PACKET: Commissioners Meeting at Tue, Sep 06, 09:00 AM

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Brinnon Community Center Siding and Paint Repair

Topic Summary

Jefferson County Central Services, Facilities Department proposes a $19,911 agreement with N&N Construction, LLC, for necessary siding and paint repair at the Brinnon Community Center. The work is required to address rotting siding, leak problems, intruder animal ingress, and failed siding fasteners to maintain the structural integrity of the building. These repairs are considered consistent with future planned remodel work.

Key Points

  • The building currently suffers from rotting siding and leak issues in multiple exterior locations.
  • Problems include evidence of rot, failed siding fasteners, and animal intrusion.
  • The scope of work involves removing and disposing of old failed siding, supplying and installing new sub-sheeting and T-111 siding, and priming and painting all exposed siding and fascia associated with the repair work.
  • The repairs do not conflict with planned future remodel work for the center.
  • All work is subject to Washington State prevailing wage requirements.
  • The total payment is a flat fee of $19,911.00.

Financials

  • Total cost: $19,911.00
  • Funding source: Already budgeted in the Construction and Renovation Fund.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Board of County Commissioners is recommended to approve the contract.

Sources

  • Matthew Court - Facilities Foreman
  • Mark McCauley - County Administrator
  • Dan Fischer - N&N Construction (Contractor)

Quilcene Community Center Siding and Paint Repair

Topic Summary

Jefferson County is contracting with N&N Construction to perform siding and paint repair at the Quilcene Community Center to address multiple issues related to dry rot and leaks. This $26,750 project is necessary to maintain the integrity of the facility and is coordinated with a planned roof replacement project.

Key Points

  • The Quilcene Community Center currently has multiple siding dry rot and leak issues across a significant number of exterior locations.
  • The necessary repairs are intended to maintain the integrity of the Community Center building.
  • The scope of work includes removing existing failed cedar plank siding, installing new building wrap, replacing failed siding with new Hardi-Plank lap siding, and painting all new siding to match the existing material.
  • The contractor must also protect the newly installed TPO roofing from damage during the siding repair.
  • The siding repairs will be done in conjunction with the replacement of the existing roof materials by Hope roofing (N&N Construction noted in contract).
  • All work is subject to Washington State prevailing wage requirements.
  • The contractor will be paid a flat fee which includes labor, equipment, and materials.

Financials

  • Total cost: $26,750.00 (Twenty-Six Thousand Seven Hundred Fifty Dollars and Zero Cents).
  • Funding source: Contained within the Construction and Renovation budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Board of County Commissioners is recommended to approve the contract.

Sources

  • Matthew Court - Facilities Foreman
  • Mark McCauley - County Administrator
  • Dan Fischer - N&N Construction (Contractor)

Tri-Area Community Center Roof Replacement

Topic Summary

The Tri-Area Community Center roof, installed in 2003, has reached the end of its projected life expectancy and is experiencing numerous leaks, necessitating a full replacement contract with Hope Systems LLC for $49,147.48. The premature degradation is attributed partly to non-standard installation practices, such as surface nailing zinc strips through the roofing material.

Key Points

  • The current roofing on the Tri-Area Community Center located at 10 W Valley Rd, Chimacum, WA 98325, has exceeded the manufacturer's recommended life (installed in 2003).
  • The roof has seasonal leak issues.
  • Premature shingle degradation resulted from non-standard installation practices, including surface nailing zinc strips through the roofing material and multiple exposed fasteners.
  • The scope of work includes removing and disposing of old roofing, supplying/installing new underlayment (Titanium UDL 30 synthetic), flashings, venting, and Owens Corning TruDefinition Duration architectural shingles.
  • New metal pipe jacks and metal hood vents, along with new ridge and clearstory venting, will be installed.
  • The contractor must magnetically rake the yard and parking lot for nails and remove exterior job-related debris daily.
  • All work is subject to Washington State prevailing wage requirements.

Financials

  • Total cost: $49,147.48 (Forty-nine thousand one hundred forty-seven dollars and forty-eight cents).
  • Funding source: Contained within the Construction and Renovation budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Board of County Commissioners is recommended to approve the contract with Hope Systems LLC.

Sources

  • Matthew Court - Facilities Foreman
  • Mark McCauley - County Administrator

Invasive Weed Control in South Jefferson County

Topic Summary

Jefferson County is entering a professional services agreement with the Hood Canal Salmon Enhancement Group (HCSEG) for invasive weed control on County properties, particularly those within or adjacent to riparian management zones of the Dosewallips, Little Quilcene, and Big Quilcene Rivers. This project, which carries no direct cost to the County, is funded by a Washington State Recreation and Conservation Office (RCO) - Salmon Recovery Funding Board (SRFB) grant and runs through December 31, 2025.

