PACKET: Commissioners Meeting at Mon, Nov 07, 09:00 AM

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Emergency Declaration for Windstorm Event

Topic Summary

The Board of County Commissioners (BOCC) is requested to issue an Emergency Declaration in response to an intense windstorm beginning November 4, 2022, which caused widespread power outages and infrastructure damage in East Jefferson County. The declaration is necessary to provide flexibility in procuring resources for response and recovery, and to address potential future impacts from a forecasted cold snap bringing sub-freezing temperatures and precipitation. The strong westerly winds reached maximum gust speeds of 75 MPH, leaving nearly every resident without power at one point.

Key Points

  • The severe weather event began on November 4, 2022, bringing strong westerly winds with speeds up to 75 MPH (per National Weather Service).
  • The storm caused widespread power outages, downed trees, and power lines, affecting nearly every county resident.
  • As of November 6, approximately 25% of the county remains without power.
  • Road and PUD crews are actively working to clear debris and restore power.
  • An incoming cold snap with sub-freezing temperatures and precipitation (snow/ice) is forecasted, which could cause difficult travel or additional power outages.
  • The declaration authorizes the County to enter necessary contracts and incur obligations without immediate regard to standard time-consuming processes (except mandatory constitutional requirements).
  • The emergency authority will expire in fourteen (14) days from the resolution adoption date unless specifically authorized by the Board.
  • Those without power who rely on electricity for heat may require warming centers or assistance.

Financials

None specified. (The declaration enables flexible procurement but does not state dollar amounts.)

Alternatives

None specified.

Community Input

None present. (The item is listed as an "Additional Item to be addressed" at the 9:00 a.m. call to order, preceding the public comment period, but no specific input is noted within the agenda item text.)

Timeline

  • November 4, 2022: Severe weather event (windstorm) began.
  • November 6, 2022: Approximately 25% of the county remained without power.
  • Week of November 7, 2022: Additional weather-related impacts (sub-freezing temperatures and precipitation) may be possible.
  • Within 14 days of adoption: Emergency authority will expire unless extended.

Next Steps

The BOCC is recommended to declare a State of Emergency by adopting the resolution.

Sources

  • Willie Bence - Emergency Management Director
  • Mark McCauley - County Administrator

Setting 2023 Ad Valorem Tax Levies

Topic Summary

The Board of County Commissioners is announcing a public hearing for the purpose of setting the 2023 Ad Valorem Tax Levies, based on 2022 assessments, for collection in 2023. The proposed resolutions include findings of substantial need to increase the property tax limit factor above the rate of inflation, adopting a 101% limit factor for the 2023 tax year, and continuing the practice of diverting $620,000 of Road Levy funds for Traffic Law Enforcement.

Key Points

  • The public hearing is scheduled for Monday, November 21, 2022, at 10:30 a.m. in the Commissioners’ Chambers.
  • State law (RCW 84.55.120) requires the Commissioners to hold this public hearing.
  • Proposed Resolutions seek to find a substantial need to increase the property tax limit factor above the rate of inflation.
  • The proposed limit factor for the 2023 tax year is 101 percent (a 1% increase).
  • Proposed tax increases include up to one percent (1%) in the County General Fund Tax Levy, the County Road District Tax Levy, and the County Conservation Futures Tax Levy.
  • Increases also result from new construction, property improvements, increased assessed value of state-assessed property, and refunds from the previous year.
  • A resolution is being considered to continue diverting $620,000 of the Road Levy for Traffic Law Enforcement within the General Fund.

Financials

  • Proposed diversion amount: $620,000 (from Road Levy to General Fund for Traffic Law Enforcement).
  • Proposed Tax Levy increase limit factor: 101% (up to 1% increase).

Alternatives

None specified.

Community Input

  • Written testimony is invited from November 9, 2022, until the end of the public hearing on November 21, 2022.

Timeline

  • November 9, 2022: Notice of Public Hearing published (first time).
  • November 16, 2022: Notice of Public Hearing published (second time).
  • November 21, 2022 (10:30 a.m.): Public Hearing scheduled for setting the 2023 Ad Valorem Tax Levies.
  • 2023: Tax Levies will be collected.

Next Steps

Approve the Hearing Notice and proceed with the scheduled public hearing to consider and potentially adopt the tax levies resolutions.

Sources

  • RCW 84.55.120
  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator

Proposed 2023-2028 Six-Year Transportation Improvement Program (TIP)

Topic Summary

The Board of County Commissioners is scheduling a public hearing for the adoption of the draft 2023-2028 Six-Year Transportation Improvement Program (TIP). State law requires the legislative authority of each county to perpetually maintain advanced plans for at least six years as a guide for a coordinated transportation program, necessitating this hearing before formal adoption.

Key Points

  • The public hearing is scheduled for Monday, November 21, 2022, at 11:00 a.m.
  • The purpose is to receive testimony concerning the adoption of the draft 2023-2028 Six-Year TIP.
  • RCW 36.81.121(1) requires the County to perpetually maintain advanced plans looking forward for not less than six years.
  • The draft TIP will be available for public review at the Commissioners' office, Public Works office, and on the County website.
  • The Notice of Public Hearing will appear twice in the Leader newspaper.
  • Jefferson County assures full compliance with Title VI of the Civil Rights Act of 1964, prohibiting discrimination based on race, color, sex, or national origin.

