PACKET: Commissioners Meeting at Mon, Jan 03, 09:00 AM

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Resolution to Declare Certain Personal Property as Surplus

Topic Summary

The Jefferson County Treasurer is seeking approval for a resolution to declare specific personal property from the Assessor's Office and Public Works Solid Waste Division as surplus. The property is outdated, broken, or no longer needed for County purposes, and its total value is less than the threshold requiring public notice for disposal.

Key Points

  • Certain assets belonging to the Assessor's Office and Public Works Solid Waste Division have been identified as surplus.
  • The property is categorized as not repairable, obsolete, outdated, broken (e.g., a file cabinet), or storm-damaged (e.g., an ADA Sani-Can).
  • All items have little value and will first be offered to other County departments, agencies, and non-profits.
  • If not reallocated, disposition of the items involves sending them to a recycling center or the Transfer Station for disposal.
  • According to RCW 36.34.020, public notice for sale is not required because the total value of each item is less than $2,500.00.

Financials

  • None specified. (Fiscal impact stated as "None.")

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 10, 2021: Date of surplus declaration submission for Assessor's Office items.
  • December 14, 2021: Date of surplus declaration submission for Public Works - Solid Waste items.
  • January 3, 2022: Approval date of the Resolution authorizing disposal.

Next Steps

The Board of Commissioners approved the resolution, directing the Central Services Department to dispose of the item(s) by transferring them to another entity or sending them for recycling/disposal, and directing the County Auditor to remove them from the equipment inventory.

Sources

  • Stacie Prada - Treasurer
  • Mark McCauley - Interim County Administrator
  • RCW 36.34.020

2022 Funding Agreement with Jefferson County Conservation District

Topic Summary

Jefferson County entered into an annual Community Services Agreement with the Jefferson County Conservation District (Conservation District) to fund work related to natural resource management, water quality improvement, and environmental protection. The agreement allocates $56,248 for the District to carry out its annual work plan, focusing on areas like water quality, salmon recovery, farmland protection, and public assistance regarding aerial herbicide spraying.

Key Points

  • The agreement's purpose is to promote the conservation and wise use of Jefferson County's natural resources for the benefit of its residents.
  • Services required under the agreement include improving/protecting water quality, performing the annual work plan for conservation and natural resource management, and assisting with salmon recovery and farmland protection programs.
  • The Conservation District must provide public notification and assistance concerning aerial herbicide spraying by forest landowners in the County.
  • The District must provide technical assistance to landowners, community groups, County staff regarding water quality, salmon habitat, and farmland protection projects.
  • The Conservation District is operating as an independent contractor, and funding amounts are structured as a grant.

Financials

  • Total funding amount: $56,248.
  • Funding source: Allocated by Jefferson County (structured as a grant).
  • Payment schedule: Quarterly payments made on a pro-rated basis on or after February 1, May 1, August 1, and November 1, 2022, provided deliverables and reports are submitted.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2022: Agreement commencement date.
  • December 31, 2022: Agreement expiration date.
  • July 31, 2022: Due date for the Copy of 2022 Work Plan and Annual Report of Accomplishments.
  • December 31, 2022: Due date for written summaries of technical assistance projects and reports on assistance with fish/wildlife habitat planning and activities/findings related to aerial herbicide spraying.
  • January 31, 2023: Due date for the fourth quarterly report.

Next Steps

The Board approved the Community Services Agreement. The Conservation District must adhere to reporting deadlines and deliverables to receive quarterly payments.

Sources

  • Mark McCauley - Interim County Administrator
  • Jefferson County Conservation District
  • Washington Department of Ecology
  • Washington Conservation Commission
  • RCW 89.08

Amendment No. 1 to the Interlocal Agreement for Salish Behavioral Health Administrative Services Organization (SBHASO)

Topic Summary

Jefferson County approved the first amendment to the Interlocal Agreement establishing the Salish Behavioral Health Administrative Services Organization (SBHASO), which is comprised of Kitsap, Clallam, and Jefferson Counties, and the Jamestown S’Klallam Tribe. The amendment extends the agreement's term and streamlines the SBHASO Board's leadership structure.

Key Points

  • The SBHASO was established to contract with the Washington State Health Care Authority (HCA) to administer behavioral health services, including crisis services and the Involuntary Treatment Act (RCW 71.05 and 71.24.100).
  • The SBHASO Board consists of one elected commissioner/official from each party (Kitsap County, Clallam County, Jefferson County, and the Jamestown S'Klallam Tribe), totaling four voting members.
  • Amendment No. 1 extends the expiration date of the agreement through December 31, 2023.
  • The amendment revises the Board officer structure to remove the Second Vice-Chair and Third Vice-Chair positions, keeping only the Chair and Vice-Chair, who rotate annually by ascension unless otherwise agreed.
  • Kitsap County is designated as the grant recipient and administrative entity of the BHASO, authorized to receive and disburse funds and execute related contracts.

Financials

  • None specified. (The agreement states there is "No Dollar Amount" for this specific interlocal agreement/amendment, but notes the SBHASO manages substantial behavioral health funding.)
  • Revenue/Expenditure/Matching Funds Required: N/A

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2022: Effective date of Amendment No. 1.
  • December 31, 2023: Amended agreement expiration date.

Next Steps

The Board approved Amendment No. 1, allowing the SBHASO to continue operating and administering behavioral health services through 2023.

Sources

  • Greg Brotherton - District No. 3 Commissioner
  • Mark McCauley - Interim County Administrator
  • Washington State Health Care Authority (HCA)
  • Kitsap County, Clallam County, Jefferson County, Jamestown S'Klallam Tribe (SBHASO Members)
  • E2SSB 5432 (State legislation authorizing BHASO establishment)
  • RCW 71.05, 71.24.100, 74.09.870

Change Order No. 1 for County Pavement Marking Contract

Topic Summary

The County approved Change Order No. 1 to the existing 2019-2021 Pavement Marking on Jefferson County Roads Contract, extending the contract to include work in 2022. This extension ensures the maintenance of traffic control infrastructure, utilizing the contractor’s existing competitively bid rates.

Key Points

  • Change Order No. 1 modifies County Project No. 1805422049, extending the contract term to include the calendar year 2022.
  • The work involves annual refurbishment and/or replacement of pavement markings to preserve traffic control infrastructure, aligning with County goals.
  • The extension is for labor and equipment only; Public Works will procure and supply all project materials to attain improved economy.
  • The contractor is Apply-A-Line of Pacific, WA.
  • The 2021 competitively bid rates will be used for the 2022 work.

Financials

  • Original 2019-2021 contract total: $402,330.00.
  • Additional amount for 2022 work: $144,220.00.
  • This estimate includes:
    • 493 lineal miles @ $290 per lin. mile: $142,970.00
    • Lump sum Spill Prevention, Control, and Countermeasure (SPCC) Plan: $1,250.00
  • Estimated contract total after Change Order No. 1: $546,550.00.
  • Funding Source: Public Works Road Operations Budget for year 2022.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Original contract term: 2019-2021.
  • Amended contract term: 2019-2022.
  • Approved by Board: January 3, 2022.