Key Points

  • HCSEG is granted access to control invasive weeds designated for mandatory control on Jefferson County properties located on the Dosewallips, Little Quilcene, and Big Quilcene Rivers.
  • The goals are to control knotweed, butterfly bush, and other noxious weeds within or adjacent to riparian management zones.
  • Control efforts will use an integrated weed management approach and best management practices.
  • Methods involve aquatic formulation herbicides applied via backpack sprayer, hand-held injection gun, or spray bottle for cut-stump methods, depending on the plant species.
  • Specific Herbicide Use for Knotweed: 1% concentration of Polaris (Imazapyr), 1% concentration of Competitor (Modified Vegetable Oil Surfactant), and 0.1% Blazon Blue (Dye) for backpack sprayers; 100% AquaNeat (Glyphosate) for hand injection guns.
  • Specific Herbicide Use for Butterfly Bush: 1.5% - 2% Renovate (Triclopyr) with 1% Competitor and 0.1% Blazon Blue for small/medium bushes via backpack sprayer; 50% Renovate concentration for large bushes via cut stump application.
  • HCSEG must enter into a contract with the Washington State Department of Agriculture (WSDA) to act as limited agents under the NPDES Waste Discharge General Permit before discharging herbicides directly or indirectly into wet areas.

Financials

  • Total cost to Jefferson County: $0.00
  • Funding source: Grant through Washington State Recreation and Conservation Office (RCO)-Salmon Recovery Funding Board (SRFB) (PRISM #21-1034), acquired by HCSEG.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Commence: June 1, 2022
  • Concludes: December 31, 2025.
  • Deliverables (Annual Report): Season ending report, including dates of activities, map of project areas, acres treated/protected, herbicide use, application records, and GIS data for treated knotweed infestations.

Next Steps

Routine approval of the Professional Services Agreement is recommended.

Sources

  • Su Tipton (No title specified on Request Form)
  • Mark McCauley - County Administrator
  • Hood Canal Salmon Enhancement Group (HCSEG)
  • Washington State Recreation and Conservation Office (RCO) - Salmon Recovery Funding Board (SRFB)
  • Washington State Department of Agriculture (WSDA)

Derelict Crab Pot Public Education Resources

Topic Summary

The Jefferson County Marine Resources Committee (MRC), through WSU Extension, is commissioning the Applied Education Foundation to create public educational materials for $5,000 regarding the local issue of derelict crab pots. These resources will highlight a recovery project conducted with the Sea Dragons, utilizing an underwater ROV in Discovery Bay to locate and remove derelict gear.

Key Points

  • The project aims to raise public awareness about derelict crab pots and showcase the collaboration with the Sea Dragons using an underwater ROV (remotely operated vehicle) for location and removal in Discovery Bay.
  • Deliverables include:
    1. Maps with georeferenced crab pots detected (and removed) in the Cape George and Adelma Beach areas of Discovery Bay, utilizing analysis of side scan sonar surveys and GIS mapping.
    2. A StoryMap detailing the project, including content creation (video clips from ROV surveys, still images).
    3. A webpage detailing the project on the Jefferson MRC’s website.
    4. Other outreach materials, including a press release draft and presentation.
  • The agreement is supported by state and federal grant funds administered through the Northwest Straits Commission (Agency Contract Grant No. SEANWS-2021-JeCoWS-00007).
  • The Subrecipient (Applied Education Foundation) must comply with the Federal Funding Accountability & Transparency Act (FFATA), including having a Unique Entity Identifier (UEI) number.
  • Subrecipient must maintain detailed records and submit a Compliance and Risk Monitoring Form with every request for reimbursement.

Financials

  • Total cost: $5,000.00
  • Funding source: State and federal grant funds administered through the Northwest Straits Commission, specifically Grant No. SEANWS-2021-JeCoWS-00007 from the Washington State Department of Ecology.
  • Breakdown of costs in Scope of Services (Appendix A):
    • GIS Mapping (est. 10 hours): $1,100.00
    • Webpage Content Creation (est. 20 hours): $1,300.00
    • StoryMap Creation (est. 35 hours): $2,275.00
    • Presentation (est. 5 hours): $325.00
    • TOTAL: $5,000.00

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Term: July 1, 2022 through September 30, 2022.
  • All work must be completed by September 30, 2022.

Next Steps

Routine approval of the Subrecipient Agreement for $5,000 is recommended.

