PACKET: Commissioners Meeting at Mon, Nov 28, 09:00 AM

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WADNR 3rd Quarter County Income Report Update

Topic Summary

This item is an update provided by the Washington State Department of Natural Resources (DNR) on the 3rd Quarterly County Income Report for 2022, focusing on revenue generated from state forestlands, primarily composed of timber sales. The presentation is intended to inform the Commissioners about timber sales, revenue reports, and the resulting financial distributions to the County and various junior taxing districts. DNR representatives will discuss timber sales and revenue reports, with no action required from the Board.

Key Points

  • DNR manages over 600,000 acres of state forestlands in Washington, which generate revenue for counties and local services.
  • Jefferson County has a total of 14,722 acres of state forestlands, consisting of 14,706 acres of State Forest Transfer land and 16 acres of State Forest Purchase land (as of 04/09/2021).
  • State Forest Transfer Lands (538,918 total acres across 20 counties) were acquired by counties through tax foreclosures and deeded to the state for management; approximately 75% of the revenue from these lands is distributed to the county (RCW 79.64.101(1)(a)).
  • Revenue from State Forest Purchase Lands is allocated as 26.5% to the county, 50% to DNR for management, and 23.5% to the State General Fund.
  • All revenue distributed to Jefferson County in Calendar Quarter 3 (July 1 - September 30, 2022) totaled $679,162.66.
  • Total revenue accrued for Jefferson County this calendar year (2022) as of September 30, 2022, is $706,503.00 (accrual basis, recognized when invoiced).
  • The Net Value of State Forestland timber in Jefferson County currently under contract as of September 30, 2022, is estimated at $5,717,321.52.
  • DNR representatives will discuss timber sales and revenue reports. All revenue figures provided already have DNR management fees deducted.

Financials

  • Q3 (Jul 1 - Sep 30, 2022) Distributed Revenue: $679,162.66 (All revenue, timber and non-timber combined)
  • 2022 Year-to-Date Accrued Revenue (as of 9/30/2022): $706,503.00
  • Net Value of Timber Under Contract (as of 9/30/2022): $5,717,321.52
  • 2022 YTD Revenue Distribution (as of 11/18/2022) by Fund/Dept: $1,374,054 total
    • General Fund: $177,768
    • County Roads: $113,329
    • State Schools: $236,535
    • School District 2: $127,522 (Note: 2022 YTD total is missing in table)
    • School District #48 DPF-BUILDING: $193,728
    • Fire District #2 General: $123,897
  • Timber Sales Under Contract (Estimated Remaining Value to County): $5,717,321.52 (Total)
    • Lump Sum Sales Total Remaining Value: $4,184,280.55
    • Scale Sales Total Remaining Value: $233,635.97
    • Sort Sales Total Remaining Value: $1,299,425.50
  • Projected wired funds from 2022 sales to county: $387,603 (Projected 2nd - 4th Quarter)
  • Yearly Total WIRED (Previous/Closed Sales): $5,174,052 (Estimated)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1 - September 30, 2022: Calendar Quarter 3 (Distribution Period)
  • September 30, 2022: DNR reporting cutoff date for Q3 accrued revenue and timber net value under contract.
  • November 28, 2022: Update/Briefing date.

Next Steps

No Action Required by the Board.

Sources

  • Mona Griswold - DNR Regional Manager
  • Drew Rosanbalm - DNR State Lands Assistant
  • Washington State Department of Natural Resources (DNR)
  • Jefferson County Treasurer (Prepared 11/18/2022 revenue distribution table)
  • Engrossed Substitute Senate Bill 5092, Chapter 334, sec. 116(5), Laws of 2021 (Referenced for Blake funding origin)

Electrical and Backup Upgrade for County Critical IT Server Room (CRITR)

Topic Summary

The Central Services Department seeks approval for a $269,765.02 contract with Frederickson Electric, Inc. to upgrade the electrical service and backup power infrastructure necessary for the new County Critical Information Technology Room (CRITR). This CRITR is located at the Port Hadlock Sheriff’s Department facility and the electrical upgrade is essential because the existing 250kW backup generator and electrical service are currently insufficient to support the new critical server equipment. The contract is being awarded on a no-bid basis because the Board designated the CRITR a "special facility" on November 21, 2022.