Next Steps

The Board authorized Change Order No. 1. Public Works recommends distributing two signed originals to the department for further processing.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Eric Kuzma - Department Contact, Public Works
  • Apply-A-Line (Contractor)
  • Michelle Henry - Assistant Vice President (Apply-A-Line)
  • Travelers Casualty and Surety Company of America (Surety)

Bridge Inspection Services Agreement with WSDOT

Topic Summary

Jefferson County approved a ten-year agreement with the Washington State Department of Transportation (WSDOT) for specialized bridge inspection services utilizing an Under-bridge Inspection Truck (UBIT), equipment the County does not own. This agreement ensures the continued mandatory inspection of three specific County bridges, replacing a prior arrangement that expired.

Key Points

  • Jefferson County requires special bridge inspections for three bridges using an Under-bridge Inspection Truck (UBIT).
  • The County has contracted with WSDOT for UBIT inspections since 2012, as the County does not own the necessary equipment.
  • The previous High Cost Bridge Inspection Program, which provided these inspections at no cost, ended in 2011, requiring the County to contract for the services now.
  • The agreement term is ten years, automatically terminating thereafter unless extended by amendment.
  • WSDOT will initiate inspections when each bridge is due unless notified by the Local Agency 60 days prior.
  • Local Agency (Jefferson County) must provide traffic control at its sole cost, which is separate from WSDOT's cost rates.
  • The County may use its own certified lead bridge inspector to work with WSDOT's equipment, though WSDOT offers a lead inspector and report services (draft report reviewed by County within five business days).

Financials

  • Estimated total payable amount over the 10-year term (through July 1, 2031): $26,761.
  • Funding Source: County Road Fund.
  • WSDOT billing covers actual direct and related indirect costs at current WSDOT cost rates, which are anticipated to increase over the agreement's life.
  • Itemized Cost Breakdown (Estimated Total for Year 2022): $4,587.62.
  • WSDOT charges a 12.98% Fiscal Year 2021 Federal Indirect Cost Rate to invoices.
  • Hourly inspection rates vary from $141.58 (2-Man UBIT Labor) to $337.64 (4-Man Dive Team Labor).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Agreement duration: Ten (10) years from the date of execution.
  • Next anticipated inspection dates for the three listed bridges (CASSEL 030W, QUEETS 8W, CONTRACTOR'S D29/E) start July 1, 2022, and span through 2031. Periods between inspections vary (e.g., 24 months, 48 months, 120 months).
  • Local Agency must pay invoices within 30 calendar days of receipt.

Next Steps

The Board approved the Agreement. Public Works recommends signing three originals and returning them for WSDOT's final execution.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Mark Thurston - Lead Bridge Inspector/Contract Administrator
  • Washington State Department of Transportation (WSDOT)
  • RCW 47.28.140

2022 Lodging Tax Funding for North Hood Canal Chamber of Commerce

Topic Summary

Jefferson County approved a $58,857 grant agreement with the North Hood Canal Chamber of Commerce (NHCCC) for 2022 Lodging Tax (Hotel Motel Tax) funding. This grant supports the Chamber's operation of visitor centers in the unincorporated areas of Quilcene and Brinnon to promote tourism.

Key Points

  • The funding source, Lodging Tax (Chapter 67.28 RCW), is dedicated to promoting tourism and preserving Jefferson County’s heritage.
  • The North Hood Canal Chamber of Commerce (NHCCC) is a non-profit corporation operating visitor centers in unincorporated East Jefferson County.
  • Services to be performed include the daily operation of the Quilcene Visitor’s Center and the Brinnon Visitor’s Center, and providing visitor information materials for the Dosewallips State Park.
  • NHCCC must staff the Quilcene Visitor Center with two paid receptionists (weekends/holidays, when the USFS Ranger Station is generally open) and the Brinnon Visitor Center with one paid receptionist (weekends/holidays).
  • The funding was recommended by the Lodging Tax Advisory Committee (LTAC) and budgeted by the Commissioners on November 15, 2021.
  • Any under-expended monies must be refunded to Jefferson County by January 31, 2023.

Financials

  • Total Lodging Tax Grant Funding: $58,857.
  • Payment structure: Semi-annual payments of $29,429 will be made in the first and third quarters of 2022, predicated on submittal of required reports.
  • Itemized Budget Breakdown:
    • Payroll/Taxes/Reserve (for front-line staff): $52,962.01
    • Communication (phone, internet, postage, website/social media): $2,050.00
    • Insurance: $2,000.00
    • Accounting and Supplies: $1,800.00
    • Subtotal: $58,862.01
    • Interest: -$5.01
    • Total: $58,857.00

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2022: Agreement commencement date.
  • December 31, 2022: Agreement expiration date.
  • January 31, 2022: Due date for submitting a billing statement for the first half of the current year (or upon agreement execution, if later).
  • January 31, 2023: Due date for final quarterly financial statement and refund of any unspent funds.
  • February 28th of each year: Required submission of tourism activity data (Exhibit B).

Next Steps

The Board approved the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCaulley - Interim County Administrator
  • North Hood Canal Chamber of Commerce (NHCCC)
  • Lodging Tax Advisory Committee (LTAC)
  • Chapter 67.28 RCW
  • Jefferson County Code Chapter 3.25

2022 Lodging Tax Funding for Emerald Towns Alliance

Topic Summary

Jefferson County approved a $14,500 grant agreement with the Emerald Towns Alliance (ETA) using 2022 Lodging Tax funds. This grant is specifically allocated to items supporting the 2022 Brinnon ShrimpFest for tourism promotion in the unincorporated area of Jefferson County.

Key Points

  • The funding promotes tourism in unincorporated Jefferson County, consistent with Chapter 67.28 RCW.
  • The Emerald Towns Alliance (ETA) is a non-profit corporation.
  • Funding is intended for the services detailed in Exhibit A, primarily related to advertising, equipment acquisition, and site rental for the Brinnon ShrimpFest.
  • The grant award was recommended by the Jefferson County Lodging Tax Advisory Committee (LTAC) and approved by the Commissioners on November 15, 2021.
  • Funding provided is explicitly for reimbursing net expenditure increases for authorized services. Any unexpended funds must be returned to the County by January 31, 2023.

Financials

  • Total Lodging Tax Grant Funding: $14,500.
  • Payment structure: Lump sum payment upon receipt of an invoice requested on or after January 31, 2022, or execution of the agreement.
  • Itemized Budget Breakdown (ShrimpFest 2022):
    • 6 Square Readers: $500.00
    • 150’ of Durable Cable Ramp Covers: $2,000.00
    • 2 Electrical Spider Boxes: $1,500.00
    • Ads/Marketing: $5,000.00
    • Website Design: $3,000.00
    • Site Rental: $2,500.00
    • Total: $14,500.00
  • Eligible expenditures made on or after March 1, 2022, but prior to the agreement's execution are ratified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2022: Agreement commencement date.
  • December 31, 2022: Agreement expiration date.
  • March 1, 2022: Retroactive date for eligible expenditure ratification.
  • January 31, 2023: Due date for the final quarterly financial statement and refund of any unspent funds.
  • February 28th of each year: Required submission of tourism activity data (Exhibit B).

Next Steps

The Board approved the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - Interim County Administrator
  • Emerald Towns Alliance (ETA)
  • Jefferson County Lodging Tax Advisory Committee (LTAC)
  • Chapter 67.28 RCW

2022 Lodging Tax Funding for Jefferson County Historical Society

Topic Summary

Jefferson County approved a $72,530 Lodging Tax grant agreement with the Jefferson County Historical Society (JCHS) for 2022 operating expenses supporting heritage-based tourism. The funds are earmarked for staff salaries to maintain the operation of central tourism facilities and historical preservation efforts throughout the County.

