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08/22/22 09 AM: Board Approves Consent Agenda, OlyCAP Grant, COVID Policy

Board Approves Consent Agenda, OlyCAP Grant, COVID Policy

Jefferson County Board approved consent agenda items (budgets, contracts, RFPs) with pulls/revision; disbursed $440K 1590 grant to OlyCAP post-conflict review; proclaimed Employee Recognition Week; updated DNR timber income; advanced Caswell-Brown Village lease; workshopped PROS Plan; adopted 12th COVID policy (isolation/PAL/hybrid meetings).

Consent Agenda Approval (with Pulls and Revision)

Metadata

  • Time Range: 00:02:35.362–00:09:51.833 (PART 1)
  • Categories: budgeting, operations, contracts, personnel

Summary

The Board reviewed a full consent agenda including resolutions, contracts, agreements, appointments, and RFPs. Item 10 (disbursement of $440,000 in 1590 grant funds to OlyCAP) was pulled for later discussion due to a potential conflict of interest involving Commissioner Brotherton. Item 1 (policy for General Fund assistance to Special Revenue Funds) was approved subject to a minor revision striking awkward language in the purpose statement. The remainder, including HVAC replacement ($15,002.90), microfilm digitization ($8,339.70), amendments for training services, RAP prospectus ($1.362M project), legislative liaison supplement ($50,000), CASA grant ($41,530), P4P amendment ($15,000), RFP for strategic planning, and letter of support for PNNL grant, was approved unanimously via motion.

Key Discussion Points

  • Commissioner Brotherton pulled Item 10 for conflict review with Prosecuting Attorney at 10:30.
  • Commissioner Dean highlighted letter of support (Item 12) for PNNL marine energy grant as non-controversial but unusual for consent.
  • Commissioner Dean proposed revision to Item 1 policy purpose statement for clarity; confirmed feasible without affecting policy.
  • Brief positive notes on RFP for strategic planning, Paradise Bay Road RAP prospectus, and microfilm digitization for clerk's office.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Consent agenda packet items detailed financials, scopes, and timelines for approvals (e.g., Resolution 40-22 for fund policy, Mayda Mechanical HVAC contract, Modus Technology microfilm, Wise I/DD training amendment, Usawa anti-racist training amendment, CRAB RAP prospectus, Strategies 360 supplement, AOC CASA grant, CHSW P4P amendment, strategic planning RFP, PNNL grant support letter, LTAC appointment).

Financials

  • Multiple: $440,000 OlyCAP (pulled); $15,002.90 HVAC; $8,339.70 microfilm; $1,221.25 Wise amendment (total $27,321.25); $5,000 Usawa amendment (total $14,999); $1.362M RAP (90% RATA request); $50,000 Strategies 360 (total $168,000); $41,530 CASA; $15,000 P4P (total $43,000).

Alternatives & Amendments

  • Item 1 amended by striking final purpose sentence for clarity.
  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve the consent agenda with the minor revision to item number one and pulling item number 10." (Commissioner Brotherton motion).
  • Vote: Unanimous (all in favor).
  • Next Steps: Item 10 addressed later; others executed per approvals.

Disbursement of 1590 Grant Funding to OlyCAP

Metadata

  • Time Range: 00:03:08.443–00:05:02.628; 01:54:21.728–01:55:02.048 (PART 1)
  • Categories: budgeting, contracts, services

Summary

The Board approved disbursement of $440,000 in 1590 grant funds (RCW 82.14.530) to Olympic Community Action Program (OlyCAP) for Caswell-Brown Village site work including utilities, paving, fencing. Item pulled from consent due to conflict complaint against Commissioner Brotherton (OlyCAP board member); Prosecuting Attorney Hunsucker ruled no beneficial interest under RCW 42.23.030 per Barry v. Johns (no financial compensation). Housing Fund Board recommended following RFP (OlyCAP sole proposer).

Key Discussion Points

  • Commissioner Brotherton: Pulled for due diligence on conflict; prior unanimous approvals unaffected; happy to abstain if needed.
  • Hunsucker Presentation: Commissioners' uncompensated nonprofit board roles confer no "beneficial interest"; contracts voidable only if financial gain; $1,500/month exception irrelevant (zero pay).
  • Funds for water/septic/electric for 50 sites, paving, fencing; prior County commitment $1.5M.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • OlyCAP proposal: $440K total ($238K electric, $44K water, $63K paving, $34K fencing, $2K internet); 15% contingency; July 27 Housing Fund Board approval.

Financials

  • $440,000 (1590 funds); prior site funding $1.5M ($600K land, $900K initial work).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve...the agreement regarding disbursement of the 1590 grant funding for 2022...to Olympic Community Action Program."
  • Vote: Unanimous (all in favor).
  • Next Steps: No next steps specified.