Key Points

  • The CRITR is located at the Port Hadlock Sheriff’s Department Facility.
  • Current county server equipment is housed in the Courthouse, which is deemed not seismically survivable and lacks generator backup power.
  • Loss of critical systems during a recent windstorm complicated the County's emergency response.
  • Essential work includes:
    • Upgrading power service from the existing backup power generator.
    • Replacing an undersized backup power distribution panel.
    • Installing a new uninterrupted power source (UPS).
    • Installing a new service bypass switch required for the new UPS.
  • The contract is a no-bid award authorized by the Board’s November 21, 2022, designation of the CRITR as a "special facility" (Resolution No. 53-22 mentioned in Consent Agenda for Regular Meeting of 11/21/2022 Minutes).
  • The scope includes upgrading the generator backup provisions in the Sheriff's Office Electrical Room, installing a new Siemens 225 Amp 42-space sub-panel, installing larger feeder conductors from the jail generator, and installing a new Hammond Power Systems 112.5 KVA transformer and a 225 Amp rated Cummins OTEC transfer switch.
  • The new Server Room will receive an Eaton 93PM 40KVA UPS battery backup system.
  • The project requires temporary loss of lights and outlets powered from the generator panel in the Sheriff’s Office Electrical Room for 1-2 weeks.
  • Power to the Sheriff's Office will need a temporary shut down after hours to install the upgraded feeder, due to high current hazards.
  • Backup generator capability to the Jail will be lost for approximately 4 hours while upgrading the generator output wiring.

Financials

  • Total Contract Amount (Flat Fee): $269,765.02
  • Funding Sources: Not explicitly specified (Cost is listed on Consent Agenda item 2 as Jefferson County Central Services).
  • This is a no-bid contract due to the "special facility" designation.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 21, 2022: Board designated the CRITR as a "special facility."
  • The effective date of the Construction Contract is the date the last party signs it.
  • Loss of use of lights and outlets powered from the generator panel in the Sheriff’s Office will be 1-2 weeks.
  • A 4-hour timeframe is needed for the loss of backup generator capability to the Jail.

Next Steps

Board of County Commissioners approval of the contract with Frederickson Electric, Inc.

Sources

  • Chris Goy - Central Services Director
  • Mark McCauley - County Administrator
  • Frederickson Electric, Inc. - Contractor
  • Resolution No. 53-22 (Designating CRITR a "Special Facility")

Washington State Office of Public Defense (OPD) Grant for Blake Representation (2023)

Topic Summary

Jefferson County Administrator Mark McCauley is seeking approval for Agreement No. GRT23008 with the Washington State Office of Public Defense (OPD) for $19,321.00. These funds are designated to assist the county with public defense costs specifically related to resentencing and/or vacating sentences for defendants whose convictions are affected by the State v. Blake decision. The grant covers the period from January 1, 2023, through December 31, 2023, and is intended to improve the quality of public defense services for these complex cases.

Key Points

  • The purpose of the funds is to provide post-conviction defense representation to "Blake Clients" on "Blake Cases" (convictions or sentences affected by State v. Blake, 481 P.3d 521 (2021)).
  • Funds are derived from the Washington State Legislature, directed in Chapter 334, sec. 116(5), Laws of 2021.
  • Allowable uses include defense attorney and support staff compensation, investigation, classification/prioritization of clients, management time for coordination, mitigation, travel costs, communication costs with incarcerated clients, translation services, and community outreach.
  • Representation of Blake Clients for resentencing must count as at least one-third (1/3) of a felony case for measuring defense attorney caseloads and certifying compliance to the Washington Supreme Court’s Standards for Indigent Defense in Superior Court Criminal Rule 3.1.
  • The County must assign counsel to indigent individuals currently serving sentences affected by the decision ("Supervised Blake Clients") and make reasonable efforts to contact them quickly.
  • The funds must also be used for defense costs related to vacating convictions for Blake Clients not currently serving a sentence (recognizing conviction effects on jobs and housing).
  • The County must consult with Blake attorneys to establish a process for non-incarcerated Blake Clients to petition for vacation—pro se or with counsel—and possibly establish an ex parte process with prosecutors/courts.
  • The grant recipient must provide quarterly reports and a year-end report to OPD detailing spending, services provided, identification/prioritization methods, and aggregate numbers of completed Blake cases.