Key Points

  • The funding promotes tourism by documenting, preserving, and displaying County heritage, consistent with Chapter 67.28 RCW.
  • JCHS is a non-profit corporation.
  • The funds are specifically allocated to staff salaries for Heritage, Arts & Culture Tourism Support.
  • Services required include the operation of tourism facilities: Jefferson Museum of Art & History, Rothschild House Museum, Commanding Officers Quarters at Fort Worden State Park, and the Historical Research Center.
  • JCHS must maintain the County Museum and collections, conduct outreach via educational programs, promote heritage awareness, and collaborate with local organizations.
  • JCHS will assist the Quilcene Historical Museum with basic museum practices, procedures, and promotion.
  • Tourism promotion methods include verbal information, displays, brochures, telephone communications (9:00 a.m. – 5:00 p.m. year-round), and website access.
  • Funding was recommended by the Lodging Tax Advisory Committee (LTAC) and approved by the Commissioners on November 15, 2021.

Financials

  • Total Lodging Tax Grant Funding: $72,530.
  • Payment structure: Quarterly payments after submission of a billing statement, predicated on submittal of required reports.
  • Itemized Budget Breakdown (Funded Staff Salaries – Heritage, Arts & Culture Tourism Support):
    • Research Center Staff: 0.5 FTE Director ($27,500)
    • Research Center Staff: 0.5 FTE Assistant ($17,680)
    • Visitor Experience and Facilities Manager: 0.5 FTE Staff ($27,350)
    • Total: $72,530
  • Any under-expended monies must be refunded to Jefferson County by January 31, 2023.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2022: Agreement commencement date.
  • December 31, 2022: Agreement expiration date.
  • Quarterly billing statements due: January 31, April 30, July 31, and October 31, 2022.
  • January 31, 2023: Due date for final quarterly financial statement and refund of any unspent funds.
  • February 28th of each year: Required submission of tourism activity data (Exhibit B).

Next Steps

The Board approved the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - Interim County Administrator
  • Jefferson County Historical Society (JCHS)
  • Lodging Tax Advisory Committee (LTAC)
  • Chapter 67.28 RCW

2022 Lodging Tax Funding for Stronger Towns dba The Production Alliance (TPA)

Topic Summary

Jefferson County approved a $75,000 Lodging Tax grant agreement with Stronger Towns dba The Production Alliance (TPA) to fund tourism promotion and event administration in the unincorporated area of Jefferson County for the 2022 Season of Events. The funds are designated exclusively for advertising, media production, and administration of these tourism events.

Key Points

  • The funding purpose is to promote tourism activities in unincorporated Jefferson County (Chapter 67.28 RCW).
  • StrongerTowns, dba The Production Alliance (TPA), is a non-profit corporation.
  • Funding utilization is restricted to promotional expense items identified as “LTAC” in the itemized budget list (Exhibit A).
  • Services include website development, videography, marketing, graphic design, administration of tourism events, and event equipment purchases.
  • TPA must submit quarterly reports on activities and financial statements, with any unspent funds returned to the County by January 31, 2022 [sic - likely 2023 intended, based on other LTAC agreements].
  • Funding was recommended by the Lodging Tax Advisory Committee (LTAC) and approved by the Commissioners on November 15, 2021.

Financials

  • Total Lodging Tax Grant Funding: $75,000.
  • Payment structure: Quarterly payments of $18,750, starting with the first quarter of 2022, predicated on submittal of required reports.
  • Itemized Budget Breakdown (LTAC Funded Expenditures):
    • Website Development & Design: $10,000
    • Videography & Photography: $15,000
    • Marketing & Advertising: $20,000
    • Graphic Design & Printing: $10,000
    • Administration of Tourism Events: $15,000
    • Event Equipment: $5,000
    • Total: $75,000
  • Any funds under-expended must be refunded to the Jefferson County Hotel/Motel Fund by January 31, 2022 [Ambiguity: The agreement text states 2022, which is the current grant year, contradicting the purpose of the refund clause, which usually applies at year-end or later for unspent funds].

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2022: Agreement commencement date.
  • December 31, 2022: Agreement expiration date.
  • Quarterly report deadlines: January 31, April 30, July 31, October 31, 2022.
  • Due date for final quarterly financial statement and refund of any unspent funds (January 31, 2023, expected, but listed as 2022 in section 2.4).
  • February 28th of each year: Required submission of tourism activity data (Exhibit B).

Next Steps

The Board approved the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - Interim County Administrator
  • StrongerTowns dba The Production Alliance (TPA)
  • Lodging Tax Advisory Committee (LTAC)
  • Chapter 67.28 RCW

Amendment No. 1: Behavioral Health Counseling for Youth in Chimacum High School

Topic Summary

Jefferson County Public Health (JCPH) requested and received approval for Amendment No. 1 to the Professional Services Agreement with MCS Counseling Group, LLC. This amendment extends the contract period and adds $7,200 in funding to continue providing behavioral health counseling services to youth at the Chimacum Junior Senior High School.

Key Points

  • The agreement provides for behavioral health counseling to youth enrolled in Chimacum Junior Senior High School who are seeking drop-in behavioral health support.
  • Services focus on early behavioral health support, psychoeducation, coping strategies, substance misuse prevention, and discussion of treatment models.
  • The contractor, MCS Counseling Group, LLC, is required to staff the site with licensed therapists one day per week throughout the school year.
  • Services are not dependent on diagnosable conditions, and none of the grant funds will be used to diagnose or treat insurance-billable behavioral health conditions.
  • Services are fully funded through a grant from the DBHR/HCA with Substance Abuse Block Grant funds allocated through the Community Prevention and Wellness Initiative (CPWI) to the Empowered Teens Coalition, Chimacum.

Financials

  • Original contract amount: $10,200.00 (Flat Rate Per Day of $600.00).
  • Additional funding requested via Amendment No. 1: $7,200.00.
  • New total contract amount: $17,400.00.
  • Funding Source: DBHR/HCA Substance Abuse Block Grant funds allocated through CPWI to Empowered Teens Coalition, Chimacum.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Original agreement commencement: September 20, 2021.
  • New agreement termination: June 17, 2022 (Extension from original termination date of January 21, 2022).
  • Work performed between January 21, 2022, and the execution date of the Amendment is ratified.

Next Steps

JCPH management received approval for Amendment No. 1.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director/Empowered Teens Coalition - Chimacum Coordinator
  • MCS Counseling Group, LLC
  • Julie Canterbury - Owner/Therapist/Supervisor (MCS Counseling Group, LLC)
  • DBHR/HCA (Substance Abuse Block Grant administrators)
  • Empowered Teens Coalition, Chimacum

Amendment No. 5: DOC Offender Housing in Jefferson County Jail

Topic Summary

The Jefferson County Sheriff's Office requested approval for Amendment No. 5 to the existing agreement with the Washington State Department of Corrections (DOC) for housing DOC offenders in the County Jail. This amendment extends the contract term and increases the per diem bed rate charged to the DOC.

Key Points

  • The agreement allows DOC offenders to be housed locally, which enhances community supervision and improved public safety.
  • This Fifth Amendment adjusts the per diem bed rate and extends the term of the agreement.
  • The analysis states that the bed rate increase is capped at 5% per year by state legislative authority, and this new rate complies with those limits.

