PACKET: Commissioners Meeting at Mon, Jan 09, 09:00 AM

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Change Order No. 1: Brinnon Community Center Siding and Paint Repair

Topic Summary

Jefferson County Central Services, Facilities Department, is requesting approval for Change Order No. 1 related to the Brinnon Community Center Siding and Paint Repair project. The change order is necessary because after the existing siding was removed from the half-wall handrail, rot was discovered in a supporting post and beam connection. The change adds $3,028.30 to the total contract amount, bringing the project total to $22,939.30 for N&N Construction.

Key Points

  • The change order (COP #1) addresses the repair of a rotten support beam located under the back ADA ramp of the Brinnon Community Center.
  • The rot was discovered during original repair work when existing failed siding was removed from the half-wall handrail.
  • Replacement of the beam connection is deemed necessary to support the new work.
  • The new finish detail will use cedar to prevent future water intrusion issues.
  • The original scope of work for the contract included removing and disposing old failed siding, supplying and installing new sub-sheeting and T-111 siding, and priming/painting all exposed siding and fascia associated with the repair work.

Financials

  • Original Contract Sum: $19,911.00
  • Amount of Change Order No. 1 (Addition, no tax): $3,028.30
  • New Contract Total (without tax): $22,939.30
  • Funding Source: Construction and Renovation Fund (Fund 301).
  • The original cost was already budgeted in the Construction and Renovation Fund ($19,911.00).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-20: Change Order Proposal (COP #1) signed by N&N Construction.
  • 2023-01-09: Agenda date for recommending approval of Change Order No. 1.

Next Steps

The Board is recommended to approve the change order.

Sources

  • Chris Goy - Central Services Director
  • Matthew Court - Facilities Foreman/Project Manager (Jefferson County)
  • N&N Construction (Dan Fischer) - Contractor
  • Mark McCauley - County Administrator
  • Barbara D. Ehrlichman - Civil Deputy Prosecuting Attorney

Retention and Hiring Incentives for Corrections Officers

Topic Summary

The County is moving forward with approving individual retention incentive agreements for eight current Corrections Officers and one lateral hiring incentive agreement due to a prolonged inability to attract and retain qualified staff. The incentives are part of a Memorandum of Agreement (MOA) adopted by the BOCC on November 21, 2022, with the FOP/JCSOUSS, designed to mitigate staffing shortages exacerbated by the COVID-19 pandemic and competitive offers from neighboring counties.

Key Points

  • The incentive program was adopted via an MOA between the County and the Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS) on November 21, 2022.
  • The Corrections Facility currently has 6 vacancies out of a staff of 15 Corrections Officers.
  • Since January 2022, current Corrections Officers have worked approximately 2,600 hours of overtime to cover vacancies.
  • High overtime usage poses risks to County Corrections officers, inmates, and the public.
  • The County recruits from the same applicant pool across the Puget Sound Region and competes with agencies offering similar bonuses.
  • Current Employee Retention Incentive: $15,000 for currently employed Corrections Deputies and supervisory staff, requiring a three-year incentive agreement.
  • Lateral Level Hiring Incentive: $15,000 for lateral-level applicants, requiring a three-year incentive agreement.
  • Recipients signing retention incentives (current employees): Cory Brown, Andrew Koorn, Sarah Kelly, Roderick Macon, Bruce Turner, Brayden Goodier, Steven Feingold, David Fortino, and Jennifer Moore.
  • Recipient signing lateral hiring incentive (new employee): Troy Surber.

Financials

  • Current Employee Retention Incentive: $15,000 per employee, paid in three installments:
    • $7,500 upon signing the agreement (for January 2023 time, paid February 5, 2023).
    • $3,750 upon completion of the first year.
    • $3,750 upon completion of the second year.
  • Lateral Level Hiring Incentive: $15,000 per employee, paid in three installments:
    • $5,000 at hire upon signing the agreement.
    • $5,000 upon successful completion of probation.
    • $5,000 upon completion of the second year.
  • Repayment Clause: If an employee separates from County service prior to completing three years, they must repay the incentive on a pro-rated basis in equal monthly installments over a 12-month period.

Alternatives

  • The MOA notes that without hiring and retention bonuses, the County will be at a significant competitive disadvantage.

Community Input

None specified.

Timeline

  • 2022-01-01: Start date for the 2,600 cumulative hours of overtime worked by Corrections Officers.
  • 2022-11-21: BOCC adopted the Memorandum of Agreement establishing the incentive program.
  • 2023-01-09: Agenda date requesting approval and signature of individual agreements.
  • 2023-02-05: Payment date for the first $7,500 retention installment.
  • The incentive program duration will be re-evaluated every six months after its adoption.

Next Steps

The Board is requested to approve and sign the individual agreements with the named current employees for retention incentives and with Troy Surber for the lateral hiring incentive.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - HR Director
  • Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS)

Memorandum of Agreement for Auditor Finance Manager Support

Topic Summary

The County and the Office of the Jefferson County Auditor propose entering into a Memorandum of Agreement (MOA) to leverage the expertise of the newly established County Finance Manager position, whose knowledge is highly relevant to the Auditor's financial duties. The agreement formalizes cooperation and support, allowing the Finance Manager to assist the Auditor in complex financial tasks and train Auditor staff, aiming for eventual self-sufficiency in the Auditor's office.