Financials

  • None specified, as the TIP is a planning document. Fiscal impact reviews occur during the adoption of the Annual Construction Program and department budget process.

Alternatives

None specified.

Community Input

  • Written public comment will be received up to and until the public hearing.
  • Accommodations for people with disabilities can be arranged with advance notice by calling (360) 385-9100.

Timeline

  • November 21, 2022 (11:00 a.m.): Public hearing scheduled for TIP adoption.

Next Steps

Authorize by motion to set the public hearing date for November 21, 2022, and for the Chair to sign the Notice of Public Hearing.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • Eric Kuzma - Asst. Public Works Director
  • RCW 36.81.121(1)

Closure of a Segment of Undie Road (County Road No. 150009)

Topic Summary

The Board is considering a resolution for the permanent closure and abandonment of a 0.75-mile segment of Undie Road (County Road No. 150009) due to ongoing landslide damage creating unsafe conditions and requiring repeated use of Public Works resources. This segment (MP 0.00 to MP 0.75) no longer connects to another county road.

Key Points

  • The permanent closure affects Undie Road (County Road No. 150009) between milepost 0.00 and milepost 0.75.
  • The primary reasons for closure are continuing local landslide activity and worsening road damage between MP 0.48 and MP 0.75, which creates a potential hazard.
  • County resources are repeatedly used for repairs, diverting funds from maintenance on other county roads.
  • This road segment no longer connects to another road because the segment from MP 0.75 to MP 1.20 was permanently closed on February 21, 2017 (Resolution 08-170).
  • All adjoining property owners between MP 0.00 and MP 0.75 have agreed to the proposed closure.
  • Adjoining property owners will retain access at their own risk and expense for any required maintenance.
  • The County will install a locked vehicle gate at M.P. 0.00 and appropriate signage.
  • Closure and removal from the official Road Log does not vacate any existing right-of-way; the public retains the right to access the right-of-way by foot or bike until the right-of-way is officially vacated.
  • Closure is authorized under Chapter 47.48 RCW.

Financials

  • Public road funds will cease to be expended on this segment once it is gated and removed from the official Road Log.
  • Maintenance expenses will shift entirely to adjoining property owners.

Alternatives

None specified.

Community Input

  • The agenda request notes that all adjoining property owners agree with the proposed closure.

Timeline

  • 2017-02-21: Undie Road between MP 0.75 and MP 1.20 was permanently closed (Resolution 08-170).
  • Current: Proposed permanent closure (MP 0.00 to MP 0.75).

Next Steps

The Public Works Department recommends the Board adopt the resolution to permanently close and abandon the road segment, cease maintenance, and install a vehicle gate.

Sources

  • Monte Reinders, Public Works Director/County Engineer
  • John Wayand
  • Chapter 47.48 R.C.W.
  • Resolution 08-170 (2017)

Supplement No. 4 to Agreement for Final Design for Port Hadlock Sewer Project

Topic Summary

Jefferson County Public Works is requesting approval of Supplement No. 4 to the Final Design contract with Tetra Tech, Inc. for the Port Hadlock Sewer Project. This supplement grants a time extension for the design phase through June 30, 2023, with no change to the current budget.

Key Points

  • The agreement is with Tetra Tech, Inc. for the final design, specifications, and cost estimates for the wastewater treatment facility and pressurized sewer collection system for the Port Hadlock “Core Area” (Phase I).
  • The sewer collection system design is 90% complete, and the wastewater treatment plant design is 95% complete.
  • This supplement extends the completion date of the design contract from the previous end date to June 30, 2023.
  • An upcoming Supplement #5 is anticipated in early 2023 to address scope and budget amendments for issues discovered during the design process.
  • The first phase of construction is planned for mid-2023.
  • The initial agreement commencement date was April 20, 2020.

Financials

  • Maximum amount payable remains unchanged at $1,575,120.
  • Funding sources: $1,422,000 from a Washington State Legislature direct appropriation (via Department of Commerce) and remaining funds from Jefferson County’s ARPA rescue funds allocation.
  • Supplement #4 involves no change in dollar amount.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2020-04-20: Original Agreement executed.
  • Mid-2023: Anticipated commencement of the first phase of construction.
  • 2023-06-30: New agreement termination date established by Supplement #4.
  • Early 2023: Anticipated submission of Supplement #5 (scope/budget amendment).

Next Steps

The Board is requested to approve and sign three originals of Supplement #4 and return two executed originals to Public Works.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Tetra Tech, Inc.

Change Order No. 4 for JUMP! Project, All-Inclusive Playground at HJ Carroll Park

Topic Summary

Public Works requests authorization for Change Order No. 4 for the JUMP! Project (all-inclusive playground) contract with Interwest Construction Inc. (ICI). This change order adds $711.14 and 1.5 days to the contract time to cover site modifications necessary for play equipment installation, increasing the total contract cost to $770,836.41.