Financials

  • New per diem bed rate, effective July 1, 2021, to June 30, 2022: $87.92 (Up from $83.73 in the prior period).
  • Proposed per diem bed rate, effective July 1, 2022, to June 30, 2023: $92.32.
  • The original contract commenced January 1, 2016, at a rate of $71.59.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Effective date of Amendment No. 5 for the $87.92 rate: July 1, 2021.
  • Effective end date of the agreement extension: June 30, 2023 (Extended from July 31, 2021).

Next Steps

The Board recommended approving this contract amendment. Sheriff Joe Nole is listed as the signatory for the County.

Sources

  • David Fortino - Jefferson County Sheriff's Office (Implied)
  • Washington State Department of Corrections (DOC)
  • Joe Nole - Jefferson County Sheriff (Signatory)

District Court Safeguard Maintenance Agreement for JAVS Systems

Topic Summary

Jefferson County District Court is seeking approval for a one-year service and maintenance agreement with Justice AV Solutions (JAVS) for its Centro AX Recording System and Video Conferencing equipment, which are used to maintain mandatory records of court proceedings. The agreement covers help desk support, preventative maintenance, and extended warranty coverage for specified components.

Key Points

  • The agreement's purpose is to provide service and maintenance on the JAVS Centro AX Recording System and Video Conferencing system utilized in District Court.
  • This equipment is mandated by RCW 3.30.070 for keeping uniform records of each case filed and the proceedings.
  • JAVS provides "Classic Coverage" including Help Desk Support (M-F 8:00 am to 9:30 pm EST), defined on-site response times based on priority level (Urgent up to 2 business days), and bi-annual Preventative Maintenance (PM).
  • Extended Warranty covers JAVS-provided equipment less than 5 years old (installation date).
  • Equipment older than 5 years (e.g., recorders installed 1/29/2013) is non-warranted; the customer is responsible for repair parts/cost or replacement products; JAVS recorders older than 5 years are not eligible for repair with parts replacement and require the purchase of a new recorder by the client.
  • Exclusions to coverage include issues related to external networks/bandwidth, normal wear and tear (batteries, lamps), vandalism, and customer-provided or non-JAVS certified equipment. Excluded services requested on-site are billed at $150.00 per hour plus travel/expenses.

Financials

  • Total agreement cost: $5,510.00.
  • Funding Source: Trial Court Improvement Fund.
  • This fee is specifically for the JAVS Centro AX Recording System (SID-01150).
  • Excluded services rate: $150.00 per hour (one-hour minimum), plus travel and expenses.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Agreement term: February 1, 2022, through January 31, 2023 (1 year).

Next Steps

The Board is recommended to execute the agreement as presented.

Sources

  • Brian Gleason - District Court Administrator
  • Justice AV Solutions (JAVS)
  • RCW 3.30.070

2022 Affordable Housing Grant: Bayside Housing Services (P-Tac Units)

Topic Summary

Jefferson County approved a $35,000 Affordable Housing/Homelessness Grant for Bayside Housing and Services to enhance their transitional housing rooms. The funds will be used to purchase and install 20 new P-Tac (heating and cooling) units, addressing safety and comfort needs due to increasingly varied year-round temperatures.

Key Points

  • The funding supports housing services authorized by state law (RCW 36.22.178, 36.22.179, 36.22.1791, 82.14.530, 82.14.540).
  • The grant was approved based on the Housing Joint Oversight Board's recommendation (December 6, 2021).
  • The project goal is shelter upkeep which supports the program goal of providing a higher quality of life for residents, aiding their path to stability, permanent housing and workforce re-entry.
  • Current situation: Only 1/3 of transitional housing rooms have a functional cooling unit, necessitating upgrades due to hotter and colder temperatures.
  • The project will directly impact the 22 active rooms at Bayside, benefiting approximately 23 adults and 13 children.

Financials

  • Total Grant Commitment: $35,000.
  • Funding Source: Fund 148 (Recording fee surcharges and SHB 1590/1406 sales tax revenues that support affordable housing).
  • Basis of Estimate: Purchase of new P-Tac units from Advanced Heating and Cooling.
  • Payment: Reimbursement upon submission of detailed monthly invoices; or, final payment no later than 30 days after project completion.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Project period: January 1, 2022, to December 31, 2022.
  • Grant recommendation approval: December 6, 2021 (Board of County Commissioners).

Next Steps

The Board approved the Grant Agreement. Recipient submits invoices to the County Administrator for payment processing.

Sources

  • Mark McCauley - Interim County Administrator
  • Bayside Housing and Services
  • Advanced Heating and Cooling (Specified vendor for units)
  • Housing Joint Oversight Board

2022 Affordable Housing Grant: Bayside Housing Services (Tiny Shelter Support)

Topic Summary

Jefferson County approved a $28,000 Affordable Housing/Homelessness Grant for Bayside Housing and Services to cover operational costs for four tiny house units at Peter’s Place for 12 months. This initiative supports senior residents experiencing homelessness and aims to promote stability and rehousing.

Key Points

  • The Tiny House Village, Peter's Place, has been operational since January 2021, and the current reentry rate (into permanent housing or workforce) is 30% thus far.
  • The grant funding will assist in covering the operational costs of four tiny house units for 12 months, which supports the overall Bayside outreach and housing assistance mission in the community.
  • A minimum of 4 senior tiny house residents will be directly impacted, with the possibility of up to 12 individuals depending on resident turnover.
  • The funding was recommended by the Housing Joint Oversight Board (December 6, 2021).

Financials

  • Total Grant Commitment: $28,000.
  • Funding Source: Fund 149 (Recording fee surcharges and SHB 1590/1406 sales tax revenues that support homeless housing and assistance).
  • Budget Categories (Proposal totals $28,000):
    • Salaries: $6,875
    • Rental Subsidies (Program: $50,000): $12,500
    • Insurance (Program: 5): $167
    • Food/Supplies: $5,000
    • Repair/Maintenance: $2,250
    • Transportation (transportation of meals, Program: $300): $75
    • Administration (10% max., Program: $15,000): $5,000
    • Subtotal without administration: $27,554
    • Total: $28,000

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Tiny House Village operation start: January 2021.
  • Project period: January 1, 2022, to December 31, 2022.

Next Steps

The Board approved the Grant Agreement. Recipient submits invoices to the County Administrator for payment processing.

Sources

  • Mark McCauley - Interim County Administrator
  • Bayside Housing and Services
  • Housing Joint Oversight Board

2022 Affordable Housing Grant: OlyCAP (Transitional Housing Services)

Topic Summary

Jefferson County approved a $40,000 Affordable Housing/Homelessness Grant to Olympic Community Action Programs (OlyCAP) to provide transitional housing services at the Haines Street Cottages. This program aims to serve homeless individuals, prioritizing families, for up to 24 months, with the goal of achieving stability and self-sufficiency toward permanent housing.

Key Points

  • The program, Haines Street Cottages, prioritizes continuous housing (up to 24 months) and assistance for homeless persons, particularly families that may include a male parent.
  • The goal is for clients to become stable, self-sufficient, and move along the housing continuum.
  • OlyCAP provides shelter, case management utilizing best practices, and access to support services.
  • Case managers assist clients with stabilization, setting goals for permanent housing and employment, obtaining services (bus passes, laundry voucher, medical), and housing search skills.
  • The cottages operate as a shelter for clean and sober homeless persons.
  • The program partners with several community agencies including DOC, Sheriffs Dept., Police Dept., Hospital, DSHS, Courts, Safe Harbor, Believe in Recovery, Discovery Behavior Health, CPS, DOVE House, churches, and advocates for client referrals and temporary housing in crisis.
  • The grant recommendation was approved by the Housing Joint Oversight Board (December 6, 2021).