Key Points

  • The Auditor's duties include financial accounting and reporting, accounts payable/receivable, payroll, recorded documents, licensing, and elections, as set out in RCW 36.22.010 and other statutes.
  • The new County Finance Manager possesses broad knowledge and experience valuable to the Auditor's financial work.
  • Responsibilities of the Auditor under the MOA:
    • Provide the Finance Manager access to Auditor staff for financial communication.
    • Make data available to the Finance Manager to the same extent required for the County Treasurer by RCW 36.22.010(5).
    • Seek the Finance Manager's assistance for financial tasks beyond Auditor staff capacity.
    • Allow the Finance Manager to train Auditor staff to develop self-sufficiency in financial tasks.
  • Responsibilities of the Finance Manager under the MOA:
    • Coordinate with the Auditor when addressing significant financial issues involving Auditor staff.
    • Be available to assist the Auditor with major financial tasks, including preparing financial statements and working with the State Auditor during the annual audit.
    • Train Auditor staff on financial tasks in their job descriptions to promote self-sufficiency.

Financials

  • None specified. (The MOA itself has no fiscal impact.)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The agreement is effective when signed by both parties.
  • The agreement terminates upon either party providing at least 30-days’ notice to the other.

Next Steps

The Board is recommended to approve the attached Memorandum of Agreement between the County and the Jefferson County Auditor.

Sources

  • Mark McCauley - County Administrator
  • RCW 36.22.010(5) - Cited Statute defining Auditor duties and data sharing requirements.
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Allocation of 1/10th of 1% Sales Tax Funds (Fund 131) for Therapeutic Support for Independent Living Project

Topic Summary

Jefferson County Public Health (JCPH) is seeking approval for a Memorandum of Understanding (MOU) with the Jefferson County Juvenile Court to allocate $44,496 from the Behavioral Health Sales Tax Fund (Fund 131) over the 2023-2024 period. This funding is ear-marked for the Therapeutic Support for Independent Living Project, which aims to provide mental health and substance use support services to emerging adults (ages 18-24) entering independent living, particularly those in the Pfeiffer House/Nest program.

Key Points

  • The project focuses on emerging adults (ages 18-24) experiencing independent living for the first time.
  • The goal is to improve psychiatric symptoms and functioning, reduce substance use, increase housing stability, employment, reduce arrests, and improve quality of life.
  • Services include assessment, counseling, behavioral health support, and social/emotional skill coaching for Pfeiffer House residents and patrons of the Nest.
  • Group therapeutic work will be provided concerning self-government for the living environment, relationship building, and conflict resolution.
  • The Juvenile Court will administer the contracts and expenditures for the services.
  • Funds are subject to availability, and JCPH may renegotiate the MOU if sales tax revenue decreases.
  • The funding supports 166.85 hours of therapeutic service per year, priced at $120 per hour.

Financials

  • Total Maximum Funding: $44,496.00 (January 1, 2023 – December 31, 2024)
  • Annual Allocation: $22,248.00 (in 2023) and $22,248.00 (in 2024)
  • Funding Source: 1/10th of 1% Behavioral Health Sales Tax Fund (Fund 131).
  • Expenses Breakdown per year (2023 and 2024):
    • Therapeutic Support for Independent Living (166.85 hours @ $120/hr): $20,023.20
    • Admin: $2,224.80
  • Juvenile Court commits not to use Fund 131 funding to cover its own administrative costs for administering the MOU, contracts, and associated billings to provide the services; however, a specific amount is budgeted for "Admin" within the award.
  • The County reserves the first right to use Fund 131 funds as match for additional funding and grants.

Alternatives

None specified.

Community Input

  • The Behavioral Health Advisory Committee recommended this allocation resulting from an RFP process.

Timeline

  • 2023-01-01: MOU start date.
  • 2024-12-31: MOU end date.
  • Juvenile Court must provide all invoices for 2023 during the "Open Period" (January 2024), with final reporting by January 19, 2024.

Next Steps

JCPH requests Board approval of the MOU with Jefferson County Juvenile Court.

Sources

  • Apple Martine - Director (JCPH)
  • Anna McEnery - DD & BH Coordinator (JCPH)
  • Mark McCauley - County Administrator
  • Jefferson County Juvenile Court (Shannon Burns - Juvenile Courts Administrator)
  • Behavioral Health Advisory Committee
  • Kitsap County Health District (Amanda Tjemsland)

Allocation of 1/10th of 1% Sales Tax Funds (Fund 131) for Truancy Reform Project

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for a Memorandum of Understanding (MOU) with the Jefferson County Juvenile Court to fund the Truancy Reform Project for two years at a total of $20,000, drawn from the Behavioral Health Sales Tax Fund (Fund 131). The project provides direct services, specifically Functional Family Therapy (FFT) and individual counseling, to youth and families involved in truancy and those affected by substance abuse and mental health issues.