Policy for General Fund Assistance to Special Revenue Funds (Resolution 40-22)

Metadata

  • Time Range: 00:05:02.628–00:07:34.317 (PART 1)
  • Categories: budgeting, operations

Summary

Resolution 40-22 establishes policy/procedure for General Fund transfers to Special Revenue Funds, requiring annual/quarterly reviews by Finance Manager/Administrator to ensure documented need amid fiscal pressures (9.1% inflation, Fed rate hikes). Purpose: Document process; support requests only with justification. First review in 2023 mid-biennium.

Key Discussion Points

  • Commissioner Dean: Policy language vague; proposed striking last purpose sentence ("and simply support the ask") for clarity.
  • Staff confirmed revision feasible; policy ensures self-sufficiency (SAO: 20% non-local revenue).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Resolution 40-22; SAO guidance; RCW 79.64.110.

Financials

  • Reduces/redirects General Fund transfers; fiscal impact via 2023 review.

Alternatives & Amendments

  • Amendment: Strike purpose sentence.

Outcome, Vote, and Next Steps

  • Decision: Approved with revision (part of consent motion).
  • Vote: Unanimous.
  • Next Steps: Implement; 2023 mid-biennium review.

Letter of Support for PNNL Marine Energy Grant

Metadata

  • Time Range: 00:05:02.628–00:05:48.888 (PART 1)
  • Categories: contracts, planning

Summary

Board approved letter supporting Pacific Northwest National Lab (PNNL) DOE grant for marine energy/microgrids framework; NODC subcontractor for outreach. Unusual for consent due to morning grant deadline; non-controversial resiliency project.

Key Discussion Points

  • Commissioner Dean: Exciting local application of global work.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Grant: "Northwest National Lab...subcontractor for some marine energy exploration...resiliency building for electricity grid."

Financials

  • No County financials.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved (consent).
  • Vote: Unanimous.
  • Next Steps: Send letter.

RFP for Strategic Planning Services

Metadata

  • Time Range: 00:07:38.630–00:08:15.019 (PART 1)
  • Categories: planning, operations

Summary

Board approved RFP issuance for 2024-2028 Strategic Plan (9-month process: discovery, retreat, drafting, approval). Past fits/starts noted; exciting for future alignment.

Key Discussion Points

  • Commissioner Dean: Long-overdue after prior failed attempts.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • RFP details not in transcript; referenced positively.

Financials

  • Unknown; mid-biennium supplemental.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved issuance (consent).
  • Vote: Unanimous.
  • Next Steps: Issue RFP September 1.

Rural Arterial Program Prospectus for Paradise Bay Road

Metadata

  • Time Range: 00:08:15.019–00:08:32.579 (PART 1)
  • Categories: infrastructure

Summary

Board approved CRAB RAP prospectus for $1.362M asphalt overlay (2.257 miles Paradise Bay Road); "big number but good work."

Key Discussion Points

  • Commissioner Dean: Positive note.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Prospectus for 2R project coinciding with WSDOT roundabout.

Financials

  • $1.362M total (90% RATA request $1.226M).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved (consent).
  • Vote: Unanimous.
  • Next Steps: Submit by Sept 1.

Microfilm Digitization for Clerk

Metadata

  • Time Range: 00:08:32.579–00:09:27.829 (PART 1)
  • Categories: operations, personnel

Summary

Board approved $8,340 contract for 1971-1996 criminal microfilm digitization (Blake compliance); small but critical after failed grant.

Key Discussion Points

  • Commissioner Dean/McCauley: Essential post-grant denial; supports future budget ask.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Modus Technology contract; AOC reimbursement possible.

Financials

  • $8,339.70.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved (consent).
  • Vote: Unanimous.
  • Next Steps: Execute.

Jefferson County Employee Recognition Week Proclamation

Metadata

  • Time Range: 01:09:12.901–01:18:42.779 (PART 1)
  • Categories: personnel

Summary

Board proclaimed August 22-26, 2022, as Employee Recognition Week, highlighting >600 years service among honorees (4 at 30 years, 7 at 25). Celebrations include bagels, picnic, office events.

Key Discussion Points

  • McCauley: Praised teamwork, leadership.
  • Dean: Continuity/institutional knowledge vital.
  • Eisenhour: Continuity key post-COVID.
  • Brotherton: 20+ years service; counties essential.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Proclamation text; service awards list (>600 years total).

Financials

  • No financials discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Move to approve the proclamation."
  • Vote: Unanimous.
  • Next Steps: Events through week; picnic Thursday.

DNR 2nd Quarter County Income Update

Metadata

  • Time Range: 01:20:10.842–01:33:19.356 (PART 1)
  • Categories: budgeting, land use, operations

Summary

DNR reported Q2 timber/lease income $1,584; YTD accrued $25,763; $3.8M under contract (up to $5.2M post-Penny sale). Upcoming: Mt Jupiter ($3,200), Taylor Downhill ($664K advance). Fire district merger may change tax codes.