Financials

  • Total Grant Commitment: $40,000.
  • Funding Source: Fund 149 (Homelessness/Housing Assistance).
  • Budget Categories (Proposal totals $40,000):
    • Salaries: $22,000
    • Benefits: $5,866
    • Insurance: $1,827
    • Food/Supplies: $250
    • Furnishings/Equipment: $500
    • Repair/Maintenance: $3,129
    • Operations (photocopies, IT, Travel, Office supplies, waste disposal, etc.): $1,428
    • Administration (10% max.): $5,000
  • Note: Rent to the American Legion and Utilities are listed in the budget categories with priority 1 but have zero dollars listed for these line items.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Project period: January 1, 2022, to December 31, 2022.

Next Steps

The Board approved the Grant Agreement. Recipient submits invoices to the County Administrator for payment processing.

Sources

  • Mark McCauley - Interim County Administrator
  • Olympic Community Action Programs (OlyCAP)
  • Housing Joint Oversight Board

2022 Affordable Housing Grant: OlyCAP (Emergency Shelter)

Topic Summary

Jefferson County approved a large $218,000 Affordable Housing/Homelessness Grant for Olympic Community Action Programs (OlyCAP) to operate the Jefferson County Adult Shelter. The shelter provides emergency overnight accommodations and comprehensive case management for up to 37 homeless individuals, aiming for client self-sufficiency and permanent housing.

Key Points

  • The priority population for this program includes individuals who are homeless, specifically focusing on US military veterans, physically disabled persons, persons aged 65 and older, and victims of domestic violence.
  • The goal is for clients to achieve self-sufficiency and permanent housing, guided by case managers using specialized resources and coordinated entry/vulnerability assessments.
  • OlyCAP operates the Homeless Shelter in the basement of the American Legion, Marvin G Shields Memorial Post #26 (Port Townsend).
  • The total bed capacity is up to 37 (13 for women, 24 for men).
  • Operation hours:
    • Normal operation (October 15 – April 14): Every evening (no later than 4:00 p.m.) and closes in the morning (no earlier than 8:00 a.m.).
    • Summer hours (April 15 – October 14): 7:00 p.m. - 7:00 a.m.
  • Services include beds, sheets, blankets, pillows, showers, clothing exchange, recreational items, and coordination with COAST for winter meals (three times per day). Summer meals are limited to soup, oatmeal, and cereals.

Financials

  • Total Grant Commitment: $218,000.
  • Funding Sources:
    • Fund 148: $90,000 (Affordable Housing).
    • Fund 149: $128,000 (Homeless Housing and Assistance).
  • Budget Categories (Proposal totals $218,000):
    • Salaries: $142,927
    • Benefits: $18,431
    • Rent to the Legion: $12,000
    • Utilities: $18,206
    • Insurance: $386
    • Repair/Maintenance: $3,500
    • Operations (photo copies, IT, Travel, Office supplies, etc.): $1,550
    • Administration (10% max.): $21,000
    • Subtotal without administration: $197,000
    • Total: $218,000

Alternatives

  • None specified.

Community Input

  • Pamela Roberts (Local resident): Expressed distress that the American Legion overnight shelter was not prominently listed in media during a cold snap and reported an unacceptable response from OlyCAP Executive Director Cherish Cronmiller regarding her concerns about public communication on sheltering options. (Note: These comments were part of the January 3 meeting correspondence/public comment and were related to the implementation of services funded by this and other poverty grants managed by OlyCAP).

Timeline

  • Project period: January 1, 2022, to December 31, 2022.
  • Summer hours commence: April 15, 2022 (7PM-7AM).
  • Winter hours commence: October 15, 2021 (4PM-8AM).

Next Steps

The Board approved the Grant Agreement. Recipient submits invoices to the County Administrator for payment processing.

Sources

  • Mark McCauley - Interim County Administrator
  • Olympic Community Action Programs (OlyCAP)
  • Housing Joint Oversight Board
  • American Legion, Marvin G Shields Memorial Post #26 (Shelter location)
  • COAST (Meal coordination partner)
  • Pamela Roberts (Public Commenter)

2022 Affordable Housing Grant: Dove House (DV Emergency Shelter)

Topic Summary

Jefferson County approved an $87,588 Affordable Housing/Homelessness Grant to Dove House to operate an emergency temporary shelter and provide wrap-around services for victims of domestic violence and their approved pets. The program emphasizes safety, emotional healing, and access to resources to achieve permanent affordable housing.

Key Points

  • The project provides emergency housing and support services for victims of domestic violence and their approved pets.
  • Shelter is provided through a temporary shelter and/or emergency temporary hotel room stays.
  • The shelter provides 24-hour access to private rooms, fully-stocked kitchens/bathrooms, common rooms, fenced yard, parking, and internet access for approximately 15 families or 45 guests (unduplicated) annually.
  • Services include safety planning, emotional support, therapy, trauma-informed yoga, financial classes, and case management (meeting at least weekly) using a person-centered, trauma-informed approach, and the Housing First model adapted for victims.
  • Clients are entered into the Homeless Management Information System (HMIS) to ensure accurate homelessness counting.
  • Dove House assists clients in navigating barriers to long-term affordable housing.
  • Funding was recommended by the Housing Joint Oversight Board (December 6, 2021).

Financials

  • Total Grant Commitment: $87,588.00.
  • Funding Source: Fund 149 (Homeless Housing and Assistance).
  • Budget Categories (Proposal totals $87,588):
    • Salaries (1 FTE): $36,400.00 (Program $65,251.00)
    • Benefits & taxes for 1 FTE: $13,537.00 (Program $23,554.00)
    • Utilities (Shelter plus 3% expected increase): $13,184.00 (Program $12,800.00)
    • Insurance (Shelter plus 3% expected increase): $6,629.00 (Program $6,436.00)
    • Therapy (once a week for 5 clients): $4,875.00 (Program $26,000.00)
    • Emergency Hotel Stay (for when Shelter is full): $5,000.00 (Program $10,000.00)
    • Administration (10% max.): $7,963.00 (Program $21,044.00)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Project period: January 1, 2022, to December 31, 2022.

Next Steps

The Board approved the Grant Agreement. Recipient submits invoices to the County Administrator for payment processing.

Sources

  • Mark McCauley - Interim County Administrator
  • Dove House
  • Housing Joint Oversight Board

2022 Affordable Housing Grant: Habitat for Humanity (Home Repair)

Topic Summary

Jefferson County approved a $50,000 Affordable Housing Grant to Habitat for Humanity to perform critical home repairs for homeowners with very low incomes, primarily focusing on rural areas including Quilcene and Brinnon. The program aims to ensure the habitability and safety of five homes, helping vulnerable residents remain housed.

Key Points

  • The funding supports the repair of homes inhabited by those with very low incomes to address housing affordability (RCW 36.22.178, 82.14.530, 82.14.540).
  • Habitat for Humanity plans to perform six Critical Home Repairs in East Jefferson County (Quilcene, Brinnon, and rural areas) between January 1 and December 31, 2022, with County funds underwriting five of those repairs.
  • Home repairs typically include updating hazardous electrical wiring, replacing failed septic systems, and repairing/replacing roofs.
  • To ensure the subsidy keeps the current owner in the home and prevents immediate profit from a sale, a three-part mechanism is used:
    • The homeowner is certified at or below 50% of the Area Median Income (AMI).
    • The repayment arrangement ensures total debt repayment doesn't exceed 43% of income (43% DTI).
    • The subsidy is secured via a forgivable, no-interest note (forgiveness begins at five years and completes at fifteen years).
  • Habitat EJC provides all project and construction management, selection, screening, and subcontractor management.
  • The project is estimated to directly impact between six and twelve individuals.