Key Points

  • The project is the JUMP! Project, an all-inclusive playground at HJ Carroll County Park.
  • Change Order No. 4 covers:
    • Subgrade re-grading necessitated by the repositioning of the We-Go-Round play equipment to meet fall zone requirements.
    • Installation of two cleat benches.
  • The change order was ordered by the County Engineer under Section 1-04.4 of the Standard Specifications.
  • The work included 5 hours of labor and 6 hours of equipment use across three days (9/23, 10/3, 10/4).

Financials

  • Additional amount required: $711.14
  • Original Contract Amount: $756,385.50
  • Current Contract Amount (before CO 4): $770,125.27
  • Estimated Contract Total After Change: $770,836.41
  • Construction Funding Sources:
    • RCO Grant: $500,000
    • Jefferson County Capital Improvement Fund contribution: $550,000
    • Other grants, pledges, and cash donations.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Original Contract Time: 60 days
  • Current Contract Time (before CO 4): 68.5 days
  • Contract Time Change (Add/Del): 1.5 days
  • New Contract Time: 70.0 days
  • Dates of Work: 9/23, 10/3, 10/4 (for Change Order No. 4 work)

Next Steps

Public Works recommends that the Board execute three Change Order No. 4 documents with ICI, returning two (2) to Public Works for further processing.

Sources

  • Monte Reinders, Public Works Director
  • Interwest Construction Inc. (ICI)
  • Eric Kuzma, Engineering Services Manager

Amendment No. 8 to Consolidated Contracts (Jefferson County Public Health/DOH)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment No. 8 to the 2022-2024 Consolidated Contracts with the Washington State Department of Health (DOH). The amendment decreases the total contract consideration by $9,413, resulting in a new total of $4,113,924. The amendment modifies statements of work (SOW) and funding for the COVID-19 Mass Vaccinations-FEMA and WIC Nutrition Program, specifically adding new FFY23 USDA BFPC Program Management funds.

Key Points

  • The contract period for the Consolidated Contracts is January 1, 2022, through December 31, 2024.
  • The amendment modifies SOW and funding for two programs:
    • COVID-19 Mass Vaccinations-FEMA: Extends the funding period from 09/30/22 to 10/31/22 (no change in funding amount for this SOW). The LHJ acts as a contractor (not subrecipient) for FEMA-funded mass vaccination clinics.
    • WIC Nutrition Program: Requires providing services according to federal and state WIC regulations/policies. The program mandate includes maintaining an authorized participating caseload of 250 (January 2022 through December 2024). This SOW revision specifically adds FFY22/23 USDA BFPC Program Management funds.
  • The amendment results in a net decrease of $9,413 only when compared to the total consideration before the change in the budget table's calculation, despite the narrative stating an "additional $9,413" for WIC (the overall total changes from $4,104,511 to $4,113,924 for the contract, implying a net increase of $9,413).
  • The total funding is comprised of Federal funds ($1,930,372) and State funds ($2,183,552).

Financials

  • Increase amount listed in the amendment table: $9,413 (specifically for WIC Nutrition Program).
  • Revised Maximum Consideration (Total Contract Amount): $4,113,924.
  • Total Federal Funding: $1,930,372
  • Total State Funding: $2,183,552
  • Funding Source: DOH (Federal and State consolidated grants).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-01-01 to 2024-12-31: Consolidated Contract Term.
  • 2022-01-01 to 2022-10-31: Extended funding period for MASS VACCINATION FEMA 100%.
  • 2022-01-01 through 2024-12-31: WIC authorized participating caseload target (250).

Next Steps

JCPH Management recommends BOCC approval of Amendment #8.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Washington State Department of Health (DoH)

Amendment No. 4 to Interlocal Agreement for School-Based Health Clinics (Jefferson Healthcare)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment No. 4 to the Interlocal Agreement with Public Hospital District No. 2 (Jefferson Healthcare). This amendment extends the agreement term and increases financial support provided by the District to the school-based health clinics for the 2022-2023 school year.

Key Points

  • The agreement provides financial support for school-based health clinics at Port Townsend High School, Chimacum High School, and Quilcene High School (which also services Brinnon schools).
  • The amendment extends the agreement expiration date from August 31, 2022, to August 31, 2023 ("Extended Term").
  • The District's financial contribution is increased by 5% (based on the CPI for U.S. City Average for all Urban Wage Earners and Clerical Workers) for the Extended Term.
  • The original agreement commenced on September 2, 2018.
  • JCPH (the County) is solely and fully responsible for owning, operating, managing, and staffing the clinics, and the District has no responsibility or authority over service provision.

Financials

  • Additional amount requested: $3,377.
  • Total Project Amount (District's contribution): $70,913 (income generating for JCPH).
  • The funding increase is 5% of the previous year's contribution ($67,536).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2018-09-02: Original agreement commenced.
  • 2022-09-01 through 2023-08-31: Extended Term for financial contribution.
  • 2023-08-31: New contract expiration date.

