PACKET: Commissioners Meeting at Tue, Jan 18, 09:00 AM

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Interlocal Agreement for Transit Service at Gateway Visitor Center

Topic Summary

Jefferson County proposes an Interlocal Agreement with the Jefferson Transit Authority (JTA) to enable the use of the Olympic Peninsula Gateway Visitors Center property as a bus stop for a new express route to the Kingston Fast Ferry Terminal. This arrangement provides JTA non-exclusive use of the Visitor Center parking lot. The route is projected to significantly reduce costs for riders and decrease annual carbon emissions, contributing to regional sustainability goals.

Key Points

  • The agreement grants the Jefferson Transit Authority a non-exclusive license to use the parking lot at the Olympic Peninsula Gateway Visitors Center (Tax Parcel Number 821302004, 93 Beaver Valley Rd, Port Ludlow, WA 98365).
  • The Visitor Center property will serve as a stop on the new Fast Ferry Route (express service to the Kingston Fast Ferry Terminal).
  • Other stops include the Haines Place Park & Ride Lot and the 4 Corners Park-and-Ride Lot.
  • JTA estimates the proposed fares for the new route will be less than half the cost of driving to the terminal.
  • Sustainability organization Local 20/20 estimates the route could replace 13,590 car trips annually and save up to 141 metric tons of greenhouse gases.
  • JTA is authorized to pick up and drop off passengers in the Visitor Center parking lot.
  • Overnight parking for Fast Ferry Route users is authorized, provided JTA pre-approves it and maintains a daily log of vehicle and owner information for 6 years.
  • JTA shall not pre-approve overnight parking for more than a total of 20 vehicles at any time.
  • The license is conditioned upon JTA approving and funding the Fast Ferry Route.
  • JTA must post signs at up to two locations informing riders that they should secure their vehicles and belongings, as neither Jefferson County nor JTA is responsible for loss, theft, or damage.

Financials

  • The Agreement has no fiscal impact to Jefferson County.
  • Each party is responsible for its own budgets in implementing the Agreement.

Alternatives

None specified.

Community Input

  • A scrivener error was noted in the document referring to "JTA," and CCOP Philip Hunsucker suggested replacing it with "Jefferson Transit Authority" for consistency. The motion to approve the consent agenda, including this agreement, directed that the error be corrected.

Timeline

  • The term of the agreement is three years from the Effective Date (date the last party signs it) and automatically renews for additional two-year terms unless terminated.
  • Warning signs must be agreed upon within 15 days of the effective date.

Next Steps

The Board of County Commissioners moved to approve the Consent Agenda, including this Interlocal Agreement (with the scrivener error correction).

Sources

  • Mark McCauley - Interim County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Jefferson Transit Authority
  • Local 20/20 - Sustainability organization

Restoration and Due Diligence at the Chimacum Confluence

Topic Summary

Jefferson County Public Health requests approval of a Memorandum of Understanding (MOU) with the North Olympic Salmon Coalition (NOSC) to conduct due diligence activities related to the restoration and protection of a property at the confluence of two forks of Chimacum Creek. The acquisition of a portion of this property for restoration is tied to a possible settlement with the landowner, whose property is currently subject to County liens from previous litigation.

Key Points

  • The MOU facilitates due diligence for the Restoration at the Chimacum Confluence project.
  • The property is owned by Michael Anderson (landowner) on Old Hadlock Road and is located at the confluence of the mainstem and East Fork of Chimacum Creek.
  • The property is subject to liens resulting from litigation between the County and the landowner.
  • The goal is to facilitate a possible settlement that would dedicate a portion of the property for restoration and protection.
  • Due diligence activities to be supported include an appraisal, appraisal review, and environmental site assessments (Phase I and Phase II if necessary).
  • The appraisal must be performed in accordance with the Uniform Appraisal Standards for Federal Land Acquisitions.
  • Jefferson County may take fee simple title or an easement to the site if an agreement is reached.
  • As a condition of acquisition, the County must certify that any hazardous substances found have been remediated to the cleanup standards in WAC 173-340-360(2).
  • The completion of required deliverables (assessments, appraisals) satisfies the due diligence process outlined in the RCO Acquisition Manual (Manual 3).