Financials

  • Total Grant Commitment: $50,000.
  • Funding Source: Fund 148 (Affordable Housing).
  • Total Project Cost (for six essential repairs, not five): $60,000.
  • Funding breakdown:
    • Jefferson County Funds (Grant): $50,000
    • Individual Contributions: $10,000 ($6,000 committed, $4,000 fundraising incentive)
  • Payment: Reimbursement upon submission of detailed monthly invoices; or, final payment no later than 30 days after project completion.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Project period: January 1, 2022, to December 31, 2022.
  • Forgivable note timeline: Forgiveness begins at five years and completes at fifteen years.

Next Steps

The Board approved the Grant Agreement. Recipient submits invoices to the County Administrator for payment processing.

Sources

  • Mark McCauley - Interim County Administrator
  • Habitat for Humanity (Habitat EJC)
  • Housing Joint Oversight Board

Appointment and Review of 2022 Commissioner Board Assignments

Topic Summary

The Board of Commissioners continued its review and discussion regarding the assignments of Commissioners and the Interim County Administrator to various Advisory Boards, Committees, and Groups for 2022, following earlier edits made to the tentative list. The final assignment list requires future approval.

Key Points

  • Commissioner Heidi Eisenhour was unanimously appointed as Chair of the Board for 2022.
  • The tentative list assigns points to roles, with Commissioner Eisenhour currently holding the most assignment points (35 total - 27 black, 8 red). Commissioner Brotherton holds 26 total points, and Commissioner Dean holds 26 total points (Note: Colors likely refer to commitment/role type, described as point totals in black and red text).
  • Examples of Committee Assignments:
    • Heidi Eisenhour (Chair, 35 pts total): BOCC Chair, Behavioral Health Advisory Committee (Chair), Chimacum Drainage District, DNR Trust Land Transfer Work Group, Lodging Tax Advisory Committee (LTAC) SPECIAL (Chair), Olympic Coast National Marine Sanctuary Advisory Board, Public Infrastructure Fund Board (PIF), Shorelines Hearing Board, Solid Waste Advisory Committee (SWAC), Tourism Coordinating Council (TCC).
    • Greg Brotherton (Member, 26 pts total): Affordable & Homeless Housing – Task Force, Behavioral Health Consortium, Housing Fund Board, JC Disability Board (LEOFF 1), JeffCom 911 Administrative Board, Olympic Area Agency on Aging (O3A), OlyCAP Board, Olympic Region Clean Air Agency (ORCAA), Salish BHASO, Port Ludlow Village Council (Guest), WSAC Timber Counties Sub-Committee.
    • Kate Dean (Member, 26 pts total): Climate Action Committee, Economic Development Council (EDC) Team Jefferson, Fort Worden Advisory Committee, Hood Canal Coordinating Council (HCCC Leader), Jefferson Transit Authority Finance Committee + Vice-Chair, Municipal Research and Services Center (MRSC), Navy Military Liaison, Olympic Consortium Board (OCB), Puget Sound Partnership Leadership Council.
  • The Interim County Administrator (CA) is designated to attend several meetings on an as needed basis, including Affordable & Homeless Housing, Behavioral Health Advisory, Budget Committee, Housing Fund Board, JeffCom 911 (Alt), NODC (Alt), NOLA (Alt), Port Ludlow Village Council (Guest), and Public Infrastructure Fund Board (PIF).

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 3, 2022: Appointment of Heidi Eisenhour as 2022 Chair; continued discussion of assignments.
  • Future meeting: The final 2022 Boards and Committees Assignment list will be approved at a future meeting.

Next Steps

Chair Eisenhour will incorporate the latest edits, and the finalized list will be presented for approval at a subsequent meeting.

Sources

  • Julie Shannon - Executive Secretary II
  • Heidi Eisenhour - Commissioner/Chair
  • Kate Dean - Commissioner
  • Greg Brotherton - Commissioner

Reorganization of the Board

Topic Summary

The Jefferson County Board of Commissioners formally reorganized the board for 2022 by appointing Commissioner Heidi Eisenhour as the new Chair, following the longstanding tradition of "passing the gavel."

Key Points

  • Commissioner Kate Dean (District 1) moved to appoint Commissioner Heidi Eisenhour (District 2) as Chair of the Board for 2022.
  • Commissioner Greg Brotherton (District 3) seconded the motion.
  • The motion carried by a unanimous vote.
  • Chair Eisenhour expressed her commitment to the community and a desire to bring more voices into the conversation.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 3, 2022: Reorganization and appointment of the new Chair.

Next Steps

Chair Eisenhour assumed leadership of the meeting.

Sources

  • Kate Dean - Former Chair/Commissioner
  • Heidi Eisenhour - New Chair/Commissioner
  • Greg Brotherton - Commissioner

Weekly COVID-19 Update and Healthcare Facility Status

Topic Summary

Public Health Officer Dr. Allison Berry and Emergency Management Director Willie Bence provided the weekly COVID-19 update, with Jefferson Healthcare (JHC) representatives also present to detail the status of medical facilities concerning cases, testing, and staffing challenges during the current uptick.

Key Points

  • Dr. Allison Berry (Public Health Officer) and Willie Bence (Emergency Management Director) provided updates on the COVID-19 situation in Jefferson County.
  • Jefferson Healthcare (JHC) staff (Mike Glenn, Brandie Manuel, Tina Toner, and Dr. Harris) presented regional issues, including the usual high uptick in cases seen every year, plus current COVID testing and case management loads.
  • Dr. Harris noted that COVID can resemble the common cold and influenza, highlighted staffing challenges at JHC, and encouraged vaccination.
  • Brandie Manuel reported on staffing issues, testing capacity, and booster availability for JHC employees.
  • Dr. Berry discussed new CDC guidance regarding isolation and quarantine protocols.

Financials

  • None specified.

Alternatives

  • Alternatives mentioned related to public comments regarding treatments (alternate treatments for COVID-19) and testing (false positive PCR tests), were addressed by the Commissioners and Dr. Berry but no policy alternatives were presented.

Community Input

  • Stephen: Expressed comments regarding COVID-19 statistics and false positive PCR tests.
  • Kincaid Gould: Commented regarding alternate treatments available for COVID-19.

Timeline

  • January 3, 2022: Weekly update provided.

Next Steps

Continued response to the COVID-19 pandemic and monitoring of new CDC guidance.

Sources

  • Dr. Allison Berry - Public Health Officer
  • Willie Bence - Emergency Management Director
  • Jefferson Healthcare Executive Director Mike Glenn
  • Brandie Manuel - Jefferson Healthcare (Implied role: staffing/capacity)
  • Tina Toner - Jefferson Healthcare (Implied role: landscape status)
  • Dr. Harris - Jefferson Healthcare (Implied role: clinical status)
  • CDC (Guidance on isolation and quarantine)

Caswell-Brown Village Current Status and Phase 2 Plan Briefing

Topic Summary

A briefing was held regarding the Mill Road - Caswell-Brown Village project, covering its current status and introducing the plan for Phase 2. The project's name was explained as a memorial to unsheltered individuals who died due to exposure. Commissioner Brotherton supported expending substantial ARPA funds for the Phase 2 infrastructure.