Key Discussion Points

  • Rosanbalm: Beaver Valley sold $2.2M (harvest 2023); Penny auction this week ($1.9M min).
  • Markets stable; hopes for new mills (Forks, Lake Pleasant).
  • Chapman: Tax code changes for FD merger.
  • Public comments noted on Penny sale Unit 7.

Public Comments

  • No live comments; written on timber sales noted.

Supporting Materials Referenced

  • Q2 report: 14,722 acres; distributions per RCW 79.64.110.

Financials

  • Q2: $1,584; YTD: $25,763; Under contract: $3.8M+.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational update; no action.
  • Vote: N/A.
  • Next Steps: Q3 report; update tax codes if merger.

Lease Agreement with OlyCAP for Caswell-Brown Village Site

Metadata

  • Time Range: 01:39:07.560–03:06:53.158 (PART 1)
  • Categories: land use, contracts, services

Summary

Board reviewed 42-year $10/year lease for 21.81-acre Caswell-Brown site (excluding Larry Scott Trail/ROW) for unhoused shelter/housing. Required for Commerce grant; no purchase option. Adjusted boundaries for trail maintenance/parking; special meeting Aug 26 for final approval.

Key Discussion Points

  • Hunsucker: Detailed lease (definitions, uses, rent, insurance); clarified trail/ROW non-interference (routine crossing OK).
  • Parking/trail buffer: Adjusted red line inside trail for maintenance/parking (70ft entry; 8-10 spots).
  • Public: Code compliance, fees (noxious weed/fire), trail access.
  • Delegation discussed; OlyCAP OK with Sept 6 approval.

Public Comments

  • Vicki: Rules vs. temporary housing ordinance; permitting per phase.
  • Tom Tier: Additional rent for fire/noxious weed assessments.
  • Jeff Chapman: Trail maintenance parking/buffer needs.

Supporting Materials Referenced

  • Draft lease (25pp); Exhibit 1 diagram (revised for parking/trail).

Financials

  • $10/year base; additional fees/taxes from OlyCAP activities (incl. assessments).

Alternatives & Amendments

  • No purchase option (per prior direction); revised diagram for trail/parking.

Outcome, Vote, and Next Steps

  • Decision: Schedule special meeting Aug 26 9AM for approval/delegation.
  • Vote: Consensus to proceed.
  • Next Steps: Special meeting Fri 9AM (30min); finalize by end-Aug for OlyCAP grant.

Parks, Recreation, Open Space & Trails Comprehensive Plan Workshop

Metadata

  • Time Range: 03:07:06.597–03:35:21.960 (PART 1)
  • Categories: planning, land use, infrastructure

Summary

Parks Director Tyler presented 2022 PROS Plan update (builds on 2015; JCPRAB 6yr effort). Emphasizes maintenance, incremental enhancements, trails/fields/camping/ADA/forestry amid 18% annual use growth. Maintains RCO grants eligibility.

Key Discussion Points

  • Needs: Athletic fields, camping, land banking (Chimacum), trails, ADA, events.
  • Trends: Use tripled 2009-21; pandemic boost.
  • Tyler: Partner/volunteer coordination key; suburban-level maintenance now.
  • Board: Forestry success; staffing challenges; city coordination.

Public Comments

  • Gene Ball: Parks invaluable for recharge.
  • Tom Tier: Praised Tyler.
  • Vern (Parks Board): Outstanding plan; athletic/camping/trails priorities.

Supporting Materials Referenced

  • Draft plan; JCPRAB Aug 4 recommendation.

Financials

  • Staff time budgeted; CIP updates.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Workshop input; no action.
  • Vote: N/A.
  • Next Steps: Revise; public hearing Sept 26.

12th Temporary COVID-19 Policy (Resolution 41-22)

Metadata

  • Time Range: 03:55:34.112–04:13:26.613 (PART 1)
  • Categories: personnel, public safety, operations

Summary

Board approved Resolution 41-22 updating isolation (5 days min, mask 5 more or 10 days), hybrid meetings (if low/moderate risk per dashboard), PAL (80 hrs total per employment; depts approve extras). Reflects CDC changes; effective Sept 23.

Key Discussion Points

  • Hunsucker/Sarah: OPMA tweaks (remove health dial ref); isolation per CDC; PAL clarification (per employment; depts flex for non-remote).
  • Retroactive from today (accounting ease).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • CDC/L&I guidance; prior resolutions.

Financials

  • PAL costs unknown.

Alternatives & Amendments

  • Added whereas on health order rescission; PAL "per employment."

Outcome, Vote, and Next Steps

  • Decision: "Adopt...12th Temporary COVID policy...with one whereas."
  • Vote: Unanimous.
  • Next Steps: Effective 12:01AM Sept 23; repeals prior.

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