Next Steps

JCPH recommends approval of Amendment No. 4 of the Interlocal Agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Public Hospital District No. 2 (Jefferson Healthcare)
  • Phillip C. Hunsucker - Chief Civil Deputy Prosecuting Atty

Amendment No. 6 to Dosewallips R Powerline Acquisition and Design Project

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for Amendment No. 6 to the RCO Dosewallips R Powerline Acquisition and Design Project. This amendment provides an additional $217,945 in funding to develop conceptual and preliminary designs for salmon habitat restoration within the Powerlines Reach of the Dosewallips River.

Key Points

  • The project aims to develop designs for salmon habitat restoration actions to improve floodplain function.
  • The focus is on supporting the Dosewallips subpopulations of Hood Canal Summer Chum and Puget Sound Chinook salmon.
  • Prior work completed initial assessments and planning for restoration efforts in the largely protected and unconfined Powerlines Reach (RM 1.3-2.5).
  • The additional funds will be used for the next stage: conceptual and preliminary designs.
  • The planning and design deliverables must meet the conceptual design standards specified in RCO Manual 18 Appendix D-1.
  • Initial project objectives included acquiring shoreline properties in the lower Lazy C and securing access agreements/easements for anticipated restoration needs.
  • The initial project duration began July 1, 2019. The end date was extended to June 30, 2023.

Financials

  • Additional Project Funding (Amendment 6): $217,945.
  • New Total Project Cost: $589,119.
  • Funding Source for the additional amount: 2022 Hood Canal Lead Entity Small Supplemental funds awarded by SRFB ($217,945 - 37.00% of New Total).
  • Current Funding Breakdown (New Total): RCO - ORCA Projects ($100,690.00), RCO - PSAR ($270,484.00), RCO - SALMON ST SUPPS ($217,945.00).
  • Project Sponsor Match: $0.00.
  • Previous amendment (Amendment 5) increased the project total by $99,955 due to inadequate budgeting and increased project complexity.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2019-07-01: Project start date (Period of Performance began).
  • 2022-09-22: Supplemental funds from SRFB awarded.
  • 2023-06-30: Project end date established by the amendment.

Next Steps

JCPH Management recommends BOCC signature for Amendment No. 6.

Sources

  • Pinky Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Washington State Recreation and Conservation Office (RCO)
  • Salmon Recovery Funding Board (SRFB)

Professional Services Agreement for Behavioral Health Consortium Coordination Management (Lori Fleming)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Professional Services Agreement (PSA) with Lori Fleming for the direction and management of the Behavioral Health Consortium (BHC). This contract enables Ms. Fleming to manage the BHC and complete all required deliverables for the HRSA RCORP-Implementation grant GA1RH39564, which runs through November 30, 2023.

Key Points

  • The Contractor, Lori Fleming, will serve as Project Director for Behavioral Health Consortium (BHC) Project Services Direction and management.
  • The primary focus is completing and submitting all required elements of HRSA Grant GA1RH39564, which supports a county-wide consortium collaboratively improving access to behavioral health services.
  • Ms. Fleming is considered essential due to her expertise, having originally created the BHC and secured the grant funding.
  • Services include planning, facilitating, and documenting Monthly BHC meetings and subcommittee work (e.g., South County Harm Reduction, data gathering).
  • The Contractor will also support Quarterly Pre-Hospital BH Summits and work on integrating priorities related to therapeutic courts and emergency/transitional housing.
  • Grant deliverables must be completed by August 2023, while supplemental reporting continues through November 2023.

Financials

  • Total contract amount: $126,000.00 (Maximum amount payable).
  • This contract is fully funded by HRSA Grant GA1RH39564.
  • Project Director Services (Oct 1, 2022 – Aug 31, 2023): $115,500.00 (Due: 5th day of each month).
  • Consulting Services for final reporting (Sep 1, 2023 – Nov 30, 2023): $10,500.00 (Due: August 31, 2023).

Alternatives

None specified. (The analysis states her expertise is necessary.)

Community Input

None specified.

Timeline

  • 2022-10-01: Agreement commencement date.
  • 2023-08-31: End date for Project Director Services (completion of grant deliverables).
  • 2023-11-30: Agreement termination date (completion of supplemental reporting).

Next Steps

JCPH management requests approval of the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Lori Fleming - Contractor (Founder)
  • HRSA Grant GA1RH39564
  • Mark McCauley - County Administrator

Motion to Approve Community Wellness Project’s Request for 25% Reduction in Temporary Food Service Fees

Topic Summary

Jefferson County Public Health (JCPH), Environmental Health Division, requests the Board of County Commissioners (BOCC) approve a motion granting the Community Wellness Project (CWP) a 25% reduction in their Temporary Food Service Permit fee. This fee reduction is permissible under the Environmental Health fee schedule for 501(c)(3) organizations, contingent upon a BOCC resolution and General Fund reimbursement.

Key Points

  • CWP is a non-profit 501(c)(3) organization. The purpose of the organization is to "Cultivate health, resiliency and well-being of students and families in Jefferson County, WA."
  • BOCC Policy 74-95 (1995) requires a resolution for fee waivers and further requires General Funds to backfill the department (Environmental Public Health) for the loss of fee revenue.
  • JCPH currently has adequate General Fund dollars in its Environmental Public Health budget to cover this amount.
  • The permit, TFS2022-00167, was for a complex, single-event "Harvest Dinner" held at Finnriver Farm and Cidery on October 19, 2022.
  • The menu for the event included: Beef stew, quinoa stew, biscuits, cornbread, and salad.
  • CWP received a "High Risk Single Event" permit for $149.00.