Key Points

  • The Caswell-Brown Village name commemorates two unsheltered individuals who died: Victoria Brown (23, hypothermia) and John Caswell (62, hyperthermia).
  • Olympic Community Action Programs (OlyCAP) Executive Director Cherish Cronmiller shared a PowerPoint presentation outlining the project status and plan for Phase 2.
  • Phase 2 focuses on infrastructure development, discussed in detail later in the meeting.

Financials

  • Commissioner Brotherton is in favor of spending $500,000 of American Rescue Plan Act (ARPA) funds to support Phase 2 infrastructure.
  • Discussion regarding ARPA funds/uses was noted.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

The agenda notes further discussion on Caswell-Brown infrastructure regarding Phase 2 ARPA funding later in the meeting.

Sources

  • Greg Brotherton - District No. 3 Commissioner
  • Mark McCauley - Interim County Administrator/Central Services Director
  • Cherish Cronmiller - OlyCAP Executive Director
  • Kathy Morgan - OlyCAP Director of Housing and Community Development
  • Victoria Brown (deceased)
  • John Caswell (deceased)

Mill Road - Caswell-Brown Infrastructure Funding

Topic Summary

Following the briefing on the Caswell-Brown Village, the Board continued discussing project infrastructure. Commissioner Brotherton advocated for allocating $500,000 in American Rescue Plan Act (ARPA) funds to support the necessary infrastructure work for Phase 2 of the village.

Key Points

  • Discussion focused on infrastructure needs for Caswell-Brown Village.
  • Commissioner Brotherton supports dedicating $500,000 of ARPA funds for Phase 2 infrastructure.
  • A general discussion occurred regarding ARPA funds/uses update.

Financials

  • Proposed allocation: $500,000.
  • Funding Source: American Rescue Plan Act (ARPA) funds.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

The Board reviewed the potential use of ARPA funds for this project.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Mark McCauley - Interim County Administrator

Approval of 2022-2023 Jefferson County Climate Action Goals

Topic Summary

The Board discussed and unanimously approved the 2022-2023 Jefferson County Climate Action Goals as presented by Commissioner Dean, formalizing the County's immediate priorities regarding climate change-related actions.

Key Points

  • Commissioner Kate Dean reviewed the existing Climate Action goals.
  • The Board approved the 2022-2023 goals exactly as presented.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2022 - 2023: Term of the approved Climate Action Goals.

Next Steps

The Board unanimously approved the motion to adopt the goals.

Sources

  • Kate Dean - Commissioner District No. 1
  • Jefferson County Climate Action Goals (Document not provided in extract)

Topic Summary

The minutes recorded the approval of a contract award for the Oil City Road – Ruby Creek Washout Project to Bruch & Bruch Construction on December 20, 2021. The project's estimated cost is $154,000, underscoring the County's infrastructure repair needs following weather-related damage.

Key Points

  • Project Name: Oil City Road – Ruby Creek Washout Project.
  • Project Number: 18021020.
  • Contractor: Bruch & Bruch Construction.
  • The agreement was approved and adopted as part of the Consent Agenda on December 20, 2021.

Financials

  • Estimated project amount: $154,000.
  • Funding Source: Not specified in the minutes summary.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

Implementation of the project by Public Works and Bruch & Bruch Construction.

Sources

  • Jefferson County Public Works
  • Bruch & Bruch Construction

December 20, 2021 Decisions: Pre-1971 Lots and Plats Moratorium and Redistricting

Topic Summary

During the December 20, 2021 Regular Meeting, the Board addressed two significant policy matters: formally adopting a revised ordinance regarding the moratorium on recognizing pre-1971 legal lots of record, and formally adopting the chosen district proposal for the 2020 Census data redistricting.

Key Points

  • Pre-1971 Lots and Plats Ordinance:
    • The Board adopted ORDINANCE NO. 09-1210-21, which amends Ordinance No. 06-1011-21 establishing a moratorium on accepting and processing applications requiring recognition of legal lots of record prior to September 7, 1971.
    • Department of Community Development (DCD) staff and the Prosecuting Attorney requested time to refine the language for "Exception #6."
    • The new adopted ordinance adds "Exception #10" as amended during the meeting.
  • Redistricting:
    • The redistricting used the 2020 Census Data.
    • Three finalized options were reviewed; staff noted that Option #1 had the most public support, while Option #3 had the least.
    • The Board adopted County Commissioner District Proposal #1.

Financials

  • None specified.

Alternatives

  • DCD Director Brent Butler outlined nine exemptions, proposed new exceptions, and discussed existing exceptions related to the lots/plats moratorium.
  • Two alternate redistricting proposals (Option #2 and Option #3) were considered against adopted Option #1.

Community Input

  • Paul Mahan and Terry Smith provided public testimony regarding the Pre-1971 Lots and Plats Ordinance.
  • James Hodgson provided written testimony in favor of Redistricting Option #1 or Option #2, arguing Option #3 looked like "Gerrymandering."
  • Tirzah Juskalian submitted comments supporting the approval of Ordinance Exception #6 for single-family residences, advocating to remove the limit on allowing only one permit during the moratorium period due to added expense, delay, and insecurity for homeowners pursuing homeownership on raw land.

Timeline

  • December 20, 2021: Ordinance revisions and adoption; adoption of Redistricting Proposal #1.

Next Steps

DCD staff and the Chief Civil Deputy Prosecuting Attorney were directed to edit the ordinance text related to Exception #6 and add the new Exception #10 prior to final adoption circulation (which was then immediately adopted via motion).

Sources

  • Brent Butler - DCD Director
  • Shannen Cartmel - Associate Planner (DCD)
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Paul Mahan - Public Testimony
  • Terry Smith - Public Testimony
  • James Hodgson - Redistricting Commenter
  • Tirzah Juskalian - Moratorium Commenter

Dabob Bay Trust Land Transfer Amended Letter of Support (Dec 20, 2021 Minutes)

Topic Summary

The Board of Commissioners debated and approved sending an amended letter of support concerning the Dabob Bay Trust Land Transfer and Inter Trust Exchange. The language was revised by Commissioner Brotherton and the Northwest Watershed Institute Executive Director.

Key Points

  • The decision concerns the Dabob Bay Trust Land Transfer and Inter Trust Exchange.
  • Commissioner Eisenhour reviewed the proposed amended letter.
  • The revised letter language was developed collaboratively by Commissioner Brotherton and Peter Bahls.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 20, 2021: Motion made and carried to send the amended letter.

Next Steps

The letter is authorized to be sent to Washington State Department of Natural Resources Uplands Deputy Supervisor Brodie.

Sources

  • Heidi Eisenhour - Commissioner
  • Greg Brotherton - Commissioner
  • Peter Bahls - Northwest Watershed Institute Executive Director
  • Brodie - Washington State Department of Natural Resources Uplands Deputy Supervisor

Finalizing Settlement Agreement Regarding Potential Litigation (Dec 20, 2021 Minutes)

Topic Summary

Following an Executive Session concerning potential litigation under the Attorney-Client Privilege exemption (RCW 42.30.110(1)(i)), the Board authorized the Interim County Administrator to finalize and sign a Settlement Agreement within a defined financial range.

