Skip to content

01/09/23 09 AM: Consent Agenda Approved; ARPA Allocated to Sewer, Broadband

Consent Agenda Approved; ARPA Allocated to Sewer, Broadband

Board approved consent agenda with behavioral health contracts, corrections incentives, community repairs. Workshop allocated ARPA funds: $1.5M+$1M sewer liquidity, $100K broadband match; process set for remaining funds prioritizing housing, economy, leverage.

Consent Agenda Approval

Metadata

  • Time Range: 00:01:37.885–00:03:55.527 (PART 1)
  • Categories: budgeting, contracts, personnel, services, infrastructure

Summary

The Board reviewed and unanimously approved the consent agenda without items pulled for separate discussion. Items included behavioral health contract distributions (first completed contracts for therapeutic support and truancy reform from 1/10th of 1% sales tax funds), retention/hiring incentives for Corrections Officers, Brinnon Community Center siding/paint repair change order, MOA for Auditor finance manager support, and various other routine agreements and allocations detailed in supporting materials.

Key Discussion Points

  • Commissioner questioned behavioral health distributions; staff confirmed these are initial completed contracts, with more forthcoming.
  • Comments noted appreciation for corrections incentives to address staffing shortages and Brinnon Community Center work addressing scope creep and rot issues.
  • Limited discussion; items addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Brinnon Community Center Change Order No. 1: Adds $3,028.30 for rot repair in support beam (total contract $22,939.30 from Construction and Renovation Fund).
  • Corrections incentives: $15,000 each for 8 current officers and 1 lateral hire under MOA with FOP/JCSOUSS (Fund 301).
  • Behavioral Health MOUs: $44,496 for Therapeutic Support for Independent Living and $20,000 for Truancy Reform (Fund 131, via Juvenile Court).
  • Auditor MOA: Formalizes Finance Manager support for Auditor's financial duties (no fiscal impact).
  • No board decision diverged from staff recommendations.

Financials

  • Behavioral health: Initial distributions from Fund 131 (exact amounts not specified in discussion; materials detail $44,496 and $20,000 over 2023-2024).
  • Corrections: $135,000 total incentives ($15,000 x 9, paid in installments).
  • Brinnon CC: +$3,028.30 (Fund 301).
  • No other financials discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Moved and approved the consent agenda as presented."
  • Vote: Unanimous (all in favor by saying "Aye").
  • Next Steps: Agreements executed; payments processed per terms (e.g., corrections first installment 2023-02-05).

ARPA Funds Workshop

Metadata

  • Time Range: 00:54:56.277–03:09:25.905 (PART 1; afternoon session ~01:30 onward)
  • Categories: budgeting, infrastructure, contracts, planning

Summary

The Board held a workshop reviewing ARPA allocations, hearing presentations on pending requests from Jefferson County Rural Library District ($35,000 Digital Navigator extension), Port Townsend Marine Trades Association ($20,000 overhead/office support), and Northwest School of Wooden Boat Building ($100,000 cottage upgrades for student housing), plus a staff proposal for $100,000 Hood Canal broadband match. Public Works presented on Port Hadlock Sewer Project needs, leading to allocations for sewer liquidity and broadband, with direction to develop a process for remaining funds prioritizing housing, economic recovery, grant leverage, public benefit, geographic diversity, and prior non-recipients.

Key Discussion Points

  • [County Administrator McCauley]: Reviewed prior ARPA uses (~$2.4M uncommitted total: $592K regular + $1.84M revenue sharing); proposed reserving most for sewer cash flow amid bid uncertainties.
  • [Library Director Meredith]: Digital Navigator exceeded prior CARES funding due to costs/increased South County demand; request extends 2-year program through 2023 ($35K salary/benefits).
  • [Marine Trades Langley]: $20K overhead for office stability/economic impact study update (Port pledged $25K; 20-30% local economy).
  • [Boat School Davis]: $100K immediate electrical/heat upgrades for 7 cottages to address student housing barriers (total ~$500K needed; rents $900-1500/mo, 1-year leases).
  • [Public Works Director Reinders]: Sewer design 95% complete; 2023 construction start (site work bid March); $35M est. cost ($17M collections/connections); uncertainties in bids/ecology grant; need initial flow from 40 users by early 2025; team additions (John Black full-time).
  • [Treasurer Prada]: Line of credit ~$10M at ~6% interest (pay on draw); RFP via placement agent/bond counsel; interfund loan alternative.
  • Board concerns: Process fairness vs. prior ad hoc awards; prioritize sewer ($2.5M ARPA/capital); approve $100K broadband match; develop simple letter-of-interest process for ~$834K remainder (criteria: leverage, housing/economy, capital/public benefit, diversity, no prior ARPA).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • ARPA summary: $149K uncommitted Tranche 1 + $1.69M expected Tranche 2; prior uses (e.g., $1.5M OlyCAP shelter, $290K YMCA childcare).
  • Sewer: $35M budget (grants: $20M Commerce, $3M EPA, $5M Ecology pending); cash flow peaks ~$1.4M/mo; 20% matches needed.
  • Requests matched packet details; no divergences noted.

Financials

  • Total uncommitted ARPA: ~$2.4M ($592K regular + $1.84M revenue sharing).
  • Allocated: $1.5M ARPA + $1M capital to sewer; $100K ARPA to Hood Canal broadband ($2M project match).
  • Requests: $35K library, $20K maritime, $100K boat school (pending).
  • Sewer line of credit: $5-10M proposed (~6% est.); sales tax gen. ~$390K on $30M project.

Alternatives & Amendments

  • Interfund loan vs. line of credit discussed; LGIP ineligible.
  • Partial ARPA holdback for contingencies (return if unused).
  • No formal amendments; sewer scalable by pipe extensions if bids low.

Outcome, Vote, and Next Steps

  • Decision: Allocate $1.5M ARPA + $1M capital to sewer; authorize Treasurer RFP for $10M line of credit; $100K ARPA for broadband match.
  • Vote: Both motions unanimous (Ayes: Brotherton, Dean, Eisenhour).
  • Next Steps:
  • Treasurer pursues line of credit RFP.
  • Staff drafts ARPA solicitation (letter of interest/budget by ~end-Jan; criteria incl. housing/economy/leverage; review Feb).
  • Q1 budget supplementals for transfers.
  • Reassess remaining ~$834K post-sewer bids/ecology grant (Jan/Feb).

Background Materials

Contents

AI Information