Sources

  • Monica Montgomery - Water Programs Coordinator, Jefferson County Marine Resources Committee and WSU Extension
  • Mark McCauley - County Administrator
  • Applied Education Foundation (Subrecipient)
  • Gabriella Ashford - Treasurer, Applied Education Foundation

School Based Behavioral Health Counseling (Chimacum School District)

Topic Summary

Jefferson County Public Health (JCPH), acting as a fiscal agency for a Department of Health (DOH) grant, seeks approval for two identical $23,400 Professional Services Agreements with Cynthia Langston, LLC, to provide mental and behavioral health counseling to youth at Chimacum Junior Senior High School. The first contract covers general drop-in behavioral health support, and the second focuses on substance abuse prevention through the Empowered Teens Program, both running from September 2022 to June 2023.

Note: The agreements for general behavioral health (Consent Item 6) and substance abuse prevention (Consent Item 7) are nearly identical in terms and cost, thus are consolidated here, with specific program details noted.

Key Points

  • Program 1 (General Behavioral Health): Provides drop-in and scheduled behavioral health counseling to enrolled youth at Chimacum Junior Senior High School, funded by a DOH grant for mental/behavioral health promotion.
  • Program 2 (Substance Abuse Prevention): Provides behavioral health counseling focusing on substance abuse prevention through the Empowered Teens Coalition, funded by a Health Care Authority (HCA) grant via the Community Prevention and Wellness Initiative (CPWI)/Substance Abuse Block Grant funds. Specific tasks include implementation of the Positive Action Program and pre- and post-surveys for clients.
  • The contractor (Cynthia Langston, LLC) will provide School-based Health Services Counseling one day per week throughout the school year.
  • Contractor deliverables include current licenses/credentials, a “new client sheet” for every new client, a “visit detail sheet” for every session (collecting info on reason for visit, referrals, satisfaction), and a yearly report on client utilization, referrals, and outcomes.
  • The contractor collaborates in regular consultations with the School-Based Health Center (SBHC) team.
  • The contractor is required to undergo Washington State Patrol fingerprint identity and criminal history checks.

Financials

  • Total cost per agreement: $23,400.00
  • Total combined cost for both programs: $46,800.00
  • Funding sources:
    • Program 1: Fully funded through a grant from the Department of Health (DOH).
    • Program 2: Fully funded through a grant from the Division of Behavioral Health and Recovery, Health Care Authority (DBHR/HCA) with Substance Abuse Block Grant funds allocated through CPWI.
  • Payment structure: $600.00 per session, for 39 weeks (September 6, 2022 – June 16, 2023).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Start Date: September 6, 2022
  • End Date: June 16, 2023

Next Steps

JCPH management requests approval of the Professional Services Agreements.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Division Director
  • Cynthia Langston - Cynthia Langston, LLC (Contractor)
  • Department of Health (DOH)
  • Division of Behavioral Health and Recovery, Health Care Authority (DBHR/HCA)

Mental Health Counseling (Quilcene School District)

Topic Summary

Jefferson County Public Health seeks approval for a $23,400 Professional Services Agreement with Ann Murray, DBA Content Counseling, LLC, to provide mental health counseling services one day per week at the Quilcene School-based Health Center through the 2022-2023 school year. This service, aimed at youth enrolled in the Quilcene School District, is fully funded by a grant from the Washington Department of Health (DOH).

Key Points

  • The agreement is for drop-in and scheduled mental health counseling services provided one day per week at the Quilcene School-based Health Center.
  • The service period spans the 2022-2023 school year.
  • Contractor deliverables include providing a copy of the current license/credential for the counselor, maintaining records via “new client sheets” and “visit detail sheets,” and submitting a yearly report on client utilization, referrals, and outcomes.
  • The contractor must collaborate in regular consultations with the SBHC team.
  • The contractor is required to undergo Washington State Patrol fingerprint identity and criminal history checks.

Financials

  • Total cost: $23,400.00
  • Funding source: Fully funded through a grant from the Washington Department of Health (DOH) for behavioral health services in the school-based health center.
  • Payment structure: $600.00 per session, for 39 weeks (September 6, 2022 – June 16, 2023).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Start Date: September 6, 2022
  • End Date: June 16, 2023

Next Steps

JCPH management requests approval of the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Ann Murray - DBA Content Counseling, LLC (Contractor)
  • Washington Department of Health (DOH)

JUMP! Project Construction Change Order (HJ Carroll Park)

Topic Summary

Jefferson County Public Works proposed Change Order No. 3 for the JUMP! all-inclusive playground project at HJ Carroll County Park with Interwest Construction Inc. (ICI). This change adds $4,715.20 to the contract, bringing the total project cost to $770,125.27, primarily covering miscellaneous labor, hauling, and additional site grading.