Financials

  • Distribution Amount: $19,321.00
  • Use Period: January 1, 2023, through December 31, 2023.
  • Source: Washington State Office of Public Defense funding derived from Engrossed Substitute Senate Bill 5092 (State Funds).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2023 – December 31, 2023: Use Period for Grant GRT23008.
  • Quarterly Reports Due: April 30, 2023 (Q1), July 31, 2023 (Q2), October 31, 2023 (Q3), January 31, 2024 (Q4 and Year-End).

Next Steps

Approve AGREEMENT NO. GRT23008 with the Washington State Office of Public Defense.

Sources

  • Mark McCauley - County Administrator
  • Michael Mark - Grants Administrator, Jefferson County Auditor's Office (Recipient Representative)
  • Grace O'Connor - Managing Attorney, Office of Public Defense (OPD Representative)
  • Larry Jefferson - Director, Office of Public Defense
  • RCW 10.101 (Public Defense Funding)
  • State v. Blake, 481 P.3d 521 (2021)
  • Engrossed Substitute Senate Bill 5092, Chapter 334, sec. 116(5), Laws of 2021

Amendment No. 1: Mental Health Navigator Contract

Topic Summary

The Jefferson County Sheriff’s Office (JCSO) is requesting approval of Amendment No. 1 to the Professional Services Contract with the Washington Association of Sheriffs and Police Chiefs (WASPC) for the Mental Health Navigator program. This amendment modifies the scope of work regarding the required clinical supervision, specifically reducing the dedicated time for the Mental Health Professional (MHP) from 51% FTE to a minimum of one hour per week of direct one-on-one supervision for Non-MHPs. The total contract amount of $108,994.25 and the contract end date remain unchanged.

Key Points

  • The current contract requires a 0.51 FTE Mental Health Professional (MHP) to supervise and work with the Navigator.
  • The amendment changes the MHP requirement to only a minimum of 1 hour per week of direct one-on-one supervision for Non-MHPs.
  • The change is requested because it has been difficult for the MHP to dedicate 51% of their time to the program, and the amended contract better aligns with Jefferson County's current needs.
  • JCSO currently subcontracts with Discovery Behavioral Health for the Navigator and MHP services.
  • The only changes from the original contract are removing "Care Plan" and adjusting the required MHP hours.
  • The program is funded by the WASPC Mental Health Field Response Grant (RCW 36.28A.440), intended to expand field response capabilities using mental health professionals to prioritize treatment, diversion, and reduced incarceration.
  • The JCSO Navigator (Stephen Echols, 100% time, $60,320 salary + fringe) works in partnership with the Port Townsend Police Department (PTPD) Navigator and addresses mental health issues, assists with detention evaluation (RCW 71.05/71.34), recommends diversion, provides referrals, and conducts outreach.
  • The program previously operated with prior WASPC grants since March 2021.
  • From July 2021 through January 2022, the Navigator made 119 contacts related to 145 incidents, with dispositions including verbal referral (72), hospital transport (14), and arrest (6).

Financials

  • Total Maximum Contract Amount: $108,994.25 (No Change in Dollar Amount)
  • Funding Source: Washington State Healthcare Authority (State Funds) administered through WASPC.
  • Personnel Costs (Budgeted):
    • Navigator (Stephen Echols): $60,320.00 (100% time)
    • MHP (AJ Feit): $38,252.45 (51.00% time)
    • Fringe Benefits (10.57% rate): $10,421.80
    • Total: $108,994.25
  • JCSO Local Match: Provides a vehicle, computer, cellphone, office supplies, and training for the Navigator.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Contract Start Date: July 1, 2022
  • Contract End Date: June 30, 2023
  • MHP minimum supervision: 1 hour per week.
  • Sustainability Plan due to WASPC: January 31, 2023.

Next Steps

Recommend to approve the amended contract.

