PACKET: Commissioners Meeting - Video at Mon, Nov 22, 09:00 AM

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Setting 2022 Ad Valorem Tax Levies

Topic Summary

The Board of Commissioners is announcing a formal hearing to discuss and set the Ad Valorem Tax Levies for the year 2022. This process is a required step in establishing the county's financial footing for the upcoming fiscal year. The public hearing is scheduled for December 6, 2021.

Key Points

  • A Hearing Notice has been issued regarding the setting of the 2022 Ad Valorem Tax Levies.
  • The hearing is scheduled for Monday, December 6, 2021, at 11:15 a.m.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • December 6, 2021: Hearing Scheduled for setting 2022 Ad Valorem Tax Levies.

Next Steps

The Board will hold the public hearing on the proposed tax levies.

Sources

None specified.

Interim Ordinance for Temporary Homeless Facilities

Topic Summary

Jefferson County is holding a public hearing to discuss a proposed Interim Ordinance that establishes regulations governing the creation and processing of applications for temporary homeless facilities within Unincorporated Jefferson County. This aims to provide legal and procedural structure for addressing temporary homelessness solutions.

Key Points

  • A Hearing Notice has been issued concerning an Interim Ordinance.
  • The ordinance sets forth regulations regarding the establishment and processing of applications for Temporary Homeless Facilities.
  • These regulations apply specifically to Unincorporated Jefferson County.
  • The hearing is scheduled for Monday, December 13, 2021.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • December 13, 2021: Hearing Scheduled for Interim Ordinance concerning Temporary Homeless Facilities.

Next Steps

The Board will hold the public hearing on the proposed Interim Ordinance.

Sources

None specified.

Supplement No. 2: Port Hadlock Sewer Project Final Design Agreement (Tetra Tech, Inc.)

Topic Summary

The County proposes approving Supplement No. 2 to the agreement with Tetra Tech, Inc. regarding the Final Design of the Port Hadlock Sewer Project. This supplement involves a substantial direct appropriation of $1,472,665 from the Department of Commerce and includes a change in the scheduled time for performance of the work.

Key Points

  • The action is Supplement No. 2 to an existing agreement for the Final Design of the Port Hadlock Sewer Project.
  • The amount is $1,472,665.
  • The agreement also includes a change in the time allocated for performance.
  • Jefferson County Public Works is managing the agreement.

Financials

  • Total agreement amount/supplement: $1,472,665.
  • Funding source: Direct Appropriation through the Department of Commerce.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Tetra Tech, Inc.
  • Jefferson County Public Works
  • Department of Commerce

Supplement No. 2: SR 116 and Cedar Avenue Pedestrian/Bike Improvement Project Extension (Clark Land Office, PLLC)

Topic Summary

The County is considering Supplement No. 2 to an agreement with Clark Land Office, PLLC for the SR 116 and Cedar Avenue Pedestrian/Bike Improvement Project (Project No. 1802057, County Road No. 637109). This supplement involves an extension of the completion time only, with no associated change in dollar amount.

Key Points

  • The agreement is Supplement No. 2 for the SR 116 and Cedar Avenue Pedestrian/Bike Improvement Project.
  • The project number is 1802057; County Road No. 637109.
  • The supplement extends the completion time.

Financials

  • No Dollar Amount specified; the change is for the extension of completion time only.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Clark Land Office, PLLC
  • Jefferson County Public Works

Olympic Discovery Trail Anderson Lake Connection Agreement (RCO)

Topic Summary

Jefferson County Public Works proposes an agreement with the Washington State Recreation and Conservation Office (RCO) for the Olympic Discovery Trail Anderson Lake Connection, amounting to $3,810,720. This agreement establishes funding and terms for the trail segment connecting to Anderson Lake.

Key Points

  • Agreement concerns the Olympic Discovery Trail Anderson Lake Connection.
  • The agreement is with the Washington State Recreation and Conservation Office (RCO).
  • Jefferson County Public Works is the responsible department.

Financials

  • Total agreement amount: $3,810,720.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Washington State Recreation and Conservation Office (RCO)
  • Jefferson County Public Works

Thorndyke Road M.P. 4.71 Culvert Replacement Agreement (RCO)

Topic Summary

Jefferson County Public Works seeks approval for an agreement with the Washington State Recreation and Conservation Office (RCO) to fund the replacement of a culvert on Thorndyke Road at milepost 4.71, with a total value of $1,659,860.

Key Points

  • Agreement concerns the Thorndyke Road M.P. 4.71 Culvert Replacement.
  • The agreement is with the Washington State Recreation and Conservation Office (RCO).
  • Jefferson County Public Works is the contracting County department.