Key Points

  • The project targets Jefferson County youth with behavioral or emotional problems linked to substance abuse, chemical dependency, and mental health issues who are involved in the Truancy Reform Project.
  • The primary intervention is Functional Family Therapy (FFT) for youth referred via Truancy Petition, At Risk Youth Petition, Child in Need of Services Petition, or community referrals.
  • The project projects serving 3 families per year with FFT services.
  • Individual counseling (up to 20 hours per year) is also provided at $120 per hour.
  • Youth referred for truancy must undergo a WARNS (Washington Assessment of Risk and Needs for Students) Assessment.
  • Youth without a connected adult to engage in FFT may be referred to individual counseling.
  • These funds protect public safety while aiming to reduce the student’s risk for future justice involvement or restrictive care placement.

Financials

  • Total Maximum Funding: $20,000.00 (January 1, 2023 – December 31, 2024)
  • Annual Allocation: $10,000.00 (in 2023) and $10,000.00 (in 2024)
  • Funding Source: 1/10th of 1% Behavioral Health Sales Tax Fund (Fund 131).
  • Expenses Breakdown per year (2023 and 2024):
    • Functional Family Therapy: $7,500.00 (3 families @ $2,500/family)
    • Individual Counseling: $2,500.00 (20 hours @ $120/hour assumes $125 per hour)
  • The County reserves the first right to use Fund 131 funds as match for additional funding and grants.

Alternatives

None specified.

Community Input

  • The Behavioral Health Advisory Committee recommended this allocation resulting from an RFP process.

Timeline

  • 2023-01-01: MOU start date.
  • 2024-12-31: MOU end date.
  • Juvenile Court must provide all invoices for 2023 during the "Open Period" (January 2024), with final reporting by January 19, 2024.

Next Steps

JCPH requests Board approval of the MOU with Jefferson County Juvenile Court.

Sources

  • Apple Martine - Director (JCPH)
  • Anna McEnery - DD & BH Coordinator (JCPH)
  • Mark McCauley - County Administrator
  • Jefferson County Juvenile Court (Shannon Burns - Juvenile Courts Administrator)
  • Behavioral Health Advisory Committee
  • Kitsap County Health District (Amanda Tjemsland)

American Rescue Plan Act (ARPA) Funds Workshop

Topic Summary

The County Administrator is holding a workshop to review current allocations and propose new commitments for both revenue sharing and regular ARPA funds. Following the receipt of the first revenue sharing tranche, $149,385 remains uncommitted, and the second tranche is anticipated later in 2023, totaling an available revenue sharing allocation of $1,841,770. The workshop will specifically address cash flow needs for the Port Hadlock Sewer Project and several external funding requests.

Key Points

  • The County received its first ARPA revenue sharing tranche of approximately $1.692 million in October 2022.
  • Currently, $149,385 of the first tranche remains uncommitted.
  • The second revenue sharing tranche, anticipated in 2023 (hopefully before October), will also be $1.692 million.
  • Total available ARPA revenue sharing funds for allocation: $1,841,770.
  • Unallocated regular ARPA funds amount to $592,948.
  • The workshop prioritized discussion of the funding and cashflow needs of the Port Hadlock Sewer Project, with a request to set aside additional ARPA funding for it.
  • Pending ARPA funding requests reviewed:
    • Jefferson County Rural Library District: $35,000 for a Digital Navigator.
    • NW School of Wooden Boat Building: $100,000 for repair, inspection, and upgrades for seven student cottages adjacent to the campus.
    • Port Townsend Marine Trades Association: $20,000 for overhead support to help maintain new offices for a five-year period.

Financials

  • First ARPA Revenue Sharing Tranche (received Oct 2022): ~$1.692 million
  • Uncommitted First Tranche Balance: $149,385
  • Second ARPA Revenue Sharing Tranche (expected 2023): $1.692 million
  • Total Available ARPA Revenue Sharing Funds: $1,841,770
  • Unallocated Regular ARPA Funds: $592,948
  • Specific ARPA Requests:
    • Library Digital Navigator: $35,000
    • NW School of Wooden Boat Building: $100,000
    • PT Marine Trades Association: $20,000

Alternatives

None specified in the agenda request (the workshop serves to develop alternatives and direction).

Community Input

  • The meeting included presentations on the Library Digital Equity Navigator request (Tamara Meredith), Maritime Trades (Peter Langley), and the Northwest Wooden School of Boat Building (Betsy Davis).

Timeline

  • 2022-10-00: First ARPA revenue sharing tranche received.
  • 2022-11-07: BOCC committee some ARPA funds at a workshop.
  • 2023-01-09: ARPA Workshop date.
  • 2023 Year: Second revenue sharing tranche anticipated.

Next Steps

The Board is asked to conduct the workshop, listen to staff recommendations, and provide direction to staff regarding currently unallocated ARPA funds.