Financials

  • The total amount of funding covered by the MOU is $25,600.
  • Funding is provided by a pass-through grant from NOSC.
  • No match requirement for the County is specified.
  • The $25,600 covers appraisal, appraisal review, environmental site assessment costs, and salaries and benefits needed to facilitate the possible settlement.
  • The project has been funded "wholly or in part" by the United States Environmental Protection Agency (EPA) under assistance agreement PC-01J22301, through the Washington Department of Fish and Wildlife.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Agreement term: Upon signature until December 1, 2022.
  • Estimated timeline for tasks (December 2021 – December 2022): Appraisal, Appraisal Review, Phase I Environmental Site Assessment, and Phase II Environmental Site Assessment (if necessary).

Next Steps

JCPH Management recommends BOCC signature for the MOU. The item was approved as part of the Consent Agenda.

Sources

  • Pinky Mingo - Environmental Public Health Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • North Olympic Salmon Coalition (NOSC)
  • Michael Anderson (Landowner)
  • United States Environmental Protection Agency (EPA)
  • Washington Department of Fish and Wildlife (WDFW)
  • Recreation and Conservation Office (RCO)

Nurse Family Partnership Contract with Kitsap Public Health District

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a contract agreement with Kitsap Public Health District (KPHD) to continue providing Nurse Family Partnership (NFP) services. KPHD will act as a subcontractor under a larger Department of Children, Youth, and Families (DCYF) Grant where JCPH is the lead agency, facilitating regional sharing of NFP staff, training, and supervision.

Key Points

  • The agreement facilitates sharing of NFP staff, training, and supervision through the DCYF Grant.
  • KPHD acts as a subcontractor to JCPH to provide NFP services in Kitsap County.
  • JCPH is the lead agency on the DCYF Grant due to its extensive history with the NFP program.
  • KPHD must adhere to NFP program model standards, maintain qualified staffing, and ensure compliance with DCYF training requirements.
  • KPHD must maintain an active caseload and provide home visits according to NFP model requirements.
  • KPHD will collect data for enrolled families, ensuring timely and accurate entry into the NFP system while complying with HIPAA laws.

Financials

  • Total contract payable to KPHD: Not to exceed $191,868.00.
  • The contract is funded by the DCYF Grant.
  • JCPH received the DCYF Grant in the amount of $399,480.29 for the 2021-2022 period.
  • Performance payments to KPHD shall not exceed $9,743.00 and are awarded for meeting DCYF milestones, released biannually upon authorization from DCYF.
  • JCPH retains fiscal responsibility for the grant.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Agreement period: July 1, 2021, through June 30, 2022.
  • The agreement may be extended beyond June 30, 2022, upon mutual written consent.

Next Steps

JCPH management requests approval of the Contract Agreement. The item was approved as part of the Consent Agenda.

Sources

  • Apple Martine - Public Health Director
  • Veronica Shaw - Deputy Director
  • Kitsap Public Health District (KPHD)
  • Jefferson County Public Health (JCPH)
  • Department of Child Youth and Families (DCYF)

Jail Inmate Food Services Contract with Summit Food Services, LLC

Topic Summary

The Jefferson County Sheriff’s Office/Jail requests approval of a Professional Services Agreement with Summit Food Services, LLC to continue providing food services for jail inmates. The new three-year contract establishes a fixed rate per meal period plus a cost per meal based on inmate count, with an estimated annual cost of $151,923.

Key Points

  • Summit Food Services, LLC is granted the exclusive right to provide Food Service and Products to inmates at the Jefferson County Jail (JCJ).
  • Summit must include three meals per day, seven days per week, including one cold and two hot meals.
  • Summit must provide a 2,600 calorie menu and menu cycle for adult inmates, approved by a registered dietician, meeting ACA Standards.
  • Summit must provide medical, religious, and physician-ordered meals at no additional cost.
  • Summit shall oversee Food Service using corrections-experienced and/or professionally trained personnel.
  • Jail Superintendent is responsible for providing inmate labor to assist with food preparation, cleaning, and delivery, for an assumed annual volume of 47,500 – 52,000 meals.
  • Summit and the Sheriff/designee are jointly responsible for housekeeping and sanitation in food preparation and storage areas.
  • The County is responsible for major cleaning (stripping/waxing floors, cleaning hoods/vents, pest control, refuse removal) and providing all cleaning supplies.
  • Inspections by the Jefferson County Health Department must result in no RED violations. If red violations are noted, Summit must remedy the deficiency within five days.
  • Inmate count is used for billing purposes.
  • County agrees not to hire Summit Supervisory Employees for 12 months after their employment ends; violation results in liquidated damages equal to one time the employee's annual salary.