Financials

  • Total agreement amount: $1,659,860.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Washington State Recreation and Conservation Office (RCO)
  • Jefferson County Public Works

Nurse Family Partnership (NFP) Home Visiting Services Agreement (DCYF)

Topic Summary

Jefferson County Public Health proposes an agreement with the Washington State Department of Children, Youth and Families (DCYF) to fund Nurse Family Partnership (NFP) Home Visiting Services, totaling $399,480.29.

Key Points

  • Agreement concerns Nurse Family Partnership (NFP) Home Visiting Services.
  • Jefferson County Public Health is the responsible department.

Financials

  • Total agreement amount: $399,480.29.
  • Funding source: Washington State Department of Children, Youth and Families (DCYF).

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Washington State Department of Children, Youth and Families (DCYF)
  • Jefferson County Public Health

North Pacific Coast Marine Resources Committee (NPC MRC) Support Agreement (WDFW)

Topic Summary

Jefferson County Environmental Public Health is seeking approval for an agreement with the Washington Department of Fish and Wildlife (WDFW) to support the North Pacific Coast Marine Resources Committee (NPC MRC) and its associated projects. The agreement is valued at $40,000.

Key Points

  • Agreement provides support for the North Pacific Coast Marine Resources Committee (NPC MRC) and its projects.
  • Jefferson County Environmental Public Health is the managing department.

Financials

  • Total agreement amount: $40,000.
  • Funding source: Washington Department of Fish and Wildlife (WDFW).

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Washington Department of Fish and Wildlife (WDFW)
  • North Pacific Coast Marine Resources Committee (NPC MRC)
  • Jefferson County Environmental Public Health

Deputy and Corrections Testing Agreement (Public Safety Testing)

Topic Summary

The Jefferson County Civil Service Commission proposes an agreement with Public Safety Testing for Entry and Lateral Deputy and Corrections Testing relating to hiring within the Jefferson County Sheriff's Office. The agreement specifies costs for 2022 and includes a scheduled increase for 2023.

Key Points

  • Agreement secured services for Entry and Lateral Deputy and Corrections Testing.
  • Testing is for hiring within the Jefferson County Sheriff’s Office.
  • The agreement is managed by the Jefferson County Civil Service Commission.

Financials

  • Cost for 2022: $1,116.
  • Cost increase for 2023: 3%.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Contract covers 2022 and 2023 performance years.

Next Steps

The item is listed on the Consent Agenda for approval and adoption.

Sources

  • Public Safety Testing
  • Jefferson County Civil Service Commission
  • Jefferson County Sheriff’s Office

Final Short Plat Approval: “McLuen Short Plat”

Topic Summary

The Board is set to grant Final Short Plat Approval for the "McLuen Short Plat," officially referenced as MLA18-00039/SUB2018-00014, located at 4932 State Route (SR) 20, as submitted by the Department of Community Development.

Key Points

  • The action is the Final Short Plat Approval for the “McLuen Short Plat.”
  • Reference Numbers: MLA18-00039/SUB2018-00014.
  • Location: 4932 State Route (SR) 20.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The application process spans from at least 2018 (per reference number SUB2018-00014).

Next Steps

The item is listed on the Consent Agenda for final approval and adoption.

Sources

  • Jefferson County Department of Community Development

Weekly COVID-19 Update

Topic Summary

The Board of Commissioners will receive a weekly update regarding the status of COVID-19 within the county from the Public Health Officer and the Emergency Management Director. This is a regular informational session concerning the ongoing pandemic response.

Key Points

  • This is a weekly update session concerning COVID-19.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Scheduled for 9:45 a.m. on November 22, 2021.

Next Steps

None specified (Informational update).

Sources

  • Dr. Allison Berry - Public Health Officer
  • Willie Bence - Emergency Management Director

Topic Summary

A hearing is scheduled concerning the Emergency Moratorium related to Legal Lots of Record and Plats, specifically referencing Ordinance 05-1004-21 and Ordinance 06-1011-21. Several representatives from Community Development and Environmental Health will present information and receive public comment during this session.

Key Points

  • The meeting includes a hearing on an Emergency Moratorium relating to Legal Lots of Record and Plats.
  • Specific ordinances cited are Ordinance 05-1004-21 and Ordinance 06-1011-21.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Scheduled for 10:30 a.m.

Next Steps

Discussion, public comment, and potential action on the moratorium.

Sources

  • Brent Alfred Butler - Director, Community Development
  • Pinky Mingo - Director, Environmental Health
  • David Wayne Johnson - Interim Planning Manager, Community Development
  • Shannon Cartmel - Associate Planner, Community Development
  • Bryan Benjamin - Associate Planner, Community Development

2022 Lodging Tax Funding Recommendations

Topic Summary

The Board will hold a discussion on the recommended funding allocations for 2022 which were developed by the Lodging Tax Advisory Committee (LTAC). This session includes an opportunity for public comment, followed by potential action by the Board.