Sources

  • Mark McCauley - County Administrator
  • Tamara Meredith - JC Library Director (presenter)
  • Peter Langley - PT Marine Trades Association Board Chair (presenter)
  • Betsy Davis - Northwest Wooden School of Boat Building Executive Director (presenter)

ARPA Allocations for Port Hadlock Sewer Project, Broadband, and External Requests

Topic Summary

During a workshop on ARPA funds, the County deliberated on providing cash-flow support for the Port Hadlock Sewer Project, evaluating additional funding requests, and establishing criteria for future ARPA disbursements. The Board authorized a significant allocation of ARPA and capital funds to the sewer project and approved $100,000 for broadband matching funds for the Brinnon community.

Key Points

  • County Administrator McCauley proposed moving Capital and ARPA funds to support the Port Hadlock Sewer Project's cash flow/liquidity in its earlier phase.
  • The administrator requested budget authority, upon receipt of the next ARPA tranche, to deposit funds into the sewer fund to provide liquidity.
  • Treasurer Stacie Prada was present to discuss loan possibilities for the Public Works project.
  • The Bioreactor for the Port Hadlock Sewer Project is identified as a "very expensive item."
  • The Board discussed the timeline of the sewer project and potential new users.
  • A motion passed unanimously to allocate $1.5 million in available ARPA funds and $1 million in capital funds for the Port Hadlock Sewer Project.
  • The motion also authorized Treasurer Stacie Prada to investigate an RFP process to secure a consultant for obtaining a line of credit, approximately totaling $10 million, for the sewer project.
  • A motion passed unanimously to approve $100,000 in ARPA funds to match Mason PUD No. 1’s broadband proposal for the Brinnon community.
  • Discussion continued regarding a strategy to dispense remaining ARPA funds, focusing on criteria like: Housing, grant match opportunities, public benefit, previous ARPA and COVID Cares Grant applicants, geographic diversity, and using a letter of interest/detailed budget for advertising availability.

Financials

  • ARPA/Capital Allocation to Port Hadlock Sewer Project: $2.5 million
    • ARPA Funds: $1.5 million
    • Capital Funds: $1.0 million
  • Proposed Line of Credit for Sewer Project: Approximately $10 million (requires Treasurer to proceed with an RFP for a consultant).
  • ARPA Allocation for Brinnon Broadband: $100,000 (to match Mason PUD No. 1's proposal).
  • ARPA Funding Requests Reviewed (decision pending separate action or future process):
    • Boat School: $100,000
    • Library: $35,000
    • Maritime Trades: $20,000

Alternatives

  • The primary alternative discussed was securing a $10 million line of credit to ensure cash flow/liquidity for the sewer project.

Community Input

  • Presentations regarding funding requests were heard from: JC Library Director Tamara Meredith (Digital Equity Navigator request), PT Marine Trades Association Board Chair Peter Langley (Maritime Trades), and Northwest Wooden School of Boat Building Executive Director Betsy Davis (Boat School cottages).

Timeline

  • Project timeline for the Port Hadlock Sewer Project was discussed (no specific dates provided in the summary).

Next Steps

  1. Immediate action: Allocate $1.5M in ARPA and $1.0M in Capital funds for the Port Hadlock Sewer Project (approved).
  2. Immediate action: Authorize Treasurer Prada to investigate a $10M line of credit (approved).
  3. Immediate action: Approve $100K ARPA match for Brinnon broadband (approved).
  4. County Administrator GB will work on creating a strategy/criteria to dispense the remaining ARPA funds.

Sources

  • Mark McCauley - County Administrator
  • Monte Reinders - Public Works Director (provided presentation on Port Hadlock Sewer Project)
  • John Black - New on the Port Hadlock project team
  • Bob Wheeler - Present on the Port Hadlock project team
  • Dave Peterson SP - Present on the Port Hadlock project team
  • Stacie Prada - Treasurer
  • Greg Brotherton, Kate Dean, Heidi Eisenhour - Commissioners
  • Tamara Meredith - JC Library Director
  • Peter Langley - PT Marine Trades Association Board Chair
  • Betsy Davis - Northwest Wooden School of Boat Building Executive Director

Topic Summary

Jefferson County Public Health (JCPH) and Jefferson County Juvenile Services proposed a Memorandum of Understanding (MOU) for the Truancy Reform Project, allocating $20,000 over two years from the Behavioral Health Sales Tax Fund (Fund 131). The project focuses on providing Functional Family Therapy (FFT) and individual counseling services to youth and families dealing with truancy, substance abuse, and mental health issues.

Key Points

  • The MOU officially allocates funds for the Truancy Reform Project, which is designed for youth with behavioral/emotional problems affected by substance abuse, chemical dependency, and mental health issues.
  • Direct services, such as Functional Family Therapy (FFT), will be provided to participants and their families.
  • The project is expected to serve three families per year with FFT services, at an estimated cost of $2,500 per family.
  • Up to 20 hours of individual counseling per year will also be funded at $120 per hour.
  • The Juvenile Court, as administrator, must comply with the 1/10th of 1% Behavioral Health Sales Tax Funding Match Policy (Attachment A), with the County reserving the first right to use the funds as match.