Sources

  • Andy Pernsteiner - Undersheriff JCSO (JCSO Contract Manager)
  • Andrew Pernsteiner - Undersheriff (Signatory)
  • Washington Association of Sheriffs and Police Chiefs (WASPC)
  • Steven Briggs - Program Coordinator (WASPC Contract Manager)
  • Stephen Echols - JCSO Navigator (Personnel in budget)
  • AJ Feit - MHP (Personnel in budget)

Supplement No. 2: Port Hadlock Wastewater Project Environmental Permitting

Topic Summary

Public Works requests execution of Supplement No. 2 to the agreement with Environmental Science Associates (ESA) for the Port Hadlock Wastewater Project. This supplement extends the time for performance until December 31, 2023, to complete environmental permitting and comply with cultural and historic resources requirements mandated by Executive Order 21-02. The contract budget of $114,533.50 remains unchanged.

Key Points

  • The supplement adds time necessary to complete work related to:
    1. SEPA and local permit applications (already submitted to the Department of Community Development - DCD).
    2. Compliance with Executive Order 21-02 regarding Cultural and Historic Resources (work already underway).
  • The majority of existing work on the contract will be completed by the end of 2022.
  • Work in 2023 will include follow-up support for final permit issuance and remaining cultural resources work specifically in the waterfront area (which is separate from the wastewater treatment plant and most of the sewer collection system project).
  • The legal agreement amended is the Professional Services Agreement executed on June 21, 2021.

Financials

  • Maximum Amount Payable: $114,533.50 (No Change in Dollar Amount)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-06-21: Original Agreement Execution Date.
  • 2022-12-31: Original estimated end date for most work.
  • 2023-12-31: New Completion Date specified by Supplement No. 2.

Next Steps

Public Works recommends the Board sign Supplement No. 2 and return three original copies to Public Works for further processing.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Environmental Science Associates (ESA) - Consultant
  • Mark McCauley - County Administrator
  • Executive Order 21-02 (Requiring Cultural and Historic Resources Compliance)

NPC MRC Agreement: Ocean Awareness and Remote Beach Cleanups

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $6,344 agreement with Twin Harbors Waterkeeper. This project, sponsored by the North Pacific Coast Marine Resources Committee (NPC MRC), is funded by a state grant and aims to promote ocean awareness, including preventing microplastics, through educational workshops and to conduct two organized cleanups of remote beaches between Scotts Bluff and Cape Alava.

Key Points

  • The agreement supports Twin Harbors Waterkeeper to conduct classroom/teacher trainings for North Coast schools focused on preventing micro- and other ocean plastics, known as the "close the loop" concept.
  • The workshops will train teachers to use lab equipment to separate microplastic fibers from beach samples and educate youth on the difference between primary and secondary microplastics.
  • The project includes engaging volunteers for two organized remote beach cleanups between Scotts Bluff and Cape Alava, with a goal of removing 3,000 pounds of debris.
  • The goal of the Coastal MRC program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington Coast.
  • The project was recommended for funding by the NPC MRC in December 2021 in response to a Request for Proposals.
  • The agreement term is June 1, 2022, through June 1, 2023.

Financials

  • Total Maximum Contract Amount: $6,344
  • Funding Source: State General Fund, administered through the Washington Department of Fish and Wildlife (WDFW) Coastal MRC Program (Grant #21-18965).
  • Cost Breakdown:
    • Task 1 (Microplastics Education): $3,687.00
    • Task 2 (Beach Cleanups): $2,657.00 (Includes travel, supplies, and $500 for dumpster rental/hauling)
  • No impact to the Jefferson County General Fund; no match requirements.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • December 2021: Project recommended for funding by NPC MRC.
  • 2022-06-01: Agreement Commencement Date.
  • 2023-06-01: Agreement End Date.
  • 2023-06-15: All project deliverables (summaries, photos, presentations, invoices) due, including completion of two teacher training workshops, up to four classroom trainings, and two remote beach cleanups.

Next Steps

JCPH Management recommends BOCC signature for the professional services agreement.