Key Points

  • The topic concerns 2022 Lodging Tax Funding Recommendations.
  • The recommendations were generated by the Lodging Tax Advisory Committee (LTAC).
  • The session includes discussion, public comment, and potential action.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Potential action (decision/approval) regarding the 2022 Lodging Tax funding allocations.

Sources

  • Heidi Eisenhour - District 2 Commissioner
  • Mark McCauley - Interim County Administrator/Central Services Director
  • Lodging Tax Advisory Committee (LTAC)

Amendment of Public Record Act Compliance Policy and Cost Schedule

Topic Summary

The Board will discuss and potentially take action on amendments to two key governance documents: the Jefferson County Public Records Act Compliance Policy (via a Resolution) and the Jefferson County Public Records Request Cost Schedule (via an Ordinance). This involves updating how the county processes public records requests and the associated fees.

Key Points

  • The proposed action involves amending the Jefferson County Public Records Act Compliance Policy via a Resolution (RESOLUTION NO. [BLANK]).
  • The proposed action also involves amending the Jefferson County Public Records Request Cost Schedule via an Ordinance (ORDINANCE NO. [BLANK]).
  • The session includes discussion, public comment, and potential action.

Financials

  • The action affects the Public Records Request Cost Schedule. Specific cost changes are not detailed in the summary.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Adoption of the new Resolution amending the compliance policy and adoption of the new Ordinance amending the cost schedule.

Sources

  • Mark McCauley - Public Records Officer
  • Philip Hunsucker - Civil Deputy Prosecuting Attorney

Moderate Risk Waste Facility Workshop

Topic Summary

A workshop is scheduled concerning the Moderate Risk Waste Facility, involving County Public Works staff and the leadership of the Port of Port Townsend. This indicates planning or operational discussion related to the facility's management or future.

Key Points

  • The meeting is a workshop focused on the Moderate Risk Waste Facility.
  • Discussion involves key staff from County Public Works and the Port of Port Townsend.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Scheduled for 1:30 p.m.

Next Steps

None specified (Workshop/Discussion).

Sources

  • Monte Reinders - Public Works Director/Engineer
  • Al Cairns - Solid Waste Manager
  • Eron Burg - Executive Director, Port of Port Townsend
  • Eric Toews - Deputy Director, Port of Port Townsend

Elected Support for Remedial Investigation Feasibility Study Grant

Topic Summary

The Board will conduct a workshop concerning discussion and potential action regarding elected support for grant funding. The funding is intended for a Remedial Investigation Feasibility Study on property owned by Mike Anderson located at 890 Old Hadlock Road, with the Environmental Health and Water Quality Director leading the discussion.

Key Points

  • The discussion seeks potential action on elected support for grant funding.
  • The funding targets a Remedial Investigation Feasibility Study (RIFS).
  • The study focuses on Mike Anderson’s Property located at 890 Old Hadlock Road.
  • Staff is presenting a Draft Letter of Support for the grant funding.

Financials

None specified (The topic concerns seeking grant funding).

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Discussion and potential action to affirm elected support and approve the draft letter.

Sources

  • Pinky Mingo - Environmental Health and Water Quality Director
  • Mike Anderson (Property Owner)

Intergovernmental Collaborative Group (ICG) Resolution for 2022

Topic Summary

The Commissioners will discuss an update regarding grant support for the Jefferson County Public Utility District (PUD) Washington State Broadband Office (WSBO) Grant and consider adopting a Joint Resolution to establish the Intergovernmental Collaborative Group (ICG) for 2022.

Key Points

  • Includes an update regarding the Jefferson County PUD Washington State Broadband Office (WSBO) Grant Support and Letter.
  • Discussion will focus on a Joint Resolution concerning the Intergovernmental Collaborative Group (ICG) in 2022 (JOINT RESOLUTION NO. [BLANK]).

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The resolution applies to the 2022 calendar year.

Next Steps

Potential adoption of the Joint Resolution for the ICG.

Sources

  • Jefferson County Public Utility District (PUD)
  • Washington State Broadband Office (WSBO)

Executive Session re: Potential Litigation

Topic Summary

The Board will enter into an Executive Session with the Interim County Administrator and the Chief Civil Deputy Prosecuting Attorney to discuss potential litigation. This closed session is authorized under the Open Public Meetings Act, RCW 42.30.110(1)(i).

Key Points

  • The session is an Executive Session to discuss potential litigation.
  • The legal exemption cited is RCW 42.30.110(1)(i) of the Open Public Meetings Act.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Scheduled for 3:30 p.m. - 3:45 p.m.

Next Steps

None specified (Closed Session).

Sources

  • Interim County Administrator
  • Chief Civil Deputy Prosecuting Attorney
  • RCW 42.30.110(1)(i) (Open Public Meetings Act exemption)

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