Financials

  • Current estimated annual cost: $151,923.00 (Based on 24,663 meals served in 2021).
  • Payment Rate: $121.20 per Meal Period (breakfast, lunch, and dinner), plus $1.00 per meal served based on inmate count.
  • The per-meal price is guaranteed for one year unless the scope of services changes.
  • Future Pricing Adjustment: Annual adjustments shall be no less than the greater of three percent (3%) or the most recently released U.S. Department of Labor Consumer Price Index (Food Away from Home).
  • The County paid $150,717.90 for 24,663 meals served in 2021 under the prior estimate.
  • Total insurance coverage requirements include Commercial General Liability and Automobile Liability of at least $1,000,000 per occurrence.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Agreement term: January 1, 2022, through December 31, 2024 (three years).
  • County has the option to renew yearly for two successive one-year renewal terms, not to exceed a total of five years.

Next Steps

The Sheriff’s Office/Jail recommended approval. The item was approved as part of the Consent Agenda.

Sources

  • David Fortino - Jefferson County
  • Summit Food Services, LLC
  • Jefferson County Sheriff’s Office/Jail

Moderate Risk Waste (MRW) Facility Update

Topic Summary

During the public comment period, a discussion was held regarding the future of the Moderate Risk Waste (MRW) facility currently located at the Port of Port Townsend. The Interim County Administrator provided an update confirming the facility will remain at its current location until 2025, allowing the County time to plan for relocation to the current transfer station area.

Key Points

  • The Moderate Risk Waste (MRW) facility will remain at the Port of Port Townsend until 2025.
  • This remaining time allows the County to plan for an MRW facility at the site of the current transfer station.
  • Public Works will proceed with a capital plan for expansion of their facility, which is connected to this planning.
  • An MOU or Agreement regarding this plan is anticipated to follow.

Financials

None specified.

Alternatives

None specified.

Community Input

  • Commenter: Raised a concern regarding the MRW facility at the Port of Port Townsend.
  • Mark McCauley, Interim County Administrator: Provided the update in response.

Timeline

  • The facility will remain at the Port of Port Townsend until 2025.

Next Steps

Public Works will continue developing a capital plan for facility expansion; an MOU or Agreement is forthcoming.

Sources

  • Mark McCauley - Interim County Administrator
  • Public Works Department

County Administrator Recruitment Process

Topic Summary

The Board discussed and directed staff regarding a renewed effort to recruit a permanent County Administrator, following an unsuccessful attempt in 2021. The new process involves updating the salary range, revising the job description to emphasize diversity and equity, and expanding the search pool with the help of recruiting firm Prothman.

Key Points

  • The County is initiating a new recruiting cycle for the County Administrator position after being unable to hire a candidate in 2021.
  • The new salary range established is $135,000 - $160,000, based on comparable counties and general exempt staff salary increases.
  • The updated job description includes a requirement for the administrator to advance diversity and equity in County operations, programs, services, and workforce.
  • The advertising process will be expanded to target diverse organizations and professional associations.
  • The current contract with Prothman for recruiting services is for up to $99,999, with internal limits specific to each job search.
  • The Board directed Steve Worthington of Prothman to conduct a wide and diverse search.

Financials

  • Current contract amount with Prothman: Not to exceed $99,999.
  • Estimated additional cost for expanded advertising to diverse pool: Approximately $1,200.
  • Mark McCauley stated he intends to submit a contract amendment for Prothman next week.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Previous recruiting process: Began in 2021 (unsuccessful).
  • Contract amendment for Prothman: Planned for submission at the next meeting (following Jan 18).

Next Steps

  • The Board approved initiating the recruiting process.
  • Interim County Administrator McCauley will submit a contract amendment for Prothman at the next meeting.
  • Prothman Senior Consultant Steve Worthington will conduct a wide and diverse search per Board direction.

Sources

  • Mark McCauley - Interim County Administrator
  • Sarah Melancon - Human Resources Manager
  • Steve Worthington - Prothman Senior Consultant

Sheriff's Navigator Program Workshop

Topic Summary

The Sheriff’s Office provided a workshop update on the Sheriff’s Navigator Program, confirming that the associated grant funding supports the position through the end of 2022. The discussion also touched upon related legislative issues concerning body cameras and local mental/behavioral health statistics.