Financials

  • Annual Allocation: $10,000 (2023) and $10,000 (2024), totaling $20,000.00.
  • Funding Source: 1/10th of 1% Behavioral Health Sales Tax Fund (Fund 131), collected sales tax revenue.
  • Projected Annual Breakdown: Functional Family Therapy ($7,500/year) and Individual Counseling ($2,500/year).
  • Unexpended funds at the end of a budget year must be retained in Fund 131.

Alternatives

None specified.

Community Input

  • The Behavioral Health Advisory Committee recommended the allocation, resulting from a Request for Proposal (RFP) process.

Timeline

  • 2023-01-01: Service period start date.
  • 2024-12-31: MOU end date.

Next Steps

The MOU was approved as part of the Consent Agenda. Next steps involve Juvenile Court administering the contracts, tracking, and providing quarterly financial and program reports to the Auditor’s Chief Accountant and Public Health.

Sources

  • Jefferson County Public Health
  • Jefferson County Juvenile Services
  • Behavioral Health Advisory Committee

Topic Summary

Jefferson County Public Health (JCPH) is establishing a Memorandum of Understanding (MOU) with Jefferson County Juvenile Services to allocate $44,496 over two years from the Behavioral Health Sales Tax Fund (Fund 131). This money funds the Therapeutic Support for Independent Living Project, which provides counseling and life skills coaching to emerging adults (ages 18-24) facing housing and psychiatric challenges for two years through the Pfeiffer House and Nest programs.

Key Points

  • The project targets emerging adults (ages 18-24) entering independent living for the first time.
  • The primary goal is to improve psychiatric symptoms and functioning, reduce substance use, increase housing stability, employment, and reduce arrests.
  • The services include up to 166.85 hours of direct therapy services per year, priced at $120 per hour.
  • Services focus on assessment, counseling, behavioral health support, and skill coaching (social/emotional, self-government setup, relationship building).
  • The Juvenile Court commits to not utilize Fund 131 funds to cover its own administrative costs, although a specific "Admin" line item is budgeted within the annual award.

Financials

  • Total Maximum Funding: $44,496.00 (January 1, 2023 – December 31, 2024)
  • Annual Allocation: $22,248.00 (2023) and $22,248.00 (2024).
  • Funding Source: 1/10th of 1% Behavioral Health Sales Tax Fund (Fund 131).
  • Projected Annual Breakdown: $20,023.20 for direct services; $2,224.80 for Admin.
  • The County reserves the first right to use Fund 131 funds as match for grants.

Alternatives

None specified.

Community Input

  • The Behavioral Health Advisory Committee recommended the allocation, following an RFP process.

Timeline

  • 2023-01-01: Service period start date.
  • 2024-12-31: MOU end date.

Next Steps

The MOU was approved as part of the Consent Agenda. The Juvenile Court is responsible for administering contracts, tracking expenditures, and providing quarterly financial and electronic program reports to the Auditor’s Chief Accountant and Public Health.

Sources

  • Jefferson County Public Health
  • Jefferson County Juvenile Services
  • Behavioral Health Advisory Committee

Housing Fund Allocations and Supplemental 1590 Recommendations

Topic Summary

The Board of County Commissioners reviewed and approved the Housing Fund Board’s (HFB) funding recommendations for affordable housing (Fund 148) and homeless housing (Fund 149), along with supplemental funding from Fund 1590. The HFB had originally recommended partial funding for almost all projects (75.66%) and subsequently sought approval to fully fund the remainder of the applications using available Fund 1590 dollars, leading to the issuance of a supplemental RFP.

Key Points

  • The Housing Fund Board (HFB) met on October 26, 2022, and November 2, 2022, and subsequently on December 28, 2022, to review proposals.
  • Nine Requests for Proposals (RFPs) were initially received for Fund 148 (Affordable Housing) and Fund 149 (Homeless Housing).
  • The HFB originally recommended funding these projects at 75.66% from Funds 148 and 149.
  • A Supplemental 1590 RFP was issued on December 7, 2022, to allow for the use of additional funds to fully meet the requested amounts in the original proposals.
  • The funding recommendation table outlines the distribution across three funds (148, 149, and 1590) to nine separate agencies/projects.

Financials

  • Total Available Funds in Recommendation:
    • Fund 148: $102,000.00
    • Fund 149: $518,500.00
    • Supplemental Fund 1590: $250,000.00
  • Total Awarded Across All Projects (Sum of "Total Award" column): $766,500
  • Specific Allocations:
    • Bayside: Tiny Homes: Requested $175,000.00; Total Award $144,500 (Fund 148: $102,000.00; Fund 149: $42,500 [Implied sum of remaining 149 funds])
    • Bayside: Woodley Place: Requested $35,000 (148/149) + $194,556 (1590); Total Award $100,000 (Fund 1590: $100,000.00)
    • Dove House: Emergency Shelter: Requested $97,834.00; Total Award $97,000 (Fund 148: $12,000; Fund 149: $85,000.00)
    • OlyCAP: Emergency Shelter: Requested $218,000.00; Total Award $180,000 (Fund 149: $180,000.00)

Alternatives

  • The Board initially declined action on November 21, 2022, after learning a Supplemental 1590 RFP was required to fully fund applications beyond the initial 75.66% recommendation.