Financials

  • Total Temporary Food Service Permit Fee: $149.00.
  • Amount of the 25% fee reduction: $37.25.
  • Funding Source for backfill: Jefferson County Environmental Public Health General Fund budget.

Alternatives

None specified.

Community Input

  • The request originated from Stacey Larsen, an applicant and CWP Board Member.

Timeline

  • 2022-10-08: Application and payment ($149.00 fee + $5.00 fee) submitted/received.
  • 2022-10-10: Permit application approved.
  • 2022-10-19: Date of the Harvest Dinner event.

Next Steps

Public Health requests the Board approve a motion granting the 25% fee reduction.

Sources

  • Alisa Hasbrouck - Environmental Public Health Manager
  • Veronica Shaw - Deputy Director of Public Health
  • Stacey Larsen - Applicant
  • BOCC Policy 74-95 (Resolution No. 74-95)
  • Mark McCauley - County Administrator

Letter of Support for Port of Port Townsend Herb Beck Marina Grant Application

Topic Summary

The Board of County Commissioners is asked to approve and sign a letter of support for the Port of Port Townsend’s 2022 Boating Facilities Program Grant Application. The grant seeks funding to replace and enhance the Herb Beck Marina Boat Launch facility, which is currently deteriorating, steep, and non-ADA compliant.

Key Points

  • The project is the Herb Beck Marina Boat Launch Replacement Project, applied for under the 2022 Boating Facilities Program Grant (Washington State RCO).
  • The Herb Beck Boat Launch is the only public recreational boating access serving Quilcene and Dabob Bays.
  • The existing facility is deteriorating, steep, difficult to use, and not compliant with the Americans with Disabilities Act (ADA).
  • Proposed enhancements include:
    • Replacing the existing ramp with a new wider, less steep, ADA-accessible launch.
    • Adding an ADA-compliant handling float.
    • Renovating current restroom facilities to be ADA-compliant.
    • Improving the parking lot to be ADA-compliant.
  • Rehabilitation and improvement of this facility were prioritized during the county-wide stakeholder input process for the Port's Comprehensive Scheme of Harbor Improvements.
  • The facility provides access to year-round fishing and serves Jefferson, Clallam, and Mason Counties, defined as rural distressed areas.

Financials

  • None specified. (The County is providing non-monetary support.)

Alternatives

None specified.

Community Input

  • The project was identified as a community priority through the Port’s Comprehensive Scheme of Harbor Improvements update.
  • The Port held multiple public meetings with Quilcene community members, and the community actively supports the grant effort.

Timeline

  • Grant application is submitted in 2022.

Next Steps

The Board is recommended to approve and sign the letter of recommendation.

Sources

  • Monte Reinders - County Administrator
  • Port of Port Townsend
  • Washington State Recreation and Conservation Office (RCO)

Amendment No. 1 to MOU with First Step Family Support Center

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment No. 1 to the Memorandum of Understanding (MOU) with First Step Family Support Center (FSFSC). This amendment formalizes the sharing of client referrals for Maternal Support Services (MSS) and Infant Case Management (ICM) between the two agencies, with no monetary exchange involved.

Key Points

  • The original MOU was signed January 10, 2022, to collaborate on services, referrals, and operational necessities concerning Parents As Teachers (PAT) (Jefferson County) and Nurse Family Partnership (NFP) (Clallam County).
  • This amendment adds language regarding the sharing of referrals for MSS and ICM clients.
  • JCPH will share referrals with FSFSC for MSS/ICM clients in Jefferson County.
  • FSFSC will share referrals with JCPH for MSS/ICM clients eligible in Jefferson County for NFP and Women Infants and Children (WIC).
  • All referred, interviewed, and eligible clients must have a Release of Information (ROI), signed or verbal, on file.
  • The purpose is to utilize FSFSC’s MSS/ICM Programs and for FSFSC to refer clients to JCPH’s direct service programs.
  • All other terms and conditions of the original MOU remain the same.

Financials

  • None specified. (There is no exchange of money associated with this agreement—"Exchange of Services Only").

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-01-10: Original MOU signed.
  • Upon signature: Amendment 1 becomes effective and continues until terminated.

Next Steps

JCPH Management recommends BOCC signature of Amendment 1.

Sources

  • Apple Martine - Director of JCPH
  • Denise Banker - Community Health Director
  • First Step Family Support Center
  • Elisia Anderson - Executive Director, First Step Family Support Services
  • Phillip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Jail Control Room Flooring Replacement

Topic Summary

Jefferson County Central Services, Facilities Department, requests approval for a construction contract with Division 9 Flooring to replace the failed flooring system in the Jail Control Room. The project aims to improve safety and longevity by installing a hybrid system of polished concrete and vinyl tile, which will also allow easy access to control junction boxes located beneath the floor.