Key Points

  • The original contract amount was $756,385.50.
  • Change Order No. 3 mandates additional work related to the construction of a new all-inclusive playground.
  • Specific work items included in the change order (New Item 63): loading and hauling play equipment from the Road Maintenance Office to the park, labor to build a frame for a playground donation sign, and performance of additional site grading on the playground lookout mound.
  • The change increases the contract time by 4.5 days, resulting in a new total contract time of 63.0 days.

Financials

  • Additional cost (Change Order No. 3): $4,715.20
  • Previous contract amount: $765,410.07
  • New/Estimated total contract cost: $770,125.27
  • Funding sources (Construction): Combination of a $500,000 RCO Grant, a $550,000 Jefferson County Capital Improvement Fund contribution, and other grants, pledges, and cash donations.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Increase of 4.5 days to the contract time.
  • Original contract time: 60 days
  • Current contract time: 64 days (This appears to be a miscalculation in the agenda item, as the table shows 60 to 64 days then 4.5 days more to 63.0 days. The change order table states: Current Contract Time 64 days + Contract Time Change 4.5 days = New Contract Time 63.0 days, implying a reduction which contradicts the 4.5 day increase.)

Next Steps

Public Works recommends the Board execute Change Order No. 3 documents with ICI.

Sources

  • Monte Reinders - Public Works Director
  • Anna Romcevich - Project Manager
  • Mark McCauley - County Administrator
  • Interwest Construction Inc. (ICI)

Design of SR 19 Rhody Drive Pedestrian-Bike Improvements - South Project

Topic Summary

Jefferson County Public Works seeks Board approval for a Project Prospectus and Local Agency Agreement with WSDOT to receive funding for the design phase of the SR 19 Rhody Drive Pedestrian-Bike Improvements - South Project. The design phase is estimated to cost $175,800 and is intended to establish pedestrian and bicycle connectivity in the Chimacum/Hadlock area along State Route 19 (SR 19).

Key Points

  • The project involves design of pedestrian-bicycle facilities along SR 19 (Rhody Drive) from Center Road (MP 8.94) to W. Valley Rd (MP 9.56), covering a length of 0.62 miles.
  • The project is split into a north and south portion, and this agreement covers the design of the south portion.
  • The proposed work includes new infrastructure for a pedestrian stream crossing, a bus stop, and pedestrian intersection crossings.
  • The design includes placing a prefabricated pedestrian bridge alongside an existing bridge, which will require the purchase of right-of-way but aims to limit impacts to Chimacum Creek during construction.
  • The project design phase is funded through the Transportation Alternatives Program (TAP), administered by WSDOT Local Programs.
  • Design work (P.E.) will be performed by the Agency and a Consultant (70% by others, 30% by agency).

Financials

  • Total estimated cost for the Design Phase (P.E.): $175,800.00
  • P.E. Total Estimated Cost per table: $175,830.00
    • Local Agency Funding (13.5%): $23,737.00 (split between Agency funds $23,062 and $675 for "State Services")
    • Federal Funds (86.5%): $152,093.00 (split between Agency $147,768 and $4,325 for "State Services")
  • Future estimated costs (not yet funded):
    • Right-of-Way (R/W): $39,500.00 (100% Local Agency Funding)
    • Construction (Const.): $1,287,600.00 (100% Federal Funds)
  • Total estimated project cost (all phases): $1,502,900.00

Alternatives

Funding for construction has not been secured at this time.

Community Input

None specified.

Timeline

  • Design/P.E. Phase Start Date: Month 06 (June) Year 2022.
  • Right-of-Way Start Date: Not funded yet.
  • Construction Start Date: Not funded yet.
  • Project Agreement End Date: December 31, 2026.

Next Steps

The Board is requested to sign one original of the Project Prospectus and the Local Agency Agreement, and return them to Public Works for execution by WSDOT.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • John Wayand, P.E. - Project Manager
  • Mark McCauley - County Administrator
  • Washington State Department of Transportation (WSDOT)

Interlocal Agreement for Septage Capacity Analysis Study

Topic Summary

Jefferson County Public Health is requesting approval of an Interlocal Agreement with the City of Port Townsend and commitment of $30,000 for a Septage Capacity Analysis Study. The study is urgently needed due to a growing lack of septage treatment capacity in the County, which creates vulnerability, inefficiencies in disposal, and public health risk, particularly after out-of-county treatment plants have restricted capacity.