Community Input

None specified.

Timeline

  • 2022-10-26: HFB Regular Meeting to review proposals.
  • 2022-11-02: HFB Special Meeting to review RFPs.
  • 2022-11-21: BOCC declined initial action on funding proposals.
  • 2022-12-07: Supplemental 1590 RFP issued.
  • 2022-12-28: HFB met to review previous and supplemental proposals.
  • 2023-01-09: Agenda Date for approval motion.

Next Steps

The Board is directed to approve a motion adopting the funding recommendations of the Housing Fund Board as outlined in the provided table.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Housing Fund Board (HFB)
  • Mark McCauley - County Administrator

Topic Summary

The Board of County Commissioners approved 15 separate agreements for 2023 Hotel Motel (Lodging Tax) Grant Funding, supporting various tourism, cultural, and community organizations across Jefferson County. These grants allocate funds for projects ranging from historic society operation and community fair support to marine stewardship and trail development.

Key Points

  • Lodging Tax Grants support organizations and projects focused on tourism, arts, culture, and economic development.
  • Specific recipients and amounts approved include:
    • Centrum: $30,000
    • Emerald Towns Alliance-ShrimpFest: $14,500
    • Forks Chamber of Commerce: $60,390
    • Jefferson County Farmers Markets: $20,000
    • Jefferson County Historical Society: $72,160
    • North Hood Canal Chamber of Commerce: $62,000
    • Jefferson County Historical Society (Gateway Visitor Center): $91,655
    • Peninsula Trails Coalition: $30,000
    • Port Ludlow Village Council: $3,500
    • Port Ludlow Village Council Trails Committee: $4,400
    • Quilcene Fair and Parade Association: $25,000
    • Quilcene Historical Museum: $80,000
    • The Production Alliance: $80,000
    • Tourism Coordinating Council: $295,000
    • The Wooden Boat Foundation: $35,000

Financials

  • Total Approved Lodging Tax Funding: $844,605 (Sum of approved amounts listed in Consent Agenda items 7-21).
  • The grant funding is specific to (Lodging Tax) grants for 2023.

Alternatives

None specified.

Community Input

  • Six public comments were received during the meeting, but the content specific to these agenda items was not detailed.

Timeline

  • 2022-12-19: Approval of agreements via Consent Agenda.

Next Steps

Agreements are approved and funding will be distributed to the named entities for 2023.

Sources

  • Centrum
  • Emerald Towns Alliance-ShrimpFest
  • Forks Chamber of Commerce
  • Jefferson County Farmers Markets
  • Jefferson County Historical Society
  • North Hood Canal Chamber of Commerce
  • Peninsula Trails Coalition
  • Port Ludlow Village Council
  • Port Ludlow Village Council Trails Committee
  • Quilcene Fair and Parade Association
  • Quilcene Historical Museum
  • The Production Alliance
  • Tourism Coordinating Council
  • The Wooden Boat Foundation

Topic Summary

The Board approved an agreement obligating $290,000 in American Rescue Plan Act (ARPA) grant funds for the Olympic Peninsula YMCA to support the planning, design, and construction of a childcare facility.

Key Points

  • The agreement utilizes American Rescue Plan Act (ARPA) Grant funds.
  • Funds are designated for Childcare Facility Planning, Design, and Construction.
  • The agreement is between the Jefferson County Administrator and the Olympic Peninsula YMCA.

Financials

  • Total Amount: $290,000.00
  • Funding Source: American Rescue Plan Act (ARPA) Grant.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Agreement approved via Consent Agenda.

Next Steps

The YMCA is authorized to use the funds for planning, design, and construction of the childcare facility.

Sources

  • Jefferson County Administrator
  • Olympic Peninsula YMCA

Topic Summary

The County approved agreements for the management of three community centers (Tri-Area, Quilcene, and Brinnon) by Olympic Community Action Programs (OlyCAP), the Gardiner Community Center, and the Port Townsend Senior Center, all of which include specific funding amounts for 2023 and a 3% escalator for 2024 and 2025.

Key Points

  • Three separate agreements grant management responsibilities and funding to three different entities:
    • Olympic Community Action Programs (OlyCAP): Management of Tri-Area, Quilcene, and Brinnon Community Centers.
    • Gardiner Community Center Board of Directors: Management of the Gardiner Community Center.
    • Port Townsend Senior Center: Management of the Port Townsend Senior Center.
  • All three agreements include a 3% escalator on the base funding amounts for the calendar years 2024 and 2025.