Key Points

  • The existing flooring system (interlocking tiles) in the Jail Control Room has failed, resulting in loose and unsafe conditions.
  • The replacement involves removing the old flooring and installing a polished concrete and vinyl tile hybrid system.
  • The hybrid system is intended to be long-lasting, low-maintenance, and provide easy access to control junction boxes under the floor.
  • The scope of work includes:
    • Removing and disposing of old failed flooring.
    • Furnishing and installing new heavy-duty 36x36 vinyl tiles under the control bench work area.
    • Polishing the main body and hallways of the control room to a 200-grit polish.
    • Installing rubber cove base around the room's perimeter.
  • All work is required to adhere to Washington State prevailing wage requirements.

Financials

  • Total Project Cost (flat fee): $9,264.77.
  • Funding Source: Construction and Renovation Fund budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Board of Commissioners is recommended to approve the attached contract with Division 9 Flooring.

Sources

  • Mark McCauley - County Administrator
  • Division 9 Flooring

American Rescue Plan Act (ARPA) and County Capital Fund Workshop

Topic Summary

The County is holding a workshop to discuss the allocation of American Rescue Plan Act (ARPA) revenue sharing funds and County capital funds. The discussion will focus on reviewing previously funded projects, noting recent changes, and considering additional project funding ideas, following the receipt of the County's first ARPA tranche of approximately $1.692 million.

Key Points

  • The County recently received the first tranche of ARPA revenue sharing funds.
  • The workshop will review prior funding commitments for both ARPA and County capital funds.
  • Staff will highlight any changes made since the previous workshop.
  • The workshop will involve discussion of additional project funding ideas.

Financials

  • First tranche of ARPA revenue sharing funds received: Approximately $1.692 million.
  • The workshop itself has no direct fiscal impact, but subsequent Board decisions will have fiscal impacts.

Alternatives

None specified.

Community Input

  • Public Comment requested in conjunction with the workshop agenda item.

Timeline

None specified.

Next Steps

The BOCC is recommended to conduct the workshop, listen to staff recommendations, and provide direction to staff regarding ARPA and County capital funds.

Sources

  • Mark McCauley - County Administrator

DNR Carbon Project Phase II - Jefferson County Parcels

Topic Summary

This is an informational workshop and briefing session regarding Phase II of the Washington State Department of Natural Resources (DNR) Carbon Project, which seeks to set aside 7,500 additional acres of state lands in Western Washington for conservation and carbon sequestration. DNR has identified 50 parcels totaling 11,726 acres as candidates for Phase II, including multiple specific parcels within Jefferson County.

Key Points

  • DNR is aiming to set aside a total of 10,000 acres of state lands for conservation and carbon sequestration in Western Washington.
  • Phase I identified 2,500 acres, none in Jefferson County. Phase II is considering 11,726 acres across 50 candidate parcels for the remaining 7,500 acres.
  • DNR uses High Conservation Value (HCV) criteria to guide parcel selection: significant concentrations of biodiversity, large-scale ecosystems, rare/threatened habitats, critical ecosystem services (e.g., watershed protection), resources fundamental to basic needs of Indigenous populations, and resources critical to traditional cultural identity.
  • Other attributes considered include older/mature forests, Special Ecological Features, areas adjacent to conservation zones, and stands brought to DNR's attention by citizens.
  • Jefferson County candidate parcels total 3,911 acres, including: Anderson Lake (435 acres), Mt Walker (851 acres), Penny South (370 acres), Silent Alder (537 acres), and Silent Lake (425 acres). (15 parcels listed in total)
  • Questions raised for DNR leaders include the fiscal impact to beneficiaries, public access rights (hunting, foraging), characteristics of specific parcels, and whether candidate parcels not included in the Carbon Project could be considered for Trust Land Transfer.

Financials

  • None specified. (This is an informational session.)

Alternatives

  • Staff anticipates a future discussion regarding forest management options for Jefferson County, including carbon offsets and Trust Land Transfers (TLT).

Community Input

  • Citizens have brought stands to DNR's attention for potential inclusion in the carbon project.
  • The BOCC will hold a public workshop specifically on forest management options and carbon offsets on November 30th (5-7 PM) at the Jefferson County Library, inviting stakeholders including tribes and junior taxing districts.

Timeline

  • Earlier this year: DNR announced the Carbon Project.
  • 2022-11-30 (5-7 PM): Scheduled public workshop on forest management options and carbon offsets.

Next Steps

The BOCC is recommended to listen, ask questions, and learn during this briefing.

Sources

  • Heidi Eisenhour - Commissioner
  • Csenka Favorini-Csorba - Senior Policy Advisor, DNR
  • Drew Rosenbalm - Assistant Region Manager- State Lands, DNR
  • Brian Turner - Straits District Manager, DNR

Shoreline Management Program Update Contract Amendment & Lot of Record Implementation Support

Topic Summary

The Department of Community Development (DCD) reports anticipated significant impacts on permit review due to the simultaneous implementation of the new LOT of RECORD ordinance (October 3, 2022) and the receipt of Department of Ecology’s (ECY) Shoreline Master Program (SMP) comments (September 30, 2022). Compounded by staff loss and a tight deadline for a grant, DCD seeks Board direction to hire an on-call current planning consultant and negotiate an amendment to the BERK consultant contract to finalize the SMP update.