Key Points

  • The current septage facility in the City of Port Townsend has a capacity of only 4,000 gallons per day.
  • Septage overflow is currently taken to Kitsap and Mason Counties.
  • The lack of capacity creates a vulnerability; in Fall 2021, out-of-county treatment plants sometimes refused septage (including grease mixtures), making disposal difficult and increasing the likelihood of improper disposal.
  • Proper septage treatment is critical for protecting water quality, shellfish, and public health.
  • Jefferson County Public Health requests to amend the City of Port Townsend's existing General Sewer Plan Update to include a septage capacity analysis for areas outside the City's service area.
  • The study will evaluate infrastructure upgrades, potentially including increasing the size of the existing batch reactor or adding a pump station to move septage to the main wastewater treatment plant.
  • Population growth in the County is estimated to increase by approximately 21 percent between 2021 and 2040.
  • The County is responsible for educating septic system owners on proper maintenance, such as regular inspection and pumping.
  • The County's maximum contribution to the Amended Septage Analysis Study performed by Consultant RH2 Engineering, Inc. shall be $30,000.

Financials

  • County contribution requested: $30,000.00 (General Fund support).
  • Financial commitment: Approval also commits the Board to funding an upcoming Supplemental Budget Request for this amount.

Alternatives

None specified.

Community Input

The Commissioners addressed comments and concerns raised during the public comment period related to the County's current "septage issue" and working with the City of Port Townsend.

Timeline

  • Term: Remains in effect until the City provides the County with the Amended Septage Study or until terminated by either party with 30 days written notice.

Next Steps

The recommendation is to approve the Interlocal Agreement and the request for $30,000 to conduct the Septage Capacity Analysis.

Sources

  • Pinky Mingo - Environmental Public Health and Water Quality Director
  • Mark McCauley - County Administrator
  • City of Port Townsend
  • RH2 Engineering, Inc. (Consultant for the study)

Interlocal CDBG Public Services Sub-recipient Agreement (OlyCAP)

Topic Summary

Jefferson County Administrator seeks approval of a $110,000 sub-recipient agreement with Olympic Community Action Programs (OlyCAP) to deploy Community Development Block Grant (CDBG) Public Services funds. This agreement utilizes funds historically passed through to OlyCAP for public services, benefiting principals and moderate-income (LMI) persons and households in Jefferson County starting July 1, 2022.

Key Points

  • The Washington State Department of Commerce made $110,000 in annual CDBG funding available to Jefferson County (CDBG award, contract number 22-62210-007).
  • Jefferson County has historically used OlyCAP as the sub-recipient for these public services CDBG grant funds.
  • The funds are intended to accomplish an eligible public service that provides a direct benefit to principally low- and moderate-income (LMI) persons.
  • Anticipated beneficiaries: 1,000 LMI persons and 850 LMI households.
  • The specific activity mentioned is "Home Health Care," through the Senior Nutrition Program (Congregate and Home-Delivered Nutrition Services).
  • The Local Government (County) is responsible for administration and ensuring CDBG funds comply with all program requirements (24 CFR 570.501(b)).
  • The Subrecipient (OlyCAP) must maintain a written code/standards of conduct and comply with anti-discrimination provisions (Title VI of the Civil Rights Act, Section 109, Age Discrimination Act, Section 504 of the Rehabilitation Act, and ADA) and Section 3 of the Housing and Community Development Act (training/employment opportunities for lower-income residents).
  • The County Administrator is the Local Government Representative for this agreement.

Financials

  • Total grant award: $110,000.00
  • County retention for grant administration: $3,500.00
  • Maximum amount passed through to OlyCAP for eligible costs: $106,500.00
  • Additional funding involved in service activities: $0.00
  • The request is budget neutral for the County General Fund.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Effective Date of Agreement: Date signed by both parties.
  • Performance End Date: June 30, 2023.
  • Performance Start Date for funding use: July 1, 2022 (retroactive use).

Next Steps

The recommendation is for the Board to approve the sub-recipient agreement with OlyCAP.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Cherish Cronmiller - Executive Director, Olympic Community Action Programs (OlyCAP)
  • Washington State Department of Commerce (CDBG)
  • Judy Shepherd - Finance Manager

Peninsula Housing Authority (PHA) Advisory Board Appointment

Topic Summary

The Jefferson County Board of Commissioners appointed Tom Brotherton to the Peninsula Housing Authority (PHA) Advisory Board for a five-year term expiring on September 6, 2027. This appointment follows a review process conducted by an ad hoc committee.

Key Points

  • The appointment is for the Peninsula Housing Authority (PHA) Advisory Board.
  • The appointee is Tom Brotherton.
  • An ad hoc committee reviewed and interviewed applicants and recommended Mr. Brotherton.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Term expiration: September 6, 2027.

Next Steps

Approve and sign the attached letter for the advisory board appointment.