Financials

  • OlyCAP (Tri-Area, Quilcene, Brinnon): $173,500 (2023 amount)
  • Gardiner Community Center: $3,958 (2023 amount)
  • Port Townsend Senior Center: $17,230 (2023 amount)
  • All amounts are subject to a 3% escalator for 2024 and 2025.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Agreements approved via Consent Agenda.
  • 2023: Beginning of the funded period.
  • 2025: End of the escalator period.

Next Steps

The management entities are authorized to proceed with the management of the respective centers under these terms.

Sources

  • Olympic Community Action Programs (OlyCAP)
  • Gardiner Community Center Board of Directors
  • Port Townsend Senior Center
  • Jefferson County Administrator

Topic Summary

The County approved several agreements focusing on conservation, water quality improvement, and environmental research. Key projects include funding for the Jefferson County Conservation District, a major Pollution Identification and Correction (PIC) project, a study on landslides at Rialto Beach, and marine stewardship projects sponsored by the Marine Resources Committee (MRC).

Key Points

  • Approved agreement with Jefferson County Conservation District for 2023 Conservation Water Quality Improvement and Natural Resources Protection Projects.
  • Approved agreement with the Washington State Department of Ecology for the Chimacum-Port Hadlock Pollution Identification and Correction (PIC) Project.
  • Approved agreement with the University of Washington for the Rialto Beach Study to collect data on the timing of two landslides.
  • Approved agreement with the Washington State Department of Ecology for Marine Resources Committee (MRC) Sponsored Marine Stewardship Projects (Agreement No. OTGP-2023-JeCoWS-0009).

Financials

  • Jefferson County Conservation District: $57,935.00
  • Chimacum-Port Hadlock PIC Project: $407,074.00
  • Rialto Beach Landslide Study: $28,696.00
  • MRC Marine Stewardship Projects: $118,800.00
  • Total New Environmental/Conservation Obligated Funds (sum of above): $612,505.00

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Agreements approved via Consent Agenda.

Next Steps

The projects proceed under the guidance of the respective organizations/agencies.

Sources

  • Jefferson County Conservation District
  • Washington State Department of Ecology
  • University of Washington
  • Washington State University (Marine Resources Committee projects)
  • Jefferson County Public Health
  • Jefferson County Extension

Topic Summary

The County approved two Public Health amendments: one changing the distribution of funds for Solid Waste Management while keeping the total amount the same, and another extending the deadline for support related to Septic System Monitoring integration into the new EnerGov Database.

Key Points

  • Solid Waste Management: Amendment No. 1 to the agreement with the Washington State Department of Ecology maintains the dollar amount ($160,866) but changes how those funds are distributed.
  • Septic System Monitoring: Amendment No. 2 extends the time for support related to incorporating the septic system monitoring inspection process into the new EnerGov Database (Consultant: Cities Digital, Inc.). No dollar amount change was noted; it is a time extension only.

Financials

  • Solid Waste Management: The total dollar amount is unchanged at $160,866.00.
  • Septic System Monitoring: No dollar amount specified or changed (Time Extension Only).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Amendments approved via Consent Agenda.

Next Steps

The agreements continue under the amended terms regarding distribution of solid waste funds and extended database support.

Sources

  • Washington State Department of Ecology
  • Cities Digital, Inc.
  • Jefferson County Public Health

Topic Summary

The County approved several health-related agreements, including amendments extending the term for Medicaid Administrative Claiming and Community Prevention and Wellness Initiative Services (CPWI), and a new, non-monetary agreement with the Department of Health for COVID-19 vaccine data sharing.

Key Points

  • Medicaid Administrative Claiming: Amendment No. 1 with the Washington State Health Care Authority (HCA) is a time extension only, with no dollar amount specified.
  • COVID-19 Vaccine Data Sharing: A new agreement with the Washington State Department of Health (DOH) establishes data sharing protocols for monitoring COVID-19 vaccine administration levels and other Public Health Authority data; this agreement carries no dollar amount.
  • Community Prevention and Wellness Initiative (CPWI): Amendment No. 5 with HCA increases funding by $82,500, raising the total contract value to $1,012,331 for prevention and wellness services.

Financials

  • Medicaid Administrative Claiming: No dollar amount specified.
  • COVID-19 Vaccine Administration Data: No dollar amount.
  • Community Prevention and Wellness Initiative Services (CPWI):
    • Additional Amount: $82,500.00
    • New Project Total: $1,012,331.00

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Agreements/Amendments approved via Consent Agenda.

Next Steps

The amendments are effective, continuing the respective programs with updated terms and funding.

Sources

  • Washington State Health Care Authority (HCA)
  • Washington State Department of Health (DOH)
  • Jefferson County Public Health

Topic Summary

The County approved an increase of $146,000 for the Grant for the Residential Substance Abuse Treatment Services (RSAT) Agreement held by the Jefferson County Sheriff's Office/Jail, doubling the total authorized funding for these services.

Key Points

  • The agreement funds Residential Substance Abuse Treatment Services (RSAT).
  • The grant funding is provided by the Washington State Health Care Authority (HCA).
  • The contracting entity is the Jefferson County Sheriff’s Office/Jail.