Key Points

  • DCD faces a dual challenge: implementing the new LOT of RECORD ordinance and responding to ECY's comments on the draft Shoreline Master Program (SMP) Periodic Update.
  • ECY submitted SMP comments in October 2022, missing the statutory deadline (30-45 days from submission in Nov 2021).
  • The LOT of RECORD ordinance requires a Site Development Review (SDR) application for development permits that create land disturbance, starting October 4, 2022.
  • The goal for "simple" SDRs (lots accommodating development without impacting critical areas/buffers) is approximately one week review time.
  • The Shoreline Users Guide (SUG) grant must be completed by June 30, 2023, but work cannot start until the SMP update is adopted.
  • Only $8,000 remains in the current BERK consultant contract, which is insufficient for completing the SMP update (review, analysis, public meetings, drafting revisions).
  • DCD needs to supplement staff through consultants due to high permit volumes (595 BPs through 10/31/22) and the loss of a key staff member.

Financials

  • Requires supplementing DCD’s budget by $75,000 for an on-call current planning consultant (6 months).
  • An additional, yet-to-be-determined amount is needed to amend the BERK contract to complete the SMP update.
  • Unspent funds in the BERK contract: $8,000.

Alternatives

  • Alternative 1 (Explicitly requested): Approve DCD to return to BERK for discussion regarding a contract amendment for the SMP update, and potentially considering returning the Shoreline Users Guide Grant.
  • Alternative 2 (Implicit): Not hiring the consultant and thus risking failure to meet the goals of the LOT of RECORD ordinance (7-day turnaround for simple SDRs) and missing the June 30, 2023 SUG grant deadline.

Community Input

  • Public comment is requested preceding the presentation.

Timeline

  • 2021-11: DCD submitted draft SMP Periodic Update documents to ECY.
  • 2022-09-30: ECY provided SMP comments.
  • 2022-10-03: County adopted the new LOT of RECORD ordinance.
  • 2022-10-04: SDR application requirement began.
  • 2023-06-30: Deadline for completion of the Shoreline Users Guide (SUG) grant.

Next Steps

DCD requests the BOCC listen to the presentation and provide direction regarding funding the consultant and the BERK contract amendment.

Sources

  • Brent A. Butler, AICP - Director of Community Development
  • Josh D. Peters, AICP - Deputy Director, Community Development
  • Mark McCauley - County Administrator
  • Department of Ecology (ECY)
  • BERK (Consultant)
  • WAC 173-26-104 (3) (b) (i)

North Olympic Peninsula Procurement Technical Assistance Center (NOP-PTAC) Program Support

Topic Summary

The Clallam County Economic Development Council (EDC), in collaboration with Team Jefferson EDC, has established the North Olympic Peninsula Procurement Technical Assistance Center (NOP-PTAC) to help local businesses successfully compete for government contracts. The Clallam EDC is requesting $10,000 from Jefferson County to serve as local match funding, arguing that utilizing local businesses for publicly-funded projects will retain wages within the county.

Key Points

  • The NOP-PTAC aims to prevent publicly-funded contracts from being awarded to non-local companies, thereby keeping wages local.
  • The prior regional PTAC office was located in Kitsap County, resulting in limited utilization by Jefferson and Clallam County businesses due to distance and lack of awareness.
  • NOP-PTAC will guide local businesses through the process of competing for procurement opportunities, including local, state, and federal contracts.
  • High levels of future federal funding (e.g., culvert removal by WSDOT, infrastructure funding) increase the benefit of having capable local contractors.
  • The Clallam EDC has hired Rebekah Miller to serve as the PTAC Program Manager and Counselor for both counties, starting October 1, 2022.
  • The total annual program cost exceeds $180,000 and requires a local match.

Financials

  • Requested funding from Jefferson County: $10,000 (one-time funds to serve as match).
  • Total annual program cost: Over $180,000.

Alternatives

None specified. (The recommendation asks the BOCC to consider the request.)

Community Input

None specified.

Timeline

  • 2022-10-01: Rebekah Miller started as PTAC Program Manager / Counselor.
  • 2023: Funds requested for contract year.

Next Steps

The BOCC will be asked to discuss whether to support the request and identify a funding source for the $10,000 match.

Sources

  • Kate Dean - Commissioner
  • Colleen McAleer - Executive Director, Clallam County Economic Development Council (EDC)
  • Rebekah Miller - NOP-PTAC Program Manager and Counselor
  • Team Jefferson EDC

Healthier Together Community Health and Wellness Center Planning

Topic Summary

The City of Port Townsend, coordinating with multiple community partners, is launching the "Healthier Together" initiative to assess the feasibility of a Community Health and Wellness Facility, including a modern aquatics center, to address long-standing community health needs. The County is asked to contribute $100,000 toward this multi-phased planning effort, potentially using ARPA Revenue Sharing funds, recognizing the decades-long community priority for such a facility.