Key Points

  • An Executive Session (2:45 p.m. to 3:10 p.m.) was held regarding potential litigation and Attorney-Client Privilege.
  • Decision taken publicly following the Executive Session.
  • The Board authorized Interim County Administrator Mark McCauley to finalize and sign a Settlement Agreement.
  • The agreement must be finalized within the financial range discussed during the Executive Session. (The range itself is not stated).

Financials

  • A budget range for the Settlement Agreement was discussed in Executive Session. (Range not specified).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 20, 2021: Authorization granted.

Next Steps

Interim County Administrator Mark McCauley must finalize and sign the Settlement Agreement.

Sources

  • Mark McCauley - Interim County Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW 42.30.110(1)(i) (Legal basis for executive session)

Request for Input: EDC Team Jefferson Business Grant Program

Topic Summary

EDC Team Jefferson announced that the Board of County Commissioners has approved $500,000 in new business grants sourced from American Rescue Plan (ARPA) funds and requested public help in developing the grant criteria and process by completing a brief, confidential survey.

Key Points

  • Fund allocation: $500,000 approved by the Board of County Commissioners for new business grants.
  • Funding Source: American Rescue Plan (ARPA) funds.
  • EDC Team Jefferson was asked to administer the program.
  • The EDC is seeking critical feedback via a confidential survey to develop the criteria and process for grant fund allocation.
  • Input from local business owners, entrepreneurs, and organizational leaders is requested to design eligibility parameters.

Financials

  • Total grant pool: $500,000.
  • Funding Source: American Rescue Plan (ARPA) funds.

Alternatives

  • None specified.

Community Input

  • EDC is soliciting input through a confidential survey to assist in creating grant criteria.

Timeline

  • Survey deadline: January 5th.

Next Steps

EDC Team Jefferson will use the survey input to design the eligibility parameters for the grant program.

Sources

  • EDC Team Jefferson
  • Jefferson County Board of Commissioners

Public Comments Regarding Development Project MLA20-00152 / MLA21-00023 and Pre-1971 Platted Lots

Topic Summary

A wave of public correspondence, including detailed SEPA checklist critiques and general opposition, was received regarding a proposed development project (MLA20-00152 / SUB2020-00018 and MLA21-00023 / ZON2021-000016) often identified as using outdated platting rules on Cape George. Concerns focused heavily on increased density, environmental impacts (clearcutting, wetlands, noxious weeds), traffic, and degradation of the Larry Scott Trail.

Key Points

  • The project involves the proposed development of 71 lots (or 68 home sites/71 housing units) on 27 acres, categorized as Rural Residential (RR-5) zoning.
  • Many critics allege the developer, Dane Clark (Cape George Land Co. LLC), is using an outdated "loophole" based on pre-1971 subdivision plats to supersede current zoning requirements of 5-acre minimums.
  • Environmental Concerns: Opponents cite clearcutting the entire plat, loss of seasonal wetlands (confirmed by adjoining landowners), the spread of noxious weeds (specifically Scotch Broom—a Class B Noxious Weed required to be controlled in gravel pits/soil mining areas in Jefferson County), and destruction of woodland views.
  • Traffic and Safety: Multiple residents (Mimi Sudlow-Evans, Theresa Percy) stressed that the existing roads (e.g., Cape George, Discovery intersection, single road access for the 19 southern homes) are not designed for the congestion 60+ new homes (approx. 200 people) would create, posing emergency access problems and eliminating school bus turnarounds.
  • Larry Scott Trail/Recreation: The Pacific Northwest National Scenic Trail (Larry Scott Trail) bisects the project site; development includes clearcutting near the trail, potentially destroying the "tree tunnel" view. Multiple commenters requested a minimum 50-foot clearing restriction/buffer (applicant proposes 20 feet).
  • SEPA Checklist Omissions/Inadequacies: Detailed comments (from Rebecca Zwissler, Chris Hanson, Linda Mattos) criticized the SEPA checklist for:
    • Piecemeal utility/road paving plans, potentially leaving the community liable if the "delinquent" developer defaults.
    • Using an unverified "opinion adjustment" on a Traffic Impact Analysis (TIA) done during COVID lockdowns.
    • Lack of specificity in applicant responses (e.g., repeating "will comply with regulations" instead of describing stormwater methods).
    • Neglecting to provide public service provider comments (Police/Fire/EMS) on public infrastructure loading.
  • Zoning Conflict: Commenters noted that a county planner previously stated that if a Boundary Line Adjustment (BLA) is done, future development must adhere to current zoning (RR-5), questioning how 68 homes on 27 acres can comply.
  • Public Process Concerns: Requests were made to delay or restart the public comment period due to adverse weather, timing during the Christmas holiday, and scheduled DCD staff meetings being rescheduled twice.
  • Water/Fire Safety: Existing water mains already suffer from low pressure, and the increased demand from 60+ homes necessitates traffic flow testing and potentially required additional water supply resources provided by the applicant.

Financials

  • The development proposes approximately 60+ lots intended for manufactured homes, leading one local business owner (Mimi Sudlow-Evans) to speculate the homes will sell for "top dollar," continuing to drive up real estate prices rather than addressing the need for affordable housing for local workers.

Alternatives

  • Commentary suggested that Alternative lot consolidation (grouping lots into blocks that adhere to local underlying zoning of 5 acres) was the original perception of the rule for building multiple homes in this area (Janet Pezza).
  • Increased clearing restrictions (50 feet requested versus 20 feet proposed by the applicant).

Community Input

  • Against Project MLA20-00152/MLA21-00023 (10 named sources, 1 organization, 1 alias):
    • Harriet Cannon, Charles J Cannon, P.E., Theresa Percy, Tara and Eric Clanton, Gary Zwissler, Bob Jautz, Mimi Sudlow-Evans, Rebecca Zwissler, Chris Hanson, Linda Mattos, Ashley Lewman, and Lifetime Resident/Local Business Owner Mimi Sudlow-Evans (separate submission).
    • Key Concerns: Density, environmental damage, water pressure issues, traffic/emergency access, violation of Growth Management Plan intent, and degradation of Larry Scott Trail.
  • Other Comment: Walter McQuillen commented on the noise disturbance from using a leaf blower to remove snow before 8 am near the Courthouse.
  • Irvington Addition/Mediterranean Ave: Catherine McNabb questioned how land is being developed on County right-of-way if Mediterranean Ave extension was never vacated by the County.

Timeline

  • Public comment deadline: December 29th at 4:30 PM (preliminary comment period before SEPA determination). DCD clarified that another comment period will follow the SEPA determination.

Next Steps

Staff acknowledged the deadline but noted that the current application review is preliminary. The applicant has been requested to provide missing/substantive information. The next stage involves issuing a SEPA determination, followed by another public comment period.

Sources

  • Shannen Cartmel - Lead Associate Planner, Jefferson County Community Development
  • Jim Tolpin, Linda Mattos, Chris Hanson, Rebecca Zwissler, Ashley Lewman, Harriet Cannon, Charles J. Cannon, Theresa Percy, Tara and Eric Clanton, Gary Zwissler, Bob Jautz, Mimi Sudlow-Evans, Walter McQuillen (Commenters)
  • Becky Blanchard - Pacific Northwest National Scenic Trail Administrator, Forest Service (Cited by opponents for agency consultation)
  • Cape George Land Co. LLC (Developer, Dane Clark)
  • Washington Invasive Species Council
  • Washington State Noxious Weed Control Board
  • Jefferson County Noxious Weed Control Board
  • RCW (State laws cited regarding land use/plats)

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