School, TLT/Purchase); Teal Lake East (655 acres, Forest Board, Reconveyance); Teal Lake West (532 acres, Forest Board, Reconveyance); and Anderson Lake (582 acres, Common School/Forest Board, TLT/Reconveyance).
  • Ecological Forestry: County management commits to longer rotations (80+ years), selective thinning (removing ~30% volume, leaving healthiest trees), and mimicking natural patterns (variable density thinning, skips/gaps creation).
  • Woodshed Development: Aiming to revitalize a local wood economy, increasing cooperation with local operators (Northwest Sawmill, Woodsong Tree Company, North Hills Logging, Wayland Constructive) and local sales while still selling bulk wood to larger mills (e.g., 2021 Chimacum Park wood sold to Port of Portland).
  • DNR Carbon Project: The county supports the potential for a viable DNR carbon program but needs discussion/consideration on current boundaries and strongly recommends including parcels with "significant older forests" (pre-1920). Joint management agreement objectives are set for 2023.

Financials

  • Near-term (2023-2030) Net Revenue Projections (if DNR lands are transferred and selectively harvested by 2025): Total Net Revenue to JC: $1,010,500 over 309 acres (including loss of -$39,500 from PCT work).
  • Planned Costs (to maintain county-owned lands, 2025 timeline):
    • Cape George (46 acres, PCT): ($23,000), or ($500/acre).
    • Beausite (33 acres, PCT): ($16,500), or ($500/acre).
  • Note: DNR planned sales on these recommended transfer properties would generate more revenue due to optimized operating costs compared to the County's lighter-touch, multi-objective management projection.

Alternatives

  • Alternative 1: Maintain current small land base and keep operations limited. Necessary risk mitigation/forest health work (pre-commercial thinning) likely results in a financial net loss.
  • Alternative 2: Transfer DNR lands back to county management to increase land base, allowing for sustainable timber revenue to offset management costs (Recommendation/Proposed Strategy).

Community Input

  • Two public comments were received during the workshop: (02:36:23 PM, 02:37:31 PM, 02:40:47 PM, 02:43:46 PM). The content of the comments were not transcribed in the agenda notes, but Commissioners and staff subsequently responded and discussed the comments.

Timeline

  • 2018: Research and development of forest stewardship strategy contracted with Chickadee Forestry began.
  • 2022: Final phase (3rd contract) included DNR lands analysis and DNR carbon project assessment. Community concerns arose regarding DNR harvests of "legacy forests" (pre-1920 stands).
  • 2023: Aim for joint management agreement reached with DNR.
  • 2025 (Proposed): PCT on Cape George and Beausite; Selective harvests projected on Teal Lake E and Anderson Lake.
  • 2030 (Proposed): Selective harvest on Cape George.

Next Steps

  • The BoCC recommendation is to listen, ask questions, learn, and provide staff opportunities for discussion with Chickadee Forestry and advisors.
  • Continue collaborating with DNR on land transfers and management priorities.
  • Continue building local capacity on small-scale forest management/industries (biochar, mulching, waste wood).

Sources

  • Malloree Weinheimer - Principal & Forester, Chickadee Forestry LLC
  • Heidi Eisenhour - Commissioner
  • Chickadee Forestry (Consultant)
  • Catharine Copass, PhD (Contributor)
  • Denise Pranger (Contributor)
  • Arno Bergstrom - Forester, Kitsap County Forest Stewardship (Advisor)
  • Jerry Franklin (Source on Ecological Forestry)
  • Paula Swedeen (Source mentioned in Further Reading)
  • DNR staff

OlyCAP Haines St. Cottages Affordable Housing Grant

Topic Summary

The County seeks approval for a one-year grant agreement of $40,000 with Olympic Community Action Program (OlyCAP) to operate the Haines St. Cottages, a transitional housing program. Funds, comprised of $30,000 from Fund 148 and $10,000 from Fund 149, ensure continuous housing, case management, and access to support services, specifically targeting homeless families with a priority on maintaining a clean and sober environment.

Key Points

  • The program provides transitional housing for up to 24 months, with a priority on homeless families (including those with male parents) and individuals working toward self-sufficiency.
  • Haines St. Cottages is identified as the "ONLY clean and sober transitional housing in Jefferson County."
  • The cottages are provided rent-free to tenants while they are in the program, allowing clients time to meet therapeutic court or Department of Corrections (DOC) requirements.
  • Full-time case managers, trained in best practices, work to stabilize clients, identify needs, and transition them into permanent housing and employment.
  • OlyCAP reports that 98% of clients exiting this program move into permanent housing, which is a metric tracked by the Department of Commerce and aligns with the five-year goals.
  • Projected impact: 9 families totaling 58 individuals (24 females, 18 males, 16 children under 17, 6 domestic violence victims).

Financials

  • Total Grant Amount: $40,000.
  • Funding Sources:
    • Fund 148 (Affordable Housing Fund): $30,000.
    • Fund 149 (Homeless Housing Fund): $10,000.
    • Note: The contract review form lists the total amount as $140,000 in one place, but the contract amount and breakdown are consistently listed as $40,000 (Subtotal $36,400 + Admin $3,600).
  • Proposed budget (total, not split by funding source):
    • Salaries/Benefits (Property Manager, Maintenance, Landscapers): $29,266
    • Insurance: $1,827
    • Food/Supplies/Equipment: $750
    • Repair/Maintenance: $3,129
    • Operations: $1,428
    • Administration (10% max.): $3,600
    • Total: $40,000

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-01-01: Project begins.
  • 2023-12-31: Project completed.
  • 2023-01-03: BoCC approved the Housing Fund Board’s 2023 grant recommendation.

Next Steps

  • Approve the attached Grant Agreement with OlyCAP.

Sources

  • Olympic Community Action Program (OlyCAP)
  • Carolyn Gallaway - Clerk of the Board
  • Joint Jefferson County/City of Port Townsend Housing Fund Board

Proclamation of Human Rights and Dignity

Topic Summary

The Board of County Commissioners seeks to review and approve a proclamation affirming Jefferson County's "Unwavering Commitment to the Inalienable Human Rights and Dignity of All Individuals and Equality Under the Law and Constitution." The proclamation is intended to encourage tolerance and inclusion, and states that County agencies and law enforcement will not withhold services based on ancestry, status, identity, or disability.

Key Points

  • The proclamation commits elected officials to protecting the human rights, dignity, and equality of all individuals, regardless of age, race, national origin, immigration/citizenship status, gender, sexual orientation, gender identity, marital status, religion, creed, or mental/physical disability.
  • It notes the oath of office to support the U.S. and Washington State Constitutions and protect constitutional rights.
  • County agencies and law enforcement are explicitly stated not to withhold services based on protected classes.
  • The document encourages residents to report instances of discrimination, harassment, violence, bullying, and hate.
  • It asserts that the County will "continue to strive to make Jefferson County a welcoming place that is safe and healthy for all, free of discrimination and hatred."
  • The Proclamation was approved after being read aloud by in-attendance Elected Officials.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None received on the final draft during the approval session.

Timeline

  • 2023-02-06: Proclamation review, finalization, and approval date.

Next Steps

  • The Proclamation was approved by unanimous vote and signed by attending Elected Officials.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Greg Brotherton - BoCC Chair
  • Kate Dean - BoCC Member
  • Heidi Eisenhour - BoCC Member
  • All co-signing Elected Officials (Treasurer Stacie Prada, Auditor Brenda Huntingford, Sheriff Joe Nole, etc.)

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