Sources

  • Pinky Feria Mingo - Environmental Public Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator (JCPH Contact)
  • Lee First - Twin Harbors Waterkeeper (Contractor Contact)
  • Washington Association of Sheriffs and Police Chiefs (WASPC)
  • Washington Department of Fish and Wildlife (WDFW) - Coastal MRC Program
  • Mark McCauley - County Administrator

Workshop: Online Accessibility (AudioEye)

Topic Summary

Jefferson County Public Health (JCPH) is hosting a workshop to present AudioEye, a web platform implemented by JCPH to enhance user experience for people with disabilities and improve digital accessibility. The presentation will cover the platform's benefits, including digital insights and reduced IT burden due to automated and prioritized fixes. JCPH recommends the Board consider countywide investment in this technology to meet ADA compliance across all county webpages.

Key Points

  • AudioEye is a web platform that improves digital accessibility and user experience for people of different abilities.
  • Jefferson County Public Health has already implemented AudioEye on each of its webpages.
  • Benefits include digital insights/reports for monitoring use/impact, automated or prioritized fixing of accessibility issues by AudioEye, and lessening the IT burden on county staff.
  • Improving online experiences helps bolster viewer engagement and meets diverse community needs.
  • The JCPH team will lead the workshop to discuss the benefits.

Financials

  • None specified for the workshop itself.
  • JCPH recommends the Board consider investing in this technology countywide.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 1:30 p.m. on November 28, 2022: Workshop time.

Next Steps

The Board should consider investing in AudioEye technology countywide to meet ADA compliance.

Sources

  • Apple Martine - Public Health Director
  • Bonnie Obremski - Public Health Web Maintenance/Digital Communications Specialist
  • Liz Anderson - Public Health Web Maintenance/Digital Communications Specialist
  • Mark McCauley - County Administrator

Workshop: National Park Services Update (Enchanted Valley Chalet)

Topic Summary

Commissioner Greg Brotherton is leading a workshop to introduce the Board to Sula Jacobs, the new Olympic National Park Superintendent, and staff, and to receive an update on National Park Service (NPS) operations, specifically concerning the Enchanted Valley Chalet. The session is intended as an open conversation.

Key Points

  • The workshop serves as an introductory conversation with the new Olympic National Park Superintendent, Sula Jacobs.
  • Discussion topics include National Park Service Plans and operations in the Olympic National Park.
  • A specific update will be provided regarding the Enchanted Valley Chalet.

Financials

None specified.

Alternatives

None specified.

Community Input

A public comment period is scheduled after the workshop.

Timeline

  • 2:00 p.m. on November 28, 2022: Workshop time.

Next Steps

Open conversation with NPS staff.

Sources

  • Greg Brotherton - District No. 3 Commissioner
  • Sula Jacobs - Olympic National Park Superintendent
  • Jerald Weaver - Olympic National Park Chief of Resources
  • Meagan Huff - Olympic National Park Public Affairs Officer

Cancellation Notice for December 27, 2022 Regular Meeting

Topic Summary

The Board of County Commissioners (BOCC) is reviewing and seeking approval to formally cancel its regularly scheduled meeting for Tuesday, December 27, 2022. This cancellation notice will be published in the Port Townsend Leader and posted on the County webpage to inform the public.

Key Points

  • The County Commissioner Regular Meeting scheduled for Tuesday, December 27, 2022, is proposed for cancellation.
  • The cancellation notice states that the regular meeting schedule will resume on Tuesday, January 3, 2023, at 9:00 a.m.
  • Regular BOCC meetings are generally held the first four Mondays of each month at 9:00 a.m., shifting to Tuesday only if Monday is a holiday.
  • The cancellation notice is dated November 28, 2022.
  • The notice will be published in the Port Townsend Leader one time on December 14, 2022.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • December 14, 2022: Date cancellation notice will be published in the Port Townsend Leader.
  • December 27, 2022: Date of cancelled Regular Meeting.
  • January 3, 2023: Date regular BOCC meetings will resume.

Next Steps

Approve the notice to cancel the County Commissioner Regular Meeting scheduled for Tuesday, December 27, 2022.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Chair, Jefferson County Board of Commissioners (Authorized Signatory)
  • The Port Townsend Leader (Publication source)

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