Key Points

  • The purpose is to provide long-term infrastructure to improve community health, building on previous collaborative efforts.
  • Current partners include: Jefferson County, Jefferson Healthcare, Port Townsend School District, Port of Port Townsend, YMCA, Jefferson Aquatics Coalition, and the City of Port Townsend.
  • A 2019 Community Health Assessment identified stress, income, physical activity, health problems, and housing as top community challenges.
  • The current Mountain View pool (circa 1963) is nearing the end of its useful life, and the City's investment in extended operation is deemed imprudent.
  • Previous efforts to build an aquatics facility since 2001 (including efforts in 2008, 2012, and 2014-2018) failed due to lack of full partner commitment, siting opposition, or inability to raise the necessary funds (e.g., $25M estimate in 2014-2018 effort).
  • The new effort seeks to learn from past failures and capitalize on unprecedented federal funding opportunities.
  • The planning effort will span five phases, including community outreach, concept planning, siting options (Mountain View campus is a possibility), financial planning (including polling for community financing if needed), and development of an implementation plan.
  • The City of Port Townsend (via Carrie Hite) is leading the initial planning and managing the professional services to be hired.
  • The County represents the largest government and user base and is asked to "move the needle" due to its strong revenue position.

Financials

  • Recommended County contribution: $100,000 (one-time funds), potentially from ARPA Revenue Sharing funds.
  • $3.6M Mountain View Improvement bond was approved by voters in February 2015 for prior pool repairs/upgrades.
  • The facility design study cost estimate in the 2014-2018 effort was $25M. Funding sources proposed at that time included 50% Metropolitan Park District, 25% Y capital campaign, and 25% grants/contributions.

Alternatives

  • Prior alternatives have included surface lot expansion, off-site parking, and varying Metropolitan Park District proposals, most of which failed or were deemed infeasible.
  • The current proposal frames collaboration and financial support as the primary alternatives to past failures.

Community Input

  • Community planning will be robust, spanning all five phases, utilizing focus groups, open houses, surveys, and interactive forums.
  • The Parks, Recreation, and Open Space (PROS) plan (adopted March 2020) acknowledged the critical need for an updated aquatic center.
  • The common thread through past efforts is the strong community desire for a new facility.

Timeline

  • Years 2015-2021: Significant City investment made to keep the current pool open.
  • 2022 Q3 to 2023 Q3: Healthier Together Initiative planning period.
  • 2023 Q3: Target date for City Council/Partners decision on implementation plan.
  • The Planning Phase milestones run from August 2022 (Engage partners) through July 2023 (Next Steps Planning).

Next Steps

The BOCC is asked to consider contributing $100,000 toward the planning effort.

Sources

  • Kate Dean - District No. 1 Commissioner
  • Carrie Hite - Director of Parks and Recreation Strategy, City of Port Townsend
  • Mark McCauley - County Administrator
  • Jefferson Public Health (2019 Community Health Assessment)

Proclamations and Observances

Topic Summary

The Board is requested to approve four non-fiscal proclamations recognizing Family Caregiver Month, Operation Green Light for Veterans, America Recycles Day, and an Observance for former Commissioner Richard Wojt.

Key Points

1. Observance of Richard Wojt

  • Commemorates former Jefferson County Commissioner Richard Wojt, who served for 12 years (starting in 1990).
  • Wojt's proudest accomplishments included the County’s first comprehensive plan and helping start the Larry Scott Trail.
  • He previously taught at the Fort Worden’s Juvenile Diagnostic and Treatment Center and science at Chimacum High School for 25 years.
  • A memorial service will be held December 3, 2022, at the Quimper Unitarian Universalist Fellowship (masks/vaccination proof required).
  • Proclamation Period: November 7-13, 2022.
  • Action Requested: Approve proclamation and lower the courthouse flag to half-staff.

2. Operation Green Light

  • Honors Veterans and supports their health and well-being.
  • An initiative by the National Association of Counties (NACo) and National Association of County Veteran Service Officers (NACVSO).
  • Goal: Encourage citizens to display a green light in their window to show support.
  • Proclamation Period: November 7-13, 2022.

3. America Recycles Day

  • Recognizes the importance of recycling and purchasing recycled products.
  • Notes that the U.S. recycles ~65% of its aluminum; 105,800 cans are recycled every minute.
  • Originated in 1997 by the National Recycling Coalition.
  • Proclamation Date: November 15, 2022.

4. Family Caregiver Month

  • Recognizes the millions of Americans who provide essential care and medical assistance to loved ones, often sacrificing jobs or careers.
  • Acknowledges caregivers for their love, commitment, and compassion, especially during the COVID-19 pandemic.
  • Proclamation Period: November 2022.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 7-13, 2022: Observance of Richard Wojt and Operation Green Light.
  • November 15, 2022: America Recycles Day.
  • November 2022: Family Caregiver Month.
  • December 3, 2022 (2:00 p.m.): Memorial service for Richard Wojt.

Next Steps

Approve the four proclamations.

Sources

  • Kate Dean - District 1 Commissioner
  • Heidi Eisenhour - District 2 Commissioner
  • Greg Brotherton - District 3 Commissioner
  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH Coordinator
  • Adiel McKnight - Executive Assistant

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