Sources

  • Julie Shannon - Executive Secretary II
  • Mark McCauley - County Administrator
  • Sarah Martinez - Executive Director (on behalf of the Committee)
  • Tom Brotherton (Appointee)

Letter of Support for OlyCAP Caswell-Brown Village Housing Trust Fund Grant

Topic Summary

The Board of County Commissioners is supporting Olympic Community Action Programs (OlyCAP) in their application for a Department of Commerce Housing Trust Fund grant to develop the Caswell-Brown Village Emergency Shelter. The County confirmed the project's consistency with the 2020-2024 Homelessness Plan and emphasized the commitment to providing land and support for this critical resource.

Key Points

  • The County is considering two letters of support for OlyCAP’s Commerce Grant Application for the Caswell-Brown Village Emergency Shelter.
  • The Caswell-Brown Village Emergency Shelter will contribute to the goals of the County’s "2020-2024 Plan to Make Homelessness a Singular Occurrence," addressing the lack of affordable housing and emergency shelters.
  • The project aligns with Objective #3 (Operate an effective and efficient homeless crisis response system) and Objective #6 (Increase the development of affordable housing and alternative housing models).
  • The proposed shelter will include 13 Single Room Occupancy (SRO) style beds for permanent supportive housing, 22 emergency beds divided by gender (dormitory style), and three emergency family suites.
  • Residents must be homeless at entry and are not expected to pay rent during their stay.
  • The County is providing a land lease for the lifespan of the project and has provided funding for earlier phases.
  • The new facility will replace the current shelter at risk of losing its lease.
  • The County is also providing a "clear path forward with permitting and approvals, along with financial resources to build and operate an open-air shelter for RVs and wooden tents elsewhere on the lot."
  • The community is noted to be engaged and supportive of the effort.

Financials

  • Fiscal impact: None specified (for the decision to send letters, although prior phases received county funding).
  • The County is providing financial resources to build and operate an open-air shelter elsewhere on the lot.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The Housing Trust Fund Grant would help OlyCAP establish this needed facility within the next two years.

Next Steps

The Commissioners were requested to discuss and potentially take action (approving the letters).

Sources

  • Greg Brotherton - Commissioner
  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Chair, Board of County Commissioners
  • Washington State Department of Commerce, Multifamily Housing Unit/Housing Trust Fund
  • OlyCAP Caswell-Brown Village

Letter of Support for Hood Canal Summer Chum Habitat Grant Application

Topic Summary

The Board of County Commissioners approved sending a letter of support for the Hood Canal Coordinating Council (HCCC) grant proposal to NOAA's National Marine Fisheries Service for the "Hood Canal Summer Chum Habitat Priorities and Immediate Needs" project. This project is vital for advancing the recovery of ESA-listed Hood Canal Summer Chum and supporting local socioeconomic benefits, including modernization of infrastructure like the Highway 101/Duckabush River bridge replacement.

Key Points

  • The grant application is submitted by the Hood Canal Coordinating Council (HCCC) to NOAA’s National Marine Fisheries Service.
  • Project Goal: Restore, protect, and maintain marine and estuarine ecosystems for ESA-listed Hood Canal Summer Chum recovery.
  • The Summer Chum salmon is nearing recovery targets and could be the first salmon species to be delisted.
  • Project Categories:
    1. Overall assessment to identify and prioritize habitat restoration and protection needs.
    2. Estuary restoration projects in four key areas: Duckabush River Estuary, Tahuya River estuary, Big Beef Creek estuary, and the Snow/Salmon Creek estuary (in eastern Strait of Juan de Fuca).
  • The project supports tribal treaty rights and a robust economy.
  • The project aims to modernize rural transportation infrastructure and significantly improve habitat connectivity at the Duckabush River estuary, including assistance with the replacement of the bridge over Highway 101.

Financials

  • Fiscal impact: None to Jefferson County.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Signing and sending the letter of support.

Sources

  • Kate Dean - Commissioner
  • Mark McCauley - County Administrator
  • Hood Canal Coordinating Council (HCCC)
  • NOAA’s National Marine Fisheries Service

Secure Rural Schools (SRS) Funds Distribution Percentages

Topic Summary

The Board held a workshop to review the distribution percentages for Secure Rural Schools (SRS) funds and chose to maintain the existing allocation split: 85% for Title I (Roads & Schools), 13% for Title II (Special Projects), and 2% for Title III (County Projects). This decision prevents the use of the 80%/20% default split and preserves current funding for Public Works and school districts, noting that accumulated Title III funds may be used for planning Community Wildfire Protection Plans.