Key Points

  • Sheriff Joe Nole and Navigator Stephen Echols reviewed the details of the Sheriff’s Navigator Program.
  • The position currently relies on grant funding that extends through 2022.
  • Commissioner Dean provided an update on legislative issues regarding body cameras and public records requests related to bodycam footage.
  • Commissioner Brotherton shared statistics on Behavioral Health encounters from Jefferson Healthcare with the Board.

Financials

  • The Navigator position is funded via a grant through 2022.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Grant funding for the Navigator position runs through 2022.

Next Steps

None mentioned regarding the program itself, beyond the legislative updates shared by Commissioner Dean.

Sources

  • Joe Nole - Jefferson County Sheriff
  • Stephen Echols - Navigator
  • Kate Dean - Commissioner
  • Greg Brotherton - Commissioner
  • Jefferson Healthcare

ICLEI Annual Membership and Cost Sharing

Topic Summary

The Board of County Commissioners deliberated on the annual ICLEI membership dues, ultimately voting to approve payment by the County with the intention of recovering half the cost from the City of Port Townsend, provided the City agrees.

Key Points

  • The discussion concerned the payment of the 2022 ICLEI Annual Membership.
  • Commissioner Brotherton moved to have the County pay the full membership fee.
  • The motion included billing the City of Port Townsend for half that cost, contingent on the City’s willingness to share the expense.

Financials

  • The motion authorized payment for the 2022 ICLEI Annual Membership (specific dollar amount not stated).
  • The County intends to seek a 50% reimbursement from the City of Port Townsend.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The motion was approved unanimously. Staff must proceed with paying the membership and contacting the City of Port Townsend regarding cost-sharing.

Sources

  • ICLEI - Local Governments for Sustainability
  • Greg Brotherton - Commissioner
  • Heidi Eisenhour - Chair

InterGOV Implementation and Workshop

Topic Summary

The Interim County Administrator provided a brief update on the county's InterGOV implementation, confirming a target live date in late June 2022, with related services like Bluebeam and electronic plan review to follow shortly thereafter. A future workshop is planned for staff introduction and training.

Key Points

  • The InterGOV project has a June 30th go-live date.
  • Bluebeam integration and electronic plan review are expected shortly after the go-live date.
  • A workshop on the topic is planned, and staff will be reviewing miscellaneous topics and calendar coordination.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Proposed go-live date: June 30th.

Next Steps

Staff is planning a workshop on the InterGOV implementation.

Sources

  • Mark McCauley - Interim County Administrator

Homeless Housing and Comp Plan Amendment Cycle

Topic Summary

The Board noted the need for more information regarding homeless housing and formally adopted the 2022 Comprehensive Plan Amendment Cycle, prioritizing projects that focus on affordable and homeless housing needs in the community.

Key Points

  • During the County Administrator Briefing Session, the matter of Homeless Housing information was raised, with direction given to "make more information available."
  • In the prior Regular Meeting (Jan 10, 2022), the Board adopted the 2022 Comprehensive Plan Amendment Cycle.
  • The adopted cycle will prioritize projects that advance the community’s need for affordable and/or homeless housing and site-specific applications.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Staff must collect and distribute more information on homeless housing. The Department of Community Development (DCD) will move forward with the 2022 Comprehensive Plan Amendment Cycle focusing on the Board-approved priorities.

Sources

  • Department of Community Development (DCD) Director Brent Butler (Jan 10 Minutes)
  • Greg Brotherton - Commissioner (Jan 10 Minutes)
  • Kate Dean - Commissioner (Jan 10 Minutes)
  • Heidi Eisenhour - Chair (Jan 10 Minutes)

State and Federal COVID-19 Mandate Updates

Topic Summary

Staff discussed the status of government COVID-19 policies following the failure of the federal OSHA mandate. The state government is now tasked with reviewing and possibly amending its employee mandates in response to the federal change.

Key Points

  • Staff is actively reviewing COVID-19 policies.
  • The Federal OSHA mandate was struck down (presumably by the U.S. Supreme Court).
  • The State Government will now review employee mandate policies in light of the federal action.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Review of COVID-19 policies is ongoing.

Next Steps

The state government is reviewing its employee mandate policies.

Sources

  • N/A (Staff discussion)

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