Financials

  • Additional Amount: $146,000.00
  • New Project Total: $292,000.00 (The additional $146,000 doubles the previous total of $146,000).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Amendment approved via Consent Agenda.

Next Steps

The Sheriff's Office/Jail receives the increased funds to continue RSAT services.

Sources

  • Washington State Health Care Authority (HCA)
  • Jefferson County Sheriff’s Office/Jail

Topic Summary

The County approved an Interlocal Agreement and a Memorandum of Understanding (MOU) involving multiple government and community partners to proceed with planning for a Community Health and Wellness Center in Jefferson County. Both documents facilitate cooperation and coordination among the entities involved without immediate financial obligations from the County for the planning services themselves.

Key Points

  • Interlocal Agreement partners: Jefferson County School District No. 50, City of Port Townsend, Jefferson County Hospital District No. 2, and Port of Port Townsend.
  • MOU partners (Healthier Together): Partners from the Interlocal Agreement plus Olympic Peninsula YMCA and JeffCo Aquatic Coalition.
  • The purpose of both agreements is planning for a Community Health and Wellness Center.
  • The Nurse Family Partnership Supervisor is an associated position managed under a separate agreement with Kitsap Public Health District.

Financials

  • Both the Interlocal Agreement and the MOU were approved with "No Dollar Amount" for the planning activities/coordination specified in the Consent Agenda.
  • A separate agreement with Kitsap Public Health District for a Nurse Family Partnership Supervisor was approved at $75,000.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-12-19: Agreements approved via Consent Agenda.

Next Steps

The signatory parties begin the collaborative planning phase for the Community Health and Wellness Center.

Sources

  • Jefferson County School District No. 50
  • City of Port Townsend
  • Jefferson County Hospital District No. 2
  • Port of Port Townsend
  • Olympic Peninsula YMCA
  • JeffCo Aquatic Coalition
  • Kitsap Public Health District (for related Nurse Family Partnership Supervisor)
  • Jefferson County Administrator

Conservation Futures Program Application Period and Funds (December 19, 2022 Discussion Item)

Topic Summary

The Board of County Commissioners, advised by the Chair of the Conservation Futures Citizens Oversight Committee, conducted a hearing and discussion to formally establish the application period and estimated funds available for the 2023 Conservation Futures Funding Cycle.

Key Points

  • Natural Resources Program Manager Tami Pokorny introduced the discussion.
  • Guy Dobyns, Chair of the Conservation Futures Citizens Oversight Committee, reviewed the details of the 2023 funding cycle with the Board.
  • The Board ultimately approved RESOLUTION NO. 73-22, which establishes the application period, sets the estimated amount of Conservation Futures Funds available, and approves the program materials for the 2023 cycle. The resolution was approved "as amended."

Financials

  • The resolution sets an "Estimated Amount of Conservation Futures Funds Available" (specific amount not contained in the extract).

Alternatives

None specified.

Community Input

  • One individual, Tom Thiersch, provided testimony during the public hearing on the matter.

Timeline

  • 2022-12-19: Hearing and approval of Resolution No. 73-22.
  • 2023: Conservation Futures Funding Cycle application period established.

Next Steps

The program proceeds with soliciting and reviewing applications for the 2023 funding cycle based on the established program materials.

Sources

  • Tami Pokorny - Natural Resources Program Manager
  • Guy Dobyns - Chair of the Conservation Futures Citizens Oversight Committee
  • Tom Thiersch - Public Commenter
  • RESOLUTION NO. 73-22

Letter of Support for Bayside Housing/Woodley Place Acquisition and Funding Trust (December 19, 2022 Additional Business)

Topic Summary

The Commissioners approved letters of support for two critical housing initiatives: an application by Bayside Housing to acquire the Hadlock Motel for conversion into Woodley Place, and a letter supporting the Olympic Housing Trust (OHT) for the Washington Housing Trust.

Key Points

  • Bayside Housing/Woodley Place: County Administrator Mark McCauley sought approval for a letter of support for Bayside Housing's grant application to Congress. The grant is intended to assist with expenses and renovation costs necessary to acquire the Hadlock Motel and convert it into a housing program called Woodley Place.
  • Olympic Housing Trust (OHT): Commissioner Brotherton requested review and approval of a letter in support of OHT's application to the Washington Housing Trust. Commissioner Dean requested checking with the City of Port Townsend regarding their thoughts on this request prior to approval, but ultimately moved with the approval.

Financials

  • The grants referenced would assist with expenses and renovation costs (specific dollar amounts of the Congressional grant application are not provided).

Alternatives

None specified.

Community Input

  • No public comments were received on either motion to approve the letters of support.

Timeline

  • 2022-12-19: Motions to approve both letters of support carried unanimously.

Next Steps

The approved letters of support will be submitted to Congress for Bayside Housing and to the Washington Housing Trust for OHT.

Sources

  • Mark McCauley - County Administrator
  • Bayside Housing
  • Olympic Housing Trust (OHT)
  • Washington Housing Trust
  • City of Port Townsend (consultation noted)

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