Key Points

  • The Washington State Treasurer periodically offers counties the option to change the distribution of SRS Title I, II, and III monies.
  • Jefferson County's current allocation, established in 2013, is: Title I (Roads & Schools): 85%; Title II (Special Projects): 13%; and Title III (County Projects): 2%.
  • Failure to confirm the existing distribution would result in a default split of 80% to Title I and 20% distributed between Titles II and III (likely mostly Title II).
  • Public Works heavily relies on Title I revenue, which has been steadily reduced over time. The County uses PILT revenue to compensate for some Title I losses.
  • Title I funds must be spent on road and school programs, distributed according to state law (local school districts receive 50% of these funds).
  • Title II funds are retained by the Forest Service and allocated to specific projects recommended by a local Resource Advisory Committee (RAC). RAC recommendations must be initiated by September 30, 2025, and funds must be obligated by September 30, 2026.
  • Title III funds can be used for Firewise Communities, search and rescue/emergency services (including equipment/training), Community Wildfire Protection Plans (CWPPs), or broadband expansion.
  • The County has not used Title III monies heretofore, but staff plans to use accumulated Title III funds to hire a consultant to prepare CWPPs for various communities.

Financials

  • Current/Approved Distribution: Title I: 85%; Title II: 13%; Title III: 2%.
  • Potential Fiscal Impact: Preserving the status quo results in no fiscal impact. Reducing the Title I percentage would necessitate consulting with local school districts (Queets-Clearwater, Brinnon, Quilcene, Chimacum, and Port Townsend), which receive 50% of those funds.

Alternatives

  • Default Distribution (if no action taken): Title I: 80%; Titles II/III: 20%.

Community Input

One public comment was received during the workshop. Post-vote, one comment was received in support of a separate approved action (Mason PUD letter).

Timeline

  • SRS distribution choice established in 2013.
  • Resource Advisory Committees must recommend Title II projects by September 30, 2025.
  • Title II project funds must be obligated by September 30, 2026.

Next Steps

  • Commissioner Dean moved to authorize the Treasurer to submit the form confirming the existing distribution percentages (Title I: 85%, Title II: 13%, Title III: 2%).
  • The County Administrator is authorized to complete the "WA Combined Instructions and Elections Form."

Sources

  • Stacie Prada - Treasurer
  • Jeff Chapman - Assessor
  • Monte Reinders - Public Works Director, County Engineer
  • Mark McCauley - County Administrator
  • Secure Rural Schools and Community Self Determination Act

Mason PUD Letter of Support for Vegetation Management Project

Topic Summary

Commissioner Brotherton proposed a letter of support for Mason PUD 1's comprehensive vegetation management project, which seeks USDA-FS funding to clear vegetation fuels within PUD easement lands. The Board unanimously approved sending the letter, contingent upon confirming no objections from Jefferson PUD.

Key Points

  • The letter supports Mason PUD 1's proposed comprehensive vegetation management project.
  • The project aims to clear vegetation fuels within Mason PUD 1's easement land.
  • The project is seeking funding under Funding Opportunity Number USDA-FS-2022-CWDG-CWSF.
  • The action item was presented and handled as an additional business item.

Financials

None specified.

Alternatives

None specified.

Community Input

One public comment was received supporting the Mason PUD project after the Board had voted (Chair Eisenhour opened comments retroactively due to the item being actionable Additional Business).

Timeline

None specified.

Next Steps

The letter of support will be sent after confirming no objection from Jefferson PUD.

Sources

  • Greg Brotherton - Commissioner
  • USDA-FS (Funding Opportunity Agency)
  • Mason County PUD 1
  • Jefferson PUD

Sustainable Forestry Program Management (Chickadee Forestry Amendment No. 3) - Tabled/Discussed

Topic Summary

The Board considered Amendment No. 3 to the professional services agreement with Chickadee Forestry, LLC for developing and managing the County’s Sustainable Forestry Program, extending the contract through December 31, 2023, and increasing the total compensation to $135,000. Discussions focused on utilizing the program to analyze state and private forestlands for potential county stewardship transfer and improving fire mitigation and climate resiliency goals across the county landscape. The decision on the amendment was tabled until the afternoon session but not finalized in the publicly documented minutes.

Key Points

  • The proposed amendment extends the contract with Malloree Weinheimer, Chickadee Forestry, LLC, for an additional one-year extension.
  • The scope has increased to include evaluating state and private forestlands for potential transfer to the County for stewardship, potentially via Trust Lands Transfer (TLT) or Reconveyance.
  • The goal of the forest lands analysis is to understand management needs and opportunities across the county, focusing on improved forest health, climate change adaptation, fire mitigation, conservation, ecosystem services (including carbon sequestration), recreation, and economic value.
  • Management review will assess ecological characteristics (e.g., forest type, habitat, forest health) and community characteristics (recreation value, carbon storage, wildfire risk), assigning objectives like carbon storage, conservation, risk mitigation, and selective harvesting.
  • The contractor will review DNR management plans and outline potential alternative management strategies for comparison.
  • Deliverables include a comprehensive map and list of management recommendations for County and relevant key state/private lands, financial analysis, and forest modeling projections.
  • The program has generally covered its costs: Harvest Revenue Summary through prior work reports $85,776.55 total revenue from 188 acres harvested. Previous costs (2019-2021) totaled $56,367.28.
  • The amendment includes a requirement to mitigate wildfire risks created by tree harvesting activities (included in Amendment No. 2 documentation).
  • The contractor (Weinheimer) will serve as forester and advisor, coordinating with an advisory team comprised of experts in forestry, ecology, fire services, and natural resources.
  • A public workshop to present initial work is recommended for the week of November 14, and quarterly/semi-annual public meetings are recommended starting in 2023.

Financials

  • Additional cost of Amendment No. 3: $32,000.00
  • New total contract cost (4-year total): $135,000.00 (previously $103,000 via Amendment No. 2).
  • Funding: Expected to be offset by program revenue. A supplemental appropriation is required in Q3 2022 for the cost increase.
  • Budget for 2022-2023 Scope of Work Breakdown (Draft budget was $85,000):
    • Forest Lands Analysis (Total est. $60k: Analysis - $24k, Mgmt Planning - $18k, Financial/DNR Review - $18k)
    • Forest Management and Restoration (Total est. $25k: Implementation - $25k)
  • Prior program financial metrics (through 2021): Total costs $56,367.28; Total revenue $87,782.52 (including $20,000 held in Trust).

Alternatives

None specified.

Community Input

  • Commissioners expressed the desire to understand more about achieving opportunities for connectivity, ecology functions, and integrating disconnected small tracts of land (during discussion).
  • Commissioners made edits to the management review portion of the agreement scope of work (during discussion).

Timeline

  • New contract extension period: Through December 31, 2023.
  • Deliverables (Forest Lands Analysis): Completed by end of January 2023.
  • Supplemental appropriation: Due in the 3rd quarter of 2022.
  • Budget renegotiation: June 2023.

Next Steps

The item was removed from the consent agenda (Item 13) by Commissioner Dean and tabled for discussion later in the meeting, but the minutes do not reflect a final approval vote. The Commissioners were waiting to understand more about the forest land inventory and connectivity (11:25 a.m.).

Sources

  • Mark McCauley - County Administrator
  • Malloree Weinheimer - Principal, Chickadee Forestry
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Proclaiming September 11, 2022 as National Day of Service and Remembrance

Topic Summary

The Jefferson County Board of County Commissioners affirmed the observance of September 11, 2022, as National Day of Service and Remembrance, honoring the victims of the 2001 terrorist attacks and commending the bravery of first responders and civilians. The proclamation encourages residents to dedicate the day to remembrance and service.

Key Points

  • The proclamation honors the nearly 2,977 innocent people killed in the September 11, 2001, terrorist attacks in New York City, Virginia, and Pennsylvania.
  • It honors the first responders (firefighters, law enforcement, emergency workers, service members) and brave civilians.
  • It mentions the American demonstration of resilience and strength over the last two decades.
  • Congress has requested the observance of September 11 as an annually recognized "National Day of Service and Remembrance."

Financials

  • No fiscal impact to Jefferson County.

Alternatives

None specified.

Community Input

Sheriff Joe Nole and Quilcene Fire Chief Tim McKern were present to discuss the tragedy and the importance of the proclamation.

Timeline

  • Observance Date: September 11, 2022.

Next Steps

Commissioner Dean moved to approve the proclamation; the motion carried unanimously.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Joe Nole - Jefferson County Sheriff
  • Tim McKern - Quilcene Fire Chief, District 2

Opioid Settlement Discussion (WSAC Virtual Assembly)

Topic Summary

The Commissioners participated in a virtual assembly with Washington State Association of Counties (WSAC) and Attorney General Bob Ferguson to discuss the $215 Million opioid settlement. The focus of the session was on next steps and required procedural actions for counties to receive their share of the settlement funds.

Key Points

  • The discussion centered on the $215 Million opioid settlement.
  • Attorney General Bob Ferguson and Division Chief Jeff Rupert participated in the assembly.
  • WSAC staff and the Attorney General requested that each county fill out pertinent forms regarding the settlement.

Financials

  • Settlement amount discussed: $215 Million (total settlement value).

Alternatives

None specified.

Community Input

  • Commissioner Dean made a comment during the discussion.
  • Comments were received from WA counties and WSAC staff.

Timeline

None specified.

Next Steps

Counties were requested to fill out pertinent forms relating to the structure of the settlement funds distribution and next steps.

Sources

  • Attorney General Bob Ferguson
  • Jeff Rupert - Division Chief for the Complex Litigation Division of the Attorney General’s Office
  • WSAC staff (Juliana Roe, David Ko)

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